Presents

Sponsoring

Event purpose- Seafood Festival

.

Supporting the Habitat for Humanity cause…

”To eliminate poverty housing in the New Orleans area while serving as a catalyst to make decent shelter a matter

of conscience and action.”

http://www.youtube.com/watch?v=H_VB7f2oXiI

Description: Community Celebration and Seafood Festival benefiting Habitat for Humanity

Location: Lafayette Square, 601 South Maestri Place New Orleans

Date: Saturday October 3, 2009

Time: 11:00 AM – 8:00 PM Expected Crowd: 1,200

guests Existing Balance:

10,000

Parking: Parking will be provided by a private parking garage – 750 spaces available

650 Poydras Street New Orleans, LA

70130*may charge $3-$5 for parking

Platinum – delegate package, 2 booths, full page ad in program,

logo, Opportunity to speak, signage Gold – 1 booth, ½ page ad, logo on all conference

signage Silver – 75% discount on a booth, ¼ page ad, logo

on signage Bronze – 50% discount on a booth, name on all

materials

Title Sponsor - Food Network -$5,000 Platinum Bank of America - $5,000, donation/promotional box onsite Sam’s Club - $5,000, donation/promotional box onsite, (2

generators) Gold Abc 26 WGNO -$3,500, Extreme Makeover Drawing ABITA Beer -$3,500   Silver Crystal Hot Sauce -$2,500 Miller Lite -$2,500 Bronze Acadian Ambulance Service -$1,000 , Services ELCO Chevrolet Cadillac -$1,000 Downtown development district -$1,000  SDT WAST AND DEBRIS - all waste

Total Sponsor Income=

$30,000

Promotional Items:Banners: Four 30 x 96 in. banners, total cost: $692, provided by TCT&A industries

Radio ad: WWOZ 90.7 FM In New Orleans, cost is $1,000 for 60 sec. of

Weather- This event will take place rain or shine because all food vendors, entertainment stages, and

electrical equipment will be covered by large tents. Possible Implications: Severe weather Communicaton /Safety All staff will have two-way radios throughout the day. The participating fire department, EMS, and several police officers will also be provided with radios. The volunteers will be trained to locate a staff member or other personnel in the event of an injury,

fire, lost child, or any other urgent situation. Emergency The staff will also carry around a list of emergency numbers, including rental contacts, equipment contacts,and poison control. In case of mechanical or equipment failure, the staff will reference

the emergency numbers to locate backup equipment. These companies will be prepared for any emergency electrical issues. Since the festival is outside, there are many exits available for evacuation if necessary. No fence

will be in place allowing easy access and egress. All staff members will be equipped with a complete evacuation plan that the volunteers will also be familiar with from previous training. At all exits, there will be security guards, volunteers, and emergency services on hand.

SignageTo ensure proper signage, all problems or incidents will be documented by two staff individuals. (all documentation is necessary to minimize liability and ensure proper responsibility.

This event will require us to obtain a variety of permits including: alcohol permit, digging permit, a permit for port o potties, concession permit, a banner permit and a standard special event fee.•Alcohol permit: $89.97•Digging permit: $100.00•Port o potty permit: $125.00•Concession permit: $150.00•Banner permit: $25.00•Special event fee: $100.00•Total permit cost: $589.97•Insurance: $1,250 for one week of coverage (standard liability coverage)

•1,000 for unforeseen costs

Rentals: •Tent rental: 1 Large stage tent: 60 x 200, cost is $5400.00 19 small tents: 10 x 10, cost is $120.00 per tent 1 medium tent: 20 x 20, cost is $265.00 Total cost of tent rental: $7,945.00•Port o Potty rental: rental from SDT Waste and Debris, cost is $9,500 for 100 toilets at $95 per unit (maximum of 200 uses per unit)•Stage Rental: $2,000•Sound equipment: $1,000•Lighting equipment: $1,500

•Location Reservation: $500 to rent Lafayette Square

•Volunteer shirts: 54 shirts: -Total cost for shirts: $594.54

•Volunteer meals: $10 limit per person (50 volunteers)

•Volunteer appreciation: $10 per person (50 volunteers)

Volunteer InformationThere will be 50 volunteers recruited from nearby colleges. These include LSU and the University of Lafayette Monroe. We will recruit them through Habitat for Humanity programs and organizations. They will be trained for 4 hours a week in advance at an available location. During training, emergency procedures, instructions for answering questions, and general event safety will be covered. They will receive volunteer staff shirts to wear during the event provided by us. As far as evaluation, a general evaluation will be provided to the university organizations unless negative behaviors occur. *Volunteers must be 18 and over*

Vendor Charges We will charge each vendor a flat rate of

$500 per booth

Revenue from tickets 3 and under FREE (50 guests) 3-12 $3 (100-200 guests) 12+ $5 (700-800 guests) 65+ $4 (100-150 guests)Total revenue from tickets ~$4,800-$5,200

Vendor Information *Vendors must provide their own food and drink*

*We provide vendors with tents and utilities* Food Vendors:

Bon Creole SeafoodRoy’s Funnel Cakes

Screamers Ice CreamRalph and Kacoo’s Seafood Restaurant

Drago’s Seafood RestaurantArnaud’s ResataurantGalatoire’s Resaurant

Ernst CaféAcme Oyster House

Mr. MudbugArts/Crafts Vendors:

Talk-N-Tshirts - Official Festival Tshirts, Aprons, Caps, etc. Southern Bar B Que Sauce - Barbeque Sauce, Seafood Boil, Seasoning

Angel Eyes III - Designer Style Sunglasses Holly Hinkley - BICO Jewelry, Necklaces, Pendants, Chains, Bracelets &

Airbrush Tattoo Artist Nahziryah Monastic Community - Nazir jewelry, oils, seasonings, incense,

clothing, paintings

Entertainment will include: 5 arts/crafts tents (jewelry, paintings) Live music will be provided throughout the

day. Local musicians are donating their time for Habitat for Humanity.

- Performers include: Cypress Bottom Boys, Steve Riley & The Mamou Playboys, and Chris Ardoin & NuStep

Food Network will host a crawfish eating contest and a seafood cook-off competition

9:00am Vendors, volunteers, and staff (us) arrive

9:00-11:00am Set up tents, stage equipment, organize vendor locations, food preparations

11:00am Open for business

12:00-1:00pm Cypress Bottom Boys

1:00-1:30pm Set up stage for The Food Network Cookoff

1:30-2:30pmThe Food Network Cookoff with judging

2:30-3:00pmPrepare stage for next performance

3:00-4:00pmChris Ardoin & NuStep

Crawfish eating competition6:30-7:30pm

Steve Riley & The Mamou Playboys8:00-10:00pm

Trash pickup, tent tear down, vendor clean-up

Existing Balance: $10,000 Sponsorship Donations: $30,000 Vendor Fees: $10,000 Entrance Fees: ~$4,800-$5,200 Total: $50,000- $55,000

BENEFITING NEW ORLEANS HABITAT FOR HUMANITY, ON BEHALF OF LE BON CAJUN, WE

WILL PROJECT A PROFIT/DONATION OF….

Profit:

We will earn a profit of

$19,165.13+ donations

from the onsite

promotional donation boxes!!!!