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TRANSCRIPT
Lake Washington PTSA CouncilGeneral Membership Meeting
September 2016 – Welcome!
Welcome back to school!
Our PTA Universe
National PTA
Washington State PTA
Regions across state (1-12, 15)
Region 2
LWPTSA Council (that’s us)
Bellevue Council
Mercer Island Council
Riverview Council
Issaquah Council
Snoqualmie Valley Council
Local PTA/PTSAs (that’s you)
Council Mission
Lake Washington PTSA Council Mission
Provide support and guidance to our local PTSA leaders and the parents
within the school district.
In my fortune cookie…
Meet the Council
Who can you call? (Email?)
Treasurer and money questions?
Meeting protocol questions?
Reflections? Emergency Prep?
Programs? After school classes?
Standing Rules and Budget?
Who’s Who?
(Elected members and standing chairs)
Liz Hedreen, President
Denise Campbell, Executive VP
Jay Pulacode, Executive VP
Brandi Comstock, Programs VP
Beth Sigall, Family and Community Engagement VP
Erika Kapur, Advocacy VP
Susan Seabrooks, Secretary
Mindy Lincicome, Treasurer
OPEN, Evergreen AVP
Debbie Ohman, Kirkland AVP
Desirée Michael, Redmond AVP
Maggie Klinkenberg, Kamiakin AVP
Valerie Westmoreland, Inglewood AVP
Julie Tribolet, Rose Hill AVP
Irene Neumann, Membership Chair
Judy Shedd, Communications Chair
What can you expect from meetings?
Networking time before and after the meeting
Meeting Business (minutes, finances, motions)
National, State, and Local PTA information
Lake Washington School District Report
Board reports and partner reports
Leader development
Announcements, important dates, and deadlines
Ideas? Thoughts? Email us: [email protected]
Meeting Agenda
Call to Order Liz Hedreen
Approval of Minutes/Correspondence Susan Seabrooks
Treasurer Report/Financial Repot Mindy Lincicome
Partners Superintendent Report Dr. Traci Pierce
Staff Introductions Dr. Traci Pierce
Sounders Day Kylie Groetsema
LW Schools Foundation Susan Seabrooks
Business Standing Rules Jay Pulacode
Budget/Financial Review Mindy Lincicome
Reports Various
Announcements Denise Campbell
Adjournment
2015-16 Year-end Report
Final Year-end balance:
Operations acct – $37,517.96
Scholarship acct – $24,529.61
EFT Holding acct – $100.00
Total = $62,147.57
*Overall income exceeded budget; all expense categories operated within budget.
*A few line items exceeded their budget due to unforeseen expenses late in the year.
Mindy Lincicome, Treasurer [email protected]
Treasurer’s Report –Sept. 2016
Total starting balance (7/1/16) - $62,147.57
Total ending balance (7/31/16)- $56,237.57
Total starting balance (8/1/16) - $56,237.57
Total ending balance (8/31/16)- $54,737.57
Items of note:
New format of Treasurer’s Report breaks out scholarships we committed to pay last year from our anticipated budget for what we will award this coming spring.
Majority of summer expenses – paying out scholarships (8 of 13 so far)
Mindy Lincicome, Treasurer [email protected]
Partner Report:
LWSD Administration Report and Introductions
Traci Pierce, LWSD Superintendent
2016 Sounders FC School Fundraiser
Sunday, October 23, 1:00pm
How It Works
1. Collect 501c & W9
2. Sounders will provide digital marketing materials
3. Sell tickets at $22
4. Enables your school to earn up to $3 per ticket
16
3
18
OCTOBER 2016
LWSF Susan Seabrooks LWSF Trustee
Business: Adoption of Standing Rules
Jay Pulacode [email protected]
Standing Rules Handbook on the WA State PTA Website:
http://www.wastatepta.org/leadership/leadership_guide/leadership_guide_
2015/Standing%20Rules%20Handbook%202015.pdf
Beginning of the Year $$ Business
Present the results of the Financial Review at a Membership Meeting; membership votes to accept the Review
Present the 2016-17 budget for approval (even if there are no changes from the version approved in June)
Items to look for in your local PTA budgets: LWPTSA Scholarship Assessment ($100) and Basket
Auction (amount varies)
LWCLC (Lake WA Citizens’ Levy Committee)
Approval of Financial Review
Mindy Lincicome, Treasurer
Q. Where can I find the financial review forms?
A. The WA State PTA website/Leadership Resources/
“Finance Resources for Boards”
• Met August 1, 2016
• Found the financial records of our
organization to be in order
• Copies of review will be sent out for your
review
2016-17 LWPTSA Budget
Operations Budget
7/1/16 starting balance: $37,517.96
Budgeted income: +$16,150.00
Budgeted expense: -$21,203.80
Expected year-end balance: $32,464.16
Scholarship Budget
7/1/16 starting balance: $24,529.61
2016 scholarships: -$12,500.00
Budgeted income: +$10,800.00
Budgeted expense: -$15,600.00
Expected Year-end balance: $7,229.61
* Approving the 2016-17 budget approves the agreement to assess each local PTA $100 toward our Scholarship program.
Mindy Lincicome, Treasurer [email protected]
TrainingUpdate
Training Challenge
All 2016-2017 officers trained by October 31
WIN 1 of 2 registrations for
2017 Convention, April 28-30, SeaTac
Hilton.
Helpful Resources
Monthly to-do list (in Weekly Waves)
Standards of Excellence application forms State website, programs, lefthand menu
PTAvenue
State website – leadership guides (wastatepta.org)
Your friendly council
Volunteer Opportunities in LWPTSA Council
Volunteer Opportunities
Council Programs
• Basket Auction committee
• Emergency Prep team
• Founders Day volunteers
Brandi Comstock [email protected]
VolunteerOpportunities
Family and Community
Engagement
Interested in making a difference? We need your help with this
important work:
Parent Education Project Teams - Are you interested in issues like helping
teens cope with stress, getting ready for college applications, what to do
about bullying, how to keep kids safe on the internet, and other timely topics?
Then you should join our new Parent Education Project Teams!
Resource Fair – In past years, the Lake Washington PTSA Council, in
collaboration with the Lake Wash School District, put on a Spring Resource
Fair for parents looking for camp, summer jobs, extended learning and similar
summer enrichment activities. This event needs a chair.
FACE VP Beth Sigall [email protected] or 425.647.0793
Standards of Affiliation
Due October 31st!
Contact your AVP with any questions
Membership
Defining the Role of Membership Chair
• 25% Data Entry and PTAvenue
• 75% Branding and FACE
Irene Neumann [email protected]
Membership
Member Benefits
• Barnes & Nobles: save 30% store wide!
• FedEx September product coupons
• Washington State Fair “Corporate Perks”
Visit wastatepta.org and go to Leadership Resources
Irene Neumann [email protected]
Advocacy Is…
“the act or process of supporting a cause or proposal” – Merriam-Webster Dictionary
Does “every child. one voice.” matter?
Your Voice Matters
Local (LWSD) Advocacy Spotlight
Local Advocacy Spotlights
…because advocacy begins at the local level and grows
Kirkland Middle School PTSA is working to raise awareness about the impacts from student backpack weight in their community and across our district
Check out their "Weigh Your Backpack Day Event" planned on National Backpack Awareness Day, September 21st
Your Voice Matters
Advocacy Opportunities – Be There!
WSPTA Outstanding Advocate AwardGive a statewide thank you to someone in your community
Nominations Due September 15, 2016
45th+ 48th Legislative District Candidate Forum – Tentativein Redmond or Bellevue, WA
First week of October 2016 – stay tuned!
OSPI Candidate ForumSeattle Town Hall, September 28, 2016, 7:00 PMWSPTA-sponsored Forum, October 15, 2016, 7:30 PM,
Highline College in Des Moines, WA
Legislative Assembly in Olympia WAFriday & Saturday, October 21-22, 2016Read the Issue Packet (Available now)Watch for the survey – then TAKE ITPublicize it in your communityCOME – determine our legislative platform for the next 2 yearsHotel group discounts deadline October 6 – Red Lion
Publicize! Attend! Invite!
Reflections
Theme: What is your story?
Important Reflections Dates
Kick-Off Meeting - Monday, September 19, 7-8:30 pm,
LWRC, Sammamish Room
Turn-in Date – Monday, Nov. 21, 9am-2pm, LWRC Board Room
Art Show and Open House - Friday, Jan. 6, 6-8pm, LWRC
Co-Chairs Pam Hay, Roopa Satagopan [email protected]
Basket Auction
October – Bring theme
November – Bring wrapped basket
(alcohol and/or gift cards bagged
separately)
December – Bring fellow board
members and stay for refreshments
and auction
Please email theme to [email protected]
Scholarship Fundraising
Emergency Prep Committee
Co-chairs, Erin Tramontozzi, Nick Gabriel, Jennifer Malic
Our Mission: To provide training, networking, and
support to emergency preparedness chairs from
each school in order to encourage the PTSA
management of supplies, preparedness
education, and facilitation of drills through building
a relationship with the school principal.
Emergency
Prep
Emergency Prep Committee
Co-chairs, Erin Tramontozzi, Nick Gabriel, Jennifer Malic
Chairperson Job Description:
• Supplies management
• Relationships
• Visibility and Support • Continuity
Emergency
Prep
First Committee Meeting this year will be:
September 27th from 9:30-11:30am, LWRC, Hughes Room
lwptsa.net/emergency-prep/
Announcements
PTA and the Law
Training OpportunitiesPTA & the Law
Wednesday, September 14 – Lake Washington
LWSD Board Room, 9:30am -12:30pm (9am registration)
Saturday, September 24 – Lake Washington
LWSD Board Room, 9:30am -12:30pm(9am registration)
More PTA and the Law classes will be scheduled in Region 2 – look for more information in your Weekly Waves
October – other classes will be scheduled at LWRC
September Tasks
Monthly To-Do
September
President and Board Hold executive committee or board meeting. Get ready for your first
membership meeting. Participate in Curriculum Night (present about your PTSA to parents;
consider having a PTSA table to promote PTSA activities and be seen.) Hold first membership meeting – re-approve your standing rules,
goals, and/or budget. It helps to show membership the approved budget even if there are no changes since approved last spring.
Make sure at least one elected officer attends PTA & the Law training. Get all board members trained.
Start a membership drive if you haven’t already; fees will be invoiced monthly by WSPTA via email and will be due upon receipt.
Start promoting Reflections and get your chair trained.
2016-2017ReligiousHolidays and Observances
September 12 - Eid Al-Adha - Islamic holy day
October 2-4 - Rosh Hashanah - Jewish New Year and holy days - begins sunset Oct. 2 at 7:47 p.m.
October 11-12 - Yom Kippur - Jewish holy day - begins sunset Oct. 11 at 7:28 p.m.
November 11-12 - Birth of Bahá’u’lláh - Bahá’í holiday -begins sunset Nov. 11 at 4:37 p.m.
December 24 – Jan. 1, Hanukkah – Jewish observance
December 24-25 Christmas Eve and Christmas – Christian observance
Dates to avoid when scheduling school-wide events
City of Redmond –School Pool
School Pool Program
Nicole Wiebe, Community Outreach Liaison with
City of Redmond
City of Redmond program
Encourages families to leave the car behind
October – Walk to School month
May – Bike to School month
Participating PTSAs get a contribution of up to $2,500!
www.goredmond.com/schools
LWPTSABrown Bag
Helpful Information for the entire community
• You bring your lunch, we’ll provide the information
• Dates and topics to be announced
Thank you…
…to council for the food for today’s meeting
…to Diane Jenkins for making coffee for us all
…to the hundreds of officers who were trained at the
Region 2 Back to School Conference
…to our reflections team for all their work getting
ready to kick off another amazing year of art
…to our financial review committee: Irene Neumann,
Erika Kapur, Liz Hedreen
…for the work you do making each family feel
welcome at your school and in your PTA