l11 1bs - school improvement liverpool... · web viewundertake typing and word-processing and...

BROAD SQUARE PRIMARY SCHOOLBROAD SQUARE

LIVERPOOL L11 1BS

TELEPHONE No. 0151 226 1117Website: www.broadsquareprimary.co.uk

Excellence; Responsibility; Respect; Community; Enjoyment; Compassion; Perseverance

http://www.broadsquareprimary.co.uk/

Email: [email protected]

Headteacher: Mrs. Victoria CorbettExcellence for everyone, every day

Job Vacancy – School Administrator and Designated First Aider

At Broad Square all members of staff are highly motivated to raise standards and improve the outcomes for children. Our pupils are very well behaved, positive and enjoy learning. If you have excellent interpersonal and communication skills and would like the opportunity to thrive in our welcoming school, where CPD is highly valued for all members of our school community, we look forward to receiving your application.


mailto:[email protected]

The successful applicant will be given an opportunity to work in a creative environment, alongside enthusiastic and dedicated teachers and support staff.

The successful applicant will: Have a proven record of excellent communication and organisational skills Be an excellent, professional team player with the ability to work under pressure Be committed to upholding our school ethos and values Have a positive impact on the wider school environment and our school community

The school will offer: A friendly, supportive environment in which to work Respectful, positive and happy children A committed and friendly team of hard-working, ambitious, supportive and creative staff Outstanding opportunities for professional development


Opportunities to work with the wider school community

For further information and an application pack, please download an application form or contact Ms. Karen Palombella, School Bursar. Visits to the school are warmly welcomed and encouraged. Closing Date: Friday 6th DecemberInterviews: W/B: 9th DecemberStart Date: January 2020 or as soon as possible


ADMINISTRATOR LEVEL 2, GRADE 3

School Administrator and Designated First AiderBroad Square Primary School

Job Description

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include (but are not limited to) the following:

1. Handle complex reception and visitor enquiries ensuring safeguarding procedures are followed at all times.


2. Take responsibility for pupil first aid as a designated first aider, first aid and welfare duties, looking after sick pupils, liaising with parents/staff etc. and use specialist skills to undertake

the administration of medical procedures/medicines.

3. Contribute to the planning, development and organisation of support service systems, procedures and policies.

4. Carry out research, analyse and evaluate data and information and produce reports, information and data as required.

5. Undertake typing and word-processing and complex IT based tasks including operation of relevant equipment and complex ICT packages.


6. Provide administrative and organisational support to the school SENDCO.

7. Undertake complex procedures including processing of complex forms, returns etc., including those to outside agencies e.g. DfE, LA.

8. Ordering of stock and processing invoices.

9. Monitor and manage stock within an agreed budget, assist with procurement, catalogue resources and undertake audits as required.

10. Admissions and leavers making sure Sims is accurate. Maintain and collate pupil reports on request.

11. Nursery payments monthly report to School Business Manager/Bursar


12. Assist and support School Business Manager anything deemed necessary for the headteacher and senior leadership team.

13. Contribute to the positive ethos of the school and uphold the school values at all times.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

School Administrator and Designated First Aider Broad Square Primary School


Role Title Administration – Level 2

Grade 3

Job Reference

Job Variation Reference

School Broad Square Primary School


Main purpose of the roleTo provide general and less routine clerical, administrative or financial support to the school under the direction or instruction of senior staff.

Core responsibilities tasks

1. Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors, ensuring safeguarding procedures are followed at all times.

2. Take responsibility for pupil first aid as a designated first aider, first aid and welfare duties, looking after sick pupils, liaising with parents/staff etc. and use specialist skills to undertake the


administration of medical procedures/medicines. 3. Assist with more complex arrangements for school trips and events etc.4. Provide general clerical support including routine clerical processes, IT based tasks requiring

knowledge of various ICT packages and operation of office equipment. 5. Maintain manual and computerised records and management information systems.6. Provide administrative and organisational support to the school SENDCO. 7. Maintain stocks and supplies, cataloguing and distributing as required.8. Undertake general financial administration such as processing orders.9. Produce lists, information and data as required.


10. Take accurate notes/minutes at meetings.11. Maintain and collate pupil reports.12. Operate uniform, snack or other ‘shops’ within the school.13. Provide general advice and guidance to staff, pupils and others.14. Assist and support the School Business Manager/Bursar in anything deemed necessary for the

headteacher and senior leadership team.15. Contribute to the positive ethos of the school and uphold the school values at all times.


Knowledge, skills and experience

General clerical, administrative and financial work as appropriate. Knowledge of SIMS Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures


Experience with office management software like MS Office (MS Excel and MS Word, specifically) Experience and a good understanding of SIMS Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail GCSE Maths and English or equivalent

Additional Information


Broad Square Primary School is committed to the safeguarding of all pupils. All posts are subject to a fully completed application form, satisfactory employment references, medical clearance, evidence of the applicant’s right to work in the UK and evidence of the required qualifications and any further relevant pre-employment checks set out in Keeping Children Safe in Education, including an Enhanced DBS check, a Barred List check for those working in Regulated Activity, a prohibition check for those in teaching positions, oversees criminal checks, European Economic Area teacher sanction checks, etc.


School Administrator and Designated First AiderBroad Square Primary School

Person SpecificationJob title: School Administrator and Designated First AiderDirectorate: Children and Young PeopleEstablishment or team: Broad Square Primary School

Essential Criteria Desirable Criteria.Qualifications GCSEs or equivalent Grade A – C or equivalent, for Maths and Attainment of level 3 qualifications or


English equivalent (eg: A Levels, AVCE)

Administration Qualification

Professional Experience

Minimum of 2 years practical experience of working in an office environment

Experience of working with different stakeholders

Knowledge and experience of school policies relating to health and safety, behaviour, attendance, equal opportunities, child protection

Experience of working with SIMS

Experience of working within a school


office

Knowledge Knowledge of school administration practices and procedures

An understanding of safeguarding issues relating to children and other stakeholders

Knowledge and awareness of the importance of confidentiality and data protection

An understanding of the ethos of a school

A knowledge of SIMS modules

An awareness of Health & Safety issues

Knowledge LA computer systems (oracle)

Skills / Ability to fulfil reception duties including; First Aid Certificate


attributes a polite, professional telephone manner ability to take and relay accurate messages providing a first point of contact service for pupils,

parents/guardians, visitors, staff and other outside agencies

Ability to undertake a range of office administration, accurately and efficiently including data entry skills

Excellent communication skills, both verbal and written to pupils, parents/guardians, visitors, staff and other outside

Ability to handle cash for banking, petty cash and administer school accounts


agencies

Able to identify, the needs of the school office, including the extended services within school

Excellent organisational skills

Ability to prioritise workload and to work to, and to meet, deadlines

Ability to problem solve

Ability to work accurately under pressure in a very busy


environment

Ability to work using own initiative and as part of a team

Ability to work in partnership with all staff, teaching and support, governors and parents with resilience and enthusiasm


Personal Excellent timekeeping

Excellent health and attendance record

Discreet & confidential whilst remaining professional, tactful & sensitive

Warm and approachable manner with good inter-personal skills

Sets high standards and expectations for self

Flexibility attitude to work including;


working hours, demands and changes in the role willingness to be involved in the school

Smart professional appearance

Total honesty, integrity, and reliability

Energy, enthusiasm, adaptability and a good sense of humour

Training Willing to undertake training in school based computer systems as necessary

Evidence of recent and relevant training


Other Commitment to Safeguarding and protecting the welfare of children and young people

Commitment to Health and Safety

Commitment to Equality and Diversity

Commitment to attendance at work

Commitment to upholding the school’s positive ethos and values at all times


l11 1bs - school improvement liverpool... · web viewundertake typing and word-processing and...

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