lean software solutions...lean soft eresource optimizes the resource management process related to...

Lean Software Solutions

Mar 2019

Lean Soft is the best partner for your Software Solution

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ABOUT COMPANYAt Lean Software Solutions we deliver a broad range of IT services:software products from our own portfolio, developments upon ourclients' request using various technologies and also IT consulting,contributing to the strengthening of the relationships between ourclients and their customers, suppliers and employees.We offer to our clients a reliable expertise in building custom-madeIT solutions, as well in providing IT services, helping them tobecome more competitive in their field and to grow their businessfaster.We are committed in assisting you to be more competitive andlook forward to hearing from you what you think about ourproducts and services. Our team is constantly enlarging itscapabilities so that our expertise relies on experience, knowledgeand innovation.

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PROJECT TEAM

KNOWLEDGESolid knowledge of IT industry

Adaptability for changes1

DEDICATIONCustomer oriented

Commitment to Deadline 2

QUALITYContinuous improvement

Quality assurance3

SAVINGSFair prices

Passionate for IT4

Lean Soft works together with you to increase your business efficiency. All of our solutions aredesigned to fit your business objectives, while driving efficiency, increasing revenue orreducing overhead costs.

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TEAM COMPETENCIES

Technologies

Programming languages

Tools

XML, Json

PHP, .NET, C#, Objective C, GNU C/C++, Java, HTML5, CSS3, JavaScript,

Action Script, Perl, Python, Bash, AutoIt, Lua

Microsoft Office, MS Visual Studio, Eclipse, PhpED, PhpStorm, NetBeans,

Xcode, Wireshark, Git, Maven, Gradle

Databases

Operating Systems

MySQL, Microsoft SQL, SQLite, Oracle, PostgreSQL

IOS, Android, DOS, Windows, Unix (RedHat/CentOS/Fedora, Ubuntu, OS X)

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LEAN SOFT SERVICES

SERVICES

APIWEB

SWMobile Application Development

Web Applications

System integration

Software Development

Maintenance

Support

Training

Consulting

Software Testing

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LEAN SOFT PRODUCTSUser friendly design and functionalities;Fast implementation for the already developed modules;Allows integration with other ERP systems (from Oracle to SAP, Microsoft orother customized systems) via API, Web-Services;Web-based software which can be delivered SaaS or as a License Software;Access to platform using internet connection;Very secure login via 2FA, SMS (if needed);It is designed to support implementation of future requirements and extensions;Modules can be easily populated with data and maintained using excel files;Commitment for the fixed time frames established for Support andMaintenance;Continuous development is done by the project team members.

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LEAN SOFT AREAS

ERP CRM

SYNC BI

FINANCEPURCASEINVENTORYPRODUCTION

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SALESMARKETING

SUPPORT

FORECASTDATA ANALISYS

APIWEB SERVICES

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LEAN SOFT MODULESERP BI

CRM

INTEGRATION DATA WAREHOUSE

eContract

Forecast

eProcurement eOrder eInvoice

eSupport

eReport

AnalysiseSaleeScore eOffer

eQuizeResource eService

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LEAN SOFT eProcurement Fully customizable software to support customer specific procurement process.

Helps you to get your spend under control: decreases costs with products and services purchased from your suppliers,increases the employee’s productivity, ensures 100% transparency for the procurement process, reduces negotiation time forprocurement process, simplifies purchase requisition, eliminates paper work.

This module allows creation of electronic RFX (RFIs, RFPs, RFQs) and eAuctions. We guarantee traceability of actions,documents and optimization of purchasing process. This module is dedicated for Procurement department.

The major functionalities and advantages of this module are:

• Multi company architecture;• Create electronic RFIs, RFPs, RFQs, using predefined or

customized templates;• Create eAuctions (electronic negotiation process);• Perform Question & Answer sessions with bidders;• Receive offers direct in tool and generate the comparison of

commercial offers;• Approval flows (for the purchasing process, the result of the

final negotiation etc.);• Quick and auditable access to purchasing history;

• Possibility to define the lead-time for each step of the RFX;• Real time notifications and reminders via email for all

important actions;• Accessibility using mobile or tablet devices;• Graphic, excel and pdf reports;• Secure login via token or SMS also for solutions hosted by

clients LDAP technology;• Supplier portal.

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LEAN SOFT eContract Increases the employee’s productivity, increases visibility to 100% for all company contracts, improves the accuracy of information,

improves document accessing time, improves contract renegotiation / termination process, ensures transparence and fairness ofthe approval process.

This module allows to manage all the company contracts. We guarantee traceability of actions, documents and optimizing of thecontract management process.

This module is dedicated for Procurement, Sales and Legal Department.


• Multi company architecture;• Contract Approval flows;• Monitor contract ordered value;• Monitor contract expiration date;• Easy access to contracts electronic archive;• Accessibility using mobile or tablet devices;• Secure login via token or SMS; for solutions hosted by clients

is used also LDAP login;• Reports;

• Possibility to generate de contracts (word and pdf) usingpredefined terms and conditions;

• Version control management;• Businesses executive dashboards and alerts;• Purchased amounts and savings are tracked throughout the

duration of each contract;• Possibility to give access to contracts from external source if

needed;

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LEAN SOFT eOrder Increases employees productivity, decreases the time for issuing orders to suppliers, increases control for issued orders, increases

cost control process, decreases maverick spend, eliminates paper work, ensures transparency and fairness of the approval process,improves the accuracy of information, improves payment process, avoids multiple payment of the same services / products.

This module allows defining products and services in electronic catalogs visible to internal predefined requesters who can raiseshopping carts that will follow a predefined approval workflow. After all approvals are collected, the shopping cart is transformedinto a purchase order and sent via email to the supplier. This module is dedicated for Procurement department.


• Multi company architecture;• Real time information via email notification, approvals of

request direct from email;• Catalog with predefined products and services with restriction

for user and category level;• Free text request for products and services not defined within

catalog;• Manage budget and spending;• Approval flows for budget and for shopping carts depending

on client needs;• Create shopping carts using Excel file imports;

• Access to shopping carts and purchase orders history;• Possibility to predefine templates for frequent needed

products;• Vendor / Supplier management master data;• Expenses allocation for each Cost Center and GL account;• Order Management functionality, buyer interface• Comprehensive reports;• Goods and service receipt; warehouse receipt notes (NIR);• Accessible using mobile or tablet devices;• LDAP login;• Purchase Orders management;

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LEAN SOFT eInvoice Eliminates classic invoice approval flow (e.g.: email, phone, paper), increases transparency and fairness of the approval process,

improves the accuracy of information, cost center allocation for each invoice line.

This module allows definition of electronic approval process for the invoices received from suppliers. After all approvals arecollected, the invoice can be paid by accounting department.

This module is dedicated for Accounting, Controlling and Procurement departments.


• Multi company architecture;• Approval flows for invoices issued based on purchase orders

from eOrder module depending on budgets, values andcategories;

• Approval flow for invoices issued not based on purchaseorders from eOrder;

• Access to received invoice history;• Possibility to predefine templates for frequent invoices;

• Expenses allocation on cost centers of each invoice line;• Notifications and reminders via email (to perform the good

receipt, to approve the invoice);• Accessible using mobile or tablet devices;• Multiple invoice upload using import from excel files;• Link the Invoices with Purchase Orders and also with the

Contracts module;• Customised Reports;

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LEAN SOFT eSupport Increases employee’s productivity, improves the accuracy of information and fast access to historical data, ensures traceability of

the issues received from your clients or within your organization.

This module allows users to raise incidents on different areas and are transferred automatically by system to the definedresponsible. The initiator of incident can see the incident cycle from start to end.

This module is dedicated for all support departments.


• Multi company architecture;• Allows Data Management using Excel imports;• Allows incidents management for all business areas;• Quick access to incidents history;• Notifications and reminders via email for all important

actions;• Allows choosing to receive the notification via email, in

notification section from eSupport and also via SMS;• Q&A section easy to be maintained by users;• Allows excel report exports and create KPI reports;

• Allows transfer incidents within organization or to anexternal party;

• Audit section to trace the issue progress and status;• Accessibility using mobile or tables devices;• Manage access for external parties;• Customised Reports

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LEAN SOFT eResource Optimizes the resource management process related to holidays, increases visibility for planned and remaining holidays, improves

the accuracy of information, ensures access to historically data and reports, automatizes the requests for holiday and approvalprocess.

This module allows users to create holiday requests; Consequently, an electronic approval process will be generated and therequest gets to a superiors in order to be approved/rejected. Once the request is approved, the system will generate the internaldocumentation required by your organization.

This module is dedicated for Human Resource department in order to manage de internal resources.


• Multi company architecture;• Allows Data Management using excel imports;• Allows adding holiday request via web;• Approve the holiday request via web or email;• Monitor planned holidays;• Monitor historical holidays;• Reminders via e-mail for CI, driver licenses or employment

contracts expiration for all employees.

• Access reports in real time;• Secure login via token or SMS also for solutions hosted by

clients LDAP login is used.• Generate electronic documents online (holiday request and

advance request);

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LEAN SOFT eService Increases the service management process productivity, increases visibility to 100% for all your clients or internal service incidents

and shows the responsible party, improves the accuracy of information, ensures traceability of actions: when it was started, when itwas finalized, where a product is installed, what sort of services were ever performed on that product (including spare partsreplacement), increases the quality of the service, automatizes the issues allocation to the service operators;

This module allows sending a service incident to specific service operator for a specific asset or a general location. The operatorsreceives the service incidents in a mobile terminal (Android OS). After onsite intervention the system automatically generates theservice file including all relevant data (start date, end date, operations, parts, defects, pictures, signatures from client representative;

This module is dedicated for Service Management Process and Inventory Management process;


• Multi company architecture;• Allows Data Management using Excel imports;• Traceability module in order to see all interventions for a

specific asset (from installation until disposal);• Allows adding incidents via web;• Service operators use mobile terminals from start to closure

of the incident;• The mobile terminal is working without permanent internet

connectivity (using SQLite local database);

• Monitor assets using unique bare codes;• Generate automatically the requisite list after intervention;• Access in real time to reports;• Manage planned and on-request maintenance;• Secure login via token or SMS. Also for solutions hosted by

clients LDAP login can be implemented• Asset management features;• Generate the bonus calculation for service operators;• Monitor SLA from Service Contracts;

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LEAN SOFT eScore Decreases the risk with the customers, increases visibility to 100% for all your credits, shows the responsible for each client,

improves the accuracy of information, ensures traceability of actions (when the request was received, when it was completed, whatdata were completed on each scoring request, etc.), increases the quality of the service, automatizes the calculation of scoringprocess and improves the reporting process;

This module allows to evaluate the potential risk posed by lending money to consumers (to individuals or companies) and todeterminate based on some internal rules (scoring matrix) the maximum value of the credit;

This scoring module is dedicated for Risk Department, Credit Control Department;


• Multi company architecture;• Allows Data Management using excel imports;• Clients Management;• Request for scoring is entered via web by sell managers;• Restricted access to the history of scorings;• Approval flows depending on internal risk policy;• Optimized process: the requests are assigned to a specific

risk representative;

• Possibility to copy the old scorings in order to optimize thenew entry adding process

• Allows adding attachments to a specific request;• Allows excel report exports;

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LEAN SOFT eSale Increases the sales process productivity, increases visibility to 100% for all your clients orders, debts, showing who is responsible

for each client, improves the accuracy of information, ensures actions traceability (when the order was received, when it wasdispatched and delivered, where was delivered, orders history per each client, etc.), increases the quality of the service, automatizes:delivery process, allocation of stocks, transport management, notice issues management;

This module allows receiving orders from your sales accounts (from clients) via web platform;

This SFA module is dedicated for Sales, Warehouse, Operational and Accounting Department;


• Multi company architecture;• Allows Data Management using excel imports;• Predefined price lists for products and services;• Sales Contract Management;• Clients Management;• Request from Clients placed via web portal as shopping carts;• Restricted access to Orders history (depending on access

level granted);• Approval flows depending on your sales policy;• Transport Management;

• Stock Management;• Optimized process (possibility to assign the delivery

warehouse);• Notifications and reminders via email;• Combine orders in order to reduce transport fees;• Select best price for transport depending on budget;• Issue multiple notices for multiple orders to deliver the

products from warehouse in the same tine;• Issue multiple Invoices for multiple Notices in the same time;• Allows Excel reports and create KPI indicators;

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LEAN SOFT eOffer Increases employees productivity, decreases the time for issuing offers, increases control for issued offers, increases cost control

and customers satisfaction, eliminates paper work, increases transparence of requests from clients, improves the accuracy ofinformation;

This module is used to prepare the offers, based on clients needs and using a standardized template of offers. All the documentsare generated electronically;

This module is dedicated for Sales Department;


• Multi company architecture;• Predefined products and services with prices and terms;• Creation of offers based on clients needs and internal

available resources;• Transform the offers into firm orders (if clients accept them);• Possibility to predefine templates for frequent needed

products;• Client management master data;• Access to reports on real time;• Accessible using mobile or tablet devices; SMS also for

solutions hosted by clients LDAP login is used.

• Proforma issuing and incoming management;• Delivery orders reports;• Generate the Production Files;• Issue Warranty and Conformity certificates;

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LEAN SOFT eQuiz Performs all internal quizzes for employees or customer satisfaction surveys, improves the response rate and eliminates the costs

with resources like: printed questionnaire materials, manual processing of data, etc.

This module allows to define questions and predefined answers. The electronic quizzes are provided online to clients or employeesin order to perform the quiz according to the predefined rules (time, number of questions, etc.)

This module is dedicated for all support departments, training department, procurement department, human resource department,marketing department.


• Multi company architecture;• Perform online questionnaire;• Allows multiple and parallel questionnaires with the same

pool of users;• Testing and Evaluation of users for different applications;• Possibility to provide remainders to users with predefined

information;• Question & Answers session between company and

employees or clients;• Access to reports on real time;• Access to historical data;

• Anonymous Reponses if needed;• Graphic representation of feedback responses;• Real time information related to response rate;• Real time information related to participation rate to the

questionnaire;• Resending the questionnaire to a specific type of respondents

(the ones didn’t viewed them or didn’t confirm participation,etc.);

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LEAN SOFT eReport Reduces the time to build comprehensive reports from different modules, increases employees productivity, eliminates

human error from reports processing, improves the accuracy of information;

This module allows Excel, Word and Pdf exports according to your needs;

This module is dedicated for all departments;


• This module helps to aggregate data from different modulesin order to built an central repositories;

• Data can be exported using selection criteria in differentformats: excel, word, pdf;

• Data can be shown in graphical form;• Allows exporting of standard reports according to user needs;• Data structure is clear and intuitive so users don’t need to

waste time with preparing or formatting;

• This module can be integrated with business intelligence toolsfrom third party Producers like (Cognos, QlickView,MicroStrategy, etc.);

• This module will reduce the time to create a report with morethan 90% and increase the visibility to 100% for all companydata. It’s a good tool to support management decision.

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CLIENTS REFFERENCES

PRODUCTION ITBANKINGSERVICES

Our experience comes from working with various industries:

Covering next departments:

PROCUREMENT ACCOUNTING PRODUCTION SALES MARKETING LOGISTIC HRCUSTOMER

SERVICELEGAL SERVICE

AGRI

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LEAN SOFT CONTACT

DEVELOP

TESTANALYSE

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lean software solutions...lean soft eresource optimizes the resource management process related to...

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