large scale intranet redesign
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Large Scale Intranet Redesign. Colleen Swanger, Director: Design | Digital. NCR Corporation Fortune 500: 20,000+ employees Global: 100+ countries 110 billion transactions per year. - PowerPoint PPT PresentationTRANSCRIPT
Large Scale Intranet RedesignColleen Swanger, Director: Design | Digital
NCR CorporationFortune 500: 20,000+ employeesGlobal: 100+ countries110 billion transactions per year
NCR underwent a significant organizational restructure, moving away from a business-unit model to a line-of- business with shared services model.
This “one-company” approach needed to be reflected in the company’s intranet. It needed to become a “one stop shop” for information for all employees.NCR Corporation Intranet RedesignCreated in-house by a core development team comprised of representatives from Marketing Services, HR, and IT Services located in India, US, and UK.
Help people find content/applications that are most meaningful to them for their functional responsibilities and supports them as an employeeEliminate redundant contentRely on an IA that is inherently scalable, to simplify growthAccommodate for an IA that can be applied globallyServe as the gateway to functional areas and applications; consolidateEstablish a well-defined process to enable centralized publishing and oversightImprove perception – a reliable source for news and informationEliminate independent sites by creating a virtual space for hosting content and tools
Intranet Goalsand Priorities
Out with the old…
The Homepage: What is worthy?
Corporate NewsUser-defined links and toolsSearch (people and content)
The Homepage: FeaturesCarouselTop newsUser Favorites and ToolsOrg ChartsFinancial ReportsAcronym Search
Navigation
Navigation
If the promotion feature is turned off, or if a user clicks a second-level link in the mega menu, a list of corresponding links appears on the right. NCR’s content lends itself to a mega menu, as there are many links and subcategories.
Content Management System
Content Management System
Content Management System
Governance
Intranet Team ResponsibilitiesRole Responsibilities
Corporate Core Team Provide governance and program management
Online Content Managers Oversee the daily running of the intranet and activities such as: • Publish approvals (where required)• Upload corporate collateral• Train and support content owners
Content Owners • Update content and ensure consistency • Can delegate some part of the updates or
changes to other members of the team/department by making them editors
Design Process and Usability
Card SortingWireframingVisiting with and watching people in their workspaceConducting user surveysUsability testing of design prototypes
Design Approach:Designing for the weakest link
Open the new intranet up to early adopters via a lengthy pilot period.Blog regularly about new features prior to release and provide screen designs to collect comments.Carry out simple paper prototyping with key user groups to sanity check design direction.Encourage feedback, and then implement changes and test them again with users to refine as much as possible before launch.Talk with end users and, wherever possible, watch them use the intranet.Survey and gather detailed information before even starting planning and design.
Take from past lessons learned on the old intranet sites.Utilize the experience of site administrators familiar with the demands of users.
Encourage open communication by providing feedback links on all pages.
Content and Content ContributorsAn “all hands” approach
Welcoming all contributionsSupporting ContributorsSupport for all languagesStyle and Publishing GuidesGroup and 1:1 Training
Partnering with agenciesOutside help provides perspective
1996 2008 2009 2010 2011
First intranet at NCR
• Taxonomy• Content audit• Research• Visual design• Wireframing
• Wireframes complete
• Functional specs complete
• Development begins
• Migration of content
• Phasing• Pilot begins• User surveys• Launch
• Bug fixes applied
• Homepage reworked
• Main navigation reworked
Intranet Milestones
SearchGap analysis – new toolRefining search is critical to a site with a large amount of content that is constantly increasingTraining content contributors
An example of the main search results screen. As the screen shows, asset type and language tagging can be used for dynamic filtering.
The Advanced Search fields, which appear when users select this option after running an initial search. The system maintains the results below so users can refer to them while refining the new search terms.
Results from an image search
Technology as a ConstraintChoose at the right timeCast a wide netDon’t let code dictate design
Results and ROI
Tracking User VisitsNCRNet Average Monthly Visits
(prior to redesign)New Average Monthly Visits
NCRNet 422,097 (news and applications)
144,966 (only applications)
Financial Sales 28, 123 ---
Retail Sales 20,467 ---
Services 11,675 ---
NCR Intranet (not yet created) 175,654
Total 482,362 320,620
Measuring success is personal, each company placing value on a different set of experiences.New channels for feedback.Users spending less time finding what they need.
Development resources!
Lessons Learned
Choose technology wisely – and at the right time.
Research, research, test