kypriana: organising the metadata harvesting of cyprus digital libraries and collections in the...

Kypriana: Kypriana: Organising the metadata Organising the metadata

harvesting harvesting of of Cyprus digital Cyprus digital libraries and collections in libraries and collections in

the frame of the frame of EuropeanaLocal and AthenaEuropeanaLocal and Athena

Filippos Tsimpoglou,

Vasiliki Koukounidou

Evelthon Prodromou

http://library.ucy.ac.cy

University of CyprusLibrary

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AgendaAgenda What is KyrpianaWhat is Kyrpiana The need for KyprianaThe need for Kypriana The frame: EuropeanaLocal and ATHENAThe frame: EuropeanaLocal and ATHENA Kyprianas’ s ObjectivesKyprianas’ s Objectives The CommiteesThe Commitees General guidelines, decisions and General guidelines, decisions and

implementationsimplementations Objects forms for KyprianaObjects forms for Kypriana Challenges Challenges BenefitsBenefits

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What is KyprianaWhat is Kypriana

Two dimensions of KyprianaTwo dimensions of KyprianaKypriana is a collaborative effort Kypriana is a collaborative effort

of Cyrpiot institutions to of Cyrpiot institutions to contribute in a coordinated way contribute in a coordinated way to the development of the to the development of the EUROPEANA.EUROPEANA.

Kypriana is going to be the Kypriana is going to be the Digital Cultural Library of CyprusDigital Cultural Library of Cyprus

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Why Kypriana: the needWhy Kypriana: the need

Cyprus: member of European Cyprus: member of European Union since 2004Union since 2004

Rich cultural heritage holder. Rich cultural heritage holder. Archaeological finding of 8000 Archaeological finding of 8000 years. years.

Digitisation not spread to a Digitisation not spread to a number of organisations. number of organisations.

Participation in Europeana´s Participation in Europeana´s enrichment not at rate that enrichment not at rate that could be. could be.

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Why Kypriana: the needWhy Kypriana: the need

Participation needs to be Participation needs to be coordinated and facilitated coordinated and facilitated through European projects.through European projects.

The Cyprus Institute (CyI) The Cyprus Institute (CyI) has the responsibility to has the responsibility to lead and coordinate this lead and coordinate this effort in the countryeffort in the country

Funding EU projects Funding EU projects ATHENA and ATHENA and EuropeanaLocalEuropeanaLocal 5

EuropeanaLocalEuropeanaLocal

EuropeanaLocal is designed to involve EuropeanaLocal is designed to involve and help local and regional libraries, and help local and regional libraries, museums, archives and audio-visual museums, archives and audio-visual archives, make the content that they archives, make the content that they hold available through Europeana (the hold available through Europeana (the European Digital Library) and deliver European Digital Library) and deliver new services. new services.

Funded by eContentplus programme of Funded by eContentplus programme of the European Commission, the European Commission,

started on 1 June 2008. started on 1 June 2008. http://www.europeanalocal.eu/http://www.europeanalocal.eu/ http://www.europeana.eu/portal/http://www.europeana.eu/portal/ http://ec.europa.eu/information_society/activities/http://ec.europa.eu/information_society/activities/

econtentplus/index_en.htmecontentplus/index_en.htm6

AthenaAthena Athena aims to reinforce, support and Athena aims to reinforce, support and

encourage the participation of encourage the participation of museumsmuseums and and other institutions coming from the sectors of other institutions coming from the sectors of cultural heritage cultural heritage not fully involved yet in not fully involved yet in EuropeanaEuropeana; ;

coordinate coordinate standardsstandards and activities of and activities of museumsmuseums across Europe; across Europe;

identify digital content identify digital content present in European present in European museums;museums;

contribute to the contribute to the integration of the different integration of the different sectors sectors of cultural heritage, in cooperation with of cultural heritage, in cooperation with other projects that are more focused directly on other projects that are more focused directly on libraries and archives, with the overall objective libraries and archives, with the overall objective to to merge these different contributions merge these different contributions into into Europeana; Europeana;

develop a plug-in which will be integrated within develop a plug-in which will be integrated within Europeana, to Europeana, to facilitatefacilitate the access to digital the access to digital contents belonging to contents belonging to European museumsEuropean museums.. 7

Kyprianas´ objectivesKyprianas´ objectives1.1. To aspire and involve all research-educational To aspire and involve all research-educational

institutions, libraries, archives, audiovisual and institutions, libraries, archives, audiovisual and cultural authorities related to Cypriot culture cultural authorities related to Cypriot culture and history to and history to contribute to EUROPEANAcontribute to EUROPEANA. .

2.2. To highlight the To highlight the inter-multi-disciplinaryinter-multi-disciplinary and and complex challenges of such a complex challenges of such a collaborative collaborative effort effort

3.3. To achive access and/or To achive access and/or link together the link together the digital collectionsdigital collections held by the collaborative held by the collaborative institutions and offer the cultural content in the institutions and offer the cultural content in the form of books, periodicals, films and videos, form of books, periodicals, films and videos, sound recordings, digital images of artifacts sound recordings, digital images of artifacts and monuments covering the entire of Cyprus’ and monuments covering the entire of Cyprus’ diverse history and culture.diverse history and culture.

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Kypriana: Kypriana: Digital cultural Digital cultural library of Cyprus library of Cyprus

CoordinatorCoordinator: The Cyprus Institute (CyI): The Cyprus Institute (CyI)Funding scheme: eContentplusFunding scheme: eContentplusFramework: Europeana Local and Athena projectsFramework: Europeana Local and Athena projects

May 2009: 1st official meeting of institutions and May 2009: 1st official meeting of institutions and cultural authorities related to Cypriot culture and cultural authorities related to Cypriot culture and history history

Meeting notes: Meeting notes: Kyprianas´s objectivesKyprianas´s objectives Digitisation - what the institutions have already Digitisation - what the institutions have already

donedone the content the institutions are willing to contribute the content the institutions are willing to contribute

(free of copyright)(free of copyright) What has to be included (in terms of content)What has to be included (in terms of content) Formation of committees Formation of committees 9

The formation of The formation of CommitteesCommittees

Three committees were created for:Three committees were created for:A. CoordinationA. Coordination

Members Members 1.1. The Cyprus InstituteThe Cyprus Institute2.2. University of Cyprus LibraryUniversity of Cyprus Library3.3. Ministry of education and Cyprus (National) LibraryMinistry of education and Cyprus (National) Library4.4. Cyprus University of Technology Library and Pattichio Cyprus University of Technology Library and Pattichio

(Archives of Limassol municipality) (Archives of Limassol municipality) 5.5. Church of CyprusChurch of Cyprus6.6. University of NicosiaUniversity of Nicosia7.7. Department of AntiquitiesDepartment of Antiquities

ResponsibilitiesResponsibilities:: Formats, Standards etc. Formats, Standards etc. ((tifftiff, , jpegjpeg, , resolution etcresolution etc)) Metadata, Metadata harvesting etcMetadata, Metadata harvesting etc.

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B. Copyright - Intellectual propertyB. Copyright - Intellectual property

MembersMembers1.1. The Cyprus InstituteThe Cyprus Institute2.2. L.P Demetriades Law officeL.P Demetriades Law office3.3. University of Cyprus LibraryUniversity of Cyprus Library4.4. Church of CyprusChurch of Cyprus 5.5. Leventis Municipal Museum of NicosiaLeventis Municipal Museum of Nicosia6.6. Department of AntiquitiesDepartment of Antiquities

ResponsibilitiesResponsibilities Control and ensure Copyright and Intellectual Control and ensure Copyright and Intellectual

property issues property issues

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C. Quality control C. Quality control

MembersMembers1.1. The Cyprus InstituteThe Cyprus Institute2.2. University of Cyprus LibraryUniversity of Cyprus Library3.3. Ministry of education and Cyprus National LibraryMinistry of education and Cyprus National Library4.4. Cyprus University of Technology Library and Cyprus University of Technology Library and

Pattichio (Archives of Limassol municipality) Pattichio (Archives of Limassol municipality) 5.5. Department of AntiquitiesDepartment of Antiquities

Responsibilities:Responsibilities:Ensure quality of final digitisation results andEnsure quality of final digitisation results andmetadata.metadata.

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Forms of objects and Forms of objects and metadata statusmetadata status

Collaborating institutions hold Collaborating institutions hold different kinds of materialdifferent kinds of materialKypriana has to deal with (all 4 Kypriana has to deal with (all 4 combinations):combinations):1.1.Digitised with metadata (MARC, Digitised with metadata (MARC, Dublin Core)Dublin Core)2.2.Digitised with no metadataDigitised with no metadata3.3.metadata in UNIMARC format for metadata in UNIMARC format for non digitised materialnon digitised material4.4.Non digitised with no metadata, but Non digitised with no metadata, but free of copyrightfree of copyright

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General guidelinesGeneral guidelinesInstitutions can provide Institutions can provide materials/objects that are materials/objects that are free of free of copyrightcopyright! ! 2D (text-, image-, manuscripts, images, maps,)2D (text-, image-, manuscripts, images, maps,)3D (artifacts, monuments, etc)]3D (artifacts, monuments, etc)]AudiovisualAudiovisualInstitutions can mInstitutions can make available to the European digital ake available to the European digital library the works that are already hold in digital form or can library the works that are already hold in digital form or can be digitisedbe digitisedCyprus Institute is going to operate as a Cyprus Institute is going to operate as a metadata metadata aggregatoraggregator, as metadata for Europeana will be harvested , as metadata for Europeana will be harvested from the Cyprus Institute servers and not the participating from the Cyprus Institute servers and not the participating institutionsinstitutionsFor the organizations that cannot afford for their own For the organizations that cannot afford for their own infrastructure, not only the infrastructure, not only the metadatametadata but also the but also the digitized digitized objects objects will be hosted in servers of the Cyprus Institute and will be hosted in servers of the Cyprus Institute and will be presented via Kyprianas websitewill be presented via Kyprianas websiteonly the metadata only the metadata will be hosted in CyI servers for will be hosted in CyI servers for organizations that the digital libraries are or can be hosted in organizations that the digital libraries are or can be hosted in their own servers.their own servers. 14

ImplementationsImplementations Installation of the Installation of the infrastructureinfrastructure. Servers were . Servers were

installed in the premises of CyIinstalled in the premises of CyI Creation of a catalogue of the proposed digitized Creation of a catalogue of the proposed digitized

collectionscollections by each institution with information by each institution with information (material mapping):(material mapping): name of the collection, name of the collection, owner, owner, kind of objects, kind of objects, volumes, volumes, status of digitization, status of digitization, formats used, formats used, number of records, number of records, metadata status. metadata status.

• A second catalogue in progress including individual A second catalogue in progress including individual objectsobjects in more details (e.g. book titles, author, in more details (e.g. book titles, author, publication year) to avoid publication year) to avoid duplicationduplication by by digitizating the same objects.digitizating the same objects.

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ChallengesChallengesKypriana has to deal withKypriana has to deal with

Different Different forms of Objects forms of Objects already digitised: already digitised: Audio, Audiovisual, Images, Buildings,Audio, Audiovisual, Images, Buildings, Paintings, Books, Coins, Maps, Documents, Paintings, Books, Coins, Maps, Documents,

newspapersnewspapers

Different Software programs:Different Software programs: Open Source (Dspace, Greenstone etc.)Open Source (Dspace, Greenstone etc.) ABEKT, Horizon, Advance etc.ABEKT, Horizon, Advance etc. Local /customizedLocal /customized

Different metadata sets Different metadata sets DC, Qualified DCDC, Qualified DC MARCMARC

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ChallengesChallenges

Different Different forms of forms of authority files authority files (the (the semanticsemantic level) level): : Creators, Authors, contributorsCreators, Authors, contributorsSubjects, locations, etc.Subjects, locations, etc.

Different Different multilingual and multiple multilingual and multiple character setscharacter sets originated from different originated from different ILS software programs (Integrated Library ILS software programs (Integrated Library Systems) Systems)

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Metadata schemasMetadata schemas

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What seems to be the What seems to be the easy job easy job is is the conversion of metadata fromthe conversion of metadata fromUNIMARCUNIMARC

to to DC and ESE DC and ESE for for already digitized already digitized material. material. The location of the digital object The location of the digital object is referred in the UNIMARC Bibliographic is referred in the UNIMARC Bibliographic field 856field 856. .

While, even While, even for those cases that metadata for those cases that metadata are derived from the MARC format for are derived from the MARC format for material not yet digitised, material not yet digitised, the field 856 is the field 856 is N/A.N/A. After the digitisation, the After the digitisation, the locationlocation of of the newly produced digital object the newly produced digital object has to be has to be added in the original recordadded in the original record..

Challenges: format conversion and Challenges: format conversion and data migrationdata migration

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Challenges: format conversion and Challenges: format conversion and data migrationdata migration

ForFor material not yet catalogued - not yet digitised the metadata will be created in ESE from the scratch.

But, if these metadata are to be also included in the local library catalogue, then they have also to be developed almost from scratch in order to fulfill the higher bibliographic standards of MARC.

As DC and ESE are very practical and useful but remain only poor subsets of MARC.

First catalogue, then digitise20

Benefits from KyprianaBenefits from Kypriana

DirectDirect contributioncontribution of Cyprus to the European effort for to the European effort for expanding the European Cultural heritage through expanding the European Cultural heritage through EUROPEANAEUROPEANA.

OpportunityOpportunity to collect, preserve collect, preserve and provide and provide one point access to multiple forms of objects of Cyprus multiple forms of objects of Cyprus cultural cultural heritage-treasures and historyheritage-treasures and history

Coordination of digitisation projects to Coordination of digitisation projects to avoid duplications ConformationConformation on standards and practices standards and practices for the benefit

of the institutions and the end userend user. Facilitation of institutions that own cultural asset but are not Facilitation of institutions that own cultural asset but are not

in a position to digitise and in a position to digitise and present them to the worldpresent them to the world. CreationCreation of a reference point forof a reference point for future contribution future contribution of of

the local institutions to the European effort.the local institutions to the European effort.

Turning in action: Turning in action: ““Think globally, act locally”Think globally, act locally”

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Website of KyprianaWebsite of Kypriana

http://www.kypriana.eu/ http://www.kypriana.eu/

Thank you for your attentionThank you for your attention

University of CyprusLibrary

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