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ALPHA KAPPA ALPHA SORORITY, INCORPORATED®

Lambda Mu Omega Chapter

Chicago, Illinois

BYLAWS

Approved November 13, 2019

2

Revised & Approved November 13, 2019

TABLE OF CONTENTS

Article Description Page Number

I

Name

3

II

Purpose

3

III

Membership

3

IV

Officers

8

V

Meetings

17

VI

Executive Board

17

VII

Standing Committees

18

VIII

Special Committees

21

IX

Parliamentary Authority

24

X

Amendment of Bylaws

24

XI

Dissolution

24

3


Alpha Kappa Alpha Sorority, Inc. ® Lambda Mu Omega Chapter Bylaws

Article I. NAME

This organization shall be known as the Lambda Mu Omega Chapter, located in Chicago, Illinois of

Alpha Kappa Alpha Sorority, Incorporated (Inc.). This chapter shall be composed of Graduate Sorors as

defined by the Constitution and Bylaws of Alpha Kappa Alpha, Sorority Inc.

Article II. PURPOSE

The purpose of the Lambda Mu Omega Chapter of Alpha Kappa Alpha Sorority, Inc. is to cultivate and

encourage high scholastic and ethical standards, to propose unity and friendship among college women,

to study and help alleviate problems concerning girls and women in order to improve their social status,

to maintain a progressive interest in college life, and to be of service to all mankind as stated in the

Constitution and Bylaws of Alpha Kappa Alpha Sorority, Inc.

Article III. MEMBERSHIP

Classes of membership shall consist of those Graduate, Associate, and Life members who meet

requirements as stated in Article IV., Section 3 of the Constitution and Bylaws of Alpha Kappa Alpha

Sorority, Inc.

Section 1. Classification.

• Active Members. An active member of Alpha Kappa Alpha Sorority, Inc. is a soror who meets

all financial requirements for the current year, of both her Chapter and the Boule. Every active

member is a member of the Boule. Every active member of the Chapter is a member of the

Leadership Mentoring Opportunities (L.M.O.) Foundation, the fundraising arm of the chapter. A

soror is financial when she has paid all dues, fines, other financial obligations and assessments of

the Chapter and Foundation.

• Inactive Members. An inactive soror is one who does not meet requirements under Article III,

Section 2 of the Chapter Bylaws. A soror may be inactive in dues, assessments, etc. Inactive

sorors must be reinstated after complying with all financial requirements.

• New Members. The chapter will conduct Membership Intake Process (MIP) in accordance with

the most recent edition of the MIP Manual. Candidates for membership must comply with

regulations as set forth in Article IV of the Constitution and Bylaws of Alpha Kappa Alpha

Sorority, Inc. and the regulations set forth in the newly revised Membership Intake Process

(MIP) Manual.

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• Delegates to Boule/Conferences: Sorors who can serve as delegates to the Boule/Conferences

are elected by the body with the exception of the Basileus/Graduate Advisor as they are

automatically delegates to said conference(s).

Section 2. Assessments, Fees or Dues.

• The Chapter dues and assessments shall be based on the Chapter's budget adopted for the current

fiscal year, January 1 - December 31. The established amount shall include all financial

obligations to the Alpha Kappa Alpha Sorority, Inc. Corporate Office.

• Dues are due and payable January 1 of each year. Dues are subject to a late fee of ten percent

(10%) of the entire amount if received after the second Sunday in January.

• Vouchers for budgeted items must be authorized and submitted by committee chairman or

officers for reimbursement.

• All checks returned by the bank for non-sufficient funds (NSF) must be repaid immediately by

cash, money order, or cashier's check. This payment must include all bank charges incurred. If a

soror, within the same fiscal year, submits more than one NSF check, then she must pay by cash,

money order, or cashier's check, for a period of one year (starting from the date that the NSF

check was submitted) for all financial matters. Both the Pecunious Grammateus and the

Tamiouchos shall keep accurate records, including the start and completion dates.

• All registration fees for Boule, Regional Conference, and/or other conferences paid by a soror

elected as a delegate shall be reimbursed by the chapter upon verification of meeting attendance

and receipt of the written report. Written reports are due at the next scheduled chapter meeting

following the conference. Reimbursement shall be decreased by 10% every month that the

receipts and/or written reports are late.

• All Transferring and Reactivating sorors shall pay on a prorated basis, excluding regional and

national assessments.

• All chapter assessments must be paid by yearly designated deadlines. Chapter privileges and

duties will be suspended until restoration of good standing. Pursuant to Article VI Penalties and

Restoration of Privileges of the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Inc.

• Fines will be assessed to sorors arriving after the stated call to order of chapter meetings. Golden

Sorors are exempt from fines. The amount will be determined at the January chapter meeting.

Section 3. Rights of Membership.

• Transfer. A graduate member may request Membership in the Chapter of her choice. A

transferring soror must clear through the Alpha Kappa Alpha Sorority, Inc. Corporate Office all

financial obligations to her former Chapter and the Boule before receiving her transfer. No

Chapter shall accept a soror into active membership before receiving the soror’s transfer from the

Alpha Kappa Alpha Sorority, Inc., Corporate Office, and no Chapter shall have the power to

refuse to accept a soror for whom a transfer has been received.

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• Restoration to Good Standing. A member subject to withdrawal of individual privileges shall

be restored to good standing when the cause of the penalty is removed; when the time specified

in the Bylaw has expired; when financial obligations have been met; or by two-third vote of the

Chapter when the penalty was invoked by the Chapter as stated in Article VI, Section 4, for

violation in accordance to Alpha Kappa Alpha Sorority, Inc. Constitution and Bylaws.

• Transfers/Reinstatement. Where two or more Graduate Chapters exist in a city, a transfer from

the other Chapter will be issued to either Chapter in accordance with the sorors request. The

inactive soror(s) of a city where there are two or more Graduate Chapters may be reinstated in

either Chapter.

• Member Selection. Lambda Mu Omega Chapter shall have the power to select its own

members, subject to rules and regulations of Alpha Kappa Alpha Sorority, Inc.

• New Members. Voting for new members will follow the guidelines stipulated in the

Membership Intake Process Manual.

• Power to Make Bylaws. Lambda Mu Omega Chapter shall have the power to make its own

bylaws and standing rules. These bylaws must not conflict with the Constitution and Bylaws of

Alpha Kappa Alpha Sorority, Inc.

• Plurality Vote. A plurality vote of 15 active members present shall be required on all regular

business conducted, and election of officers, unless otherwise provided for in the Bylaws of

Alpha Kappa Alpha Sorority, Inc.

• Quorum. All regular business, including election of officers shall be conducted by a quorum of

15 active members present.

• Memorial Services. Memorial services shall be conducted in the manner prescribed in the

Alpha Kappa Alpha Sorority, Inc. ® Rituals.

• Boule Representatives. Lambda Mu Omega Chapter shall be required to have representatives at

a Boule within a six-year period. Every financial chapter at a Boule shall be entitled to not less

than two delegates and two alternates to serve as substitutes if delegates are absent. Every

chapter at a Boule having a membership of more than ten (10) shall be entitled to one additional

delegate and one alternate delegate for every fifteen members or fraction thereof, up to the

maximum number of twelve delegates. (Alpha Kappa Alpha Sorority, Inc. Constitution and

Bylaws, Art. VIII, Sec. 5). No soror may represent the chapter as a delegate at two consecutive

boules unless she is the Basileus or Graduate Advisor. A soror, other than the Basileus or

Graduate Advisor, may be elected as a delegate to consecutive boules and be allowed to serve

only when there are no other available sorors to serve as a delegate.

The formula (according to Alpha Kappa Alpha Sorority, Inc. Manual of Standard Procedure, p.

55) for determining the chapter delegates is as follows:

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1. From 1 to 10 active members – 2 delegates










11. From 146 and over active members – 12 delegates

• Regional Conference Representatives. The selection of delegates for the Regional

Conferences will be based on the same formula to determine the representative to the Boule. No

soror may represent the chapter as a delegate at two consecutive regional conferences unless she

is the Basileus or Graduate Advisor. A soror, other than the Basileus or Graduate Advisor, may

be elected as a delegate to consecutive regional conferences and be allowed to serve only when

there are no other available sorors to serve as a delegate. The formula (according to Alpha

Kappa Alpha Sorority, Inc. Manual of Standard Procedure, p. 55) for determining the chapter

delegates is as follows:











11. From 146 and over active members – 12 delegates

• Election of Officers. Chapter Officers shall be elected in November and installed at the close of

the December meeting. Appointed Committee chairmen shall be named by the Basileus at the

December meeting and installed with the Elected Officers.

• Filing of Chapter Bylaws. The Chapter shall file with the Regional Director, for review and

approval, two copies of the Chapter's bylaws. One of these copies shall be filed at the Alpha

Kappa Alpha Sorority, Inc. Corporate Office. Copies of subsequent changes shall be forwarded

to the Regional Director and to the Alpha Kappa Alpha Sorority, Inc. Corporate Office.

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• Meeting Requirements. Lambda Mu Omega Chapter shall have at least one meeting per month

except during the summer months. Failure to meet three consecutive months between September

and June will make the Chapter inactive and ineligible for representation in the Boule. Except for

specific officers, attendance at chapter meetings and activities shall be voluntary. Attendance at

chapter retreat shall be for active chapter members only.

• Joint Meetings with Undergraduate Chapter. There shall be at least two joint meetings

during the year between Lambda Mu Omega and Xi Kappa Chapters. One of the purposes of

these meetings shall be social in order to increase fellowship and better understanding. Such

meetings shall be presided over alternately by the Basileus of each Chapter and attended by the

active members of the Chapters.

• Supporting Program of Alpha Kappa Alpha Sorority, Inc. Lambda Mu Omega Chapter,

through its local program, shall sponsor selected activities, which interpret, implement and

support the Program of the Sorority.

• Annual Report of Chapter Program. An annual report of Chapter Program activities and

finances shall be submitted to the Alpha Kappa Alpha Sorority, Inc. Corporate Office by

December.

• Founders’ Day. Lambda Mu Omega Chapter shall observe Founders' Day annually.

• Chapter Recommendations to Regional Conference. Chapter recommendations must be

submitted to the Regional Conference by an authorized delegate.

• Circulation of Communication. Chapters desiring to circulate within the sorority: letters,

telegrams, requests for contributions, and/or purchase of tickets, shall do so only with the

approval of the Basileus.

• Chapter Rosters. Chapter rosters, residential addresses, phone numbers and email addresses

shall be used for chapter authorized activities and materials only.

• Approval of Correspondence. All correspondence shall have the Basileus' approval prior to

mailing and on chapter stationery.

• Newsletter to soror active during previous fiscal year. A soror who was an active member of

the chapter during the previous fiscal year shall receive one newsletter.

• Visiting Sorors. The Basileus may use her discretionary power to excuse any visiting sorors

during the chapter meeting. Visiting Sorors shall be allowed to attend no more than half of the

chapter meetings consecutively in a fiscal year.

Section 4. Resignations and Disciplinary Actions. Lambda Mu Omega Chapter shall have the power

to hear and adjust matters of differences between its members; to suspend and restore members; and to

recommend to the Directorate cases for expulsion, via the Regional Directorate. Where no settlement of

differences is reached within the Chapter, an appeal may be made to the Regional Director, and if

necessary, to the Directorate.

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Article IV. Officers.

Section 1. Elected Officers. The Elected Officers of the Chapter shall be the following: Basileus, Anti-

Basileus, Grammateus, Anti-Grammateus, Tamiouchos, Pecunious Grammateus, Anti-Pecunious

Grammateus, Epistoleus, Ivy Leaf Reporter, Hodegos, Graduate Advisor, Assistant Graduate Advisor,

Philacter, and Nominating Committee Members.

• Basileus. The Basileus is the official representative of the Chapter. She presides at all meetings

of the Chapter and the Executive Committee, performs the usual duties of the Chief Office

including the appointment of the Chairman of all committees with the approval of the Executive

Board. She shall decide votes, is an ex-officio member of all committees except the Nominating

Committee, shall countersign all checks along with the Tamiouchos or Pecunious Grammateus,

represent the Chapter at Leadership Seminar, and shall be a delegate to the Boule and Regional

Conferences. She shall be certified through the Alpha Kappa Alpha Sorority, Inc. Leadership

Development Training Program and Basileus Training Institute.

A soror is eligible for the office of Basileus when she has been:

1. An active chapter soror for a four (4) year period prior to her candidacy;

2. Served as Anti-Basileus for two (2) years.

3. Attended a Boule and/or Leadership Conference within two (2) years prior to her candidacy

and each year in office.

4. The candidate shall have attended a Regional Conference, Cluster Retreat, and Chapter

Retreat within two (2) years prior to her candidacy and each year in office.

5. She must have attended five (5) chapter meetings during the year prior to her candidacy and

seven (7) chapter meetings each year in office.

6. She must be dependable, responsible, and resourceful.

• Anti-Basileus. The Anti-Basileus shall represent the Chapter in the absence of the Basileus. She

shall be a member of the Executive Committee, an ex-officio member of all committees except

the Nominating Committee, and shall assist the Basileus in the performance of her duties. She

shall serve as chairman of the Program Committee. She shall be certified through the Alpha

Kappa Alpha Sorority, Inc. Leadership Development Training Program.

A soror is eligible for the office of Anti-Basileus when she has been:

1. An active chapter soror for a four (4) year period prior to her candidacy.

2. Within two (2) years prior to her candidacy, she must serve as general chairman of a

committee and a member of the Program Committee.

3. Soror will have attended a Boule and/or Leadership Conference within two (2) years prior to

her candidacy and each year in office.

4. The candidate shall have attended a Regional Conference, Cluster Retreat, and Chapter

Retreat within two (2) years prior to her candidacy and each year in office.


seven (7) chapter meetings each year in office.


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7. The Anti-Basileus moves into the office of Basileus after completing her two-year term of

office.

• Grammateus. It shall be the duty of the Grammateus to serve as recording secretary of the

Chapter’s Executive Committee and Bylaws Committee. She shall keep a record of the location

of all Chapter property; she shall keep a permanent record book/ledger with handwritten minutes

in a bound book. She shall distribute minutes to the chapter members. She is a member of the

Bylaws Committee and serves as the secretary.

A soror is eligible for the office of Grammateus when she has been:

1. An active chapter soror for two (2) years prior to her candidacy;

2. Served on a committee in the Chapter.

3. Attended a Boule, or Leadership Conference, or Regional Conference within two (2) years

prior to her appointment.

4. She must also attend a Chapter Retreat; and/or Cluster retreat within two (2) years prior to

her candidacy.


6. She must have attended five (5) chapter meetings during the year prior to her candidacy. She

must attend seven (7) chapter meetings while in office.

• Anti-Grammateus. It shall be the duty of the Anti-Grammateus to serve in the absence of the

Grammateus and to assist the Grammateus as needed. It shall be her duty to serve as recording

secretary of the Chapter’s Executive Committee and Bylaws Committee in the absence of the

Grammateus. She shall keep a record of the location of all Chapter property.

A soror is eligible for the office of Anti-Grammateus when she has been:





4. She must also attend a Chapter Retreat; and/or Cluster Retreat within two (2) years prior to

her candidacy.




• Tamiouchos. It shall be the duty of the Tamiouchos to receive all monies from the Pecunious

Grammateus or Anti-Pecunious Grammateus. In the absence of the Pecunious Grammateus the

Tamiouchos will receive monies from the Anti-Pecunious Grammateus. She shall give proper

receipts for the same, pay all expenses of the Chapter for which properly signed vouchers have

been received. Make monthly and annual reports in writing of the financial operations of her

office, and countersign all checks along with the Basileus. In addition, she shall serve as

Chairperson of the Budget/Finance Committee. She shall reconcile bank statements monthly;

report monthly to the chapter of income received, expenditures and balance; list special funds,

bank accounts to include special fund raising projects, maintain the checkbook (must have three

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signatures on checking account); and make all disbursements by check rather than by cash or

credit to a Soror for monies spent. She shall be bonded for a minimum of five thousand

($5,000.00) dollars. She shall present a current roster of financial members and give each soror a

copy of the roster. She shall be required to mail all per capita and chapter taxes to the Alpha

Kappa Alpha Sorority, Inc. Corporate Office. She shall keep a record of transferred sorors. She

shall be certified by the Alpha Kappa Alpha Sorority, Inc. Finance Training Institute.

A soror is eligible for the office of Tamiouchos when she has been:

1. An active chapter soror two (2) years prior to her candidacy,

2. Attended Boule and/or Leadership Conference; and Regional Conference within two years

prior to her candidacy.

3. She must also attend a Chapter Retreat; and/or Cluster Retreat within two years prior to her

candidacy.

4. Served on the Budget/Finance or Auditing Committee of the chapter.

5. She must have attended five (5) chapter meetings during the year prior to candidacy and

seven (7) chapter meetings each year while in office.


7. To be considered as a candidate for the offices of Tamiouchos or Pecunious Grammateus,

interested members must submit the Prospective Financial Officer Candidate Disclosures

form to the Nominating Committee of her chapter certifying that she has not been sanctioned

criminally or civilly for misappropriation of funds. This form is for the sole use of the

Nominating Committee and will be kept confidential. The chapter will maintain a copy of

this form for its records; said records will also remain confidential.

a) For the purpose of this reporting, legally sanctioned means any legal action, criminal

or civil in nature, including, but not limited to, criminal conviction, criminal pleas of

guilty and no contest, being named personally in a civil lawsuit where there has been

a finding of civil culpability or which resulted in a settlement as a result of

misappropriation of funds.

b) For the purposes of this reporting, internally sanctioned means action taken outside

the legal arena, but within another organization or the sorority, including, but not

limited to suspension, probation, withdrawal of privileges, and resignation of office or

positions as a result of misappropriation of funds.

• Pecunious Grammateus. It shall be the duty of the Pecunious Grammateus to receive all

monies, keep accurate accounts of the same and transfer such funds to the Tamiouchos. Funds

collected at Chapter meeting shall be turned over immediately to the Tamiouchos. Money

collected during the interim must be received by the Tamiouchos at the next meeting. She shall

be a member of the Budget/Finance Committee and bonded for a minimum of five thousand

($5,000.00) dollars. She shall make monthly and annual reports in writing. She shall be certified

by the Alpha Kappa Alpha Sorority, Inc. Finance Training Institute.

A soror is eligible for the office of Pecunious Grammateus when she has been:


11



prior to her candidacy,

3. She must also attend a Chapter retreat; and/or Cluster Retreat within two years prior to her

candidacy,

4. Served on the Budget/Finance or Auditing Committee of the chapter.



















• Anti-Pecunious Grammateus. It shall be the duty of the Anti-Pecunious Grammateus to serve

in the absence of the Pecunious Grammateus. She shall be a member the Budget/Finance

Committee and bonded for a minimum of five thousand ($5,000.00) dollars. She shall be

certified by the Alpha Kappa Alpha Sorority, Inc. Finance Training Institute.

A soror is eligible for the office of Anti-Pecunious Grammateus when she has been:



prior to her candidacy,

3. She must also attend a Chapter retreat; and/or Cluster Retreat.

4. Served on the Budget/finance or auditing Committee of the chapter.










12











• Epistoleus. It shall be the duty of the Epistoleus to notify all members at least seven days prior

to the dates of meetings. She shall notify all financial members of special meetings and activities

by E-mail and/or regular mail according to the directive of the Basileus. She shall mail a notice

of one (1) Chapter meeting to non-financial sorors once a year, keep a master roster, and keep

her mailing list current.

A soror is eligible for the office of Epistoleus when she has been:

1. An active chapter soror for two (2) years prior to her candidacy.





her candidacy.




• Ivy Leaf Reporter. It shall be the duty of the Ivy Leaf Reporter to be responsible for Chapter

publicity in the Ivy Leaf. She shall serve as Chairman of the Public Relations Committee. She

shall compile, type and edit news releases. She shall send news releases to all news media, Ivy

Leaf, newspapers, radio and television stations. She shall develop rapport with the news media.

She shall attend all key committee meetings, cover all major chapter activities, arrange for

photographs to be made of major activities, and set up a monthly calendar of events. She shall

establish communication with committee chairman to secure documentation of events.

A soror is eligible for the office of Ivy Leaf Reporter when she has been:



3. Attended a Boule, or Leadership Conference or Regional Conference within two (2) years



her candidacy.


13




• Graduate Advisor. It shall be the duty of the Graduate Advisor to serve as Advisor to an

Undergraduate Chapter, liaison person between the Graduate and Undergraduate Chapter;

establish a working relationship with the university or college officials; and between the

Undergraduate Chapter and the Regional Director. She shall serve as Advisor to the

Undergraduate Chapter in the interpretation and implementation of the Alpha Kappa Alpha

Sorority, Inc. Program, Constitution and By-Laws; Manual of Standard Procedure; the Alpha

Kappa Alpha Sorority, Inc. Anti-Hazing Handbook and other official handbooks. She must

approve and supervise all facets of the Membership Intake Process, be present for all

Membership Intake Meetings, and be present for all Membership Intake Activities. She shall

attend all chapter meetings and all chapter activities, and serve as Chairman of the Graduate

Advisor’s Council. The Graduate Advisor shall also keep the Undergraduate Chapter records

during the summer vacation months. She must keep in her possession the charter for the

undergraduate chapter. She must require students to maintain academic standards, submit

grades/transcripts timely; and to make sure that end of the year reports, chapter evaluation, and

self-assessments are submitted in a timely manner. She is bonded by the Undergraduate Chapter.

She must countersign all checks.

A soror is eligible for the office of Graduate Advisor when she has been:

1. An active chapter soror two (2) years prior to her candidacy

2. Attended Boule and/or Leadership Conference; and Regional Conference within two (2)

years prior to her candidacy.


her candidacy.

4. She shall not have been suspended for hazing and shall be at least a five (5) year

postgraduate from an undergraduate college or university program.



6. She must have been certified, prior to election by the Graduate Advisors Certification

Program of Alpha Kappa Alpha Sorority, Inc.


• Assistant Graduate Advisor. It shall be the duty of the Assistant Graduate Advisor to serve at

the direction of the Graduate Advisor and to serve as the Graduate Advisor in her absence. She

is to attend all meetings and activities of the Undergraduate Chapter. She must be present for all

Membership Intake Meetings, and be present for all Membership Intake Activities. She shall

serve on the Graduate Advisor’s Council.

A soror is eligible for the office of Assistant Graduate Advisor when she has been:

1. An active chapter soror two (2) years prior to her candidacy.

2. Attended Boule and/or Leadership Conference; and Regional Conference within two (2)


14



her candidacy.

4. She shall not have been suspended for hazing and shall be at least a five (5) year

postgraduate from an undergraduate college or university program.



6. She must have been certified, prior to election by the Graduate Advisors Certification



• Philacter. It shall be the duty of the Philacter to assist in maintaining order during the meeting,

stand guard on the door to admit sorors with financial cards or other satisfactory credentials to

the meeting. She must distribute voting cards and ensure that each active soror is in good

standing. She shall count "yea" and "nay" votes and distribute all Chapter literature, take

attendance and keep record of attendance.

A soror is eligible for the office of Philacter when she has been:






her candidacy.




• Hodegos. It shall be the duty of the Hodegos to receive and introduce visitors, maintain chapter

morale, take care of all courtesies such as: purchasing gifts, sending cards, flowers and

telegrams, recognizing marriages, births, deaths, promotions, and/or retirements. She assists the

Philacter, and assists the Basileus with Ivy Beyond the Wall ceremony and arrangements. Serves

as Courtesy Committee Chairman, consultant to committee chairmen and Protocol Chairman

during special events.

A soror is eligible for the office of Hodegos when she has been:


2. Served on a committee in the Chapter, and




her candidacy.




15


Section 2. Appointed Positions:

• Membership Chairman. It shall be the duty of the Membership Chairman to provide for the

retention of members, reactivation of inactive sorors, and perform duties as stated in the

Membership Intake Process Manual. She shall be certified through the Alpha Kappa Alpha

Sorority, Inc. Leadership Development Training Program.

A soror is eligible for the office of Membership Chairman when she has been:

1. An active chapter soror four (4) years prior to her appointment;




her appointment.





7. She shall never have been suspended for hazing.

• Parliamentarian. It shall be the duty of the Parliamentarian to assist the Presiding Officer in the

interpretation of the Constitution and Bylaws of Alpha Kappa Alpha Sorority and the Lambda

Mu Omega Chapter Bylaws and to serve as Chairman of the LMO Bylaws Committee.

A soror is eligible for the office of Parliamentarian when she is:

1. Experienced in parliamentary procedures,

2. Thoroughly familiar with the Alpha Kappa Alpha Sorority, Inc. Constitution and Bylaws,

Manual of Standard Procedures, Lambda Mu Omega’s Bylaws and Robert’s Rule of Order

Newly Revised Edition.

3. She has been an active chapter soror four (4) years prior to her appointment by the Basileus.

4. Attended Boule, or Leadership Conference or Regional Conference within two (2) years


5. She must also attend a Chapter Retreat and/or Cluster Retreat within two (2) years prior to

her appointment.


7. She must have attended five (5) chapter meetings during the year prior to her appointment.

She must attend seven (7) chapter meetings while in office.

• Historian. It shall be the duty of the Historian to compile the history of the Chapter and keep it

current during her term of office. The Historian serves as the Chairman of the

History/Anniversary Committee.

A soror is eligible for the office of Historian when she has been:

1. An active chapter soror for two (2) years prior to her appointment by the Basileus.




16



her appointment.


6. She must have attended five (5) chapter meetings during the year prior to her appointment.

She must attend seven (7) chapter meetings while in office.

Section 3. Term of Office. Chapter Officers shall be elected in November and installed at the close of

the December meeting. Appointed Officers shall be named by the Basileus at the December meeting and

installed with the Elected Officers. The Parliamentarian and Nominating Chairman shall be appointed

by the Basileus.

Section 4. Nominations and Elections. All Officers shall be elected for two (2) year terms. She shall

not serve in an office for more than three consecutive terms (6 years).

Elected Officers of the Chapter and Chairman of the Standing Committees and Special/Ad Hoc

Committees shall constitute the Executive Board. The slate of Officers shall be elected each year

according to the following:

ODD YEARS EVEN YEARS

Basileus Epistoleus

Anti-Basileus Pecunious Grammateus

Grammateus Anti-Grammateus

Five (5) Nominating Committee Members Ivy Leaf Reporter

Tamiouchos Graduate Advisor

Anti-Pecunious Grammateus Assistant Graduate Advisor

Philacter Hodegos

• Appointment of soror to position of Officer/Chairman unable to complete her term of duty.

In case of failure of any Officer and/or chairman to fulfill her duty, the Basileus, subject to the

confirmation of the Executive Board, shall appoint a member to fulfill the unexpired term only.

In addition, if a soror elected or appointed to the position of an officer and/or chairman fails to

pay her chapter dues by the second Sunday of January, then she becomes ineligible to serve as an

officer and/or chairman. The Basileus shall immediately appoint a qualified soror in her stead.

• Appointment of Committee Chairman. The Chairman of all committees shall be appointed by

the Basileus with the approval of the Executive Board.

• Filling an unexpired term of the Basileus. In case of an unexpired term of the Basileus, the

vacancy shall be filled by the Anti-Basileus and a special election shall be held to elect an Anti-

Basileus.

• Officer/Chairman duties upon completing term of office. It shall be the duty of each Officer

and Chairman to deliver to her successor all files, supplies, and other materials in her possession

within 30 days after new Officers have been installed or when the chairman’s term has

expired. She shall also submit to the Grammateus a written report of the activities of her office.

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Article V. Meetings.

Section 1. Executive Meeting. The Executive Board shall meet once each month on the Monday prior

to the second Sunday of Chapter meeting, except during the months of July and August. The Executive

Board meetings will be held on Tuesday if the regular Executive Board meeting falls on a Monday

holiday.

Section 2. Chapter Meeting. Lambda Mu Omega Chapter shall have at least one chapter meeting per

month except during the summer months (July and August). The regular chapter meeting of Lambda

Mu Omega Chapter is held the second Sunday of each month. If the meeting falls on a holiday, it will

be rescheduled.

Section 3. Joint Meetings with Undergraduate Chapter. There shall be at least two joint meetings

during the year (May and December) between Lambda Mu Omega and Xi Kappa Chapters.

Section 4. Special Meetings. Special Meetings can only be called by the Basileus if needed.

Section 5. Meeting Notifications. Notification of meetings can be done by mail, telephone,

E-mail, or fax.

Section 6. Quorum. All regular business, including election of officers shall be conducted by a

quorum of 15 active members present.

Article VI. Executive Board.

Section 1. All Officers of the Chapter and Chairmen of all committees shall constitute the Executive

Board.

Section 2. Powers. The Executive Board shall be empowered to make decisions for the Chapter where

immediate action is necessary between regular meetings. It shall be the duty of this committee to

examine, evaluate and make recommendations regarding Chapter business prior to its presentation to the

general body.

Section 3. Meetings. The Executive Board shall meet once each month on the Monday prior to the

second Sunday Chapter meeting, except during the months of July and August. The Executive Board

meetings will be held on Tuesday if the regular Executive Board meeting falls on a Monday holiday.

• Requests for Contributions. Any requests for contributions should be submitted in writing to

the Basileus and channeled through the Executive Board prior to presentation to the general

body.

Section 4. Quorum. All regular business, including election of officers shall be conducted by a

quorum of 10 active members present.

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Article VII. Standing Committees.

The Standing Committees shall be:

Archives Committee Membership Committee

Budget/Finance Committee Nominating Committee

Building and Properties Committee Program Committee

Bylaws Committee Sisterly Relations

Connection Committee Standards Committee

Graduate Advisor’s Council Technology Committee

The Chairmen, of all committees and members of all committees can be appointed by the Basileus.

Members may also volunteer to be a member of a committee, with the exception of the Nominating

Committee.

Annually, committees shall submit a budget to establish a line item for items that may be needed by the

Executive Board Meeting in June.

Chairmen of all committees shall submit a written end of the year report to the Anti-Basileus by the

December Executive Board Meeting.

All legal documents (contracts, applications and etc.) must be signed by the Basileus for all

committees or events.

Section 1. Archive Committee. The purpose of the Archives committee is to identify, collect, preserve

and make available records, activities and events of historical significance available to the membership,

scholars and researchers to enhance the chapter’s image. Archives must “ensure appropriate and

permanent care for records of historical value for both the present and the future.”

• Manner of Selection: The Archives Chairman is appointed by the Basileus. Committee

members may be appointed and may also volunteer. This committee should include the

Historian.

• Duties: The archives committee will document chapter activities and/or experiences of historical

significance which may include organizational records, personal leadership papers, i.e.,

certifications, memberships, chapter publications, Sorors of the Year, Sorors holding regional

and national offices, including political, property owned, etc. The chapter is to discharge formal

action to authorize a collection of archive materials and identify a repository for the storage of

materials and information. There will be an annual report submitted thru the chapter to the

national office. Each soror in the chapter has a responsibility to support and assist the Archives

Committee in collecting and identifying records, photos and memorabilia to assess its historical

value. Additionally, each chapter soror has a responsibility to assist in determining what records

should be permanently retained for legal and/or fiscal reasons. Materials preserved for the

chapter’s historical significance may be in print, digitized, electronic, etc.

19


Section 2. Budget/Finance Committee.

• Manner of Selection: Committee members consist of the Tamiouchos and Pecunious

Grammateus, Program Chairman, and Anti-Pecunious Grammateus. Other members may be

appointed and may also volunteer.

• Duties: The Budget/Finance Committee plans the Chapter Budget estimating the income and

expenditures for the fiscal year. The Budget must be presented in October and approved in

November.

Section 3. Building and Properties Committee.

• Manner of Selection: Members may be appointed and may also volunteer.

• Duties: The Building and Properties Committee shall oversee building and properties that can be

used for chapter meetings. This committee shall also research properties that could become a

permanent place of residence for the chapter and make recommendations to the chapter.

Section 4. Bylaws Committee.

• Manner of Selection: The committee shall consist of the Parliamentarian, who serves as

Chairman, the Grammateus serves as the secretary. Members may be appointed and may also

volunteer.

• Duties: The Bylaws Committee shall keep the Chapter bylaws up to date and in harmony with

the Alpha Kappa Alpha Sorority, Inc. Constitution and Bylaws, and Manual of Standard

Procedure. Two copies of the bylaws shall be filed with the Regional Director for review and

approval. Two copies of subsequent changes shall be forwarded to the Regional Director. All

approved changes will be sent to the AKA Corporate Office.

Section 5. Connection Committee.


• Duties: The Connection Committee shall carry out the duties prescribed by the International


Section 6. Graduate Advisor’s Council.


• Duties: The Graduate Advisor’s Council shall be mentors and assist the Graduate Advisor as

needed in relation to the undergraduate chapter. All members of this committee must be

certified by the Graduate Advisors Certification Program of Alpha Kappa Alpha Sorority,

Inc. before joining the committee.

Section 7. Membership Committee.


• Duties: The Membership Committee shall provide for retention, reclamation and recruitment of

members. It will follow the National Membership Committee guidelines in recruitment,

orientation and initiation.

20


Section 8. Nominating Committee.

• Number of Members: The number of committee members is five.

• Manner of Selection: Members of the Nominating Committee are elected by the chapter. Each

member must meet the requirements for the Nominating Chairman to be eligible. The

Nominating Chairman shall be appointed by the Basileus from those elected to the committee.

1. Must be an active chapter soror four (4) years prior to her candidacy.

2. Attended Boule and/or Leadership Seminar; and Regional Conference within two (2)


3. She shall have attended a Chapter Retreat and/or Cluster Retreat within two (2) years


4. She must have attended five (5) chapter meetings during the year prior to her candidacy

and seven (7) chapter meetings each year while in office.


• Duties: The Nominating Committee is responsible for selecting and certifying nominees for each

elected office to be filled. It will present its report at the October meeting. Members of the

Chapter may nominate from the floor. The Chapter will select from the slate at the November

Chapter meeting and those elected will be installed at the December Chapter Meeting.

Section 9. Program Committee.

• Manner of Selection: The Program Chairman is the Anti-Basileus.

Committee members may be appointed and may also volunteer.

• Duties: The Program Committee shall plan the total Chapter program according to the

International Program emphasis of Alpha Kappa Alpha Sorority, Inc. The Program Committee

shall plan the chapter retreat and the calendar of the Chapter meetings for the year. The Program

must be presented in October and approved in November.

Section 10. Sisterly Relations Committee.


• Duties: The Sisterly Relations Committee shall play a major role in strengthening and

continuing the sorority’s commitment to sisterhood by developing programs that reinforce the

core values of Alpha Kappa Alpha Sorority Incorporated.

Section 11. Standards Committee.


• Duties: The Standards Committee shall evaluate the Chapter's operations in accordance with the

National Standards Committee guidelines.

Section 12. Technology Committee.


• Duties: The Technology Committee shall develop and maintain a website for the chapter to

increase communication and connection within the chapter. They will increase communication

and connection about the chapter sisterhood.

21


Article VIII. Special Committees.

Special Committees shall include, but are not limited to the following and any other committees that are

needed for special purposes:

Auditing Committee Lois Robinson International Relations

Awards/Display/Scrapbook Committee National Pan Hellenic Council

Community Service Committee Protocol/Ritual Committee

Courtesy Committee Public Relations Committee

EAF Committee Regional Conference Committee

Founders’ Day Committee Risk Management Committee

History/Anniversary Committee Scholarship Committee

Leadership Council Facilitators (LCFs) Step Team

• The Basileus, shall create committees as needed to facilitate the purpose and objectives of the

Chapter.

• The Chairmen shall be appointed by the Basileus with the approval of the Executive Board.

• Annually, committees shall submit a budget to establish a line item for items that may be needed

in order to carry out their operation.

• The Chairmen of special committees shall submit a written report at the conclusion of each

activity.

Section 1. Auditing Committee.

• Manner of Selection: Committee members consist of members with a financial background or

are a certified public accountant. Other members may be appointed and may also volunteer.

• Duties: The Auditing Committee shall conduct an internal audit of all financial records of the

Chapter once per year. A written report of the chapter's financial progress shall be made to the

Chapter. When there is a change of Basileus, Tamiouchos and Pecunious Grammateus an

external audit shall be taken.

Section 2. Awards/Display/Scrapbook Committee

• Manner of selection: Members may be appointed and may also volunteer.

• Duties: The Awards/Display/Scrapbook Committee shall construct a visual model of the

Chapter’s programs that is reflective of the chapter’s implementation of the international

program. This visual model is to be used by the Chapter for the purposes of conferences or any

other venue for which the Basileus requests. The scrapbook shall include, but not be limited to,

Sisterly Relations and Program activities.

Section 3. Community Service Committee.


Duties: To identify, develop and coordinate the annual community service project of Lambda

Mu Omega Chapter. This annual community service project will benefit and provide needed

services to the larger community.

22


Section 4. Courtesy Committee.


• Duties: The Courtesy Committee shall provide amenities to Chapter sorors and members of their

immediate families. Amenities should also include visiting Alpha Kappa Alpha Sorority, Inc.

dignitaries and other Greek organizations, depending upon the occasion. The Hodegos shall

serve as the Chairman.

Section 5. EAF Committee.


• Duties: The Educational Advancement Committee (EAF) shall support all endeavors

implemented by the Sorority.

Section 6. Founders’ Day Committee.


• Duties: The Founders' Day Committee shall plan annual observance in celebration of Alpha

Kappa Alpha's Founders.

Section 7. History/Anniversary Committee.


• Duties: The Historian shall compile and keep current the history of the chapter and plan the

annual observance of the Chapter's Anniversary.

Section 8. Leadership Council Facilitators (LCFs).

• Number of Members: The Leadership Council Facilitators (LCFs) shall comprise of the past

Chapter Basilei, current Chapter Basileus, and Anti-Basileus.

• Manner of Selection: Past Basileus, current Basileus and Anti-Basileus.

• Duties: The Leadership Council Facilitators (LCFs) shall serve as a roundtable for the current

Basileus and Anti-Basileus in advising and assisting them with their leadership roles and

supporting future chapter leadership. This committee shall serve in a resource capacity to all

committees as the Leadership Council Facilitator (LCF). LCFs are not members of the

committee(s).

Section 9. Lois Robinson International Committee.


• Duties: The Lois Robinson International Relations Committee shall research global impact

issues and provide programs designed to enhance the international footprint of the sorority.

Section 10. National Pan Hellenic Council.


• Duties: The National Pan Hellenic Council shall serve as the Chapter’s representative at the

National Pan Hellenic Council meetings and activities of the same.

23


Section 11. Protocol/Ritual Committee.


• Duties: The Protocol/Ritual Committee shall carry out all duties and responsibilities as outlined

in the Alpha Kappa Alpha Sorority, Inc. document "Protocol Manual.”

Section 12. Public Relations Committee.


• Duties: The Public Relations Committee shall be responsible for the submission of articles

regarding the chapter events and implementation of the chapter programs to the Ivy Leaf

magazine and other media outlets. All public relation materials must be submitted to the Basileus

and Protocol Chairman for final approval. The Ivy Leaf Reporter serves as Chairman.

Section 13. Regional Conference Committee

• Number of Members: The size of committee is determined by the number of members needed

to fulfill any Regional Conference Committee needs. Sub-committees may be established as

needed.


• Duties: To complete tasks established by Regional Conference Committee Chair(s) for prime

host and/or sub-committee responsibilities.

Section 14. Risk Management Committee


• Duties: The Risk Management team will be responsible for identifying, assessing and

prioritizing the risks for the chapter; followed by coordinated and economical application of

resources to minimize, monitor, and control the probability and/or impact of unfortunate events

or to maximize the realization of opportunities. Risk Management’s objective is to assure

uncertainty does not deflect the endeavor from the business goals.

Section 15. Scholarship Committee


• Duties: The Scholarship Committee will submit the qualifications, deadline, selection process,

list of recipients and the manner of distribution of the scholarship awards. The determination of

the scholarship amount will be based on the actual profits from fundraisers.

Section 16. Step Team

• Number of Members: The size of committee is determined by the number of members needed

to fulfill the specific choreography goals of the team.


• Duties: To complete choreography movements for step shows and other events.

24


Article IX. Parliamentary Authority.

The governing documents will be used in said order:

1. National Constitution

2. Manual of Standard Procedure

3. Chapter Bylaws

4. Roberts Rules of Order, Newly Revised Edition shall be the Parliamentary Authority for all

matters not covered in the Constitution and Bylaws of Alpha Kappa Alpha Sorority, Inc. or

Bylaws of Lambda Mu Omega Chapter.

Article X. Amendments of the Bylaws.

Section 1. Voting. The Bylaws may be amended by a two-thirds vote of members present at any

regular meeting provided every member has been notified that the Bylaws will be voted upon.

Section 2. Process. All proposed Amendment Changes must be submitted through Bylaws committee

in writing with rationale. Proposed Amendments must be in accordance with Alpha Kappa Alpha

Sorority, Inc. Constitution and Bylaws.

Section 3. Effective Date. Amendments to the Bylaws shall take effect immediately following

adjournment of the chapter meeting at which they were adopted.

Article XI. Dissolution.

In case of dissolution of Lambda Mu Omega Chapter of Alpha Kappa Alpha Sorority, Inc. The charter

and all properties and possessions of the chapter shall be relinquished to the Corporate Office.

Under the dissolution of the Chapter, its assets shall be distributed for one or more exempt purposes

within the meaning of Sec 501(C)(7) of the Internal Revenue code or corresponding sections of any

future federal tax code, or for one or for one or more except purposes within in the meaning of Sec

501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall

be distributed to the federal government, or to a state or local government, for a public purpose.

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