Knowledge Portal : A Tool for Knowledge Management

Speaker – Sandip Das

Indian Statistical Institute Documentation Research and Traning Centre Seminar (6) MS-LIS 2013-2015

| Overview |

Knowledge & types Knowledge Management Portal Knowledge Portal (KP) Function and Work Methodology of KP Design of KP KP tools (features & uses) Demo KP using CMS Conclusion

Knowledge Portal

“Learning gives creativityCreativity leads to thinkingThinking provides knowledge

Knowledge makes you great.” 

….…..…Dr. A.P.J. Abdul Kalam

| Knowledge |

Knowledge is the ability to turn Information and data into effective action.

| Type of Knowledge |

Tacit Knowledge

Explicit Knowledge

| Knowledge Management |

“A concept in which an enterprise gathers, organizes, shares, and analyzes the knowledge

of individuals and groups across the organization in a ways that directly affect

performance.”

………….Robert S Seiner

| Key Components of KM |

| Portal |

A portal denotes a gate, a door, or entrance.

A portal represents a web site that provides a single point of access to applications and information.

| Type of Portal |

According to WikipediaAccording to Wikipedia

Personal portals

News portals

Government web portals

Cultural portals

Corporate web portals

Stock portals (aka stock-share portals)

Tender's portals

Domain-specific portals

According to WhatIs.comAccording to WhatIs.com

General portals: Yahoo! MSN

Portals with specificity: Fool.com (for investors) SearchNetworking.com (for

network administrators)

| Evolution of Portals |

1993 Mid of 90’s 2005

| Portal |

| Diff. b/w Portal & Website |

| Knowledge Portal (KP) |

Knowledge portal provides a single point of

access to the tacit and explicit knowledge

that support members of the institutions or

organizations in all aspects of their learning,

teaching, working, research and other

activities.

| Why we use a KP |

Knowledge asset centric

Expert locator

Speeds up the process of learning.

| Key function of a KP |

GatheringCategorizationDistributionPublishPersonalizationSearch/ Navigate

| Work Methodology of KP |

Selection of the contentValidation of the contentUp to dateEvaluation procedures

| Design of KP |

| Example of Knowledge Portal |

India Smart Grid (http://indiasmartgrid.org/en/Pages/Index.aspx) Climate change Knowledge Portal

(http://sdwebx.worldbank.org/climateportal/index.cfm?page=why_climate_change)

ICSI Knowledge Portal (http://knowledge.icsi.edu/PortalPage.aspx) Rice Knowledge Management Portal (http://www.rkmp.co.in/) Dell (http://www.quest.com/knowledge-portal/) Worcestershire Health Libraries

(http://www.wkp.nhs.uk/worcestershire-health-libraries/) Wills Eye Hospital

(https://www.willseye.org/gateway-to-the-knowledge-portal)

| List of Commercial CMS |

Alfresco (http://www.alfresco.com/)

Alterian (http://www.sdl.com/campaign/alteriannews.html)

Ayoola Framework (http://cmf.ayoo.la/)

Cascade Server (http://www.hannonhill.com/products/)

Computhink (http://www.contentverse.com/)

Contegro (http://www.contegro.com/)

CoreMedia WCM (http://www.coremedia.com/)

DotNetNuke (http://www.dnnsoftware.com/)

Ektron CMS (http://www.ektron.com/)

Elcom CMS (http://www.elcomcms.com/)

| List of OSS CMS |

Drupal (www.drupal.org/)

Joomla (www.joomla.org/)

Quickapps (http://quickappscms.org/)

Glfusion (http://www.glfusion.org/)

MODX (http://modx.com/)

Nukeviet (http://nukeviet.vn/)

CMSmadeSimple (http://www.cmsmadesimple.org/)

PHPfusion (https://www.php-fusion.co.uk/home.php)

MetadotPortal

| Backend of this Software |

Name Web Server Development Language

Detabase Operating System

Drupal Apache, IIS PHP MySQL, MongoDB, MariaDB, PostgreSQL,

SQLite

Windos / Linux

Joomla! Apache, IIS PHP MySQL,MSSQL

Windos / Linux

| Joomla |

Joomla is an award-winning CMS Developed by The joomla Project team. 1st released on 2005 Recent released version 2.5.22

on 12th June 2014 900+ free themes 7000+ free plugins 30million downloads

| Main features of joomla |

Templates Modules Multiple-user Pages Polls

Search Article News feed Banner Contacts

| joomla module for Libraries |

Book Library Basic Top listing module for Book Library Book Library Top10 Media Library Basic

| Joomla: Pros and Cons |

Advantages

User-Friendly Strong Developer

Community Strong Content

Management Capabilities

Disadvantages

Limited ACL Support Lacks SEO Capabilities

| Libraries Using Joomla |

Airlangga University Library, Indonesia

The Assembly on Literature for Adolescents

DeKalb County Public Library DISCUS Virtual Library Dorothy Alling Memorial Library,

Williston, VT Greene County Public Library, OH Greenville County Library System, SC Health Sciences Library, Stony Brook

University

Northville District Library Ohio Law Library Ord Township Library Perdana Library, Malasia Paris Carnegie Public Library Pioneer Library System Portsmouth Pacific Library South Carolina State Library Susquehanna County Library Tyngsborough Public Library, USA Whatcom County Library System Library of Love, Africa Mancos Public Library District Hong Kong Library Assocation,

Hong Kong

| IIM Ahmedabad Library |

Developed by Dries Buytaert Drupal became an open source

project in 2001 1st released on 15th Jan 2001 Recent version 7.3.16 released

on 6th August 2014 1800+ free themes 24000+ free plugins

| Drupal |

| Main features of Drupal |

Templates Modules Multiple-user Pages Blog Contact Form Forum Polls Search

Upload Statistics Taxonomy News Feed Comment and Tracker Content translation Ping Profile

| Drupal module for Libraries |

Book Post Biblio Z39.50

MARC Drupal OPAC Google Book

| Drupal: Pros and Cons |

Advantages

Extremely Flexible Developer Friendly Enterprise Friendly Stability Strong SEO Capabilities

Disadvantages

Lack of Free Plugins Lack of Themes

| University Library | ASU Libraries California State University San Marcos

Library Cornell University Library Cowles Library at Drake University Florida Center for Library Automation

(FCLA) Florida State University Libraries Georgetown University Hamline Law Library Indiana University-Purdue University

Indianapolis Luther College Library and Information

Services McMaster University Library University of Montana Mansfield Library Monterrey Institute of Technology Library Portland State University Library Queen's University Library Rochester Institute of Technology Libraries

Simon Fraser University - Learning Commons Workshop Signup tool

Simon Fraser University - Multicultural Canada St. Lawrence University Library planning site University Alaska Fairbanks Libraries UMN Biomedical library University of Calgary Library University of California San Francisco Library University of Michigan | MLibrary University of Missouri-Kansas City | University

Libraries University of Northern Iowa | Rod Library Nash Library | University of Science and Arts of

Oklahoma New York University Consumer Health Libraries New York University Health Sciences Libraries University of Technology, Sydney Library

Australia Università degli Studi di Padova – Sistema

Bibliotecario di Ateneo Wilfrid Laurier University Library

| Public Library | Arlington Heights Memorial Library Altadena Library District Ann Arbor District Library Athens County Public Libraries Maryland AskUsNow! Ballerup public libraries ;Denmark Benicia Public Library Brawley Public Library Camarena Memorial Library Cleveland Public Library Coldwater Public LIbrary(OH) Daniel Boone Regional Library Douglas County Libraries ExploreOhio Franklin Park Public Library Franklin-Springboro Public Library (OH) Great River Regional Library (Central Minnesota) Hoover Alabama Public Library Idaho's statewide public library web site project: eBranch Jackson District Library Kansas City Public Library Kinderhook Memorial Library Logan-Hocking County District Library(OH) London Public Library London Public Library (OH)

Marion Public Library (OH) Metropolitan Cooperative Library System (Los Angeles) Mead Public Library Minverva Public Library (OH) Missouri River Regional Library Monterey Park Bruggemeyer Library New York Public Library Ohio Public Library Information Network (OPLIN) Oregon Libraries Network Palos Verdes Library District Piscataway Public Library(NJ) Prince Rupert Library Red Deer Public Library Richland County Public Library San Anselmo Public Library Schlow Centre Region Library (Central Pennsylvania) South San Francisco Public Library Skokienet run by Skokie Public Library Troy-Miami County Public LIbrary(OH) Warner Public Library Waterford Township Public Library(MI) West Lake Porter Public Library West Linn, Oregon Public Library Worthington Libraries Wothington, OH

| IIT Kharagpur Library |

Demo Knowledge Portal

| Challenges before Librarian |

Expertise management of knowledgeFamiliar with the changing environmentFocus on simple knowledge sharingNeed specifics trainingAct as a knowledge manager

| The Five Laws of the Knowledge Portal |

• Knowledge Portal resources are for use.

• Every user his or her Knowledge Portal resource.• Every Knowledge Portal resource its user.

• Save the time of the user.• The Knowledge Portal is a growing organism.

| References | Design of Knowledge Portal. Available

fromhttp://shodhganga.inflibnet.ac.in/bitstream/10603/9772/10/10_chapter%205.pdf accessed on 2nd oct’ 2014

Ismail, Aisyah and Sulaiman, Shahida (2011). A Model for Knowledge Portal to Support Communities of Practice. Available from http://ieeexplore.ieee.org/stamp/stamp.jsp?tp=&arnumber=6140715 accessed on 2nd oct’2014

M, Letha M. (2006). Library portal: A Tool for Web-enabled Information Services. DESIDOC Journal of Library & Information Technology. Available from http://publications.drdo.gov.in/ojs/index.php/djlit/article/view/3691 accessed on 3 rd oct’ 2014

Walia, P K, and Suboohi, Siddiqui (2010). Knowledge Management through Knowledge Portals in Libraries: Challenges and Issues. Available from http://ir.inflibnet.ac.in/handle/1944/973 accessed on 4th oct’ 2014

Goswami, Tarini Dev (2007). Knowledge Portal: Challenges Before Library and Information Professionals. Available from http://ir.inflibnet.ac.in/handle/1944/1031 accessed on 5 th oct’2014

Laxminarayana, B and Sunil, Adupa and Sudheer, Soora (2007). Implications of Knowledge Portals on Library InformationServices. Available from http://ir.inflibnet.ac.in/handle/1944/1045 accessed on 10th oct’2014

| References |

7. Zala, Lavji N and Patel, Niraj R (2006). Library Portal : A Gateway of Information. Available from http://ir.inflibnet.ac.in/handle/1944/1153 accessed on 11 th oct’2014

8. Konnur, P V and Kacherki, Umeshareddy (2006). Library Portal : Role Of Librarian. Available from http://ir.inflibnet.ac.in/handle/1944/1154 accessed on 15 th oct’2014

9. Jotwani, Daulat (2005) . Library Portal : A Knowledge Management Tool. Available from http://ir.inflibnet.ac.in/handle/1944/1575 accessed on 20 th oct’2014

10. Neubauer , Wolfram and Piguet, Arlette (2009). The Knowledge Portal, or the vision of easy access to information. Available from http://www.emeraldinsight.com/doi/pdfplus/10.1108/07378830911007691 accessed on 21 st oct; 2014

11. The Evolution of Portals. Available from http://www.atlanticwebfitters.ca/AboutCMS/WhatisaWebPortal/tabid/95/Default.aspx accessed on 1st nov’ 2014

Share your knowledge.

It’s a way to achieve immortality.……….Dalai Lama

Thank you

| Any Question or Suggestion |