Increasing Effectiveness through Understanding

Project Management

What kind of Projects do we handle in AIESEC?

University Relations

iGCDP Projects

Implementing GIP LNs and

Sub-Products

YE to drive oGCDP and TMP

TLP

Delivering events that

contribute to ELD growth and

branding

Sales for BD and iGIP

IR via IM to boost delivery

rate

WHY?

It’s simple – Managing your project in a given time duration makes you EFFECTIVE.

Effectiveness IS DOING the things that get you

CLOSER to your GOAL in a given time duration.

Let’s get started – STEP 1

Belief – WHY are we doing this project?

- Why are we doing this?- Vision and defining team Purpose- What is the end goal?- Top 3 priorities

How to define a team purpose?

Questions you can ask yourself and the team:

- How is our project contributing to our overall LC vision?

- What would be missing without this project?- What is the impact “we as a team together”

want to achieve?

Your Team Purpose needs to guide the team and you

throughout the term. The importance of a task is

determined by whether it brings you closer to your purpose or

not.

END goals lead you to MEAN goals and not the other way around.

End Goal is what you need to achieve. Example:20 oGCDP realizations from across 2 universities

Means Goals (Top 3 priorities)- Marketing and effective promotion – with tangible goals to

measure effectiveness- EP Preparation – Through Expectation setting and EPIC

Delivery- IR and 80 percent delivery rate.

STEP 2

Project Management Step 2

Timeline creation and

Project tracking

HR Management

Synergy Management

Crisis Management

Timeline creation and Project Tracking

Timeline CreationExample – 50 oGCDP Eps realized by May

30th – Term starts 1st Feb

• By when do these forms need to be matched? How many forms need to be matched?

• For these forms to be matched by this date, how many raises do I need on the system and by when?

• What are the key activities the team needs to do in order to get the raises up by this date? And timelines for the same.

Now create week wise timelines.

• What do your timelines need to include?- Week wise – Number of team meetings, appointments, goal that needs to be achieved at the end of every single week. Along with a performance tracker for the team.

Synergy Management

Example: oGCDP team - Raising

Raising oGCDP team

Marketing team – UR

TM – EP recruitment

1. Define your synergy points clearly2. Include synergy timelines within your project plan3. Ensure you do a quick meeting at the beginning of the project so the synergy

responsibles are on board and have the same plan and bottom line4. Define very clearly WHO is doing what. Eg: Promotion material and design – marketing,

Selling and appointments – oGCDP raising team.

Crisis Management

Crisis Management

With better planning, improved efficiency, and increased productivity, the number of crises you encounter should decline. However, you can’t plan for everything, so in this module we’ll look at what to do when a crisis does occur.

In a crisis, be aware of the danger, but recognize the opportunity.

John F. Kennedy

When the Storm Hits

Who else needs to know about this?

What events will this impact?

What will happen next?

What were the causes?

What happened?

Creating a Plan

Identify the problem

Decide on a solution

Break it down into parts

Create a timeline

Executing the Plan

Continue evaluating the plan working

Stay organized and on top of events

Deliver communication to others

Lessons Learned

Why it happened

Learn from the event Prepare