lamerton parish council january 2019€¦ · lamerton parish neighbourhood plan consultation...

LAMERTON PARISH

NEIGHBOURHOOD PLAN CONSULTATION STATEMENT

Lamerton Parish Council

January 2019

DRAFT V10c Finalising Responses from Residents and Stakeholders

under Regulation 14

1

Lamerton Neighbourhood Plan

8 - Consultation Statement

Part 1 – Community Consultation

Part 1 - Community Consultation Page

Preface 3

Community Consultation Statement 4 - 5

1 Background to Consultation 6

2 Summary of Consultation Approach 7

3 Equality and Inclusivity 8

4 Initial Launch 8 – 9

5 Community Survey 2016 10 - 11

6 Community Sector Follow-up 11

7 Housing Needs and Issues 12

8 Local Businesses 13

9 Vision, Aims and Objectives Consultation 14

10 Regulation 14 (Pre-submission) Consultation 15 - 16

11 Conclusions 16

Part 1 – Appendices Page 1.a. Designation of Plan Area Application 17

1.b. Area Designation Map 18

1.c. WDBC Approval of Area Designation 19

1.c.i Lamerton Parish letter re., boundary overlap with DNPA 20

1.c.ii DNPA agreement to boundary resolution with Lamerton Parish 21

1.c.ii Area Designation Map showing excluded area with DNPA overlap 22

1.d. Neighbourhood Plan launch event January 5, 2016 publicity 23

1.e. WDBC Housing Needs Assessment 24 - 25

1.f. Information handout for Public Meeting August 7, 2017 26 - 27

1.g. Consultation Publicity pre-submission 2018 28

1.h. Website - Neighbourhood Plan status update 29

1.i. Community updates notice (Pre-submission) 30 - 31

2

Part 2 - Statutory and Strategic Consultation

Part 2 - Statutory and Strategic Consultation Page 1 Introduction 32 2 Summary of Consultation Approach 32 3 Launch and Initial Communication 33 4 Sustainability 33 5 Regulation 14 (Pre-submission) Consultation 33 – 34 6 Conclusions 34

Part 2 – Consultation Document Appendices a List of Strategic Consultees 35 - 36 b Residents / Consultees pre-submission responses 2019/2020 37 - 44 c Strategic Stakeholders pre-submission responses 2019/2020 44 - 46 d West Devon Borough Council response March 2019 47 - 62 e Historic England response March 6, 2019 63 f Dartmoor National Park Authority response February 6, 2019 64 - 65 g Devon and Cornwall Police 66

3

Preface

This Consultation Statement has been prepared by the Lamerton Neighbourhood Plan

Steering Group to conform to the legal obligations of the Neighbourhood Planning

Regulations 2012.

Section 15(2) of Part 5 of the Regulations sets out what a Consultation Statement should:

(a) Contain details of the persons and bodies who were consulted about the

proposed neighbourhood development plan

(b) Explain how they were consulted

(c) Summarise the main issues and concerns raised by the persons consulted

(d) Describe how these issues and concerns have been considered and, where

relevant, addressed in the proposed neighbourhood development plan

Part 1 of this Consultation Statement summarises all statutory and non-statutory

consultation undertaken with the community and local stakeholders in developing the

Lamerton Neighbourhood Plan.

The aims of the consultation process were to:

• ‘front-load’ the consultation, so that the Plan could be informed by the views

of local people and other stakeholders from the earliest stage

• ensure that consultation events and drop-in sessions enabled people ‘have their

say’ and get feedback on the emerging Plan at key points in the process and when

decisions were required

• engage with as wide a range of people as possible, using a variety of

events and communication techniques

• ensure that the results of consultation and updates on the Neighbourhood Plan

were provided for local people as soon as possible after consultation events

through the most appropriate and widely read media

4

Part 1: Community Consultation Statement

Lamerton Parish Council has been keen to ensure that the Neighbourhood Plan was a

community-led document. The Lamerton Neighbourhood Plan Steering Group was

established from community volunteers with Parish Council representation and the

widest range of people and groups have tried to be engaged.

Community consultation was undertaken by members of the Steering Group working to a

strategy and programme that was prepared, with guidance from our consultants, Stuart

Todd Associates Ltd. We have also worked closely with the relevant authorities, West

Devon Borough Council and been grateful for their advice, support and encouragement in

this regard.

Consultation events and surveys took place at the following stages in the neighbourhood

planning process:

Lamerton Neighbourhood Plan – Consultation Events

Event Dates Purpose Public Plan Launch meeting Lamerton Village Hall

January 5, 2016 Promote the concept and benefits of a NP, recruit for Steering Group but most importantly receive initial comments to inform the surveys for businesses and individuals.

Launch event - individuals

February – March 2016

Promote the concept and benefits of a NP, recruit for Steering Group but most importantly receive initial comments to inform the surveys for businesses and individuals.

Village annual Duck Race June 2016 Discuss issues answer questions and Promote NP

Coffee morning presentation July 2016 Announce Questionnaire emerging

CommunityQuestionnaire &Survey

July 2016 Questionnaire to gather views on a wide range of topics to guide the development of the aims and objectives

Public Housing August 2016 Clarify and discuss results of the surveys and ask further questions of WDBC Housing staff

Consultation with Catalyst (Devon Communities

August 2016 To discuss Questionnaire findings

Village Fair and Tractor Run September 2016 Discuss issues answer questions and Promote NP

Coffee morning presentation September 2016 To answer questions re., Survey findings

Coffee morning presentation

November 2016 Discuss issues answer questions and Promote NP

5


January 2017 Discuss issues answer questions and Promote NP


March 2017 Discuss issues answer questions and Promote NP

Village annual Duck Race June 2017 Discuss issues answer questions and Promote NP

Community consultation on draft Vision, Aims and Objectives

August 7, 2017 To check our interpretation of data into aims and objectives, ensure all were commonly agreed upon and gauge strength of feeling on issues


September 2017 Discuss issues answer questions and Promote NP

Village Fair and Tractor Run September 2017 Discuss issues answer questions and Promote NP

Public meeting regarding Affordable Homes potential

April 2018 To discuss public preferences for site allocations and site for affordable home proposal from WDBC

Village Annual Duck race June 2018 Discuss issues answer questions and Promote NP


July 2018 Discuss issues answer questions and Promote NP

WDBC Consultation on Draft Plan (Duncan Smith)

July 2018 Consultation on draft version of the Plan to be submitted (Regulation 14)

Coffee morning presentation September 2018 Discuss issues answer questions and Promote NP

Dartmoor National Park Authority

November 2018 Agreement regarding adjacent NP boundary

Coffee morning presentation November 2018 Discuss issues answer questions and Promote NP

Lamerton Parish Council December 2018 Unanimous approval of Draft Plan

Coffee morning presentation January 2019 Discuss issues answer questions and Promote NP

Seven -week Consultation period begins

January 2019 Stakeholders contacted with N Plan details for comment

Consultation Drop-in sessions January 2 nights February 2 nights

Steering Group members to discuss any NP issues with all / any residents

Coffee morning presentation Feb 2019 Discuss issues answer questions and Promote NP

Consultation period ends March 2019 Action on any comments received during Drop in Sessions

Public meeting with residents and WDBC re., Green Hill

April 2019 Village discussion re., Green Hill as an allocated site

N Plan placed on hold May 2019 Parish Council voted not to support WDBC Green Hill proposal

N Plan support for WDBC proposal re-activated

November 2019 PC votes to reverse decision and allocate Green Hill for N Plan

6

1. Background to Consultation on Neighbourhood Plan

Lamerton Parish Council agreed to undertake a Neighbourhood Plan in July 2015. A

community- based steering group was established by recruiting members of the local

community to join the group via the parish magazine, website, direct approaches, at

parish events and meetings as well as continuing this drive at the launch events.

The level of consultation that has been undertaken for the Neighbourhood Plan goes

beyond that required by legislation as the Parish Council. Its Steering Group has sought

continuously to work with the local community to ensure that the Plan, as much as

possible, reflect its collective views and wishes.

In preparing the Lamerton Neighbourhood Plan, the Steering Group has endeavoured to

ensure that residents and other stakeholders including local authorities, interest groups,

land owners, businesses and statutory bodies have been consulted regularly and their

comments have been noted and, wherever appropriate, incorporated into the Plan as it

evolved.

In order to make information, minutes and notices widely available, and update residents

and stakeholders on the progress of the Plan, an early decision was taken to provide a

Neighbourhood Plan page on the www.lamertonparish.co.uk website. This has been kept

up-to-date so that all the relevant documents are easily accessible online. It has also

provided a convenient and rapid method of feedback.

7

2. Summary of Consultation Approach to Engage the Community

A number of key community consultation stages were identified at the outset and set as

key milestones in the Project Plan. A Community Consultation and Engagement Plan

including method statements was agreed. Its purposes included:

• enabling each consultation stage to be properly planned for

• ensuring the community at large understood when and why they

were being consulted

Details of the emerging format of the Lamerton Neighbourhood Plan has been available

online since July 2015 and can be found at: www.lamertonparish.co.uk. It is founded on

a number of important principles:

• Publicising as widely as possible

• Utilising a variety of methods

• Applying the right method to the task and the required outcomes

• Providing appropriate levels of assistance, explanation and interpretation

• Maximising access and opportunity

• Encouraging reaction and feedback

• Reporting back on what was said and how it has been interpreted

The Steering Group has been keen to facilitate a continuous two-way dialogue between

the planning group and the community at large. This has been achieved by:

Communication Methods: Brief Description: Website www.lamertonparish.co.uk this allowed for quick

updates and as a permanent link for community to check progress and find documents

Reporting in person Parish council meetings, coffee morning drop-in

sessions and other village events (e.g., Tractor

Day Fete, Annual Duck-race etc) were all used as

a public forum for reporting progress and

checking views. Local magazines Notices and updates have been included monthly

in the Lamerton Parish News.

Flyers We also printed flyers to advertise the Aims and

Objectives consultation and delivered these with

the parish news to catch attention of those who

don’t read the whole publication

Notice boards Parish noticeboards were used for Parish Council minutes and reports

Banners and boards These were placed centrally at the Village Hall to promote events and a response to the questionnaire

8

3. Equality and Inclusivity

We recognise that the foundation of a good neighbourhood plan is an effective and

inclusive programme of consultation and engagement. Our aim was to reach everyone

with a stake in the future of the area including people living, working or doing business

here, those who deliver services to the local communities and people who have influence

over the future of the area. We wanted to communicate and listen to everybody with a

view; regardless of gender, ethnicity, colour, disability, religion, family responsibility, age,

occupation, marital status, sexual orientation or trade union affiliation. We made efforts

to reach those that others have traditionally found hard to reach and hard to hear. We

agreed a communication strategy as part of an overall consultation and engagement plan,

both to guide our approaches and monitor our effectiveness.

4. Initial Launch

It was decided to ‘launch’ the neighbourhood plan process with a presentation in the

Village Hall on January 5th, 2016. This was followed up by holding numerous ‘drop-in-

type’ events at the fortnightly coffee mornings held in the Village Hall to focus on:

• raising awareness and informing the community about the process and timetable;

• what a neighbourhood plan is and can achieve; and

• asking the community to get involved in helping to produce the Plan.

It was also an opportunity to discuss some of the key planning and development

issues that residents feel could be addressed in the Plan.

At the same time, to maximise the effectiveness of the launch period, the full range of

local and strategic stakeholders were informed about the Parish Council’s intentions and

the launch event. (We report on their response in Part 2 of this Consultation Statement.)

Lamertonl Neighbourhood Plan Launch

Date(s) January 5th, 2016 at 7pm Location(s) Lamerton Village Hall

Attendance (Nos.) 98

4.1 Who was consulted?

An open invitation was made to individuals and local businesses in the Parish.

Members of the Steering Group attended the launch event. Issues raised were noted

and discussed informally, as a way to get people talking rather than just walking around

the display and not engaging. There were also comments slips available (26 were

completed) to enable people to record issues more anonymously. Not every topic raised

was

9

appropriate for the Neighbourhood Plan however. We passed these ‘other’, non-planning

matters on to the Parish Council for its consideration as to what action might be taken.

Individual members of the community were encouraged to join the steering group. We

explained that the comments received at this stage would inform the questions to be

asked in the business and individual questionnaires, which were to follow shortly.

The response we received is summarised in the tables below:

Lamerton Neighbourhood Plan launch January 5, 2016

‘most important issues that should be addressed’ No building in the ‘Green Triangle’. Retain open spaces 1 Maintain tranquility, community spirit and village character

2

Development should be sustainable 3 More starter / affordable homes 4


‘most important improvements that should be addressed’ Traffic speeding through villages 1 Car parking on roads 2 Lack of useful Public Transport 3 Improved Broadband 4


‘things you value most about the Parish’ Rural environment typified by the Green Triangle 1 Landscape character & views/history 2 Peace and tranquility 3 Friendship/community spirit/people 4 St Peters Church 5 Accessibility to coast/walking/footpaths/bridleways 6 Village Hall 7 Traditional farming 8 School 9 Village Pub 10 No large housing developments 11 Garage and it’s shop 12

4.2 How were the issues and concerns responded to?

A report of this consultation was considered at the Steering Group meeting in March

2016. The Steering Group noted the response and agreed to explore many of the issues

raised in a Community Survey by incorporation within the NP. The report has been

available online since April 2016 and can be found at:www.lamertonparish.co.uk

10

5. Community Survey

With the help of Catalyst (Devon Communities Together), a neighbourhood plan

questionnaire was designed. The Lamerton NP Steering Group decided to design the

questionnaire with questions that took account of more local issues and opportunities.

The community questionnaire:

• provided some feedback from work we have done on understanding the key

issues for the area (i.e. help to set out some context)

• asked questions about some of the local issues which have come to light so far

during the process

• asked questions to help fill gaps in our understanding of key local issues and problems

• asked about people’s aspirations for their themselves and their neighbourhood. The

questionnaire/survey was delivered by mail to each household in the Parish. This was

done by Devon Communities to ensure Lamerton Parish was not directly involved.

Lamertonl Neighbourhood Plan NP Questionnaire

Date(s) Return date – July 1, 2016

Deliver Method(s) Postal and advertised in the parish magazine

as well as on posters hand delivered.

No. of dwellings delivered to 320

No. of completed questionnaires returned

92 paper responded to Devon

Communities. Therefore 30% (of the

properties delivered to) took the

opportunity to respond Return Options Prepaid post to Devon Communities


Everybody who lived, worked or visited the Parish was given the opportunity to

complete a Community Questionnaire (see Appendix 1E). It was delivered to every

dwelling in the Parish.

A total of 92 completed questionnaires were received; Lamerton Parish’s population is

circa 750, therefore the response rate was 12.3% However, feedback and observation

indicated that many questionnaires came as a household response, rather than as an

individual one and this most likely relates to a response nearer to 20%

5.2 What did they say?

The community response to most of the questions was clear, there seemed to be few

issues where the community was divided. A report with a full analysis and conclusions was

carried out on our behalf by the Community Council of Devon. Its report was considered

by the Steering Group in September 2016. The full report is available at

www.lamertonparish.co.uk.

11

5.2 How were the issues and concerns responded to?

We did identify aspects of local life that we wished to explore further particularly on

housing and to gain a young person’s perspective, as only a few young people had

completed the questionnaire.

The Community Survey of 2016, and its key findings, were central to the development of

the aims and objectives of the Plan and considered in detail by the Steering Group

6. Community Sector Follow-up

The Lamerton Neighbourhood Plan Steering Group made it known that it was prepared to

hold specific consultations and discussions with formal and informal local groups and

organisations as necessary, to ensure that their views and opinions were heard.

Spreading the word via networking proved most effective in engaging a small rural

community where so many people wear ‘multiple hats’.

6.1 How we consulted?

Different formats were used from the informal ‘chat’ over a cup of coffee to the

more formal structure of a focus group. Meetings were arranged as necessary to:

• Meet the specific request of a local organisation or interest group for a meeting

• On our instigation, to help us fill ‘gaps’ in our knowledge or understanding

• Help further awareness of and involvement in neighbourhood planning for

targeted ‘harder to reach’ groups


Further discussion (particularly with some of the groups where questionnaire responses

were lower) were carried out throughout the summer of 2016. Coffee mornings

(approximately 40 people) were attended by members of the Steering Group and their

views influenced the aims and objectives workshop.


Informal discussion was used to give real focus and clarity to the issues raised as well as

giving a further dimension to answers on the questionnaires and how local people

envisage solutions. Details of the meetings held and the notes of what was said can be

found at: www.lamertonparish.co.uk

12

7. Housing Needs and Issues


Housing Needs topic was incorporated into the Community Questionnaire.


All recipients of the Community Questionnaire issued directly by a third party, i.e., Devon

Communities (Catalyst)


There was general agreement that the amount of future housing development should

be restricted/limited. Therefore, any new housing development should be that which is

most useful housing in meeting local needs and be appropriately located.

There was some support for allowing people to extend their current properties, where

suitable, as well as allowing houses to be divided to provide an annex. There was general

support for: -

• affordable housing for young people who have grown up in Lamerton or have

families in Lamerton, or a strong local tie

• a small amount of 3 to 4 bed housing specifically for growing families on the

estate who need larger accommodation.

• smaller one or two bedroomed bungalows for any local people who might want

to down-size, but not leave Lamerton

Following a wide-ranging discussion, the Questionnaire also concluded that;

• public transport is very weak but very important

• a high level of support for retaining and increasing community facilities.

• maintaining a strong and effective C of E school in the village

• work/live units are needed

• too many vehicles are being parked on the roads

• designing to enhance community spirit / interaction

• No major new development

• preservation of agricultural land, i.e., restrict development to brownfield where possible

• sheltered housing for the elderly

• shared housing to enable local young people to stay in the area

• 3 and 4-bedroom houses specifically for growing local families

• Extending local properties, etc. (where the situation is appropriate)

• Agricultural housing, especially for ‘succession’ farming

13

8. Local Businesses


The Steering Group incorporated a business survey within the main Parish survey to be

undertaken by Catalyst2 during August 2016. The Neighbourhood Plan Steering Group

contributed to the development of the Questionnaire.


The Business Survey Questionnaire was hand delivered to a list of 20 business addresses

within the Parish. In addition, the survey was distributed at a local Farmers’ Market and

promoted within the parish newsletter. Of the 20 surveys sent out, only 1 was returned.


The response rate was very poor and difficult to draw general conclusions from. A Report

of Survey3 was produced by Catylyst and considered by the Steering Group in September

2016. The most discernible conclusions we could make from the limited response we

received to the survey were:

• Better public transport, safer walking, safer cycling, and faster broadband

would be of most benefit.

These comments were considered whilst the Steering Group developed its aims and

objectives.

Improve communication and dialogue via an email list of local businesses was

proposed (see Appendix I).

2 The survey arm of the Community Council of Devon 3 See Survey Report contained in Neighbourhood Plan and at www.lamertonparish.co.uk

14

9. Vision, Aims and Objectives Consultation

The Lamerton Neighbourhood Plan Steering Group gathered a great deal of relevant

information and opinion through various surveys and consultation events. We used all this

‘evidence’ to prepare a set of draft aims for the Neighbourhood Plan. These were then

used to develop draft objectives and an overall vision statement. A Steering Group

Workshop was set out in the May 2016 at which a first set of aims and objectives were

produced. This ‘set’ was then shared with the Steering Group as a whole.

We held a community consultation during August 2017 which presented a summary of

our survey and research findings and also set out, for the public to consider, the key

neighbourhood planning and development issues and opportunities presented to us to

date.

The consultation also presented the key emerging themes for the Plan. We shared what

we considered could be the Vision, Aims and Objectives of the Plan. We asked the

community if these set the right agenda and direction for the Plan. Our purpose was

completing this phase of consultation with a good idea and some certainty of the sorts

of policies and proposals that the Plan should contain and, importantly, which the

community support. From the consultation, we also wanted to be in a position to draw-

up a range of options, where options were possible, for certain policies and proposals

that might be in the Plan.

Lamertonl Neighbourhood Plan NP Vision, Aims and Objectives Date(s) May 3rd, 2016

Location(s) Village Hall Attendance (Nos.) Steering Group

9.1 Who was consulted? Everyone who works or lives the Parish was encouraged to attend the consultation events

via posters, advertising banners and leaflet advertising, Lamerton Parish Magazine and

information on the village website. As before, representatives of local groups and

organisations were invited.

9.2 What did they say? The format used was issuing a hand-out giving the opportunity to state individual

comments. The opportunity was also provided for people to write additional comments if

they felt anything was missing and post them on the board as well.

9.3 How were the issues and concerns responded to? We used this ratification of the aims to turn the objectives into policies ready to consult

in our draft plan. The feedback was taken into consideration when finalising the aims

and objectives for the next phase of developing the Plan, but, based on the favourable

response and endorsement we received, no changes were felt necessary. Further details

relating to the Vision, Aims and Objectives Consultation Event are included as Appendix

1.G.

15

10 Regulation 14 (Pre-submission Stage) Consultation

Neighbourhood Plan regulations require that a statutory consultation period of six

weeks is undertaken by the qualifying body (the Parish Council) on the final draft

plan prior to its submission to the Local Planning Authority, in advance of their

statutory Regulation 16 consultation.

10.1 Who was Consulted?

The Regulation 14 consultation is specific about organisations and stakeholders that

should be consulted. The legislation requires that prior to submitting the Plan to the local

planning authority the qualifying body (the Parish Council) must:

• publicise it in a manner that is likely to bring it to the attention of people who live,

work or carry on business in the neighbourhood area

• consult any consultation body referred to in paragraph 1 of Schedule 1 whose

interests the qualifying body considers may be affected by the proposals for a

neighbourhood development plan

• send a copy of the proposals for a neighbourhood development plan to the local

planning authority

We endeavoured to consult with all the residents and businesses of the Parish, together

with a range of organisations and agencies with an interest in the Parish.

A copy of the Plan was also sent to the Local Planning Authority, West Devon Borough

Council, for comment, although its officers had been involved in the consultation process

and finalising the draft Plan.

10.2 How were they consulted?

The Steering Group mailed a letter and response form (See Appendix 1.i.) to all residents

and businesses within the Neighbourhood Plan Area. This directed people to an online

copy of the Plan, or hard copies that could be viewed at eight public locations in the

Parish, or information as to how an individual copy could be requested if necessary.

Articles were published routinely in the Parish Magazine promoting the NP.

The Lamerton NP website also directed people to the complete Plan from its home page.

This also indicated how to respond and provided the deadline by which representations

needed to be returned.

Notice of the Plan was also sent by email to a list of local bodies and Stakeholder groups

(See Appendix 2.a.) with explanation of what was required for the Consultation and the

date when responses were required by.

The formal Consultation period was set commencing Wednesday January 9th 2019 and

ending on Saturday March 9th 2019

16

10.3 What did the Consultees say?

The comments we received in writing from members of the community are summarised

in a table in Appendix 1.J. We received ****comments in total from the community.

(Note - **** indicates information TBA)

11 Conclusions

The level of community consultation and engagement undertaken during the production

of the Lamerton Neighbourhood Plan has been varied and extensive. It has reached a wide

range of the local population especially through a variety of methods and mediums. All

different sections of the community have participated, been invited to comment or have

commented on the emerging draft Neighbourhood Plan.

The comments received at each stage of the Neighbourhood Plan have been fully

considered and have helped to guide and shape the form of the Plan so that it is truly

reflective of what local people wish to see happen for their village.

This Consultation Statement and the supporting Appendices are considered to comply

with Section 15(2) of part 5 of the 2012 Neighbourhood Planning Regulations.

17

Appendix 1.a.

Application for Neighbourhood Area Designation

18

Appendix 1.b. Area Designation Plan – Lamerton Parish

19

Appendix 1.c. West Devon Borough Council Public Notice 2015

20

Appendix 1.c.i. Lamerton Parish letter to WDBC re., boundary overlap with DNPA

Lamerton Parish Neighbourhood Plan Steering Group John Edgar (Chairman)

c/o 4 Trenance Drive Lamerton Tavistock PL19 8QN

[email protected] 01822 618512

November 22, 2018 Mr Duncan Smith WDBC Neighbourhood Planning Officer South Hams District Council offices Follaton House Plymouth Road Totnes TQ9 5NE Dear Mr Smith Area Designation confirmation – Lamerton Parish Neighbourhood Plan Further to your email dated 19.11.2018 and attached plan we wish to confirm the following: We accept the boundary as shown on your submitted drawing and will use this as the Area Designation in our draft Neighbourhood Plan. The small area of land in Heathfield which is within the boundary of Lamerton Parish but overlaps with that of the Dartmoor National Park Authority will, for all future planning related matters, be dealt with by the latter. The paragraph (i) shown on page 8 of our Draft Plan (dated 09.11.2018 and located underneath the updated Area Designation Plan as described above), will be amended and will now read “this Neighbourhood Plan relates only to the Parish of Lamerton as shown above, with Lamerton Parish Council as the qualifying body and to no other Neighbourhood Areas.” We would, in passing, point out that this is the identical boundary that was included in WDBC’s letter to us dated 19.08.2015 headed ‘Intention to designate a Neighbourhood Plan Area for Lamerton’. Yours sincerely John Edgar Chair – Lamerton Parish Neighbourhood Plan Steering Group

21

Appendix 1.c.ii. DNPA agreement to boundary resolution with Lamerton Parish

23

Appendix 1.d. Neighbourhood Plan Launch Event - Publicity Poster 2015

24

Appendix 1.e. Neighbourhood Plan – Housing Needs information

26

Appendix 1.f. Public Meeting Handout – August 7, 2017

Lamerton Neighbourhood Plan – Public meeting August 7th 2017

Since the Parish determined in January 2016 that we should create our own Neighbourhood Plan, the Plan Steering Group needs to further this task by making a public presentation to the Parish as a whole to seek approval for our preferred development sites. These sites have been arrived at by a complex Site Assessment Selection process and much internal review and debate and represents a fair and totally impartial selection on behalf of Lamerton Parish. The following is a definition of the rationale behind the determinations made and we are now seeking to receive your interim approval before completing the Plan and re-submitting it to you for your final approval and onwards for official approval. Rejected Development Sites The West Devon “Our Plan” listed 10 potential development locations which came forward from their ‘Call for Sites’ i.e., asking for land owners to confirm potential development sites. Of these 10 locations, 7 have been rejected as listed below:

§ Rushford - Rejected by West Devon BC due to flood risk, location constraints, landscape character, ecology and listed building

§ Land at Camplehaye – Rejected by West Devon BC as land locked and therefore no direct access § Kooshti-Bok – Rejected by Lamerton Parish Council as provides no affordable housing, is outside of the

settlement boundary and is likely to increase parking along the main road. § Hurlditch – Rejected by the NP Steering Group as significantly outside the settlement boundary, too far

from village amenities and no safe pedestrian access. § St. John's – Rejected by the NP Steering Group (and Parish Council and Parish Questionnaire) as within the

Green Triangle and outside the Settlement boundary. § Trenance – Rejected by the NP Steering Group (and Parish Council and Parish Questionnaire) as within the

Green Triangle and outside the Settlement boundary. § Land adjacent to Chestnut Close – Rejected by West Devon BC due to road access issues and landscape

character

In most of these sites, there is no potential for construction of affordable homes since the minimum site size requires at least 11 homes before there is any requirement upon the developer to provide such. Provision of affordable homes was a major wish expressed by the people of our Parish in the 2016 Questionnaire and is a major factor in the approvability of any Neighbourhood Plan. Under the Joint Local Plan, Lamerton is required to absorb a “minimum” housing need of 20 dwellings. No maximum number is given in the JLP but villages classified in the tier above Lamerton are required to develop a minimum of 30 dwellings. It can be argued that Lamerton has been misclassified if more than 30 dwellings must be developed. So far, the following dwellings have either been built or have outline approval, none of which include ‘affordable housing:

§ Summer Green, St Johns – 4 houses already built § Lamerton Villas – Planning consent given for 5 dwellings

Others include: - § George/Caroline Hill – Barn conversion, 1 dwelling (probable windfall?) § Val/Jeff Hill – New build, 1 dwelling (probable windfall?) § Cherry Oak Barn – Barn conversion, 1 dwelling (probable windfall?) § House Opposite The Blacksmiths – 1 house built (probable windfall?)

Out of a Joint Local Plan requirement for a minimum of 30 dwellings, potentially 13 have been built/identified within the accepted time frame of the JLP (2014 to 2034) Of these, 4 are arguably windfall sites. A location for at least a further 10-15 dwellings, which must be able to accommodate affordable homes, must be identified. It is also prudent to identify a “Reserve” site given the time span of the Joint Local Plan and the fact that 20 dwellings for Lamerton is a minimum.

27

Recommended Reserved Sites – Showing Pro’s and Con’s § Court Cottage Farm (The Old Dairy) (10 – 12 Dwellings)

o Brown field site (+) o Safe pedestrian access to village amenities (+) o Located within the settlement boundary (+) o Location likely to be listed on Brown Field register and developable anyway (+) o Impact on agriculture by those who utilise this area (but who do not own it) (-) o Development has restricted capacity (+) o Capacity for some affordable homes (+) o Listed buildings / Conservation area located nearby (-)

§ Green Hill (15 – 111 Dwellings) o Green field site (-) o Located outside of the settlement boundary (-) o Safe pedestrian access to village amenities (+) o Potential for far greater future development than will be needed; no natural boundaries to

restrict capacity (-) o Exposed elevation; visible from many directions (-) o Capacity for affordable homes (+)

§ Land Adjacent to the Farriers (15 – 20 Dwellings) (This site came to us from our own ‘Call for Sites’ earlier this year.) o Green field site (-) o Located outside of the settlement boundary (-) o Potential to make improvements to road junction opposite Blacksmiths Arms (+) o Very limited pedestrian access to village amenities (+) o Development has restricted capacity (+) o Capacity for some affordable homes (+)

§ Bull Field (Land Opposite The Old Dairy) (15 – 20 Dwellings) (This site came to us from our own ‘Call for Sites’ earlier this year.)

o Green field site (-) o Located outside of the settlement boundary (-) o Road access acceptable in principle (+) o Safe pedestrian access to village amenities (+) o Exposed elevation; visible from many directions (-) o Listed buildings / Conservation Area located nearby (-) o Development has restricted capacity (+) o Capacity for affordable homes (+)

There are other sites available within Lamerton that have been proposed by the landowners through the ‘Call for Sites’ but which fail to meet the basic criteria described earlier. These are:-

o Land behind Summer Green, St Johns – (10-13 dwellings) o Orchards Court – (2- 4 dwellings)

28

Appendix 1.g.

Neighbourhood Plan - Consultation Publicity website October 2018

LAMERTON PARISH – NEIGHBOURHOOD PLAN

IS AVAILABLE TO VIEW NOW !

(as at October 15. 2018)

Developing the Lamerton Neighbourhood Plan has turned out to be quite a journey. It has now taken

many hundreds of volunteer’s hours over a two-and-a-half-year period to produce the completed draft

Neighbourhood Plan.

However, the Plan is soon to be authorised by the Parish Council and will be available to view on the

parish website at www.lamertonparish.co.uk.

Plainly, with well over 150 pages, this will be too large a document to deliver to each door, although

there are to be some hard-copies located around the parish, notably in the Village Hall lobby, Carr’s

Garage, Lamerton C of E school and others to be notified.

The author will have a few hard copies available which can be loaned out if needed and he and other

members of the Steering Group will also be available for questions etc.

There will be several ‘drop-in’ sessions planned as well as at the fortnightly coffee mornings when

several Steering Group members will be available for questions.

These are early opportunities to review the Plan before it goes forward to a public meeting later this

year (watch for notices) for your approval and ultimately becomes a legal document in parallel with the

Joint Local Plan that is emerging from West Devon Borough Council, South Hams District Council and

Plymouth City Council.

Please feel free to contact me if you have any questions.

John Edgar (Chair

Lamerton Parish Neighbourhood Plan Steering Group)

[email protected] or on 01822 618512

(alternatively, contact any of the working Steering Group – details on the website):

29

Appendix 1.h. Neighbourhood Plan Community Up-date 2018

LAMERTON PARISH NEIGHBOURHOOD PLAN – WEBSITE UPDATE (as at December 10. 2018)

Developing the Lamerton Neighbourhood Plan has turned out to be quite a journey. It has now taken

many hundreds of volunteer’s hours over a two-and-a-half-year period to produce the completed draft

Neighbourhood Plan.

There have been many twists and turns along the way although we are hopeful that you will feel happy

to review and accept it.

Although only a small Parish, with mostly voluntary effort, we do have to conform with some very

complex guidelines in line with much larger conurbations and some of the goal-posts having moved

along the way!

However, the Plan has now been authorised by the Parish Council and will shortly be available to view

on the website www.lamertonparish.co.uk.

Plainly, with well over 180 pages, this is too large a document to deliver to each door, although there

are to be some hard-copies located around the parish, notably in the Village Hall lobby, Carr’s Garage, St

Peters Church, Lamerton school, Lamerton Physiotherapy, WDBC office at Kilworthy and the Tavistock

Library.

The author will have a few hard copies available which can also be viewed and he will also be available

for questions etc., should the need arise.

There will be several ‘drop-in’ sessions coming up, in addition to opportunities at the fortnightly coffee

mornings when Steering Group members will be available for questions.

Drop – in sessions will be in the Village Hall meeting room between 7pm and 9pm on January 29th and

Thursday 31st and Tuesday February 12th and Thursday 14th.

These opportunities to review the Plan before it goes forward for approval and becomes a legal

document in parallel with the Joint Local Plan that is emerging from West Devon Borough Council, South

Hams District Council and Plymouth City Council.

John Edgar (Chair – Lamerton Parish Neighbourhood Plan Steering Group)

[email protected] or 01822 618512

(alternatively, contact any of the working Steering Group members): -

John Broadbridge (Vice Chair) 01822 611050 - [email protected]

David Green 01822 616141 - [email protected]

Mike Jefferies 01822 614178 - [email protected]

Graham Manning 01822 615311 - [email protected]

Greta Doble 01822 618405 - [email protected]

Matthew Bevan [email protected]

Andrew Downing 01822 616810 - [email protected]

30

Appendix 1.i. Neighbourhood Plan Community Up-date letter January 9th 2019

Would YOU like to decide the future development of Lamerton, or would you sooner leave it to West Devon Borough Council?

For almost three years, the Lamerton Neighbourhood Plan has been emerging through the many

stages required to incorporate your views, expressed in the 2016 Survey, together with complex

government stipulations to make it into a statutory legal document.

The draft document has now been agreed and accepted by Lamerton Parish Council and there

follows a mandatory six - week consultation period, which gives you the chance to examine the

Plan and to ask questions in person to the Steering Group members through a series of ‘drop – in’

sessions which will be held during January and February 2019.

These will take place between 7pm and 9pm in the Meeting Room at the Village Hall on:

Tuesdays - January 29th and February 12th Thursdays – January 31st and February14th

After this period is concluded, any proposed changes to the Plan will be reviewed and

incorporated, prior to it being submitted as a completed Plan. Following this, WDBC will conduct

a public referendum in Lamerton which will determine the future of our Plan in accordance with

the wishes of our residents.

Please take the time available to review the Neighbourhood Plan online at our website;

www.lamertonparish.co.uk (All Steering Group contact details therein, should you

wish to discuss any of the Plan elements)

Alternatively, reference copies of the Plan can be read at; Carrs Garage, Lamerton Physiotherapy, Village Hall lobby, Blacksmiths Arms PH, St. Peters Church lobby, Village School, Tavistock Library and WDBC offices at Kilworthy Park.

Main elements of the Neighbourhood Plan’s coverage; The Vision for Lamerton Parish;

To embrace the positive attributes of 21st century living, while at the same time ensuring the

cultural and agricultural heritage of the village and the parish as a whole is maintained for years

to come. To be known by people at all stages of their lives as one of the best and safest neighbourhoods of

West Devon to live, due to its strong community spirit, village atmosphere and natural

environment.

The Objectives of the Lamerton Neighbourhood Plan;

enable Lamerton, through the Parish Council, to achieve this vision and to harmonize with all

sections of the community in a manner which respects the character of the village and the wider

Parish. • retain existing public green spaces, areas of significant local interest and to protect and preserve

the local environment and its heritage; (See Policies E1 and E2 on Plan pages 21, 25)

• improve car parking which obstructs traffic flow by introducing measures to minimise further

roadside parking to improve pedestrian safety; (See Policy D1 on Plan page 34)

31

• improve safe pedestrian and cycle access; (See Policy E3 on Plan page 26)

• work in conjunction with the Joint Local Plan and WDBC to implement the policies of this

Neighbourhood Plan; (See Policy E3 on Plan page 26)

• adopt a sensitive approach to all new development in the proximity of listed buildings, sites and

structures; (See Policies D3 and E4 on Plan pages 42 and 28)

• only support developments maintaining the rural setting; (See Policy D4 on Plan page 44)

• encourage affordable homes (i.e. Starter Homes or Shared Equity) to meet local need and to seek

an even distribution of new property types on all sites; (See Policy H4 on Plan page 55)

• ensure that the design of new developments visually blend in with existing building architecture and

incorporate environmental and green energy features; (See Policy D4 on Plan page 44)

• maintain and support a low-key rural business environment; (See Policy B1 on Plan page 56)

• encourage support for future local health and shopping facilities; (See Policy E3 on Plan page 26)

• work with the Lamerton Parish Council and the Lamerton Village Hall Committee to provide

improved bus services and additional facilities, e.g., improved Broadband etc.)

• aim to reduce flood risk and to maintain the existing flood plain;

These Plan Policies draw upon many elements incorporated within the Plan Appendices that you are already familiar with, including;

Questionnaires and Housing Needs Surveys & Reports – (July 2016) Public meetings held in January 2016, August 2017 and April 2018

Please see the enclosed form regarding any written representations relevant to the Plan. This is YOUR village. Giving the Plan your support is vital to help us ensure and protect Lamerton as a delightfully beautiful and safe place to live. By approving our Plan, we will always have a say and ‘a seat at the table’………. without one, we will always get what we are given.

Submitted by Lamerton Neighbourhood Plan Steering Group to all Parish businesses and residents registered in

the current Electoral Roll (10/12/2018)

32

Lamerton Neighbourhood Plan

Part 2: Consultation Statement – Statutory and Strategic Consultees

1. Introduction

This Consultation Statement has been prepared by the Lamerton Neighbourhood Plan

Steering Group to conform to the legal obligations of the Neighbourhood Planning

Regulations 2012.

Section 15(2) of Part 5 of the Regulations sets out what a Consultation Statement should:

(a) Contain details of the persons and bodies who were consulted about the

proposed neighbourhood development plan

(b) Explain how they were consulted

(c) Summarise the main issues and concerns raised by the persons consulted

(d) Describe how these issues and concerns have been considered and, where relevant,

addressed in the proposed neighbourhood development plan

This Consultation Statement provides an overview of each of the above stages of

consultation in accordance with Section 15(2) of Part 5 of the Regulations.

Part 2 of this Consultation Statement summarises the statutory and non-statutory

consultation undertaken with relevant statutory bodies and stakeholders, other than

those that could be described as being a part of our community, in developing the

Lamerton Neighbourhood Development Plan.

2. Summary of Consultation Approach to Statutory Consultees

It was decided to make the earliest contact with those bodies and organisations that are

defined as a consultation body under the terms of schedule 1 of the Neighbourhood

Plan Regulations 2012. We prepared a contact list of all bodies and organisations that

serve or provide services to the Parish or were likely to have an interest in the Lamerton

Neighbourhood Plan.

The aims of the Lamerton Neighbourhood Plan consultation process were to:

• to ensure the neighbourhood planning process was informed by the views and

intentions of statutory bodies and stakeholders

• to take fully into account those views and intentions

• meet the requirements of Regulation 14

33

3. Launch and Initial Communication

The intention to prepare a Lamerton Neighbourhood Plan was first publicised by the local

planning authority, WDBC, following the Parish Council’s application to have the parish

area designated as a Neighbourhood Area in August 2015. The Plan and the

neighbourhood planning process was publicly launched in January 2016.

4. Sustainability

West Devon Borough Council was prime consultee regarding requirement for a

Strategic Environmental Assessment (SEA) and an Appropriate Assessment in regard to

EU Habitats Regulations.

4.1. Screening Opinions for Strategic Environmental Assessment and Habitats Regulation Assessment.

A screening exercise was undertaken to ensure that the emerging plan would not have

significant environmental impacts or likely significant effects on the Neighbourhood Plan

area. The screening was carried out during draft versions of the Neighbourhood plan

which were being prepared during 2017 and 2018.

A screening opinion for Strategic Environmental Assessment was requested from West

Devon Borough Council which consulted the statutory bodies. The screening opinion

confirmed that the only significant area of concern would be the impact on the

Conservation Area around St Peters Church of any new and impending development,

i.e., Court Barton Farm (The Old Dairy).

Since this site (and indeed no other sites) were allocated within the Lamerton Parish

Neighbourhood Plan, the requirement for a SEA was not required.

5. Regulation 14 (Pre-submission stage) Consultation

Neighbourhood Plan regulations require that a statutory consultation period of 6

weeks is undertaken by the responsible body on the final draft plan prior to its

submission to the Local Authority in advance of their statutory Regulation 16

consultation.

5.1 Drafting the Neighbourhood Plan

The Neighbourhood Plan policies were drafted in line with the Policies existing within the JLP

34

5.2 Who else was Consulted?

The Regulation 14 consultation is specific about organisations and stakeholders that

should be consulted. The legislation requires that prior to submitting the plan to the local

planning authority the qualifying body must:

• publicise it in a manner that is likely to bring it to the attention of people who live,

work or carry on business in the neighbourhood area

• consult any consultation body referred to in paragraph 1 of Schedule 1 whose interests the qualifying body considers may be affected by the proposals for a neighbourhood

development plan; and

• send a copy of the proposals for a neighbourhood development plan to the local

planning authority.

All of the statutory bodies listed in Appendix 2.a. were consulted on the Pre-submission

version of the Neighbourhood Plan, thus ensuring we adhered to the requirements of

Schedule 1 of the 2012 Regulations.

5.3 How were they Consulted?

The Lamerton Neighbourhood Plan was sent by email to all bodies and organisations on

our consultation list (See Appendix 2.a.) with explanation of what was required for the

consultation and the date when responses were required by.

5.4 What did the Consultees say?

A summary of the responses is set out at Appendix 2.b. The Steering Group reviewed all

the comments received and agreed what action to take on a comment by comment

basis. The agreed actions are included in a summary form in the table in Appendix 2.c. (to

be completed)

6. Conclusions

In preparing the Lamerton Neighbourhood Plan we have made strenuous efforts to contact,

establish and maintain a dialogue with those bodies and organisations covered by Schedule

1 of the Regulations and those other bodies and organisations we have identified as having

an interest in our parish.

The views, comments and suggestions received at each stage of the Neighbourhood Plan

have been fully considered and have helped to guide and shape the form of the Plan so

that it not only reflects what local people wish to see happen for their area but takes

account of how we can share future planning and delivery with outside bodies and

organisations so as to realise our aims and objectives.

This Consultation Statement and the supporting appendices are considered to comply

with Section 15(2) of part 5 of the 2012 Neighbourhood Planning Regulations.

35

Appendix 2.a. Statutory and Strategic Consultee List 2018 (Regulation 14)

Local Authorities West Devon Borough Council

Devon County Council

Adjacent Parish Councils Gulworthy Parish Council

Sydenham Damarel Parish Council

Lifton Parish Council

Lewdown Parish Council

Brentor Parish Council

Tavistock Town Council

Mary Tavy Parish Council

Milton Abbott Parish Council

Transport and Access Network Rail

TASS

Sustrans Ltd

Stagecoach

Utility and Energy South West Water

BT (Openreach)

EE

Mono Consultants

Vodafone / O2

Western Power

Wales and West Gas

Government Agencies Homes and Communities Agency

Dartmoor National Park Authority

English Heritage

Natural England

Marine management

Coal Authority

Environment Agency

Historic England

Highways Agency

Environment Devon Local Nature Partnership

AONB

NFU

Forestry Commission

Small Farms Association

Woodland Trust

Devon Wildlife Trust

36

Health and Emergency Services NHS East Devon Clinical Commissioning Group

Devon Health and Wellbeing Board

Devon and Cornwall Constabulary

Devon and Somerset Fire and Rescue Service

South Western Ambulance Service NHS Foundation Trust

Lamerton (General) Reverend Andy Atkins

Lamerton C of E Primary School

Lamerton Businesses Camplehaye Residential Home

Venn House

Ottery Press

A and M Pallets

Roger Sparling Skip Hire

Northover Fuels

Biffa Waste Services

D & D House Clearance

Blacksmiths Arms

Carrs Garage

Tavistock Physiotherapy Clinic

Penbode Equine Vets

Mill Hill Quarries

Mile Mead Fisheries

Living options, Devon

Farming W.P Dawe

J.G.Geake

S.C.Horn & Partners

C.E & F.R.Squire

W. Eggins

Beeches Farm

Collacombe Farm

H.Terry Badge

37

Appendix 2.b. – Residents / Consultees Pre-submission Responses 2019 / 2020

Item Source Respondent representations Steering Group / Parish Council responses Changes made to Plan

38

Appendix 2.f. – Regulation 14 consultation response on behalf of Dartmoor National Park Authority

By email:

Mr J Edgar Chair, Neighbourhood Plan Steering Group Lamerton Parish Council

Your ref: Please Quote: JR/25/10 Direct Line:01626 831024

6 February 2019

Dear John

Lamerton Neighbourhood Plan – Regulation 14 Draft

Thank you for your email of the 8 January 2019 and providing the opportunity for the Authority to comment on the draft of the Lamerton Neighbourhood Plan as a neighbouring planning authority.

I have reviewed the draft plan and associated documents and consider that the policies contained within would have no undue detrimental impact on Dartmoor National Park. However, I would make the following suggestions to add clarity to the area designation and to show recognition of the special qualities of the National Park explicitly within the landscape policy.

Please see below - suggested additions in blue and deletions in red.

Para 1.3 Neighbourhood Plan Area The Plan applies to the Parish of Lamerton in the West Devon Borough, excluding the small part of the parish located within the Dartmoor National Park.

Lamerton Parish Council confirms that this: - 1.3.1 Neighbourhood Plan relates only to the Parish of Lamerton as the Qualifying Body and to no other Neighbourhood Areas. A small area within Lamerton Parish at the top of this designated area map area overlaps and rests within the boundary of the Dartmoor National Park and is excluded from the designated plan area. By agreement with DNPA, this area will be governed by their Planning Authority (see Consultation Document Part 1 Appendices 1.c.i and 1.c.ii).

39

Policy E1 – Retaining, Conserving and Enhancing the Natural Beauty of our Parish Proposals for development will only be supported where they demonstrate that there are no adverse impacts on nationally designated landscapes, the natural environment (landscape and biodiversity) and its tranquillity, or any adverse impacts are satisfactorily mitigated. Applicants are encouraged to enhance the natural environment where there is the opportunity to do so.

If you would like to discuss our comments or have any queries then please do contact me by phone or email.

Yours sincerely

Jo Rumble Miss Joanna Rumble

Communities Officer Dartmoor National Park Authority

01626 831024 07541 588051

@dartmoornpa

www.dartmoor.gov.uk

40

Item 2.g. Regulation 14 consultation response on behalf of Devon & Cornwall Police

lamerton parish council january 2019€¦ · lamerton parish neighbourhood plan consultation...

Documents