kumbh mela 2015-16 trimbakeshwar tender document … · kumbh mela is a mass hindu pilgrimage of...

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Page 1 KUMBH MELA 2015-16 TRIMBAKESHWAR TENDER DOCUMENT FOR SUPPLY OF ANALOG CENTRALIZED AND STANDALONE PUBLIC ADDRESS SYSTEMS ON RENTAL BASIS Issued By Police Commissionerate, Nasik City Tender Ref.No. - E-TenderNoticeNo.05/2014-15/Trimbakeshwar

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Page 1: KUMBH MELA 2015-16 TRIMBAKESHWAR TENDER DOCUMENT … · Kumbh Mela is a mass Hindu pilgrimage of faith in which Hindus gather to bathe in a sacred river. It is considered to be the

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KUMBH MELA 2015-16

TRIMBAKESHWAR

TENDER DOCUMENT

FOR

SUPPLY OF ANALOG CENTRALIZED

AND STANDALONE PUBLIC ADDRESS

SYSTEMS ON RENTAL BASIS

Issued By

Police Commissionerate, Nasik City

Tender Ref.No. - E-TenderNoticeNo.05/2014-15/Trimbakeshwar

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Table of contents 1. Introduction............................................................................................................................................ 4

1.1 ABOUT TRIMBAKESHAR & KUMBH MELA 2015 .............................................................................................4 1.2 PROJECT VISION.............................................................................................................................................5 1.3 PROJECT COVERAGE .......................................................................................................................................5

2. Eligibility Criteria......................................................................................................................................6 3. Instructions to the Bidders.......................................................................................................................9 3.1 ISSUER & ADDRESS FOR BID SUBMISSION ............................................................................................................9 3.2 PRICE OF TENDER DOCUMENT ...........................................................................................................................9 3.3 COST OF BIDDING....................................................................................................................................... ………………………………….10 3.4 INSTRUCTIONS FOR ONLINE BID SUBMISSION ......................................................................................................10 3.5 PROCEDURE FOR SUBMISSION OF BIDS ..............................................................................................................12 3.6 TWO ENVELOPE BID SYSTEM ...........................................................................................................................12 3.7 PRE-BID QUERIES ..........................................................................................................................................14 3.8 LANGUAGE OF THE BID ...................................................................................................................................14 3.9 HAND WRITTEN DOCUMENTS, ERASURES OR ALTERATIONS ....................................................................................15 3.10 EARNEST MONEY DEPOSIT (EMD) / BID SECURITY ...........................................................................................15 3.11 BID PRICES ................................................................................................................................................16 3.12 FIRM PRICES ..............................................................................................................................................16 3.13 AMENDMENT OF Tender DOCUMENT ...........................................................................................................17 3.14 INSPECTION OF SITE AND SUFFICIENCY OF TENDER.............................................................................................17 3.15 EVALUATION FRAMEWORK ...........................................................................................................................18 3.16 LATE TENDER OFFERS....................................................................................................................................19 3.17 OFFER VALIDITY PERIOD ...............................................................................................................................19 3.18 ADDRESS OF COMMUNICATION .....................................................................................................................19 3.19 OPENING OF OFFERS ...................................................................................................................................20 3.20 CLARIFICATION OF OFFERS ............................................................................................................................20 3.21 RIGHT TO ACCEPT ANY OFFER AND TO REJECT ANY OR ALL OFFERS ......................................................................20 3.22 NOTIFICATION OF AWARD ............................................................................................................................20 3.23 PERFORMANCE GUARANTEE .........................................................................................................................21 3.24 SIGNING OF CONTRACT ...............................................................................................................................21 3.25 REJECTION CRITERIA ...................................................................................................................................22 3.26 CONCESSIONS PERMISSIBLE UNDER STATUTES ..................................................................................................23 3.27 TAXES ......................................................................................................................................................23 3.28 RIGHT TO VARY THE SCOPE OF THE WORK AT THE TIME OF AWARD .......................................................................23 3.29 FRAUD AND CORRUPTION ............................................................................................................................24 3.30 TERMS AND CONDITIONS OF THE TENDER ........................................................................................................25 4. Scope of Work …………………………………….................................................................................................26 5. Technical Specifications and System Operation….. ................................................................................27 6.General Terms, Conditions and Prohibitions ………………………………………………………………………………………….. 29 7. Maintenance and Support ……….……......................................................................................................32 8.System Testing, Service Level Agreements and Training ……………………………..…………………………………………. 32

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9. Annexure 1 – Instructions for Technical Bid…………………………................................................................ 34 9.1 BID COVER LETTER ......................................................................................................................................34 9.2 CHECK-LIST FOR THE DOCUMENTS TO BE INCLUDED IN THE TECHNICAL ENVELOPE .....................................................36 9.3 FORMAT TO SHARE ORGANIZATIONAL PROFILES ................................................................................................36 10. Annexure 2 – Formats of Commercial Bid ...........................................................................................37 10.1 FORMAT 1 – COMMERCIAL BID LETTER..................................................................................................................…………………37 10.2 GENERAL INSTRUCTIONS................................................................................................................................... ……………………. 39 10.3 FORMAT 2 – COMMERCIAL BID FORMAT .........................................................................................................40 11. Annexure 3 – List of Horns Locations………….........................................................................................42 11.1 LIST OF LOCATIONS OF HORNS……………..............................................................................................................42 11.2 SUMMARY ................................................................................................................................................ 48 11.3 INFORMATION OF CONTROL & SUBCONTROL…….………………………………………………………………………………………………………………….48

11.4 INFORMATION OF SECTORS………………………………. ………………………………………………………………………………………………………………….49 12. Annexure 4 – Terms & Conditions for Online Payments ...................................................................... 50 12.1 PRIVACY POLICY ..........................................................................................................................................50 12.2 GENERAL TERMS AND CONDITIONS FOR E-PAYMENT .........................................................................................51 12.3 LIMITATION OF LIABILITY ...............................................................................................................................53 12.4 MISCELLANEOUS CONDITIONS: .......................................................................................................................54 12.5 DEBIT/CREDIT CARD, BANK ACCOUNT DETAILS .................................................................................................56 12.6 PERSONAL INFORMATION ..............................................................................................................................57 12.7 PAYMENT GATEWAY DISCLAIMER ...................................................................................................................57 13. Annexure 5 – Format for Performance Bank Guarantee ......................................................................58 14. Annexure 6 – Format of Consortium Agreement .................................................................................60 15. Annexure 7 – Draft of the Master Service Agreement....................................................................... ..67

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1. Introduction 1.1 About Trimbakeshwar & Kumbh Mela 2015

Trimbakeshwar is a town and a municipal council in Nashik District in the state of Maharashtra. Trimbakeshwar Shiva Temple is located here. The origin of the sacred Godavari river is near Trimbak. As of 2001 India census, Trimbakeshwar had a population of 9804. Males constitute 52% of the population and females 48%. Trimbakeshwar has an average literacy rate of 73%, higher than the national average of 59.5%: male literacy is 80%, and female literacy is 65%. In Trimbakeshwar, 14% of the population is under 6 years of age. It is dedicated to Lord Shiva and is one of the twelve Jyotirlingas. The

extraordinary feature of the Jyotirlinga located here is the Linga in the

temple is in the form of a three faced embodying Tridev, Lord Brahma,

Lord Vishnu and Lord Shiva. All other Jyotirlingas have Shiva as the

main deity. The Linga is crowned with a jewel studded crown believed to

be from Pandavas. The crown is adorned with diamonds, emeralds, and

many other types of precious stones. Trimbakeshwar town is an ancient

Hindu Pilgrim centre located at the source of the Godavari River.

Kumbh Mela is a mass Hindu pilgrimage of faith in which Hindus gather

to bathe in a sacred river. It is considered to be the largest peaceful

gathering in the world where around 100 million people were expected

to visit during the Maha Kumbh Mela. It is held every third year at one of

the four places by rotation: Haridwar, Allahabad (Prayaga), Nasik and

Ujjain. Thus the Kumbh Mela is held at each of these four places every

twelfth year. Ardha ("Half") Kumbh Mela is held at only two places,

Haridwar and Allahabad, every sixth year. The rivers at these four places

are: the Ganges (Ganga) at Haridwar, the confluence (Sangam) of the

Ganges and the Yamuna and the mythical Saraswati at Allahabad, the

Godawari at Nasik, and the Shipra at Ujjain. The name Kumbh Mela

comes from Hindi, and in the original Sanskrit and other Indian

languages it is more often known as Kumbha Mela. Kumbha means a

pitcher and Mela means fair in Sanskrit. The pilgrimage is held for about

one and a half months at each of these four places where it is believed in

Hinduism that drops of nectar fell from the kumbha carried by gods after

the sea was churned. Bathing in these rivers is thought to cleanse one of

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all sins. The festival is billed as the "world‟s largest congregation of

religious pilgrims

1.2 Project Vision

Vision of the project is to implement analog public address system for Kumbh Mela 2015 in Trimbakeshwar on rental basis from 1st August 2015 to 30th September 2015. This system shall be implemented for Public Announcements and assisting the police administration to maintain law & order during Kumbh Mela 2015 in Trimbakeshwar.

1.3 Project Coverage

Police Commissionerate, Nasik City intends to implement analog centralized & standalone public address system in Trimbakeshwar for Kumbh Mela 2015. Please refer to the Annexure 3 for list of proposed locations for installations of horns. Number of horns projected and their locations is just indicative and the purpose of project is to cover entire area with clear audio able sound in both conditions, when people present are less and when they form crowd. Typical types of Locations for installation of horns are:

Entry and Exit points of the City

Outer Parking areas

Inner Parking areas

Holding areas

Shahi & Pilgrim routes

Administrative routes

Dense crowd areas

Sadhu Gram

Temple / Ghat areas

Roads & Other Important Places etc.

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2. Eligibility Criteria

The bidder (Individual firm or consortium of maximum 3 firms) must

meet the following requirements to become eligible for the Technical &

Commercial Evaluation.

Sr.

No.

Qualification Criteria Mandatory documentary

evidence to be submitted

1

The bidder (or all consortium partners) must be a registered firm in Central / State Government in India.

Copy of Certificate of Registration

2

The bidder (prime bidder in case of consortium) should have overall turnover of minimum Rs. 40 Lac in each of the last 3 financial years as on 31/03/2014.

In case of consortium, the each consortium partner should have turnover of minimum Rs. 15 Lac in each of the last 3 financial years as on 31/03/2014.

In case of consortium, maximum number of consortium partners allowed shall be three. Consortium partners shall sign a consortium agreement format given by Police Commissionerate, Nasik City.

Copy of the audited Profit & Loss Statements OR Certificate from the Chartered Accountant for each of the last 3 financial years

3

The bidder (prime bidder in case of consortium) should have at least 5 years experience in implementation of Public address systems for Mass gathering functions.

Copy of work order / purchase order / contract

Certificate from client (in case of completed projects)

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Sr.

No.

Qualification Criteria Mandatory documentary

evidence to be submitted

4

Experience of implementing at least 1 Public address system projects for Mass gathering functions with minimum 500 Horns installation since last 5 years

Copy of work order / purchase order / contract clearly showing the no. of horns installed.

Completion certificate from client (in case of completed projects)

5 The bidder (or all consortium partners) should have a positive net-worth as on 31/03/2014.

Copy of the audited balance sheet of the company (s) OR Certificate from the Chartered Accountant

6

The bidder (all consortium partners in case of consortium) should submit valid documentary proof of Sales Tax/VAT/Service Tax registration number and the details of income tax registration (PAN).

Copy of PAN Card

Copy of Sales Tax / VAT / Service Tax registration

Additional Points:

Any organization debarred / black-listed by Central / State Government in India / Police Commissionerate, Nasik City / Nasik Municipal Corporation, at the time of submission of the tender, shall not be allowed to participate in this tender. Bidder (all members in case of consortium) need to submit a self-certification in this regard.

Bid shall be submitted by the firm qualifying and complying all above criteria.

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In case of consortium, a consortium partner shall only participate in one consortium bid unless the partner is an OEM or Service Provider and has been part of consortium only as OEM or Service provider respectively.

In Case of Consortium, every member of the consortium shall be equally responsible and individually liable for the successful completion of the entire Project.

If the bidder firm is 100% subsidiary of the parent firm, work by the parent firm shall not be considered as "sub-contracting".

Experience of the parent firm (in case bidder firm is a 100% subsidiary of the parent firm) or experience of the 100% subsidiary firm (if parent firm is applying for the bid) shall be considered. However, in such case the authorized signatory of corresponding firm having the experience should submit certificate of transfer of knowhow to the bidder firm.

Further, Procurement & Technical Committee formed by the state government of Maharashtra for this project may change the criteria at its own discretion.

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3. Instructions to the Bidders

Submission of a Bid by the bidders should be carried after careful study and examination of the tender document, with full understanding of its implications.

3.1 Issuer & Address for Bid Submission

Commissioner of Police

Office of Police Commissionerate, Nasik City,

Near Ashok Stambh, Gangapur Road

Nasik – 422002

Tel: 0253 - 2305218

Email Id: i) [email protected]

ii) [email protected]

3.2 Price of Tender Document

The cost of this tender document is INR 5,000 (Rs. Five thousand only). This amount will be Non-Refundable to the bidders. Bidders have to pay the cost of the document by making an online payment (using credit card/debit card/net banking) of INR 5,000 (Rs. Five thousand only). Terms and conditions for Online Payment are mentioned in Annexure 4 of this document.

For tender document payment, if bidder uses NEFT or RTGS then system will generate a challan (in two copies) with unique challan number specific to the tender. Bidder will use this challan in his bank to make NEFT/RTGS Payment via net banking facility provided by bidder‟s bank.

Bidder will have to validate the tender document payment as a last stage of bid preparation. If the payment is not realized with bank, in that case system will not be able to validate the payment and will not allow the bidder to complete his Bid Preparation stage resulting in nonparticipation in the aforesaid eTender.

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Note:

Realization of NEFT/RTGS payment normally takes 2 to 24 hours, so it is advised to make sure that NEFT/RTGS payment activity should be completed well before time.

NEFT/RTGS option will be depend on the cost of tender document.

Help File regarding use of ePayment Gateway can be downloaded from eTendering portal.

3.3 Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of its bid and Police Commissionerate, Nasik City, in no event, be held responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

3.4 Instructions for Online Bid Submission

Proposals must be direct, concise, and complete and must be submitted online only. Procurement & Technical Committee formed by the state government of Maharashtra for this project will evaluate the Bidder‟s Proposal based on its clarity, relevance and the directness of its response to the requirements of the Project as outlined in this Tender.

Bidders shall furnish the required information on their Technical and Commercial Proposals in the enclosed formats only. In case of any deviations in the format Bid will be liable for rejection.

The following points need to be considered while submitting the bids:-

Bidders Tool Kit link (detailed Help documents, designed for bidders) has been provided on e-Tendering website (https://maharashtra.etenders.in/mah/toolkitBidder.asp) in order to guide them through different steps involved during e-Tendering such as online procedure for tender document purchase, bid preparation, bid submission.

If any assistance is required regarding e-Tendering (registration / upload / download) please contact e-Tendering Help Desk on: 020 30187500 / [email protected]

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The tender notice/ regular communications shall be uploaded / released on eTendering website (Main Portal – https://maharashtra.etenders.in & Sub Portal – https://mapo.maharashtra.etenders.in). Tender document and clarifications/corrigendum shall also be uploaded on the same website.

All the Bids (Technical and Commercial) shall have to be submitted online.

The tenderers should ensure that their tender is prepared online before the expiry of the scheduled date and time and then submitted online before the expiry of the scheduled date and time. No delay on account of any cause will be entertained. Offers not submitted online will not be entertained.

In the event of the specified date for the submission of Bids being declared a holiday, the Bids can be submitted online up to the appointed time on the next working day for which Police Commissionerate, Nasik City will make necessary provisions.

Police Commissionerate, Nasik City may, at its own discretion, extend the date for submission of bids. In such a case all rights and obligations of Police Commissionerate, Nasik City and the Bidders shall be applicable to the extended time frame.

The offers submitted as documents, by telex/telegram/fax/Email or any manner other those specified above will not be considered. No correspondence will be entertained on this matter.

Printed terms and conditions of the bidders will not be considered as forming part of their bid.

Any further amendments to the tender will be notified on the eTendering website. Such amendments should be taken into consideration by the Bidders while preparing their bids.

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3.5 Procedure for Submission of Bids

To view- Tender Notice, Detailed Time Schedule for this Tender, kindly visit following e-Tendering websites

Main Portal – https://maharashtra.etenders.in &

Sub Portal - https://mapo.maharashtra.etenders.in

The Bidders participating first time for e-Tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-Tendering portal.

All Bidders interested in participating in the on-line e-Tendering process are required to obtain Class II or Class III Digital Certificates. The tender should be prepared & submitted online using individual‟s digital signature certificate.

The interested contractors / bidders will have to make online payment

(using credit card/debit card/net banking) of Rs. 1038/- (inclusive of all

taxes) per bid per tender to online service provider of e-Tendering

system at the time of entering online Bid Submission stage of the tender

schedule.

3.6 Two Envelope Bid System

Complete bidding process will be online (e-Tendering) in two envelope system. Submission of bids shall be in accordance to the instructions given in the Table below:

The bidder shall submit the bid proposal in 2 parts

a) Technical Proposal,

b) Commercial Proposal.

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The 2 Envelopes to be submitted by the bidder shall consist of minimum following documents:

Technical Proposal

Technical Bid Covering letter

Bidder‟s response to the Eligibility Criteria defined in Section 2 and checklist as specified in Annexure 1 of this tender shall be submitted in this proposal

Un-priced Bill of Materials (i.e. Un-priced commercial bid format )

Technical Proposal should not contain commercials of the Project, in either explicit or implicit form.

Conditional Technical Proposal is liable for rejection.

Commercial

Proposal

Detail Commercial bids shall be submitted by the bidder before the bid submission timeline.

Formats mentioned in this tender document needs to be scrupulously followed. Any deviation in it (without proper justification) may lead to disqualification of the bid.

Price quotation accompanied by vague and conditional expressions such as "subject to immediate acceptance", "subject to confirmation", etc. will be treated as being at variance and shall be liable to be summarily rejected.

Police Commissionerate, Nasik City will not accept submission of a proposal in any manner other than that specified in the tender Document. Proposals submitted in any other manner shall be treated as defective, invalid and rejected.

Technical proposal and Financial proposals should be signed by an authorized person of the bidder. The Technical & Financial proposals should be submitted along with a certified true copy of a board resolution/power of attorney empowering authorized signatory to sign/act/execute documents binding the bidder organization to the terms and conditions detailed in this proposal.

Proposals must be direct, concise, and complete. Police Commissionerate, Nasik City will evaluate bidder‟s proposal based on its

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clarity and completeness of its response to the requirements of the project as outlined in this tender.

3.7 Pre-bid Queries

Police Commissionerate, Nasik City will host a Pre-Bid Meeting for queries (if any) by the prospective bidders. The Meeting will be held on 23/03/2015 at 11:00 AM. Venue of the Meeting will be at the Police Commissionerate Office, Nasik City. The representatives of the bidders may attend the pre-bid meeting at their own cost. The purpose of the pre-bid meeting is to provide a forum to the bidders to clarify their doubts / seek clarification or additional information, necessary for them to submit their bid.

All enquiries from the bidders relating to this tender must be emailed to [email protected] , [email protected] and [email protected] latest by 22/03/2015, 05:00 pm.The queries should necessarily be submitted in the following format in an excel document:

Sr. No.

Company Name

Section No.

Page No.

Content of the tender requiring clarification

Clarification Sought

1

2

<Pre-Bid Queries>

<Clarification>

Queries submitted post the above mentioned deadline or which do not adhere to the above mentioned format may not be responded to.

3.8 Language of the Bid

The Bids prepared by the Bidder and all subsequent correspondence and documents relating to the bids exchanged by the Bidder and Police Commissionerate, Nasik City, shall be written in English language. Any printed literature furnished by the Bidder, written in another language, shall be accompanied by an accurate English translation, in which case, for purposes of interpretation of the bid, the English translation shall govern.

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3.9 Hand written documents, Erasures or Alterations

The offers containing erasures or alterations will not be considered. There should be no hand-written material, corrections or alterations in the offer. Filling up of the information using terms such as “OK”, “noted”, “as given in brochure/manual” is not acceptable and may lead to the dis-qualification of the bid.

3.10 Earnest Money Deposit (EMD) / Bid Security

Bidders should pay EMD of Rs. 10,50,000 (Rs. Ten Lakh Fifty Thousand Only)through online payment (using credit card/debit card/net banking) mode only. Terms and conditions of online payment are given in Annexure 4 of this tender

The bid security of all unsuccessful bidders would be refunded by Police Commissionerate, Nasik City within three months of the bidder being notified as being unsuccessful. The bid security amount is interest free and will be refundable to the unsuccessful bidders without any accrued interest on it. Bid Security shall be returned to the successful bidder upon signing of contract and submission of 15% Performance Guarantee.

The bid submitted without bid security, mentioned above, will be summarily rejected. The bid security may be forfeited:

If a bidder withdraws its bid during the period of bid validity

If the successful bidder fails to sign the contract and submit Performance Bank Guarantee within the stipulated period.

For EMD payment, if bidder uses NEFT or RTGS then system will generate a challan (in two copies) with unique challan number specific to the tender. Bidder will use this challan in his bank to make NEFT/RTGS Payment via net banking facility provided by bidder‟s bank. Terms and conditions for Online Payment are mentioned in Annexure 8 of this document.

Bidder will have to validate the EMD payment as a last stage of bid preparation. If the payment is not realized with bank, in that case system will not be able to validate the payment and will not allow the bidder to complete his Bid Preparation stage resulting in nonparticipation in the aforesaid eTender.

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Note:

Realization of NEFT/RTGS payment normally takes 2 to 24 hours, so it is advised to make sure that NEFT/RTGS payment activity should be completed well before time.

NEFT/RTGS option will be depend on the amount of EMD.

Help File regarding use of ePayment Gateway can be downloaded from eTendering portal.

3.11 Bid Prices

The Bidder shall indicate in the proforma prescribed, the unit rates and total Bid Prices for the equipment / services, it proposes to provide under the Contract. Prices should be shown separately for each item as detailed in this document.

The Bidder shall prepare the bid based on details provided in the tender documents. It must be clearly understood that the Scope of Work is intended to give the Bidder an idea about the order and magnitude of the work and is not in any way exhaustive and guaranteed by the bidder. The Bidder shall carry out all the tasks in accordance with the requirement of the tender documents & with due diligence. It shall be the responsibility of the Bidder to fully meet all the requirements of the tender documents and to meet objectives of the project. If during the course of execution of the project any minor revisions to the work requirements like technical specifications, equipment sizing, etc. are to be made to meet the goals of the project; such changes shall be carried out within the proposed price. If any deviation has a major impact on the commercials, Procurement & Technical Committee formed by the state government of Maharashtra for this project shall take appropriate decision and such decisions would be binding on the bidder.

3.12 Firm Prices

Prices quoted in the bid must be firm and final and shall not be subject to any upward modifications, on any account whatsoever. Procurement & Technical Committee formed by the state government of Maharashtra for this project reserves the right to negotiate the prices quoted in the bid to effect downward modification, in case price (of any component / sub-component) is found unreasonable or higher than a reference price. The Bid Prices shall be indicated in Indian Rupees (INR) only.

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The Commercial bid should clearly indicate the price quoted without any ambiguity / qualifications whatsoever and should include all applicable taxes, duties, fees, levies, \ and other charges as may be applicable in relation to the activities proposed to be carried out. It is mandatory that such charges wherever applicable / payable should be indicated separately. Should there be a change in applicable taxes, the actual taxes on the date of billing would prevail.

Prices in any form or by any reason before opening the Commercial Bid should not be revealed, failing which the offer shall be liable for rejection. If price change is inevitable due to any factor external to the bidder, bidders may be given chance to submit revised Bids in a separate sealed cover. Procurement & Technical Committee formed by the state government of Maharashtra for this project shall be final in this regards.

3.13 Amendment of tender Document

At any time prior to the submission of bids, Police Commissionerate, Nasik City for any reason whatsoever, may, modify any element of the tender document by issuing a corrigendum which shall be notified to the short listed Bidders in writing, by e-mail or post. For the sake of interpretation, the content of any corrigenda issued by Police Commissionerate, Nasik City shall be read as a part of the original bid. In each instance in which provisions of the Corrigenda contradict or are inconsistent/ inapplicable with the provisions of the tender, the provisions of the Corrigenda shall prevail and govern, and the contradicted or inconsistent/inapplicable provisions of the tender shall be deemed amended accordingly. Police Commissionerate, Nasik City may in its sole discretion consider extension of deadlines for submission of the bids, in order to allow prospective Bidders reasonable time in which to take the amendment into account while preparing their bids.

3.14 Inspection of Site and Sufficiency of Tender

Bidder is expected to work out their own rates based on the detailed description of scope of work items, conditions etc. and should judiciously arrive at the commercials. The bidder shall be deemed to have satisfied itself before bid submission as to correctness and sufficiency of its Tender. The rates and prices quoted shall cover all its obligations under the contract necessary for proper completion and maintenance of the Works/Services.

Before Pre Bid meeting & submitting its bid, the bidder should inspect and examine various sites and its surroundings and shall satisfy itself

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about form and nature of the Sites (including horns locations), means of access to the site, and in general, obtain all necessary information which may influence or affect project implementation and operationalization. No extra charges consequent on any misunderstanding or otherwise shall be allowed.

3.15 Evaluation Framework

3.15.1 Technical Bid Evaluation

Bidders will have to ensure that he comply with the requirements specified in section 2 of Eligibility Criteria of this document.

Bidders should submit a checklist, as specified in Annexure 1 in following format along with the technical documentation during bid submission;

Bids which fully comply with the requirements of the tender will then be considered for commercial evaluation.

3.15.2 Commercial Bid Evaluation

Commercial bid of only those bidders who qualify the eligibility criteria and comply with technical requirements shall be opened.

The commercial bids will be opened, in the presence of bidders‟ representatives who choose to attend the Commercial bid opening on date and time which would be communicated to all the qualified bidders. The bidder‟s representatives who are present shall sign a register evidencing their attendance.

Bidder whose commercial bid (i.e. grand total) is lowest (hereby referred to as L1 Bidder) will be considered eligible for negotiations and award of contract after the negotiations. Bidder whose commercial bid is second lowest (hereby referred to as L2 Bidder) will be kept on reserve. If the L1 bidder fails to either sign the agreement post negotiations, if required, or commence the assignment as specified herein, Procurement & Technical

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Committee formed by the state government of Maharashtra for this project may invite L2 bidder for negotiations.

Conditional offers by the Vendors

The vendor should abide by all terms and conditions specified in the Tender Document. Conditional offers shall be liable for disqualification.

3.16 Late Tender offers

Any tender offer received by Police Commissionerate, Nasik City after the deadline for submission of tender offer prescribed by Police Commissionerate, Nasik City, will be summarily rejected.

3.17 Offer validity Period

Proposals shall be valid for a period of 60 days (sixty days) from the date of opening of the proposals. A Proposal valid for shorter period may be considered as non-responsive. In exceptional circumstances, at its discretion, Police Commissionerate, Nasik City may solicit the bidder's consent for an extension of the validity period. The request and the responses thereto shall be made in writing or by fax or email.

3.18 Address of Communication

Offers should be addressed to Police Commissionerate, Nasik City and submitted at below given address:

Commissioner of Police

Office of Police Commissionerate, Nasik City,

Near Ashok Stambh, Gangapur Road

Nasik – 422002

Tel: 0253 -2305218

Email: i) [email protected]

ii) [email protected]

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3.19 Opening of Offers

Offers received within the prescribed closing date and time will be opened in presence of bidder representatives (who choose to attend the opening of tender), on the date, time & at the address communicated separately to all the bidders who have purchased the tender documents. The vendor‟s representatives present shall sign a register of attendance.

The dates for opening of Commercial bid would be communicated subsequently, as and when the technical envelope scrutiny is completed. Police Commissionerate, Nasik City may ask bidders to make a presentation on their technical solution proposed for the project before opening of commercial bid.

3.20 Clarification of Offers

To assist in the scrutiny, evaluation and comparison of offers, Police Commissionerate, Nasik City may, at its discretion, ask some or all vendors for clarifications with regards to their offer. The request for such clarifications and the response will necessarily be in writing (by letter / fax / email). Failure of a Bidder to submit additional information or clarification as sought by Police Commissionerate, Nasik City within the prescribed period will be considered as non-compliance and the proposal may get evaluated based on the limited information furnished along with the bid proposal.

3.21 Right to Accept Any Offer and to Reject Any or All Offers

Procurement & Technical Committee formed by the state government of Maharashtra for this project reserves the right to accept or reject any tender offer, and to annul the tendering process and reject all tenders at any time prior to award of control, without thereby incurring any liability to the affected vendor(s) or any obligation to inform the affected vendor(s) of the grounds for such action.

3.22 Notification of Award

Police Commissionerate, Nasik City will notify the successful Bidder via letter / fax /email of its intent of accepting the bid. Within 5 days of receipt of the Letter of Intent issued by Police Commissionerate, Nasik

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City, the successful Bidder shall be required to sign the LoI and return the same to the address specified above as a token of acceptance of the LoI.

3.23 Performance Guarantee

As a condition precedent to execution of the Agreement, the successful Bidder shall ensure submission of the requisite unconditional irrevocable Bank Guarantee, in the prescribed format within 7 days of receipt of the LoI as a Performance Guarantee for the services to be performed under the resultant Agreement. The Bank Guarantee shall be equivalent to 15% of the total Order value and must be issued by a Nationalized Bank. The Performance Guarantee shall be valid for a the term of the resultant Agreement, and shall be renewed and maintained as necessary by the bidder for the term of the resultant Agreement, and extensions if any.

Earnest Money Deposits (EMD) submitted by the bidders along with their proposal shall be refunded to all bidders, except the successful bidder, within 30 days of issuance of the LoI. EMD of the successful Bidder shall be returned on successful execution of the resultant Agreement.

The Performance Guarantee may be liquidated by Police Commissionerate, Nasik City as penalty / liquidated damages resulting from the bidder‟s failure to complete its obligations under the resultant Agreement. The Performance Guarantee shall be returned by Police Commissionerate, Nasik City to the vendor within 90 days of the term/expiration of the resultant Agreement after applicable deductions as per the Agreement, if any.

3.24 Signing of Contract

Subsequent to notification from Police Commissionerate, Nasik City to the successful Bidder by way of a LoI, acceptance of the LoI and submission of the Performance Guarantee, the successful Bidder shall execute the Agreement with Police Commissionerate, Nasik City. Failure of the successful Bidder to furnish the Performance Guarantee or execute the Agreement within the prescribed time may cause the EMD of the successful Bidder to be liquidated. In such event, Police Commissionerate, Nasik City may negotiate with the next eligible bidder. The successful Bidder will be liable to indemnify Police Commissionerate, Nasik City for any additional cost or expense, incurred on account of failure of the successful Bidder to execute the Agreement.

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3.25 Rejection Criteria

Besides other conditions and terms highlighted in the tender document, bids may be rejected under following circumstances:

3.25.1 General Rejection Criteria

a. Conditional Bids;

b. If the information provided by the Bidder is found to be incorrect / misleading / fraudulent at any stage / time during the Tendering Process;

c. Any effort on the part of a Bidder to influence the bid evaluation, bid comparison or contract award decisions;

d. Bids received after the prescribed time & date for receipt of bids;

e. Bids without signature of person (s) duly authorized on required pages of the bid;

f. Bids without power of attorney/ board resolution.

3.25.2Technical Rejection Criteria

a. Bidders not complying with the Eligibility Criteria given in this tender

b. Technical Envelope containing commercial details;

c. Revelation of Prices in any form or by any reason before opening the Commercial Bid;

d. Failure to furnish all information required by the Tender Document or submission of a bid not substantially responsive to the Tender Document in every respect;

e. Bidders not quoting for the complete scope of Work as indicated in the Tender documents, addendum (if any) and any subsequent information given to the Bidder;

f. Bidders not complying with the Technical and General Terms and conditions as stated in the Tender Documents;

g.The Bidder not confirming unconditional acceptance of full responsibility of providing services in accordance with the Scope of work.

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3.25.3 Commercial Rejection Criteria

a. Incomplete Price Bid;

b. Price Bids that do not conform to the Tender‟s price bid format;

c. Total price quoted by the Bidder does not include all statutory taxes and levies applicable;

d. If there is an arithmetic discrepancy in the commercial bid calculations the Evaluation Committee shall rectify the same. If the Bidder does not accept the correction of the errors, its bid may be rejected.

3.26 Concessions permissible under statutes

Bidder, while quoting against this tender, must take cognizance of all concessions permissible, if any, under the statutes and ensure the same is passed on to the Purchaser, failing which it will have to bear extra cost. In case bidder does not avail concessional rates of levies like customs duty, excise duty, sales tax, etc. Police Commissionerate, Nasik City will not take responsibility towards this.

3.27 Taxes

The Bidders shall fully familiarize themselves about the applicable taxes (such as value added or sales tax, service tax, income taxes, duties, fees, levies, Local body tax etc.) on amounts payable by the purchaser under the resultant Agreement. All such taxes must be included by Bidders in the financial proposal. Should there be a change in applicable taxes, the prevailing taxes on the date of billing would prevail.

3.28 Right to vary the scope of the work at the time of Award

The Purchaser reserves its right to make changes to the scope of the work at the time of execution of the resultant Agreement. If any such change causes an increase or decrease in the cost of, or the time required for the SI‟s performance of any part of the work under the resultant Agreement, whether changed or not changed by the order, an equitable adjustment (if required) shall be made in the Contract Value or time schedule, or both, and the Agreement shall accordingly be amended. Any claims by the bidder for adjustment under this Clause must be asserted within

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thirty (30) days from the date of the bidder‟s receipt of Police Commissionerate, Nasik City changed order.

3.29 Fraud and Corruption

Police Commissionerate, Nasik City requires that bidder must observe the highest standards of ethics during the entire process of tendering and during execution of the contract. In pursuance of this policy, Police Commissionerate, Nasik City defines, for the purpose of this provision, the terms set forth as follows:

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of Police Commissionerate, Nasik City in contract executions.

"Fraudulent practice" means a miss-presentation of facts, in order to influence a procurement process or the execution of a contract, to Police Commissionerate, Nasik City, and includes collusive practice among bidders (prior to or after Proposal submission) designed to establish Proposal prices at artificially high or non-competitive levels and to deprive Police Commissionerate, Nasik City of the benefits of free and open competition.

“Unfair trade practices” means supply of services different from what is ordered on, or change in the Scope of Work which is given by Police Commissionerate, Nasik City.

“Coercive Practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the execution of contract.

Police Commissionerate, Nasik City shall reject the bid proposal for award of contract, if it determines that the bidder recommended for award, has been found to have been engaged in corrupt, fraudulent of unfair trade practices. Once the contract is signed and if it is noticed that the SI has indulged into the Corrupt / Fraudulent / Unfair / Coercive practices, it will be a sufficient ground for Police Commissionerate, Nasik City for termination of the contract and initiate black-listing of the vendor.

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3.30 Terms and Conditions of the Tender

Bidder is required to refer to the draft Master Service Agreement, attached as Annexure 7 in this Tender, for all the terms and conditions to be adhered to by the successful bidder during Project Implementation and Post implementation period.

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4. Scope of work

The scope of work includes -

i) Supply, Installation, Commissioning and Maintenance of

Analog Centralized & standalone Public Address System on

rental basis from 1st August 2015 to 30th September 2015.

ii) All necessary cabling / wiring and allied infrastructure to

connect speakers with central and local public address

system.

iii) Training on system operation to control room & site staff.

iv) Removal of all the public address system components.

4.1 Important Points

i) Provision of Poles / post for installing horns -

Successful Bidder will have to identify and obtain necessary legal /

statutory clearances for installation of horns on existing poles /

posts or erecting the new poles / posts if not available for

installing speakers, for provisioning of the required power, etc. It is

important to mention that a timely communication and required

follow-up will be required by the successful bidder for the

clearances. If at any location, pole / posts are not available, Bidder

will have to then supply & erect poles / posts at these locations well

in advance to meet the horn‟s installation timelines

ii) Provision of Electricity -

The bidder shall be responsible for provisioning of requisite power

for the public address system equipments at all locations.

Recurring charges (during operational phase) for the electricity

connections and consumption shall be borne by bidder and shall

be payable along with the next due payment milestone. Since this

component has dependency on approval from other agencies, it is

recommended that successful bidder plans this requirement well in

advance & submits the application to the concerned electricity

distribution agency.

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5. Technical Specifications & System Operation

i) The proposed public address system should be analog system

and support centralized and standalone mode of operations.

ii) The Centralised PA System installed in Kumbha mela area

for the public address has to be configured Sub control /

sector wise separately according to the instructions from

police. There will be 5 sub controls & 8 sectors in system.

iii) The system should be configured to ensure that

a. Broadcast can be made to single sub control / sector while

other sub control / sectors remain silent.

b. Broadcast can be made to more than one sub control /

sector but not in the entire Kumbha mela area.

c. Broadcast can be made from central control room.

iv) Central control room will be at Trimbakeshwar police station

and the bidder should install a sub-broadcasting centre in

each sub control /sector which can be controlled by the main

broadcasting centre. Operations /transmissions from central

control room shall get primary over sub control room.

v) Central control room shall have unified and separate systems

to make announcements in separate sub-control and in

whole of the eco-system.

vi) Bidder should provide Horns with Line matching

transformer (LMT), with all the installation material

including fixing etc.

Horns Driver unit Specifications -

a) Power = Min 40w RMS

b) Frequency Response = 160 - 7000 Hz

Horn Unit Specification -

Weatherproof & Diameter of minimum 21" or higher

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Horn should be in good condition and bidder shall ensure

the voice quality of horns should be very clear and address

the maximum density of crowd.

vii) Bidder shall provide the necessary mike with mike cord and

stand along with all accessories etc.

viii) Bidder shall provide the connecting wires in good quality

ix) Bidder should provide weather proof and water proof horns

for 24 hrs operations without any interruption. Bidder

should provide water proofing solutions for safety of the

Public address system equipment in the occurrence of rain

periods etc.

x) Public address system should be able to deliver pre recorded

messages to the horns attached to them from CD/DVD

Players & Pen drives for public announcements.

xi) Bidder should provide uninterrupted power supply (UPS) of

suitable capacity for 30 min backup time and suitable

capacity diesel generators with fuel for main broadcasting &

sub broadcasting centres in centralized public address

system for backup and sufficient battery backup with battery

charger for standalone public address system to ensure 24

hrs working of public address system.

xii) Bidder should provide suitable recording system to record

the entire instructions given on main broadcasting & sub

broadcasting centres in centralized public address system as

well as outer parking public address system.

xiii) Entire recording must be preserved and presented to S.P.

Nasik rural on daily basis.

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6. General Terms , Conditions & Prohibitions

i) The Commissioner of Police, Nasik City shall have the rights

to cancel any of the or all the tenders without assigning any

reason.

ii) The rates of tender for the supply of centralized public

address system & standalone public address systems on rent

should be presented for the period 1-08-2015 to 30-09-2015.

iii) The tender document which are conditional, incomplete and

contrary to the terms fixed and received beyond fixed date

and time shall not be acceptable.

iv) The bidder shall present his total capacity to supply the items

and submit credentials of earlier works and experience.

v) The tenderer shall be responsible for supplying of goods and

taking up them back and they will remove the goods within

three days from the notice by the police department

vi) The tenderer shall not be compensated for the loss caused

due to rain, fire, force-major or due to any other reasons.

vii) Commissioner of Police, Nashik City shall provide the

standards and plan of its public address system deployment

to facilitate the successful bidder to work accordingly. If it is

found not to be completed as per standard of work by the

Police Commissioner Office, payment for the same will not

be binding upon the Police Commissioner office.

viii) The bidder is required to make necessary arrangements for

trucks, trolleys etc. for carrying in and out the goods in the

Kumbhmela area on his own. The undersigned shall not be

responsible for carriage and transportation. The expenses for

this purpose shall be borne by the contractor

ix) The Police Commissioner or his authorised representative

shall have the right to inspect the installation work and it if

he is convinced that, concerned work or any part thereof has

not been made in accordance with the set standards/

specifications, the contractor shall remake the same.

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x) The proportion of the various works shown in the tender

form is approximately calculated, which may increase or

decrease according to actual requirement. The bidder shall

be responsible to complete the works, extra or less than that

mentioned in the tender form, in the prescribed time limit,

and shall not claim any compensation for the same.

xi) The Police Commissioner Office shall fully competent to

issue work orders/ensure supplies from L-2 at the rate of L-1,

in case of failure of timely/quality supply of goods from the

lowest bidder (L-1), even after the lowest tender has been

accepted

xii) Bidder should provide all the equipments and accessories in

good quality and working conditions.

xiii) The tenderer shall be bound to deliver the goods to spot

indicated by the Police authority.

xiv) The tenderer whose tender is accepted and a work order is

issued to, is liable to perform the work himself, meaning no

delegation of the responsibility to do the work shall be made

by him in favour of another person.

xv) After the completion of the work of installation of loud

speakers etc. the tenderer shall have to give a written notice

the undersigned for inspection and approval. The work will

be reviewed by the Police authority or his authorized

signatory. It shall be the responsibility of the bidder to

comply with all the errors/shortcomings indicated by the

inspecting official. To do so shall be deemed to be an

imperfection in his work and accordingly it shall incumbent

upon him to pay a penalty/ fine.

xvi) If any accident, fire, mishap, theft or any other means

whatever any public address system goods are damaged,

broken or disappeared, then Police Commissioner Office

administration shall not be liable for this and tenderer shall

have no right to claim any compensation for this rights. The

contractor shall be responsible for the security, protection,

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and maintenance of all machinery, equipment, wiring and

wires.

xvii) The responsibility of regular maintenance and repairs of the

horns and related equipments installed in the Kumbhmela

area for the purpose of public broadcast by the bidder shall

be carried out in such a way as to ensure uninterrupted

round the clock service. If any negligence is found in the

maintenance and if the service is interrupted due to any fault

in any machines and machinery, then any amount deposited

or paid by the bidder shall be confiscated in favour of the

state government and any additional expenditure is incurred

in getting the work done by another agency in public interest,

then the same shall be additionally reserved from the bidder.

xviii) The tenderer must have a work experience in the installation

of loudspeakers and public address system for public address

in large mass gathering functions. The experience certificate

must be attached

xix) The installed horns shall have to be kept on in working since

1-08-2015 to 30-09-2015 for the purpose of broadcasting to

the general public twenty four hours a day.

xx) The income tax, Sales/VAT tax and surcharges and cess as

applicable will be deducted from the bill of the tenderer as

per rules.

xxi) The tenderer shall not be given an exemption from any tax

applicable during the period of Kumbhamela. The rates to be

quoted in the financial bid should be inclusive of all taxes.

xxii) If a condition of any type is place by the tenderer in terms of

the tender, same shall not be considered

xxiii) The tender cannot be considered without deposition of

earnest money deposit such fixed.

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7. Maintenance and Support

i) The bidder shall be solely responsible for maintenance of

entire public address system in Nasik city during

Kumbhamela period. The successful bidder will be required

to establish the helpdesk services centre at control room to

support the Police officials in performing their day to day

functions related to entire public address system.Helpdesk

Services center have dedicated man power, to be provided by

the System Integrator to troubleshoot & solve issues /

problems. This Helpdesk shall be single point of contact for

complaint management & resolution for all users of public

address system.

ii) The responsibility of regular maintenance and repairs

of the horns and related equipments installed in the city

for the purpose of public broadcast by the bidder shall be

carried out in such a way as to ensure uninterrupted round

the clock service. For this purpose, sufficient number of

qualified, experienced & trained manpower (not less than 20

Nos.) along-with the necessary spares & equipment shall be

provided by the bidder during Kumbh Mela celebration for

ensuring smooth, trouble-free operation of the system.

8. System Testing , Service Level Agreements and Training

i) The Successful Bidder shall carry out the performance test

run of the complete public address system after installation

of the system. The testing results will be reviewed by

authorized police official. It shall be the responsibility of the

bidder to comply with all the errors/shortcomings indicated

by the inspecting official.

ii) The entire public address system should be operational in

Trimbakeshwar from 01-08-2015 to 30-9-2015 for the

purpose of public broadcast. The successful bidder should

complete all works one week before 01-08-2015.Any delay in

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the delivery of the project deliverables would attract a

penalty of 2% of the contract value per week for first 2 weeks

and 0.5% per day for every subsequent week. If the penalty

reaches 15% of the total contract value, Police

Commissionerate, Nasik City may invoke termination.

xxiv) The responsibility of regular maintenance and repairs of the

loudspeakers and related equipments installed in the city for

the purpose of public broadcast by the bidder shall be carried

out in such a way as to ensure uninterrupted round the clock

service. If any Public address system horn / equipment gone

defective, it should be rectified within 4 hours from the

intimation of failure. If the restoration work remains

incomplete within scheduled time as per the standards, the

bidder is liable to pay a fine of Rs. 1500 /- (Rs. One thousand

Five hundred) per horn per day till the day of completion of

work to the Police Commissioner,Nashik City Office. The

Police Commissioner , Nashik City shall have the right to

recover this amount from all such payments payable to the

bidder.

iii) Successful bidder shall provide system operation training to

control room and site staff ( 100 persons )

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9. Annexure 1 – Instructions for Technical Bid Bidders have to submit a very structured and organized technical proposal, which will be analyzed by the Procurement & Technical Committee formed by the state government of Maharashtra for this project for different compliances with regards to the requirements of the project. 9.1 Bid Cover Letter To, Commissioner of Police Office of Police Commissionerate, Nasik City, Near Ashok Stambh, Gangapur Road Nasik – 422002 Subject : Appointment of an Agency for Implementation & Maintenance of Public Address System for Kumbh Mela, 2015 in Trimbakeshwar Ref : Tender No: XXXXXXXXX Dated: XX/XX/XXXX Sir/ Madam, Having examined the tender the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional services as required and outlined in the tender for the Appointment of an Agency for Implementation & Maintenance of Public address system for Kumbh Mela, 2015 in Trimbakeshwar. We attach hereto our responses to technical & commercial proposals as required by the tender. We confirm that the information contained in these responses or any part thereof, including the exhibits, and other documents and instruments delivered or to be delivered to Police Commissionerate, Nasik City is true, accurate, verifiable and complete. This response includes all information necessary to ensure that the statements therein do not in whole or in part mislead the department in its short-listing process. We fully understand and agree to comply that on verification, if any of the information provided here is found to be misleading the selection process, we are liable to be dismissed from the selection process or termination of the contract during the project, if selected to do so. We agree for unconditional acceptance of all the terms and conditions set out in the tender document and also agree to abide by this tender response for a period of 60 days from the date fixed for bid opening. We hereby declare that in case the contract is awarded to us, we shall submit the contract performance guarantee bond in the form prescribed the tender.

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We agree that you are not bound to accept any tender response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the products/ services specified in the tender response. It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/ organization and empowered to sign this document as well as such other documents, which may be required in this connection. Dated this Day of 2015 (Signature) (In the capacity of) (Name) Duly authorized to sign the Tender Response for and on behalf of: (Name and Address of Company) Seal/Stamp of bidder Witness Signature: Witness Name: Witness Address

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9.2 Check-list for the documents to be included in the Technical Envelope

Sr.No. Documents to be submitted

Submitted (Yes / No)

Documentary Proof ( Page No.)

1 Bid Covering Letter

2

Proof of attorney /board resolution to the authorized signatory of the bid

3

E.M.D of 10,50,000 (Ten Lac Fifty thousand Rupees only)

4

Copy of Certificate of Registration of the firm

5

Copy of the audited Profit & Loss statement for each of the last 3 financial years or Certificate from Chartered Accountant

6

Copy of Audited Balance sheet for last 3 years or Certificate from the Chartered Accountant towards the net worth of the company as on 31/3/2014

7

Certified copies of valid PAN documents (self certification)

8

Copy of Sales / VAT / Service Tax registration

9

Technical literature of public address system equipment

10 Un-priced Bill of Materials

11

Documents related to experience letters regarding the tenderer as per eligibility criteria defined in section 2 of tender

9.3 Format to share Organizational Profiles

Sr.No. Description Details ( to be filled by the responder to the tender)

1 Name of Company

2 Official Address

3 Telephone & Fax Number

4 Email Address

5 Corporate Headquarter address

6

Details of authorized officials for future correspondence regarding bid process with Tel No. & Email address

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10. Annexure 2 – Formats of Commercial Bid 10.1 Format 1 – Commercial Bid Letter To Commissioner of Police Office of Police Commissionerate, Nasik City, Near Ashok Stambh, Gangapur Road Nasik – 422002 Subject : Appointment of an Agency for Implementation & Maintenance of Public Address System for Kumbh Mela, 2015 in Trimbakeshwar Ref : Tender No: XXXXXXXXX Dated: XX/XX/XXXX Dear Sir, We, the undersigned Bidder, having read and examined in detail all the Tender documents in respect of Appointment of an Agency for Implementation & Maintenance of Public Address System for Kumbh Mela, 2015 in Trimbakeshwar do hereby propose to provide services as specified in the Tender documents number XXXXXXXXX Dated XX/XX/XXXX PRICE AND VALIDITY

All the prices mentioned in our Tender are in accordance with the terms as specified in the Tender documents. All the prices and other terms and conditions of this Tender are valid for a period of 60 calendar days from the date of opening of the Tenders.

We hereby confirm that our Tender prices include all taxes.

We have studied the clause relating to Indian Income Tax and hereby declare that if any income tax, surcharge on Income Tax, Professional and any other corporate Tax in altercated under the law, we shall pay the same.

BID PRICE We declare that our Bid Price is for the entire scope of the work as specified in the tender documents. CONTRACT PERFORMANCE GUARANTEE BOND We hereby declare that in case the contract is awarded to us, we shall submit the contract Performance Bank Guarantee in the form prescribed in the tender.

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We hereby declare that our Tender is made in good faith, without collusion or fraud and the information contained in the Tender is true and correct to the best of our knowledge and belief. We understand that our Tender is binding on us and that you are not bound to accept a Tender you receive. We confirm that no Technical deviations are attached here with this commercial offer. Thanking you,

Yours faithfully,

(Signature of the Bidder) Name Designation Seal

Date: Place: Business Address:

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10.2 General Instructions (a) Bidder should provide all prices as per the prescribed format under this Annexure. (b) All the prices are to be entered in Indian Rupees ONLY (c) Prices indicated in the schedules shall be inclusive of all taxes, Levies, duties etc. (d) It is mandatory to provide breakup of all Taxes, Duties and Levies wherever asked for. (e) Police Commissionerate, Nasik City reserves the right to ask the Bidder to submit proof of payment against any of the taxes, duties, levies indicated. (f) Police Commissionerate, Nasik City shall take into account all Taxes, Duties & Levies for the purpose of Evaluation (g) For the purpose of evaluation of Commercial Bids, Police Commissionerate, Nasik City shall make appropriate assumptions to arrive at a common bid price for all the Bidders. This however shall have no co-relation with the Contract value or actual payment to be made to the Bidder

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10.3 Format 2 - Commercial Bid Format

Sr.No Description of Work/Supply Quantity Rate for One Month on rental basis

(In Rs.)

Total amount for 61 days on Rental basis

(In Rs.)

1 Centralized Analog Public

Address System consisting

400 Horns with 18 Mic and

necessary amplifiers,

Splitters ,Mixer, line

distribution /mixing circuit

and wires.

1 Nos.

2 Analog Public Address

System consisting 2 Mic & 2

Horns with amplifiers,wires

and necessary battery

backup with battery charger

20 Nos.

3 Analog Public Address

System consisting 2 Mic & 16

Horns with amplifiers,wires

and necessary battery

backup with battery charger

11 Nos.

4 Analog Public Address

System consisting 2 Mic & 8

Horns with amplifiers , wires

& necessary battery backup

with battery charger

24 Nos.

5 Analog Public Address

System consisting 2 Mic & 32

Horns with amplifiers , wires

& necessary battery backup

with battery charger

2 Nos.

6 Analog Public Address

System consisting 2 Mic &

48 Horns with amplifiers ,

wires & necessary battery

backup with battery charger

1 Nos.

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7 Analog Public Address

System consisting 2 Mic & 4

Horns with amplifiers , wires

& necessary battery backup

with battery charger

5 Nos.

8 Suitable Capacity UPS of

backup time of 30 min for

main control & sub control in

Centralized Public Address

System

6 Nos

9 Suitable Capacity Diesel

Generator with fuel for main

control & sub control in

Centralized Public Address

System

6 Nos

10 Voice Recording system for

main control & sub control in

Centralized Public Address

System as well as outer

parking public address

system

15 Nos.

11 Cordless Mic System 15 Nos.

12 CD / DVD Players (15 Nos) +

8 GB Pen Drives ( 15 Nos ) +

Rewritable CD / DVD ( 30

Nos)

1 Nos.

13 Installation & Maintenance Charges for entire public

address system

14 Taxes & Duties

Total Final Price ( In Rs) : -

Rupees in

word.........................................................................................................................

Note: - Total Final Price will be taken in to consideration to select L1 for this

project.

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11. Annexure 3: List of Locations for Installations of Horns

11.1 (A) List of Locations for Horns ( Centralized )

Sr.No

Places Pilgrim Walking Route & distance

Horns

1 Shahi procession route no. 1

Juna Akhada

Aawahan Akhada

Agni Akhada

Khanderao Temple-Sundarabai Math-Teli lane-Kushawarth- Main road -Trambkeshwar Temple -Post Lane-Patil Lane -Khanderao Temple-Juna and Aawahan Akhada

Khanderao Temple-Sundarabai Math-Niurtinath temple road -Agni Akhada

Total 2.5 Kms.

16

2 Shahi procession route no. 2

Aanad Akhada

Niranjani Akhada

Samshan Bhumi- Ambedkar Staue- Nagarpalika corner-Niurtinath temple road- Khanderao Temple-Sundarabai Math-Teli lane-Kushawarth- Main road -Trambkeshwar Temple -Shiwaji Staue- Rural hospital- Niranjani Akhada

Laxminarayan Chowk- Panchali- Deshmukh chowk- Aanad Akhada

Total 3 Kms

20

3 Shahi procession route no. 3

Atal Akhada

Mahanirwan Akhada

Atal Akhada- Gangasagar Talao- Sunderbai Math- Khanderao Temple- Sundarabai Math-Teli lane-Kushawarth- Main road -Trambkeshwar Temple -Post Lane-Patil Lane -Khanderao Temple- Sundarabai Math-Niurtinath temple road -Aatal Akhada

Maahnirwan Akhada- Nasik Trambak road- Government rest house- New Jawahar phata- Nagarpalika corner-Khanderao Temple-Sundarabai

40

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Math-Teli lane-Kushawarth- Main road -Trambkeshwar Temple - Shivaji Staue- Ambedkar Chowk- New jawahar Phata- Mahanirwan Akhada

Total 5 Kms

4 Shahi procession route no.4

Bada Udasin Akhada

Vetal lane - parshuram Temple - Panchali- Khushawarth - Main Road- Trambakeshwar Temple- Laxmi narayan chowk- Gulab shah darga- panchali- vetal lane- Bada Udasin Akhada

Total 2 Kms

10

5 Shahi procession route no. 5

Naya Udasin Akhada

Vetal lane - parshuram Temple - Panchali- Khushawarth - Main Road- Trambakeshwar Temple- Laxmi narayan chowk- Gulab shah darga- panchali- vetal lane- Naya Udasin Akhada

Total 1.5 Kms

10

6 Shahi procession route no. 6

Nirmal Akhada

Ganga sagar Talao- Nivurtinath temle chowk- Namdeo Bhuvan- Deshmukh Chowk- Khushawarth - Main Road- Trambakeshwar Temple- Laxmi narayan chowk- Gulab shah darga- panchali- Thete Mangal Karyalay- Deshmukh Chowk- Namdeo Bhuvan- Gagasagr Talao- Nrmal Aakhada

Total 2 Kms.

10

7 Pilgrim Route No. 1

Tupadevi Nasik side

Bramha vally-Tupadevi - New jawahar phata- old jawahar phata- Nagarpalika corner-Niurtinath temple road- Khanderao Temple-Sundarabai Math-Teli lane-Kushawarth- Panchaali- Parshuram Temple- Gautam Talao left side - Ahilya goda sangam- Trambak temple east gate- Trambak temple North gate- Shivaji Chowk-Ambdekar Statue Chowk- New Jawahar Phata- Tupadevi –

88

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Bramha vally.

Total 5.5 Kms

8 Pilgrim Route No.2

Paigalwadi Ghoti side

Paigalwadi Bus stand – Mahanirvani akhada- Swami samarth gate- ring road- swami samarth kendra- gorkshnath ghat- nath akhada- ahilya goda samgam- Trambak temple east gate- Trambak temple North gate- Shivaji Chowk-Ambdekar Statue Chowk- New Jawahar Phata-- Paigalwadi phata- paigalwadi bus stand

Total 4 Kms.

64

9 Pilgrim Route No. 3

Sapgaon Jawahar side

Sapgaon Bus stand- Ganpat bari- Bilwatrith- chowkimata- Niurtinath temple road- Gangasagr talao- MTDC- Ahilya ghat- bada udasin akhada- Nath akhada- ahilya goda sangam- Trambak temple east gate- Trambak temple North gate- Shivaji Chowk-Ambdekar Statue Chowk- New Jawahar Phata left side- Jawhar Road- sapgaon bus stand

Total 7 Kms

72

10 Ring Road

Sawmi samarth gate- Kachara depo ghat- Ahilya Ghat- MTDC- Ganagasagar Talao- Niwurtinath temple Chowk- Chowkimata- Bilwtrith- Jawahar road

Total 5 Kms.

50

11 Administration Route

A) Trambak temle chowki- Post lane – Patil lane- Junna machi bazar lane- Niwurtinath temple Chowk

B) Ambedkar Staue Chowk- Trimbakeshwar Bus stand – Taxi Stand road upto Teli galli.

Total 1 Kms

20

Total Horns 400

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( B) List of locations for Horns (Parking, Holding Areas, and Temples etc.)

Sr.No

Places Outer Parking Inner Parking

Ghats Total Horns

Place Horn Place horn Name Length (Mtr)

horn

1 Nasik Khambale 1

16 Tupadevi

/Bramha vally

8 Prayag Trith Kund

100 08 124

Khambale 2

16 PetrolPump Ghat

800 32

Khambale 3

16 Ahilya Ghat

150 08

Sangam Ghat

100 04

Kachara Depo

800 16

2 Ghoti Pahine 1 16 Paigal wadi

8 56

Pahine 2 16

Pahine 3 16

3 Javahar Sapgaon 1 16 32

Sapgaon 2

16

4 Girnar Talwade 8 8

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5 Holding Areas

Sinhanst Bus Stand

8 32

MSEB Sub station

8

Amboli T point

8

Trimbak ST stand

8

6

Temple

Trambakeshwar

16 48

Khanderao

4

Niwurtinath

4

Kushawarth

16

Trambakeshwar East gate

8

7 Sadhugram

Sadhugram

32 32

8 Aakhada Aakhada

(10 Nos )

20 20

Total Horns 352

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( C) List of Locations of Horns for other locations

Sr.No.

Places Location Horns Total Horns

1 Bramha Valley Bramha Valley 8 8

2 Sapkal Kowledge Hub

Sapkal Kowledge Hub 8 8

3 Police HQ Rakshak Nagar 48 48

4 Police chowki Police chokwi 20 20

5 Police station Trimbakeshwar 8 8

6 Kawanai Temple 8 16

Parking 8

7 Taked Temple 8 16

Parking 8

8 Saptshrungi Gad Gad 8 16

Parking 8

9 Reserved 48

Total Horns 188

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11.2 Summary of Total Horns

Sr.No

Type of Public address System Horns

1 Centralized 400

2 Standalone 540

Total Horns 940

11.3 Information of Control and Sub Control Rooms

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11.4 Information of Sector of centralized P.A.System

Sr

.No. Places distance Horns

1 Sapagaon Bus Stand to Trimbakeshwar Temple 7 Kms 112

2 Paigalwadi Bus stand to Trimbakeshwar Temple 4 Kms 64

3 Bramha vally- Tupadevi Bus Stand to Khuswarth 5.5 Kms 88 4 Kushwarth to Trimbakeshwar Temple 0.5 Kms 10 5 Nivurtinath Temple road to Kushwarth 0.5 Kms 10 6 Bada Udasin akhada –Naya Udasin akhada - vetal gali-

Kushwarth 2 Kms 32

7 Parshuram Temple to Gautam Talao to Trimbakeshwar

Temple 1.2 Kms 20

8 MTDC – Gadai Road – Deshmukh Chowk – Namdeo Bhavan

– Kothe lane – Chowkie Matha 1.5 Kms 24

9 Ambedakar Chowk- Kumbhar tale Traffic chowkie 0.5 Kms 10 10 Nagar Palika Corner to Khanderao Temple 0.5 Kms 10

11 Patil Lane to Ambekar statue chowk 0.5 Kms 10

12 Trimbakeshwar Temple to Gagangiri Ashram 0.5 Kms 10

Total 400

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12. Annexure 4 – Terms & Conditions for Online Payments The Terms and Conditions contained herein shall apply to any person or firm or company (“User”) using the services of Police Commissionerate, Nasik City, hereinafter referred to as “Merchant”, for making Tender fee and Earnest Money Deposit (EMD) payments through an online Payment Gateway Service (“Service”) offered by ICICI Bank Ltd. in association with E Tendering Service provider and Payment Gateway Service provider through Police Commissionerate, Nasik City website i.e. (Main Portal – https://maharashtra.etenders.in & Sub Portal – https://mapo.maharashtra.etenders.in). Each User is therefore deemed to have read and accepted these Terms and Conditions. 12.1 Privacy Policy The Merchant respects and protects the privacy of the individuals that access the information and use the services provided through them. Individually identifiable information about the User is not willfully disclosed to any third party without first receiving the User's permission, as covered in this Privacy Policy. This Privacy Policy describes Merchant‟s treatment of personally identifiable information that Merchant collects when the User is on the Merchant‟s website. The Merchant does not collect any unique information about the User (such as User's name, email address, age, gender etc.) except when you specifically and knowingly provide such information on the Website. Like any business interested in offering the highest quality of service to clients, Merchant may, from time to time, send email to the User and other communication to tell the User about the various services, features, functionality and content offered by Merchant's website or seek voluntary information from The User. Please be aware, however, that Merchant will release specific personal information about the User if required to do so in the following circumstances: i. in order to comply with any valid legal process such as a search

warrant, statute, or court order, or available at time of opening the tender

ii. if any of User‟s actions on our website violate the Terms of Service

or any of our guidelines for specific services, or

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iii. to protect or defend Merchant‟s legal rights or property, the Merchant‟s site, or the Users of the site or;

iv. to investigate, prevent, or take action regarding illegal activities,

suspected fraud, situations involving potential threats to the security, integrity of Merchant‟s website/offerings.

12.2 General Terms and Conditions for E-Payment 1) Once a User has accepted these Terms and Conditions, he/ she

may register on Merchant‟s website and avail the Services. 2) Merchant's rights, obligations, undertakings shall be subject to the

laws in force in India, as well as any directives/ procedures of Government of India, and nothing contained in these Terms and Conditions shall be in derogation of Merchant's right to comply with any law enforcement agencies request or requirements relating to any User‟s use of the website or information provided to or gathered by Merchant with respect to such use. Each User accepts and agrees that the provision of details of his/ her use of the Website to regulators or police or to any other third party in order to resolve disputes or complaints which relate to the Website shall be at the absolute discretion of Merchant.

3) If any part of these Terms and Conditions are determined to be

invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth herein, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of these Terms and Conditions shall continue in effect.

4) These Terms and Conditions constitute the entire agreement

between the User and Merchant. These Terms and Conditions supersede all prior or contemporaneous communications and proposals, whether electronic, oral, or written, between the User and Merchant. A printed version of these Terms and Conditions and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to

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these Terms and Conditions to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.

5) The entries in the books of Merchant and/or the Payment Gateway

Service Providers kept in the ordinary course of business of Merchant and/or the Payment Gateway Service Providers with regard to transactions covered under these Terms and Conditions and matters therein appearing shall be binding on the User and shall be conclusive proof of the genuineness and accuracy of the transaction.

6) Refund For Charge Back Transaction: In the event there is any

claim for/ of charge back by the User for any reason whatsoever, such User shall immediately approach Merchant with his/ her claim details and claim refund from Merchant alone. Such refund (if any) shall be affected only by Merchant via payment gateway or by means of a demand draft or such other means as Merchant deems appropriate. No claims for refund/ charge back shall be made by any User to the Payment Gateway Service Provider(s) and in the event such claim is made it shall not be entertained.

7) In these Terms and Conditions, the term “Charge Back” shall

mean, approved and settled credit card or net banking purchase transaction(s) which are at any time refused, debited or charged back to merchant account (and shall also include similar debits to Payment Gateway Service Provider's accounts, if any) by the acquiring bank or credit card company for any reason whatsoever, together with the bank fees, penalties and other charges incidental thereto.

8) Refund for fraudulent/duplicate transaction(s): The User shall

directly contact Merchant for any fraudulent transaction(s) on account of misuse of Card/ Bank details by a fraudulent individual/party and such issues shall be suitably addressed by Merchant alone in line with their policies and rules.

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9) Server Slow Down/Session Timeout: In case the Website or Payment Gateway Service Provider‟s webpage, that is linked to the Website, is experiencing any server related issues like „slow down‟ or „failure‟ or „session timeout‟, the User shall, before initiating the second payment,, check whether his/her Bank Account has been debited or not and accordingly resort to one of the following options:

i. In case the Bank Account appears to be debited, ensure that he/ she does not make the payment twice and immediately thereafter contact Merchant via e-mail or any other mode of contact as provided by Merchant to confirm payment.

ii. In case the Bank Account is not debited, the User may initiate a fresh transaction to make payment.

However, the User agrees that under no circumstances the Payment Gateway Service Provider shall be held responsible for such fraudulent/duplicate transactions and hence no claims should be raised to Payment Gateway Service Provider No communication received by the Payment Gateway Service Provider(s) in this regard shall be entertained by the Payment Gateway Service Provider. 12.3 Limitation of Liability 1) Merchant has made this Service available to the User as a matter of

convenience. Merchant expressly disclaims any claim or liability arising out of the provision of this Service. The User agrees and acknowledges that he/ she shall be solely responsible for his/ her conduct and that Merchant reserves the right to terminate the rights to use of the Service immediately without giving any prior notice thereof.

2) Merchant and/or the Payment Gateway Service Providers shall not

be liable for any inaccuracy, error or delay in, or omission of (a) any data, information or message, or (b) the transmission or delivery of any such data, information or message; or (c) any loss or damage arising from or occasioned by any such inaccuracy, error, delay or omission, non-performance or interruption in any such data, information or message. Under no circumstances shall

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the Merchant and/or the Payment Gateway Service Providers, its employees, directors, and its third party agents involved in processing, delivering or managing the Services, be liable for any direct, indirect, incidental, special or consequential damages, or any damages whatsoever, including punitive or exemplary arising out of or in any way connected with the provision of or any inadequacy or deficiency in the provision of the Services or resulting from unauthorized access or alteration of transmissions of data or arising from suspension or termination of the Services.

3) The Merchant and the Payment Gateway Service Provider(s)

assume no liability whatsoever for any monetary or other damage suffered by the User on account of:

i. the delay, failure, interruption, or corruption of any data or other information transmitted in connection with use of the Payment Gateway or Services in connection thereto; and/ or

ii. any interruption or errors in the operation of the Payment

Gateway. 4) The User shall indemnify and hold harmless the Payment Gateway

Service Provider(s) and Merchant and their respective officers, directors, agents, and employees, from any claim or demand, or actions arising out of or in connection with the utilization of the Services.

5) The User agrees that Merchant or any of its employees will not be

held liable by the User for any loss or damages arising from your use of, or reliance upon the information contained on the Website, or any failure to comply with these Terms and Conditions where such failure is due to circumstance beyond Merchant‟s reasonable control.

12.4 Miscellaneous Conditions: 1) Any waiver of any rights available to Merchant under these Terms

and Conditions shall not mean that those rights are automatically waived.

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2) The User agrees, understands and confirms that his/ her personal

data including without limitation details relating to debit card/ credit card transmitted over the Internet may be susceptible to misuse, hacking, theft and/ or fraud and that Merchant or the Payment Gateway Service Provider(s) have no control over such matters.

3) Although all reasonable care has been taken towards guarding

against unauthorized use of any information transmitted by the User, Merchant does not represent or guarantee that the use of the Services provided by/ through it will not result in theft and/or unauthorized use of data over the Internet.

4) The Merchant, the Payment Gateway Service Provider(s) and its

affiliates and associates shall not be liable, at any time, for any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communications line failure, theft or destruction or unauthorized access to, alteration of, or use of information contained on the Website.

5) The User may be required to create his/ her own User ID and

Password in order to register and/ or use the Services provided by Merchant on the Website. By accepting these Terms and Conditions the User agrees that his/ her User ID and Password are very important pieces of information and it shall be the User‟s own responsibility to keep them secure and confidential. In furtherance hereof, the User agrees to;

i. Choose a new password, whenever required for security reasons.

ii. Keep his/ her User ID & Password strictly confidential.

iii. Be responsible for any transactions made by User under such

User ID and Password.

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The User is hereby informed that Merchant will never ask the User for the User‟s password in an unsolicited phone call or in an unsolicited email. The User is hereby required to sign out of his/ her Merchant account on the Website and close the web browser window when the transaction(s) have been completed. This is to ensure that others cannot access the User‟s personal information and correspondence when the User happens to share a computer with someone else or is using a computer in a public place like a library or Internet café. 12.5 Debit/Credit Card, Bank Account Details 1) The User agrees that the debit/credit card details provided by him/

her for use of the aforesaid Service(s) must be correct and accurate and that the User shall not use a debit/ credit card, that is not lawfully owned by him/ her or the use of which is not authorized by the lawful owner thereof. The User further agrees and undertakes to provide correct and valid debit/credit card details.

2) The User may make his/ her payment (Tender Fee/Earnest Money

deposit) to Merchant by using a debit/credit card or through online banking account. The User warrants, agrees and confirms that when he/ she initiates a payment transaction and/or issues an online payment instruction and provides his/ her card / bank details:

i. The User is fully and lawfully entitled to use such credit / debit card, bank account for such transactions;

ii. The User is responsible to ensure that the card/ bank account details provided by him/ her are accurate;

iii. The User is authorizing debit of the nominated card/ bank account for the payment of Tender Fee and Earnest Money Deposit

iv. The User is responsible to ensure sufficient credit is available on the nominated card/ bank account at the time of making

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the payment to permit the payment of the dues payable or the bill(s) selected by the User inclusive of the applicable Fee.

12.6 Personal Information 1) The User agrees that, to the extent required or permitted by law,

Merchant and/ or the Payment Gateway Service Provider(s) may also collect, use and disclose personal information in connection with security related or law enforcement investigations or in the course of cooperating with authorities or complying with legal requirements.

2) The User agrees that any communication sent by the User vide e-

mail, shall imply release of information therein/ therewith to Merchant. The User agrees to be contacted via e-mail on such mails initiated by him/ her.

3) In addition to the information already in the possession of

Merchant and/ or the Payment Gateway Service Provider(s), Merchant may have collected similar information from the User in the past. By entering the Website the User consents to the terms of Merchant‟s information privacy policy and to our continued use of previously collected information. By submitting the User‟s personal information to us, the User will be treated as having given his/her permission for the processing of the User‟s personal data as set out herein.

4) The User acknowledges and agrees that his/ her information will

be managed in accordance with the laws for the time in force. 12.7 Payment Gateway Disclaimer

The Service is provided in order to facilitate payment of Tender

Fees/Earnest Money Deposit online. The Merchant or the Payment

Gateway Service Provider(s) do not make any representation of any

kind, express or implied, as to the operation of the Payment

Gateway other than what is specified in the Website for this

purpose. By accepting/ agreeing to these Terms and Conditions,

the User expressly agrees that his/ her use of the aforesaid online

payment service is entirely at own risk and responsibility of the

User.

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13. Annexure 5 – Format for Performance Bank Guarantee (To be printed on Rs. 100/- Stamp Paper)

IN CONSIDERATION OF…………………………………………………………….The Government of Maharashtra through…………………………………., (hereinafter referred to as “the Government”) to implement the project for Public Address System for Kumbh Mela, 2015 in Trimbakeshwar ( hereinafter referred to as the “said work”) on the terms and conditions as per the Letter of Intent issued by Government of Maharashtra, Reference No. …………………………………., dated __/__/2015, and the AGREEMENT to be executed between Government on the one part and the Company/firm (Name of the Company/firm) on the other part (hereinafter referred to as “ the said AGREEMENT) and on the terms and conditions being specified in the Contract as per the above mentioned Letter of Intent from Government of Maharashtra, dated __/__/2015. The Company has agreed to furnish Government in Guarantee of the Nationalized Bank for the sum of Rs…………………………….. (Agreement in Words and Figures) only which shall be the Security Deposit for the due performance of the terms covenants and conditions of the said AGREEMENT. We ………………………….. Bank Registered in India under ………………………………….. Act and having one of our Local Head Office at ………………………………………… do hereby guarantee to in ……………………………….. Department. (i) Due performance and observances by the Company of the terms covenants and conditions on the part of the Company contained in the said AGREEMENT, AND (ii) Due and punctual payment by the Company to Government of all sum of money, losses, damages, costs, charges, penalties and expenses that may become due or payable to Government by or from the Company by reason of or in consequence of any breach, nonperformance or default on the part of the Company of the terms covenants and conditions under or in respect of the said AGREEMENT. AND FOR THE consideration aforesaid, we do hereby undertake to pay to Government on demand without delay demur the said sum of Rs……………………. (Rupees ……………………………….. only) as may be demanded by Government from us as and by way of indemnity on account of any loss or damage caused to or suffered by Government by reason of any breach, non-performance or default by the Company of the terms, covenants and conditions contained in the said AGREEMENT or in the due and punctual payment of the moneys payable by the Company to Government there under and notwithstanding any dispute or disputes raised by the Company in any suit or proceeding filed before the Court relating thereto our liability hereunder being absolute and unequivocal and irrevocable AND WE do hereby agree that – (a) The guarantee herein contained shall remain in full force and effect

during the subsistence of the said AGREEMENT and that the same will continue to be enforceable till all the claims of Government are fully paid under or by virtue of the said AGREEMENT and its claims satisfied or discharged and till Government certifies that the terms and conditions of the said AGREEMENT have fully and properly carried out by the Company.

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(b) We shall not be discharged or released from liability under this Guarantee by reason of –

(i) any change in the Constitution of the Bank or

(ii) any arrangement entered into between Government and the Company with or without our consent;

(iii) any forbearance or indulgence shown to the Company,

(iv) any variation in the terms, covenants or conditions contained in the said AGREEMENT;

(v) any time given to the Company, OR

(vi) any other conditions or circumstances under which in a law a surety would be discharged.

(c) Our liability hereunder shall be joint and several with that of the

Company as if we were the principal debtors in respect of the said sum of Rs………………………. (Rupees ……………………………………. Only).

(d) We shall not revoke this guarantee during its currency except with the

previous consent of Government in ……………………… department in writing;

(e) Provided always that notwithstanding anything herein contained our

liabilities under this guarantee shall be limited to the sum of Rs……………………….. (Rupees………………… only) and shall remain in force until Government certifies that the terms and conditions of the said AGREEMENT have been fully and properly carried out by the Company.

(f) Bank hereby agrees and covenants that if at any stage default is made

in payment of any installment or any portion thereof due to Government under the said AGREEMENT or if the Company fails to perform the said AGREEMENT or default shall be made in fulfilling any of the terms and conditions contained in the said AGREEMENT by the Company, the Bank shall pay to Government demand without any demur, such sum as may by demanded, not exceeding Rs…………………………. (Rupees…………………………………) and that the Bank will indemnify and keep Government indemnified against all the losses pursuant to the said AGREEMENT and default on the part of the Company. The decision of Government that the default has been committed by the Company shall be conclusive and final and shall be binding on the Bank/Guarantor. Similarly, the decision of Government as regards the Agreement due and payable by the Company shall be final and conclusive and binding on the Bank /Guarantor.

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(g) Government shall have the fullest liberty and the Bank hereby gives its

consent without any way affecting this guarantee and discharging the Bank/Guarantor from its liability hereunder, to vary or modify the said AGREEMENT or any terms thereof or grant any extension of time or any facility or indulgence to the Company and Guarantee shall not be released by reason of any time facility or indulgence being given to the Company or any forbearance act or omission on the part of Government or by any other matter or think whatsoever which under the law, relating to sureties so releasing the guarantor and the Guarantor hereby waives all suretiship and other rights which it might otherwise be entitled to enforce.

(h) That the absence of powers on the part of the Company or Government

to enter into or execute the said AGREEMENT or any irregularity in the exercise of such power or invalidity of the said AGREEMENT for any reason whatsoever shall not affect the liability of the Guarantor/Bank and binding on the bank notwithstanding any abnormality or irregularity,

The Guarantor agrees and declares that for enforcing this Guarantee by………………… against it, the Courts at Mumbai only shall have exclusive jurisdiction and the Guarantor hereby submits to the same 1…………………………………………………………… 2…………………………………………………………… Being respectively the Director of the Company, who in token thereof, has hereto set his respective hands in the presence of – 1……………………………………………………………. 2…………………………………………………………….

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14. Annexure 6 – Format of Consortium Agreement

(To be printed on Rs. 100/- Stamp Paper) This Consortium Agreement (hereinafter the "Agreement") entered into this _______________ day of __________ Two Thousand and Fifteen (“Date of Signing”) BETWEEN 1. _______________________ through Authorized Signatory ____________________________ having their principal place of business at ____________________________ in India for and on behalf of ____________________________ (hereinafter called "the Bidder") of the ONE PART; AND 2. _______________________ through Authorized Signatory ____________________________ having their principal place of business at ____________________________ in India for and on behalf of ____________________________ (hereinafter called "the Bidder") of the SECOND PART; AND 3. _______________________ through Authorized Signatory ____________________________ having their principal place of business at ____________________________ in India for and on behalf of ____________________________ (hereinafter called "the Bidder") of the THIRD PART RECITALS A. Police Commissionerate, Nasik City called as GoM, has issued a Tender (hereinafter the “Tender Document”), inviting bids for , Implementation & Maintenance of Public Address System for Kumbh Mela, 2015 at Trimbakeshwar (hereinafter the “Project”); C. As specified in clause --------------- of the Tender Document, the Bidder has formed a consortium and hereby enters into this Agreement and the Parties have agreed to the participate as members of the Consortium subject to said terms and conditions of this Agreement The members of the Agreement shall each be referred to as the “Party” and together as the “Parties” NOW THEREFORE, in consideration of the mutual covenants of the Parties, the sufficiency whereof is hereby acknowledged and other good valuable consideration, the Parties agree as follows:

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1. Definitions and Interpretation 1.1 Definitions Capitalized terms used in this Agreement shall have their respective defined meanings, and/or shall have the meaning specified in the Contract and the Tender Document and subsequently signed Contract between GoM and Bidder, unless the context expressly or by necessary implication otherwise requires. “Contract” shall mean the Contract entered into by the Bidder and GoM 1.2 Interpretation

(a) For the purpose of this Agreement, where the context so admits, (i) the singular shall be deemed to include the plural and vice-versa, and (ii) masculine gender shall be deemed to include the feminine gender and vice-versa.

(b) References to a “person” if any shall, where the context so admits, include references to natural persons, partnership firms, companies, bodies corporate and associations, whether incorporated or not or any other organization or entity including any governmental or political subdivision, ministry, department or agency thereof;

(c) The headings and sub-headings are inserted for convenience only and shall not affect the construction and interpretation of this Agreement.

(d) References to the word “include” and “including” shall be construed without limitation.

(e) any reference to day shall mean a reference to a calendar day; 2. Purpose of Consortium Agreement The purpose of this Agreement is to specify the responsibilities of the Parties towards the GoM, supplement the provisions of the Contract and the Tender Document concerning the Project and to set out further rights and obligations of the Parties supplementing but not conflicting with those present in the Contract and the Tender Document. 3. Duration This Agreement shall come into force as of the Date of Signing and shall continue in full force and effect until the complete discharge of all obligations, concerning the carrying out of the Project, which have been taken on by the Parties under the Contract, Tender Document and under this Agreement. 4. Coordinator 4.1 The Parties hereby understand and agree that there shall be a “Lead Partner”

who shall be the point of contact for the purpose of the Project. It is hereby agreed by the Parties that for the purpose of the Agreement M/s. ______________________ have been appointed as Lead Partner. The Lead Partner shall be specifically authorized by the Parties to make representations and declarations on their behalf. However, it is clarified that

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every member of the consortium shall be equally responsible and jointly and severally liable for the successful completion of the entire Project.

4.2 For the purpose of this Agreement, the Tender Document and the Contract,

the Lead Partner shall be the single point of contact for the GoM, shall have the overall responsibility of the management of the Project and shall have single point responsibility for ensuring that all members of the consortium are complying with the terms and conditions set out in the Contract and the Tender Document.

4.3 All instructions/communications from GoM to the Lead Partner shall be

deemed to have been duly provided to all the members of the consortium. 4.4 For the avoidance of doubt it is hereby clarified that the all Parties of the

consortium shall be individually, jointly & severely responsible for the obligations under the Tender Document, Contract and this Agreement, irrespective of the specific roles/responsibilities undertaken by them.

5. Rights and Obligations 5.1 For delivery of all services as per the agreement with GoM, Lead Partner shall

be primarily accountable and responsible. 5.2 The Lead Partner shall be responsible for the transmission of any documents

and information connected with the Project to the Parties concerned. 5.3 It is hereby clarified that representations and declarations made by the Lead

Partner shall be legally binding on all the Parties of the Agreement. 5.4 Each Party shall use reasonable efforts to perform and fulfill, promptly,

actively and on time, all of its obligations under the Tender Document, Contract and this Agreement.

5.5 All commercials activities with GOM will be conducted by the Lead Partner. 6. Responsibilities towards each other 6.1 (a) Each Party undertakes:-

(i) to promptly notify each of the Parties about any significant delay in fulfillment of milestones in relation to the Project;

(ii) to inform other Parties of relevant communications it receives from third parties in relation to the Project.

(b) Each Party shall use reasonable efforts to ensure the accuracy of any information or materials it supplies hereunder or under the Contract and promptly to correct any error that came to its knowledge. (c) Each Party shall act in good faith. When a Party believes that for carrying out the Project or use of knowledge from the Project it might require access rights to another Party‟s pre-existing know-how or to another Party's knowledge and material which is not from the Project, it shall obtain written permission from the Party prior to the use of such material.

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(d) Each Party shall abide with the terms of confidentiality as described in Tender Document and shall also abide with all the clauses of the Tender Document. (e) Each Party shall share and disclose information including confidential information and documents as may be necessary for the Project. The Parties hereby understand and agree that the information shall be used solely for the purpose of the Project and not for its own use or for any third party benefit.

7. Liabilities 7.1 Liability towards each other The Parties hereby understand and agree that all the Parties shall be jointly and severally liable for any default with regard to the deliverables as per the Tender Document. 7.2 Indemnification of a Party to other Each Party shall indemnify each of the other Parties, in respect of liability resulting from acts or omissions of itself. 7.3 Liability towards Third Parties Subject to such other undertakings and warranties as are provided for in this Agreement and the Contract, each Party shall be solely liable for any loss, damage or injury to third parties resulting from its carrying out its parts of the Project and from its use of knowledge and/or know how. 8. Assignment No Party shall, without the prior written consent of the GOM and of the other Parties, assign or otherwise transfer partially or totally any of its rights and obligations under Agreement. 9. Representation and Warranties 9.1 The Parties hereby represents and warrants that: - (a) They are duly organized and validly existing under the laws of India and have full power and authority to enter into this Agreement and to perform its obligations under this Agreement. The execution and validity of this Agreement and the consummation of the transactions contemplated by this Agreement have been duly authorized by all necessary action on the part of the Parties; (b) This Agreement constitutes a valid and binding obligation of the Parties, enforceable against them in accordance with the terms hereof, and the execution, delivery and performance of this Agreement and all instruments or agreements required hereunder do not contravene, violate or constitute a default of or require any consent or notice under any provision of any agreement or other instrument to which the Bidder is a party or by which the Bidder are or may be bound.

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(c) Each of the representations and warranties shall be construed as a separate representation, warranty, covenant or undertaking, as the case may be, and shall not be limited by the terms of any other representation or warranty or by any other term of this Agreement. (d) The Parties have read, understood and agree with the terms of this Agreement and the Tender Document. 10. Miscellaneous (a) This Agreement shall be specifically enforceable at the instance of any of the Parties. (b) Notices, demands or other communication required or permitted to be given or made under this Agreement shall be in writing in the English language and delivered personally or sent by prepaid post with recorded delivery addressed to the intended recipient at its address set forth below: If to the Party of the First Part [Add name] [Add address] Attention:[add name of the person] If to the Party of the Second Part [Add name] [Add address] Attention:[add name of the person] (c) Any such notice, demand or communication shall, unless the contrary is proved, be deemed to have been duly served at the time of delivery in the case of service by delivery in person or by registered post. (d) Each Party shall bear its own legal, accounting, professional and advisory fees, commissions and other costs and expenses incurred by it in connection with this Agreement and the transactions contemplated herein. (e) This Agreement supersedes all prior discussions and agreements (whether oral or written, including all correspondence) if any, between the Parties with respect to the subject matter of this Agreement. In the event of any conflict between the terms of this Agreement and the Contract and the Tender Document, the terms of the Contract shall prevail. (f) Any provision of this Agreement, which is invalid or unenforceable, shall be ineffective to the extent of such invalidity or unenforceability, without affecting in any way the remaining provisions hereof. (g) This Agreement shall be governed and interpreted by, and construed in accordance with the substantive laws of India, without giving effect to the principles of conflict of laws there under.

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(h) (i) Any and all disputes or differences between the Parties arising out of or in connection with this Agreement or its performance shall, so far as it is possible, be settled amicably through consultation between the Parties

(ii) If after 30 (thirty) days of consultation, the Parties have failed to reach an amicable settlement, on any or all disputes or differences arising out of or in connection with this Agreement or its performance, such disputes or differences shall be submitted to final and binding arbitration. The arbitration panel shall consist of three arbitrators: one nominated by __________[add name of Party of the First Part], one nominated by ______________[add name of Party of the Second part] and the third nominated jointly by both the parties. The arbitration shall be governed by the Arbitration and Conciliation Act, 1996. The place of arbitration shall be Mumbai, India. The language to be used in the arbitration proceedings shall be English. The award of the arbitration proceedings will be final and binding on both Parties to the Agreement.

(iii) This Agreement shall be governed by the laws of India. IN WITNESS WHEREOF, the Parties have entered into this Agreement the day and year first above written. [add name of the party of the First Part] Authorized Signatory Name: Designation: In the presence of: Name: Address: [add name of the party of the Second Part] Authorized Signatory Name: Designation: In presence of: Name: Address: [add name of the party of the Third Part] Authorized Signatory Name: Designation: In presence of: Name: Address:

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15. Annexure 7 – Draft of the Master Service Agreement

(To be printed on Rs. 100/- Stamp Paper) This AGREEMENT is made at __________, Maharashtra, on this ____ day of _____, 2015, BETWEEN The Governor of the State of Maharashtra exercising executive powers of the Government of Maharashtra represented through …………………………………. hereinafter referred to as "GoM", or "Police Commissionerate, Nasik City"” (which expression unless repugnant to the context therein shall include its administrator and permitted assignees) of the FIRST PART; AND -----------------------------, a company /firm, having its registered office at -----------------------------, hereinafter referred to as “Systems Integrator” or “SI”, (which expression unless repugnant to the context therein, shall include its successors, administrators, executors and permitted assignees), of the SECOND PART. Whereas Police Commissionerate, Nasik City has envisaged to setup a Pubilc Address System for Kumbh Mela, 2015 in Trimbakeshwar. And whereas Police Commissionerate, Nasik City published the Tender to seek services of a reputed firm as a system integrator for for Implementation & Maintenance of Public Address System For Kumbh Mela, 2015 in Trimbakeshwar. And whereas M/s. ------------------------- has submitted its proposal for Implementation & Maintenance of Public Address System for Kumbh Mela, 2015, Trimbakeshwar; AND whereas Police Commissionerate, Nasik City has selected M/s………………………as successful bidder and issued Letter of Intent dated ………………..to the successful bidder who in turn signed and returned the same as a token of acceptance of Letter of Intent. And whereas Police Commissionerate, Nasik City and M/s. --------------------------- have decided to enter into this Agreement on the terms and conditions stipulated hereinafter. NOW, THEREFORE, in consideration of the premises covenants and promises contained herein and other good and valuable considerations, the receipt and adequacy of which is hereby acknowledged, the parties intending to be bound legally, IT IS HEREBY AGREED between the Parties as follows: 1. Definitions In this Agreement, the following terms shall be interpreted as indicated, -

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(a) “GoM” means Government of Maharashtra and for the present agreement would also represent Police Commissionerate, Nasik City; (b) “Contract” means this Agreement entered into between GOM and the Systems Integrator including all attachments and annexure thereto and all documents incorporated by reference therein; (c) “Systems Integrator” means M/s. ----------------- interchangeably referred to as “SI” in the contract; and (d) “Tender” means the Tender Published by Police Commissionerate, Nasik City (Ref. No. ------) and the subsequent Corrigenda / Clarifications issued. (e) "Go Live" date means the date on which the proposed solution becomes operational after successful conclusion of acceptance tests to the satisfaction of Police Commissionerate, Nasik City. (f) "Deliverable" means any action / output generated by the SI while discharging their contractual obligations. This would include feeds, analytics, information and all the other services rendered as per the scope of work and as per terms and conditions. 2. Interpretation The documents forming this Agreement are to be taken as mutually explanatory of one another. The following order shall govern the priority of documents constituting this Agreement, in the event of a conflict between various documents; the documents shall have priority in the following order:

i) this Agreement; ii) Detail Commercial proposal of the Systems Integrator accepted by Police Commissionerate, Nasik City iii) LoI issued by Police Commissionerate, Nasik City to the successful bidder; iv) Clarification & Corrigendum Documents published by Police Commissionerate, Nasik City subsequent to the tender for this work; v) Tender Document of Police Commissionerate, Nasik City for this work; and vi) Successful bidder‟s “Technical Proposal” and “Commercial Proposal” submitted in response to the tender.

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3. Term of the Agreement The term of this agreement shall be till --/--/2015 4. Fees Total fees to be paid to the Systems Integrator for the execution of this Contract are Rs. ---------------------. GoM shall pay the Systems Integrator the total fees in following manner: a) 10% of total cost against 15 % Advance Bank Guarantee and Mobilization of the Project Team. b) 10% of total cost against acceptance test for the Infrastructure of Centralized Public Address System at Control Room & Sub Control Rooms. c) 20% against Go Live of the project, which requires at least 90% of the horns to be live and operational. d) 15% of total cost in 2 equal installments for 61 days (1st installment after 31days , 2nd installment after 61 days) during Kumbh Mela period, after successful operations for the duration from 1st August 2015 to 30th September 2015. e) 20% of total cost after 61 days after successful operations. f) 10% of total cost after completing all the deliverables as per this agreement. Notes: The fees are inclusive of Value Added Tax or Sales Tax, Service Tax, Income Tax, duties, fees, levies, charges, and commissions as applicable under the relevant Laws of India. Should there be a change in applicable taxes / levies, the actual taxes / levies on the date of billing would prevail. If the Systems Integrator is liable for any penalty/liquidated damages as per the terms & conditions, the same shall be adjusted from monthly payments due to the System Integrator. Police Commissionerate, Nasik City will release the payment within 30 days of submission of valid invoice subject to the condition that invoice and all supporting documents produced are in order and work is performed to the satisfaction of Police Commissionerate, Nasik City.

5. Work Completion Timelines The Entire Public address system should be operational in Trimbakeshwar from 01-08-2015 to 30-9-2015 for the purpose of public broadcast. The successful bidder should complete all works one week before 01-08-2015.

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6. Service Level Agreement (SLA) Police Commissionerate, Nasik City is looking at a professional approach in the project implementation and its operations. System Integrator is expected to match these expectations of the service levels given in the tender. Any non-adherence to the SLAs would lead to the penalty, to be calculated as per the details given there-in. 7. Ownership and Use of the Assets The project is being executed on rental model and System Integrator shall own all the deployed or created as part of its deliverables, except for the following

data / documentations / manuals created or utilized by the SI or Police Commissionerate, Nasik City for the Public Address System Project

The System Integrator shall -

Keep all the tangible Assets in good & serviceable condition (reasonable wear & tear excepted) &/or the intangible Assets suitably upgraded subject to the relevant standards as stated in of the Tender to meet the terms and conditions mentioned in the contract & during the entire term of the Agreement.

Take such steps as may be recommended by the manufacturer of the Assets & notified to the system integrator or as may be necessary to use the Assets in a safe manner; &

Provide and facilitate access to Police Commissionerate, Nasik City or its nominated agencies & any persons duly authorized by him/her to enter any land or premises on which the Assets are for the time being sited so as to inspect the same, subject to any reasonable requirements; &

Not, knowingly or negligently, use or permit any of the Assets to be used in contravention of any statutory provisions or regulation or in any way contrary to law; &

Use the Assets exclusively for the purpose of providing the Services as defined in the contract, during the contract period; &

8. Security and safety

The System Integrator will comply with the directions issued from time to time by Police Commissionerate, Nasik City and the standards related to the security and safety in so far as it applies to the provision of the Services.

System Integrator shall also comply with Police Commissionerate, Nasik City Project's information technology security and standard policies in force from time to time as applicable.

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System Integrator shall use reasonable endeavors to report forthwith in writing to all the partners / contractors about the civil and criminal liabilities accruing due to by unauthorized access (including unauthorized persons who are employees of any Party) or interference with Police Commissionerate, Nasik City's data, facilities or Confidential Information.

The System Integrator shall upon reasonable request by Police Commissionerate, Nasik City or his/her nominee(s) participate in regular meetings when safety and information technology security matters are reviewed.

System Integrator and its partners / sub-contractors shall promptly report in writing to each other and Police Commissionerate, Nasik City any act or omission which they are aware that could have an adverse effect on the proper conduct of safety and information technology security at Police Commissionerate, Nasik City's Facilities.

9. Indemnity The System Integrator agrees to indemnify and hold harmless Police Commissionerate, Nasik City, its officers, employees and agents (each a “Indemnified Party”) promptly upon demand at any time and from time to time, from and against any and all losses , claims, damages, liabilities, costs (including reasonable attorney‟s fees and disbursements) and expenses (collectively, “Losses”) to which the Indemnified Party may become subject, in so far as such losses directly arise out of, in any way relate to, or result from

(i) any miss-statement or any breach of any representation or warranty made by the System Integrator or

(ii) the failure by the System Integrator to fulfill any covenant or condition

contained in this Agreement, including without limitation the breach of any terms and conditions of this Agreement by any employee or agent of the System Integrator. Against all losses or damages arising from claims by third Parties that any Deliverable (or the access, use or other rights thereto), created System Integrator pursuant to this Agreement, or any equipment, software, information, methods of operation or other intellectual property created by System Integrator or sub-contractors pursuant to this Agreement, or the terms and conditions (I) infringes a copyright, trade mark, trade design enforceable in India, (II) infringes a patent issued in India, or (III) constitutes misappropriation or unlawful disclosure or use of another Party's trade secretes under the laws of India (collectively, "Infringement Claims"); provided, however, that this will not apply to any Deliverable (or the access, use or other rights thereto) created by (A) "Implementation of Project by itself or through other persons other than System Integrator or its sub-contractors; (B) Third Parties (i.e., other than System Integrator or sub-contractors) at the direction of Police Commissionerate, Nasik City, or

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(iii) any compensation / claim or proceeding by any third party against Police Commissionerate, Nasik City arising out of any act, deed or omission by the System Integrator or

(iv) claim filed by a workman or employee engaged by the System

Integrator for carrying out work related to this Agreement. For the avoidance of doubt, indemnification of Losses pursuant to this section shall be made in an amount or amounts sufficient to restore each of the Indemnified Party to the financial position it would have been in had the losses not occurred.

Any payment made under this Agreement to an indemnity or claim for breach of any provision of this Agreement shall include applicable taxes. 10. Third Party Claims a. Subject to Sub-clause (b) below, the System Integrator (the "Indemnified

Party") from and against all losses, claims litigation and damages on account of bodily injury, death or damage to tangible personal property arising in favor or any person, corporation or other entity (including the Indemnified Party) attributable to the Indemnifying Party's performance or non-performance under this Agreement or the terms and conditions.

b. The indemnities set out in Sub-clause (a) above shall be subject to the

following conditions:

i) the Indemnified Party, as promptly as practicable, informs the Indemnifying Party in writing of the claim or proceedings and provides all relevant evidence, documentary or otherwise;

ii) the Indemnified Party shall, at the cost and expenses of the Indemnifying Party, give the Indemnifying Party all reasonable assistance in the defense of such claim including reasonable access to all relevant information, documentation and personnel. The indemnifying party shall bear cost and expenses and fees of the Attorney on behalf of the Indemnified Party in the litigation, claim.

iii) if the Indemnifying Party does not assume full control over the defense of a claim as provided in this Article, the Indemnifying Party may participate in such defense at its sole cost and expense, and the Indemnified Party will have the right to defend the claim in such manner as it may deem appropriate, and the cost and expense of the Indemnified Party will be borne and paid by the Indemnifying Party.

iv. the Indemnified Party shall not prejudice, pay or accept any proceedings or claim, or compromise any proceedings or claim, without the written consent of the Indemnifying Party;

v. system integrator hereby indemnify & hold indemnified Police Commissionerate, Nasik City harmless from & against any & all damages, losses, liabilities, expenses including legal fees & cost of litigation in connection with any action, claim, suit, proceedings as if result of claim made by the third party directly or indirectly arising out of or in connection with this agreement.

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vi. all settlements of claims subject to indemnification under this Article will: (a) be entered into only with the consent of the Indemnified Party, which consent will not be unreasonably withheld & include an unconditional release to the Indemnified Party from the claimant for all liability in respect of such claim; & (b) include any appropriate confidentiality agreement prohibiting disclosure of the terms of such settlement;

viii. the Indemnified Party shall take steps that the Indemnifying Party may reasonably require to mitigate or reduce its loss as a result of such a claim or proceedings;

ix. in the event that the Indemnifying Party is obligated to indemnify an Indemnified Party pursuant to this Article, the Indemnifying Party will, upon payment of such indemnity in full, be subrogated to all rights & defenses of the Indemnified Party with respect to the claims to which such indemnification relates;

x. in the event that the Indemnifying Party is obligated to indemnify the Indemnified Party pursuant to this Article, the Indemnified Party will be entitled to invoke the Performance Bank Guarantee, if such indemnity is not paid, either in full or in part, & on the invocation of the Performance Bank Guarantee, the Indemnifying Party shall be subrogated to all rights & defenses of the Indemnified Party with respect to the claims to which such indemnification relates.

11. Publicity Any publicity by the SI in which the name of Police Commissionerate, Nasik City is to be used should be done only with the explicit written permission of the Commissioner of Police, Nasik City. SI would be allowed to use the project reference in its Sales Pitch / Brochures without sharing confidential information on the project. 12. Warranties a. The System Integrator warrants and represents to Police Commissionerate,

Nasik City that:

i. It has full capacity and authority and all necessary approvals to enter into and to perform its obligations under this Agreement;

ii. This Agreement is executed by a duly authorized representative of the System Integrator;

iii. It shall discharge its obligations under this Agreement with due skill, care and diligence so as to comply with terms and conditions.

b. In the case of the Terms & Conditions, the System Integrator warrants and

represents to Police Commissionerate, Nasik City, that:

i. the System Integrator has full capacity and authority and all necessary approvals to enter into and perform its obligations under the terms & conditions and to provide the Services;

ii. the Terms & conditions have been executed by a duly authorized representative of the System Integrator;

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iii. the System Integrator is experienced in managing and providing works similar to the Services and that it will perform the Services with all due skill, care and diligence so as to comply with service level agreement;

iv. the Services will be provided and rendered by appropriately qualified, trained and experienced personnel.

v. System Integrator has and will have all necessary licenses, approvals, consents of third Parties free from any encumbrances and all necessary technology, hardware and software to enable it to provide the Services;

vi. the Services will be supplied in conformance with all laws, enactments, orders and regulations applicable from time to time;

c. Notwithstanding what has been stated elsewhere in this Agreement and the

Schedules attached herein, in the event the System Integrator is unable to meet the obligations pursuant to the implementation of the Project, Operations and Maintenance Services and any related scope of work as stated in this Agreement attached herein, Police Commissionerate, Nasik City will have the option to invoke the Performance Guarantee after serving a written notice of thirty (30) days on the system

13. Force Majeure The System Integrator shall not be liable for forfeiture of its Performance Guarantee, imposition of liquidated damages or termination for default, if and to the extent that it‟s delay in performance or other failure to perform its obligations under the contract is the result of an event of Force Majeure. For purposes of this Clause, “Force Majeure” means an event beyond the “reasonable” control of the System Integrator, not involving the System Integrator‟s fault or negligence and not foreseeable. Such events may include Acts of God & acts of Government of India in their sovereign capacity. For the SI to take benefit of this clause it is a condition precedent that the SI must promptly notify Police Commissionerate, Nasik City, in writing of such conditions and the cause thereof within 2 calendar days of the Force Majeure event arising. Police Commissionerate, Nasik City, or the consultant / committee appointed by Police Commissionerate, Nasik City shall study the submission of the SI and inform whether the situation can be qualified one of Force Majeure. Unless otherwise directed by Police Commissionerate, Nasik City in writing, the SI shall continue to perform its obligations under the resultant Agreement as far as it is reasonably practical, and shall seek all reasonable alternative means for performance of services not prevented by the existence of a Force Majeure event. In the event of delay in performance attributable to the presence of a force majeure event, the time for performance shall be extended by a period(s) equivalent to the duration of such delay. If the duration of delay continues beyond a period of 15 days, Police Commissionerate, Nasik City and the SI shall hold consultations with each other in an endeavor to find a solution to the problem. Notwithstanding anything to the contrary mentioned above, the decision of Police Commissionerate, Nasik City shall be final and binding on the SI.

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14. Resolution of Disputes Police Commissionerate, Nasik City and the SI shall make every effort to resolve amicably, by direct informal negotiation, any disagreement or dispute arising between them under or in connection with the Agreement. If after 15 days from the commencement of such informal negotiations, Police Commissionerate, Nasik City and the SI are unable to resolve amicably such dispute, the matter will be referred to the Commissioner of Police, Nasik City, and his / her opinion shall be taken. If the SI doesn‟t agree with the opinion of the Commissioner of Police, Nasik City, matter shall be referred to two Arbitrators: one Arbitrator to be nominated by Police Commissionerate, Nasik City and the other one to be nominated by the SI. In the case of the said Arbitrators not agreeing, then the matter will be referred to an umpire to be appointed by the Arbitrators in writing before proceeding with the reference. The award of the Arbitrators, and in the event of their not agreeing, the award of the Umpire appointed by them shall be final and binding on the parties. Proceedings under this clause shall be subject to applicable law of the Arbitration and Reconciliation Act, 1996 and the venue of such arbitration shall be Nasik City. Cost of arbitration shall be borne by each party proportionately. However, expenses incurred by each party in connection with the preparation, presentation shall be borne by the party itself. The provisions of this clause shall survive termination of this Agreement. 15. Risk Purchase Clause In the event SI fails to execute the project as stipulated in the delivery schedule, or to the satisfaction of Police Commissionerate, Nasik City. Police Commissionerate, Nasik City reserves the right to procure similar services from the next eligible bidder or from other alternate sources at the risk, cost and responsibility of the SI. Before taking such a decision, Police Commissionerate, Nasik City shall serve a notice period of 1 month to the SI. Total Liability of the SI towards this Clause is limited to 50% of the contract value. 16. Limitation of Liability towards GOM The SI's liability under the resultant Agreement shall be determined as per the Law in force for the time being. The SI shall be liable to Police Commissionerate, Nasik City for loss or damage occurred or caused or likely to occur on account of any act of omission on the part of the SI and its employees, including loss caused to Police Commissionerate, Nasik City on account of defect in goods or deficiency in services on the part of SI or his agents or any person / persons claiming through or under said SI. However, such liability of SI shall not exceed the total value of the Agreement. This limitation of liability shall not limit the SIs liability, if any, for damage to Third Parties caused by the SI or any person or firm acting on behalf of the SI in carrying out the scope of work envisaged herein. Third Party Liability however is not applicable for the viewing man-power deployed by SI.

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17. Conflict of Interest The SI shall disclose to Police Commissionerate, Nasik City in writing, all actual and potential conflicts of interest that exist, arise or may arise (either for the Systems Integrator or its Team) in the course of performing the Services as soon as it becomes aware of such a conflict. However, SI shall hold Police Commissionerate, Nasik City‟s interest paramount, without any consideration for future work, and strictly avoid conflict of interest with other assignments. 18. Data Ownership All the data created as the part of the project shall be owned by Police Commissionerate, Nasik City. The SI shall take utmost care in maintaining security, confidentiality and backup of this data. Access to the data / systems shall be given by the SI only to the personnel working on the projects and their names & contact details shall be shared with Police Commissionerate, Nasik City in advance. Police Commissionerate, Nasik City / its authorized representative(s) shall conduct periodic / surprise security reviews and audits, to ensure the compliance by the SI Vendor to data / system security. 19. Fraud and Corruption Police Commissionerate, Nasik City requires that SI must observe the highest standards of ethics during the execution of the contract. In pursuance of this policy, Police Commissionerate, Nasik City defines, for the purpose of this provision, the terms set forth as follows: a. “Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of Police Commissionerate, Nasik City in contract executions. b. "Fraudulent practice" means a miss-presentation of facts, in order to influence a procurement process or the execution of a contract, to Police Commissionerate, Nasik City, and includes collusive practice among bidders (prior to or after Proposal submission) designed to establish Proposal prices at artificially high or non-competitive levels and to deprive Police Commissionerate, Nasik City of the benefits of free and open competition. c. “Unfair trade practices” means supply of services different from what is ordered on, or change in the Scope of Work which is given by Police Commissionerate, Nasik City. d. “Coercive Practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the execution of contract. If it is noticed that the SI has indulged into the Corrupt / Fraudulent / Unfair / Coercive practices, it will be a sufficient ground for Government for termination of the contract and initiate black-listing of the vendor.

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20. Termination of Contract Police Commissionerate, Nasik City may, without prejudice to any other remedy under this Contract and applicable law, reserves the right to terminate for breach of contract by providing a written notice of 15 days stating the reason for default to the SI and as it deems fit, terminate the contract either in whole or in part:

If the SI fails to deliver any or all of the project requirements / operationalization / go-live of the project within the time frame specified in the contract; or

If the SI fails to perform any other obligation(s) under the contract. Prior to providing a notice of termination to the SI, Police Commissionerate, Nasik City shall provide 15 days to the SI to cure any breach/ default of the Contract, if Police Commissionerate, Nasik City is of the view that the breach may be rectified. On failure of the SI to rectify such breach within 15 days, Police Commissionerate, Nasik City may terminate the contract by providing a written notice of 15 days to the SI, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to Police Commissionerate, Nasik City. In such an event the SI, shall be liable for penalty/liquidated damages imposed by Police Commissionerate, Nasik City. The performance Guarantee shall be forfeited by Police Commissionerate, Nasik City Consequences of Termination In the event of termination of this contract, Police Commissionerate, Nasik City is entitled to impose any such obligations and conditions and issue any clarifications as may be necessary to ensure an efficient transition and effective continuity of the services which the SI shall be obliged to comply with and take all available steps to minimize the loss resulting from that termination/ breach, and further allow and provide all such assistance to Police Commissionerate, Nasik City and/ or succeeding vendor, as may be required, to take over the obligations of the SI in relation to the execution / continued execution of the requirements of this contract. Plans and drawings All plans, drawings, specifications, designs, reports and other documents prepared by the Vendor in the execution of the contract shall become and remain the property of Police Commissionerate, Nasik City and before termination or expiration of this contract the SI shall deliver all such documents, prepared under this contract along with a detailed inventory thereof, to Police Commissionerate, Nasik City. 21. Miscellaneous a) Confidentiality “Confidential Information" means all information including Project Data (whether in written, oral, electronic or other format) which relates to the technical, financial and operational affairs, business rules, citizen information, video footages, alert information, any police department data, products, processes, data, crime / criminal secrets, design rights, know-how and personnel of each Party and its affiliates which is disclosed to or otherwise learned by the other Party or its consortium partners or

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subcontractors (whether a Party to the contract ) in the course of or in connection the contract (including without limitation such information received during negotiations, location visits and meetings in connection with the contract) or pursuant to the contract to be signed subsequently. Except with the prior written permission of Police Commissionerate, Nasik City, the Systems Integrator (including all consortiums or partners) and its Personnel shall not disclose such confidential information to any person or entity not expected to know such information by default of being associated with the project, nor shall the Systems Integrator and it‟s Personnel make public the recommendations formulated in the course of, or as a result of the Project.

a. The System Integrator recognizes that during the term of this Agreement, sensitive data will be procured & made available to it, its Sub contractors & agents & others working for or under the System Integrator. Disclosure or usage of the data by any such recipient may constitute a breach of law applicable causing harm not only to the Department whose data is used but also to its stakeholders. The function of Police Commissionerate, Nasik City requires the System Integrator, its Subcontractors & agents to demonstrate utmost care, sensitivity & strict confidentiality. Any breach of this Article will result in Police Commissionerate, Nasik City & its nominees receiving a right to seek injunctive relief & damages from the System Integrator.

b. Each Party agrees as to any Confidential Information disclosed by a Party to this Agreement (the "Discloser") to the other Party to this Agreement (the "Recipient") &

i. to take such steps necessary to protect the Discloser's

Confidential information from unauthorized use, reproduction & disclosure, as the Recipient takes in relation to its own Confidential Information of the same type, but in no event less than reasonable care;

ii. to use such Confidential Information only for the purposes of this Agreement or as otherwise expressly permitted or expressly required by this Agreement or as otherwise permitted by the Discloser in writing; &

iii. not, without the Discloser's prior written consent, to copy the Confidential Information cause or allow it to be copied, directly or indirectly, in whole or in part, except as otherwise expressly provided in this Agreement, or as required in connection with Recipient's use as permitted under this Article, or as needed for the purposes of this Agreement, or as needed for the purposes of this Agreement, provided that any proprietary legends & notices (whether of the Discloser or of a Third Party) are not removed or obscured; &

iv. Not, to disclose, transfer, publish or communicate the Confidential Information in any manner, without the Discloser's prior written consent, to any person except as permitted under this Agreement.

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c. The restrictions of this Article shall not apply to confidential Information that:

i. is or becomes generally available to the public through no breach

of this Article by the Recipient; & ii. was in the recipient's possession free of any obligation of

confidence prior to the time of receipt of it by the Recipient hereunder; &

iii. is developed by the Recipient independently of any of discloser's

Confidential Information; & iv is rightfully obtained by the Recipient from third Parties

authorized at that time to make such disclosure without restriction; &

v. is identified in writing by the Discloser as no longer proprietary

or confidential; or

vi. is required to be disclosed by law, regulation or Court Order, provided that the recipient gives prompt written notice to the Discloser of such legal & regulatory requirement to disclose so as to allow the Discloser reasonable opportunity to contest such disclosure.

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d. to the extent that such disclosure is required for the purposes of this Agreement, either Party may disclose Confidential Information to: i. its employees, agents & independent contractors & to any of its

affiliates & their respective independent contractors or employees; &

ii. its professional advisors & auditors, who require access for the purposes of this Agreement, whom the relevant Party has informed of its obligations under this Article & in respect of whom the relevant Party has informed of its obligations under this Article has used commercially reasonable efforts to ensure that they are contractually obliged to keep such Confidential Information confidential on terms substantially the same as set forth in this Article. Either Party may also disclose confidential Information or any entity with the other Party's prior written consent.

e. The provisions of this Article shall survive the expiration or any earlier

termination of this Agreement. f. Confidential Information shall be & remain the property of the

Discloser & nothing in this Article shall be construed to grant either Party any right or license with respect to the other Party's confidential Information otherwise than as is expressly set out in this Agreement.

g. Subject as otherwise expressly provide in this Agreement all

Confidential information in tangible or electronic form under the control of the Recipient shall either be destroyed, erased or returned to the Discloser promptly upon the earlier of : (i) the written request of the Disclose, or, (ii) termination or expiry of this Agreement. Notwithstanding the forgoing, both Parties may retain, subject to the terms of this Article, reasonable number of copies of the other Party's Confidential Information solely for confirmation of compliance with the confidentiality obligations of this Agreement.

h. Neither Party is restricted by the provisions of this clause from using

(including using to provide products or perform services on behalf of third Parties) any ideas, concepts, know-how & techniques that are related to the Recipient's employees or agents (and not intentionally memorized for the purpose of later recording or use) (collectively, the "residuals"). This Article shall not permit the disclosure or use by either Party or any financial (including business plans), statistical, product, personnel or customer data or the other Party. Each party agrees not to disclose the source of the Residuals.

i. Both Parties agree that monetary damages would not be a sufficient

remedy for any breach of this clause by the other Party & that Police Commissionerate, Nasik City & system integrator, as appropriate, shall be entitled to equitable relief, including injunction & specific performance as a remedy for any such breach. Such remedies shall not be deemed to be the exclusive remedies for a breach by a Party of this

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clause, but shall be in addition to all other remedies available at law or equity to the damaged Party.

j. in connection with the Services, System Integrator may from time to time undertake one or more quality assessment reviews for the purpose of improving the Project. In order for such reviews to be frank & candid, for the greatest benefit to both Police Commissionerate, Nasik City & System Integrator, they shall be kept confidential to the greatest extent possible. The Parties agree that any documentation created in connection with such quality assessment reviews shall be confidential Information of System Integrator which is licensed to Police Commissionerate, Nasik City for any internal use except that in no event shall such documentation or the results of such reviews be discoverable or admissible (or used for any purpose) in any arbitration or legal proceedings against System integrator related to this Agreement or the Services.

A Non-disclosure agreement shall be signed separately between the Systems Integrator and Police Commissionerate, Nasik City. b) Standards of Performance The SI shall provide the services and carry out their obligations under the Contract with due diligence, efficiency and professionalism/ethics in accordance with generally accepted professional standards and practices. The SI shall always act in respect of any matter relating to this contract. The SI shall abide by all the provisions/Acts/Rules/Regulations, Standing orders, etc of Information Technology as prevalent in the country. The SI shall also conform to the standards laid down by Police Commissionerate, Nasik City / Government of Maharashtra or Government of India from time to time. c) Sub Contracts The SI shall take prior approval from Police Commissionerate, Nasik City for sub-contracting any work, if not already specified in the proposal and approved by Police Commissionerate, Nasik City. Such sub-contracting shall not relieve the SI from any liability or obligation under the Contract. The SI shall solely responsible for the work carried out by subcontracting under the contract. d) Care to be taken while working at Public Place SI should follow instructions issued by concerned Competent Authority and Police Dept. from time to time for carrying out work at public places. SI should ensure that there is no damage caused to any private or public property. In case such damage is caused, SI shall immediately bring it to the notice of concerned organization and Police Commissionerate, Nasik City in writing and pay necessary charges towards fixing of the damage. SI should also ensure that no traffic congestion/public inconvenience is caused while carrying out work at public places. SI shall ensure that its employees/representatives don‟t breach privacy of any citizen or establishment during the course of execution or maintenance of the project.

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e) Compliance with Labour regulations The SI shall pay fair and reasonable wages to the workmen employed by him, for the contract undertaken by him and comply with the provisions set forth under the Minimum wages Act and the Contract Labour Act 1970. f) Independent Contractor Nothing in this Agreement shall be construed as establishing or implying any partnership or joint venture or employment relationship between the Parties to this Agreement. Except as expressly stated in this Agreement nothing in this Agreement shall be deemed to constitute any Party as the agent of any other Party or authorizes either Party (i) to incur any expenses on behalf of the other Party, (ii) to enter into any engagement or make any representation or warranty on behalf of the other Party, (iii) to pledge the credit of or otherwise bind or oblige the other Party, or (iv) to commit the other Party in any manner whatsoever in each case without obtaining the other Party's prior written consent g) Waiver A waiver of any provision or breach of this Agreement must be in writing and signed by an authorized official of the Party executing the same. No such waiver shall be construed to affect or imply a subsequent waiver of the same provision or subsequent breach of this Agreement. h) Notices Any notice or other document, which may be given by either Party under this Agreement, shall be given in writing in person or by pre-paid recorded delivery post. In relation to a notice given under this Agreement, any such notice or other document shall be addressed to the other Party's principal or registered office address as set out below Police Commissionerate, Nasik City: Commissioner of Police, Nasik City ------------------------------ Tel: ------------------------ Fax: ----------------------- Systems Integrator: ------------------------------ ------------------------------ Tel: ------------------------ Fax: ----------------------- Any notice or other document shall be deemed to have been given to the other Party when delivered (if delivered in person) if delivered between the hours of 9.30 am and 5.30 pm at the address of the other Party set forth above or on the next working day

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thereafter if delivered outside such hours, and 7 calendar days from the date of posting (if by letter). i) Performance Guarantee The SI shall submit performance guarantee which is unconditional & irrevocable equal to 15% of the order value of the contract in the format prescribed in tender issued by any of the Nationalized Banks Only. The performance guarantee shall be valid for the term agreement & shall be renewed & maintained by the SI for the term of the agreement & extension, if any. The performance guarantee shall be forfeited by Police Commissionerate, Nasik City as a penalty in the event of failure to complete obligations or breach of any of the conditions by the SI. The performance guarantee shall be used Police Commissionerate, Nasik City in the event of failure to complete obligations or breach of any of the contract conditions by the SI. j) Personnel/Employees i. Personnel/employees assigned by System Integrator to perform the services shall be employees of System Integrator or its sub-contractors, & under no circumstances will such personnel be considered as employees of Police Commissionerate, Nasik City. System Integrator shall have the sole responsibility for supervision & control of its personnel & for payment of such personnel's employee's entire compensation, including salary, legal deductions withholding of income taxes & social security taxes, worker's compensation, employee & disability benefits & the like & shall be responsible for all employer obligations under all laws as applicable from time to time. Police Commissionerate, Nasik City shall not be responsible for the above issues concerning to personnel of System Integrator ii. System Integrator shall use its best efforts to ensure that sufficient System Integrator personnel are employed to perform the Services, & that, such personnel have appropriate qualifications to perform the Services. Police Commissionerate, Nasik City or its nominated agencies shall have the right to require the removal or replacement of any system Integrator personnel performing work under this Agreement. In the event that Police Commissionerate, Nasik City requests that any System Integrator personnel be replaced, the substitution of such personnel shall be accomplished pursuant to a mutually agreed upon schedule & upon clearance of the personnel based on profile review & upon schedule & upon clearance of the personnel based on profile review & personal interview by Police Commissionerate, Nasik City or its nominated agencies, within not later than 30 working days. System Integrator shall depute quality team for the project & as per requirements, Police Commissionerate; Nasik City shall have the right to ask System Integrator to change the team. iii. Except as stated in this clause, nothing in this Agreement will limit the ability of System Integrator freely to assign or reassign its employees; provided that System Integrator shall be responsible, at its expense, for transferring all appropriate knowledge from personnel being replaced to their replacements. Police Commissionerate, Nasik City shall have the right to review & approve System Integrator's plan for any such knowledge transfer. System Integrator shall maintain

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the same standards for skills & professionalism among replacement personnel as in personnel being replaced. iv. Each Party shall be responsible for the performance of all its obligations under this Agreement & shall be liable for the acts & omissions of its employees & agents in connection therewith. k) Variations & Further Assurance

a. No amendment, variation or other change to this Agreement shall be valid unless made in writing & signed by the duly authorized representatives of the Parties to this Agreement.

b. Each Party to this Agreement agree to enter into or execute, without limitation, whatever other agreement, document, consent & waiver & to do all other things which shall or may be reasonably required to complete & deliver the obligations set out in the Agreement.

l) Severability & Waiver

a. if any provision of this Agreement, or any part thereof, shall be found by any court or administrative body of competent jurisdiction to be illegal, invalid or unenforceable the illegality, invalidity or unenforceability of such provision or part provision shall not affect the other provisions of this Agreement or the remainder of the provisions in question which shall remain in full force & effect. The relevant Parties shall negotiate in good faith in order to agree to substitute for any illegal, invalid or unenforceable provision a valid & enforceable provision which achieves to the greatest extent possible the economic, legal & commercial objectives of the illegal, invalid or unenforceable provision or part provision within 7 working days.

b. No failure to exercise or enforce & no delay in exercising or enforcing on the part of either Party to this Agreement of any right, remedy or provision of this Agreement shall operate as a waiver of such right, remedy or provision in any future application nor shall any single or partial exercise or enforcement of any right, remedy or provision preclude any other or further exercise or enforcement of any other right, remedy or provision

m) Entire Agreement This MSA & the documents referred as Annexures constitute the entire agreement between the Parties with respect to their subject matter. n) Survivability The termination or expiry of this Agreement for any reason shall not affect or prejudice any terms of this Agreement, or the rights of the Parties under them which are either expressly of by implication intended to come into effect or continue in effect after such expiry or termination.

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o) Applicable Law The contract shall be governed by the laws and procedures prescribed by the Laws prevailing and in force in India, within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings/processing. All legal disputes are subject to the jurisdiction of Nasik City courts only. p) The stamp duty payable for the contract shall be borne by the Systems Integrator. IN WITNESS whereof the parties hereto have signed this on the day, month and year first herein above written. Signed, sealed and delivered By ------------------------- ------------------------------, For and on behalf of the Commissioner of Police, Nasik City Signed, sealed and delivered By ----------------------------- For and on behalf of the “Systems Integrator”, ---------------------------------------------- Witnesses: (1) (2) Attachments to the Agreement: 1. Scope of Work for the Systems Integrator. 2. Detail Commercial proposal of the Systems Integrator accepted by Police

Commissionerate, Nasik City. 3. Terms & Conditions to be adhered by the Systems Integrator. 4. LoI & Work Order issued by Police Commissionerate, Nasik City to the

successful bidder. 5. Tender Document of Police Commissionerate, Nasik City for this work. 6. The successful bidder‟s “Technical Proposal” and “Commercial Proposal”

submitted in response to the tender.