knights of columbus

21
KNIGHTS OF COLUMBUS KNIGHTS OF COLUMBUS VA Voluntary Service (VAVS) VA Voluntary Service (VAVS) Representative and Deputy Representative and Deputy Representative Volunteer Representative Volunteer Training Training

Upload: gryta

Post on 07-Jan-2016

88 views

Category:

Documents


4 download

DESCRIPTION

KNIGHTS OF COLUMBUS. VA Voluntary Service (VAVS) Representative and Deputy Representative Volunteer Training. VAVS- What is it?. V = Veterans A = Affairs V = Voluntary S = Service www.va.gov/volunteer. - PowerPoint PPT Presentation

TRANSCRIPT

Page 1: KNIGHTS OF COLUMBUS

KNIGHTS OF COLUMBUSKNIGHTS OF COLUMBUS

VA Voluntary Service (VAVS) VA Voluntary Service (VAVS) Representative and Deputy Representative and Deputy Representative Volunteer Representative Volunteer

TrainingTraining

Page 2: KNIGHTS OF COLUMBUS

VAVS- What is it?VAVS- What is it?

V = VeteransV = Veterans

A = AffairsA = Affairs

V = VoluntaryV = Voluntary

S = Service S = Service

www.va.gov/volunteerwww.va.gov/volunteer

Page 3: KNIGHTS OF COLUMBUS

The VAVS MissionThe VAVS Mission

•Provide a structured volunteer program under the Provide a structured volunteer program under the management of VA compensated employees in management of VA compensated employees in cooperation with community resources to serve cooperation with community resources to serve America’s veterans and their families with dignity America’s veterans and their families with dignity and compassion.and compassion.

•VAVS supports VA and VHA strategic goals by VAVS supports VA and VHA strategic goals by recruiting, supporting and retaining a recruiting, supporting and retaining a knowledgeable, diverse and engaged supplemental knowledgeable, diverse and engaged supplemental workforce of volunteers. workforce of volunteers.

•The volunteer program throughout the country The volunteer program throughout the country assist management in the delivery of VA healthcare assist management in the delivery of VA healthcare by improving access to care, assisting with long-by improving access to care, assisting with long-term care, improving patient satisfaction and much term care, improving patient satisfaction and much more.more.

Page 4: KNIGHTS OF COLUMBUS

Organization FY 2007 Organization FY 2007 Statistics Statistics

839 Regularly Scheduled (RS) 839 Regularly Scheduled (RS) volunteers contributing a total of volunteers contributing a total of 82, 526 hours, with an additional 82, 526 hours, with an additional 13, 030 Occasional Hours for a 13, 030 Occasional Hours for a total of 95,565 hourstotal of 95,565 hours

KofC present in 125 VAMC’sKofC present in 125 VAMC’s

Page 5: KNIGHTS OF COLUMBUS

Knights of Columbus FINAL 2008 VAVS Statistics

Present in 128 VAMC’s 1187 RS Volunteers 78,206 RS Hours 12, 849 Occasional Hours 91,055 Total Hours

Page 6: KNIGHTS OF COLUMBUS

Knights of ColumbusFY 2009 VAVS Goals

Expand presence to all 153 VAMCs Increase RS volunteers and hours by 20% Increase Occasional Hours by 20% Encourage development of minimum 2

KofC Unique programs in all VAMCs 100% Rep/Dep attendance at VAVS

quarterly meetings Develop Veterans Affairs/VAVS page on

www.kofc.org

Page 7: KNIGHTS OF COLUMBUS

Purpose of the VAVS Purpose of the VAVS National Advisory National Advisory Committee (NAC)Committee (NAC)

•The committee advises the Secretary of The committee advises the Secretary of Veterans Affairs on matters pertaining to Veterans Affairs on matters pertaining to the participation of volunteers in VA the participation of volunteers in VA medical facilities, assists in the medical facilities, assists in the recruitment and orientation of volunteers, recruitment and orientation of volunteers, and keeps the officers and members of and keeps the officers and members of participating organizations informed of participating organizations informed of volunteer needs and accomplishments.volunteer needs and accomplishments.

Page 8: KNIGHTS OF COLUMBUS

National VAVS National VAVS RepresentativeRepresentative

•Is the official liaison between VA Is the official liaison between VA Headquarters Headquarters and the organization in all aspects of the and the organization in all aspects of the VAVS VAVS ProgramProgram

•The Representative assists the State The Representative assists the State Deputies Deputies and District Master in the selection and and District Master in the selection and certification of local VAVS certification of local VAVS RepresentativesRepresentatives

•Is responsible for providing initial Is responsible for providing initial guidance and guidance and information to local Reps and Depsinformation to local Reps and Deps

Page 9: KNIGHTS OF COLUMBUS

Local VAVS Chief or Program Local VAVS Chief or Program Manager ResponsibilitiesManager Responsibilities

•Contact all newly appointed local Reps Contact all newly appointed local Reps and and DepsDeps

•Provide general orientation and training Provide general orientation and training to to include:include:

•Finger printing and other local Finger printing and other local requirementsrequirements

•Hospital volunteer badgeHospital volunteer badge

•Entering individual into the VSS systemEntering individual into the VSS system

•Calendar of VAVS Committee Calendar of VAVS Committee meeting datesmeeting dates

Page 10: KNIGHTS OF COLUMBUS

Local VAVS Rep/Dep Local VAVS Rep/Dep Responsibilities Responsibilities

•Contact the local VAVS Chief or designee upon Contact the local VAVS Chief or designee upon receiving certificationreceiving certification

•Complete the orientation at the earliest opportunity Complete the orientation at the earliest opportunity to include getting registered in the VSS Systemto include getting registered in the VSS System

•Regularly attend the local VAVS Committee Regularly attend the local VAVS Committee quarterly meetings and set up a VAVS point of quarterly meetings and set up a VAVS point of contact at every council, assembly and circle, to contact at every council, assembly and circle, to distribute meeting information (i.e. donation needs distribute meeting information (i.e. donation needs list and volunteer assignments)list and volunteer assignments)

•Conduct an Annual Joint Review (AJR)Conduct an Annual Joint Review (AJR)

Page 11: KNIGHTS OF COLUMBUS

Local VAVS Committee Local VAVS Committee Purpose and StructurePurpose and Structure

•Purpose: To assist with the coordination of plans Purpose: To assist with the coordination of plans and policies for community participation in the and policies for community participation in the VAVS ProgramVAVS Program

•Chair: VA Medical Center Associate Director or Chair: VA Medical Center Associate Director or other senior management officialother senior management official

•Deputy Chair: VA Medical Center Voluntary Deputy Chair: VA Medical Center Voluntary Service Program ManagerService Program Manager

•Membership: One organizational VAVS Rep and up Membership: One organizational VAVS Rep and up to three organizational VAVS Depsto three organizational VAVS Deps

•VAVS Committee Meetings held quarterlyVAVS Committee Meetings held quarterly

Page 12: KNIGHTS OF COLUMBUS

Local VAVS Reps and Deps Duties Local VAVS Reps and Deps Duties and Responsibilities and Responsibilities

“MANAGE THE “MANAGE THE KOFCKOFC VOLUNTEERS” VOLUNTEERS”

Assist Assist with improving the with improving the VAVS ProgramVAVS Program

ProvideProvide input/feedback to input/feedback to VA staff and VAVS CommitteeVA staff and VAVS Committee

Recruit Recruit volunteersvolunteers Promote Promote donations of donations of

financial and material goodsfinancial and material goods Advise Advise and inform and inform

organizational leadership of organizational leadership of VAVS/VA issues and concernsVAVS/VA issues and concerns

AttendAttend/participate in VAVS /participate in VAVS meetings; distribute meetings; distribute information to all in the information to all in the communitycommunity

Assist Assist in the removal of in the removal of local volunteers when local volunteers when necessarynecessary

Serve Serve on subcommittees on subcommittees and task groupsand task groups

Maintain Maintain records (hours records (hours and donations)and donations)

Coordinate Coordinate facility facility activities and projectsactivities and projects

Conduct Conduct Annual Joint Annual Joint ReviewReview

Register Register as a Regularly as a Regularly Scheduled VolunteerScheduled Volunteer

Page 13: KNIGHTS OF COLUMBUS

VAVS Reps and Deps VAVS Reps and Deps QualificationsQualifications

•A sincere interest in the welfare of hospitalized A sincere interest in the welfare of hospitalized veteransveteransand a desire to help themand a desire to help them

•The ability to work with othersThe ability to work with others

•Leadership: Leadership: Most essentialMost essential trait for selecting trait for selecting Reps/DepsReps/Deps

•Knowledge of Organization and VAKnowledge of Organization and VA

•Ability to communicate and disseminate informationAbility to communicate and disseminate information

• Ability to attend the quarterly Regularly Scheduled Ability to attend the quarterly Regularly Scheduled VAVS Meetings---CRITICAL!!!!VAVS Meetings---CRITICAL!!!!

Page 14: KNIGHTS OF COLUMBUS

Annual Joint ReviewsAnnual Joint Reviews

• Purpose: to assess organization’s Purpose: to assess organization’s participation in the VAVS Program during participation in the VAVS Program during the preceding year and to develop goals the preceding year and to develop goals for the next yearfor the next year

• VAVS Rep Responsibilities:VAVS Rep Responsibilities:• Know the month the AJR is scheduledKnow the month the AJR is scheduled• Make an appointment with the VAVS Make an appointment with the VAVS

Chief or Program ManagerChief or Program Manager• Discuss Organization’s Discuss Organization’s

achievements, issues and concerns achievements, issues and concerns and goals- make suggestions for and goals- make suggestions for improvementimprovement

Page 15: KNIGHTS OF COLUMBUS

Why VolunteerWhy Volunteer

TO:TO:•gain work experiencegain work experience•learn new skillslearn new skills•meet new peoplemeet new people•give something backgive something back•be of service to othersbe of service to others•social interactionsocial interaction

Page 16: KNIGHTS OF COLUMBUS

Traditional Volunteer AssignmentsTraditional Volunteer Assignments• Patient EscortPatient Escort• Volunteer DriversVolunteer Drivers• Clerical PositionsClerical Positions• Information DeskInformation Desk• Ambassador ProgramAmbassador Program• Chaplain ServiceChaplain Service• PharmacyPharmacy• Nursing Nursing • Guest Relations ProgramGuest Relations Program• Outpatient AssistanceOutpatient Assistance• New assignments based on needNew assignments based on need

What Volunteers Do What Volunteers Do

Page 17: KNIGHTS OF COLUMBUS

What Volunteers What Volunteers DoDo

Non-traditionalNon-traditional Volunteer Assignments Volunteer Assignments Virtual VolunteersVirtual Volunteers FundraisersFundraisers ManagersManagers RecruitersRecruiters Corporate RepresentativesCorporate Representatives Trainers and EducatorsTrainers and Educators Writers (newsletters, recruitment ads)Writers (newsletters, recruitment ads) Community LiaisonsCommunity Liaisons Respite/Hospice VolunteersRespite/Hospice Volunteers

Page 18: KNIGHTS OF COLUMBUS

VA Medical Centers- www.va.gov/volunteerVA Medical Centers- www.va.gov/volunteer VA Community-Based Outpatient Clinic VA Community-Based Outpatient Clinic VA Poly Trauma Centers- http://www.polytrauma.va.govVA Poly Trauma Centers- http://www.polytrauma.va.gov Fisher House Foundation- http://www.fisherhouse.orgFisher House Foundation- http://www.fisherhouse.org State Veterans Homes- State Veterans Homes-

http://www.nasvh.org/home/index.cfmhttp://www.nasvh.org/home/index.cfm Vet Centers- http://www.vetcenter.va.govVet Centers- http://www.vetcenter.va.gov VA Youth Volunteering- VA Youth Volunteering-

www1.va.gov/volunteer/studentprgm.cfmwww1.va.gov/volunteer/studentprgm.cfm

Where to VolunteerWhere to Volunteer

Page 19: KNIGHTS OF COLUMBUS

Types of VolunteersTypes of Volunteers

Regularly Scheduled (RS) Volunteers- Regularly Scheduled (RS) Volunteers- work for the VA on a scheduled basis. RS volunteers are considered work for the VA on a scheduled basis. RS volunteers are considered employees who work on a “without compensation” basis. These volunteers go through a formal VA orientation employees who work on a “without compensation” basis. These volunteers go through a formal VA orientation and receive individual rewards for hours and service given.and receive individual rewards for hours and service given.

Occasional Volunteers- Occasional Volunteers- work with VA on an infrequent basis and do not have a regular schedule. work with VA on an infrequent basis and do not have a regular schedule. Organization receives credit for volunteer service given, rather than individually. Organization receives credit for volunteer service given, rather than individually.

VA Special Event Volunteers- VA Special Event Volunteers- VA has many annual events that volunteer support is needed. Some of these VA has many annual events that volunteer support is needed. Some of these include: National Wheelchair Games, National Golden Age Games, National Creative Arts Festival, National include: National Wheelchair Games, National Golden Age Games, National Creative Arts Festival, National Winter Sports Clinic, Homeless Stand Downs, Annual Red Cross Blood Drive and Operation Enduring Freedom Winter Sports Clinic, Homeless Stand Downs, Annual Red Cross Blood Drive and Operation Enduring Freedom (OEF) and Operation Iraqi Freedom (OIF) Welcome Home Event Celebrations.(OEF) and Operation Iraqi Freedom (OIF) Welcome Home Event Celebrations.

Page 20: KNIGHTS OF COLUMBUS

Volunteer Now Volunteer Now

For information concerning For information concerning individual, council, assembly or individual, council, assembly or circle, contact the Chief of circle, contact the Chief of Voluntary Service at your nearest Voluntary Service at your nearest VA Medical Center.VA Medical Center.

The Chief of Voluntary Service will The Chief of Voluntary Service will arrange an initial screening.arrange an initial screening.

Information is also available on the Information is also available on the Internet at www.va.gov/volunteerInternet at www.va.gov/volunteer..

Page 21: KNIGHTS OF COLUMBUS

COMMITMENT

To Duties: Manage our KofC volunteers To Recruitment and Retention: The

Frontline Recruiters!! To attendance at ALL quarterly

meetings: CRITICAL To establishing and maintaining close,

continuous partnership with VAVS Chief/Staff

To the PATIENTS we serve: The Ultimate Commitment