LAYOUT OF BUSINESS LETTER

• Style 1: FULL BLOCK FORM• Style-2 : SEMI-BLOCK FORM• Style-3 : MODIFIED BLOCK FORM• Style-4 : THE HANGING INDENTION FORM

Style 1: FULL BLOCK FORMLETTERHEAD 

22nd May 2014 

Mr. Kishore Ganguly A-4 Rabindra Cottage Netaji Subhash Road Catcutta-1.

 Dear Sir

It is called "full block form" because the inside address, the salutations and the paragraphs of the letter are arranged in blocks without indention. Every part of the letter begins from the left hand margin. They are separated from each other by double spacing.

Plus point: saves typing time as no indentions and because of the alignment of most parts with the left margin. Minus point: "side heavy and unbalanced“ and follows the ”open punctuation" system.

 Yours faithfully, 

sd/- 

Manager

Style-2 : SEMI-BLOCK FORM LETTERHEAD 

22nd May, 2014 Mr. Kishore Ganguly A-4 Rabindra Cottage, Netaji Subhash Road, Catcutta-1.

Dear Sir, 

This form tries to combine the good features of the fully indented from and the full block form. The inside address is in block form (with or without open punctuation) while the body of the letter is in the indented form, with the paragraphs properly indented five spaces away from the margin. The complimentary close and the signature come at the right hand corner below the body of the letter.

 Plus point: good appearance. The blocked inside address gives

compactness to the letter. This form is liked by those who, though somewhat conservative, do not have the heart to dispense with the attractive and time-saving block form. 

yours faithfully,  sd/ 

Sr. Administrative Manager

Style-3 : MODIFIED BLOCK FORMLETTERHEAD

 May 22, 2014 

Mr. Kishore Ganguly A-4 Rabindra Cottage, Netaji Subhash Road, Catcutta-1.

Dear Sir, 

From its very name it is clear that it is a "modified" version of the full block form. The main difference between this form and the full block form is the placement of the date, complimentary close and the signature block which are aligned with the right hand margin. The inside address is in block form, with open or closed punctuation. 

This form has the same advantage as the block form - that of saving the typist’s time, as it does not contain a single indention. It gains compactness from the unbroken left-hand margin. At the same time it looks balanced because of the alignment of the dateline etc. with the right-hand margin.

 Plus point- attractive appearance. Minus point- absence of indentions. 

Your faithfully,  sd/ 

Sales Manager

Style-4 : THE HANGING INDENTION FORM LETTER HEAD

22nd May, 2014 Mr. Kishore Ganguly A-4 Rabindra Cottage, Netaji Subhash Road, Catcutta-1.

Sir,

This is the Hanging Indention form (hanging Paragraph style). It has the address in block form. The first line of each paragraph is typed directly from the left margin, the second line being indented about five spaces away from the margin. All the subsequent lines of the paragraph are typed in block style below the second line.

 This style is commonly used in sales and advertising letters by headlining the

salient facts about the product to be sold.

Plus point: It is a very unusual and eye-catching style. Minus point: Inconvenient for daily correspondence, Inconvenient to the typist, wastes time in typing, distracting effect because it focuses the reader’s attention on style rather than on the substance of the letter.

Yours faithfully, sd/- 

Manager

Thanks