LEAVE POLICY

- Ramya Devarakonda

CONTENTS Purpose of Leave policy Types of Leaves Leaves-In Detail Encashment of Leave Procedure of Applying Leave Leave Policy Examples of 3 Companies

PURPOSE OF LEAVE POLICY

The leave rules have been formulated to enable employees to maintain a healthy work life balance. Leave is given to the associates to provide for sickness , emergency , personal work , rest and recreation.

TYPES OF LEAVES Sick Leave Casual Leave Earned/ Privilege Leave Public Leave/National Leave Maternity Leave Paternity Leave Transfer Leave Study/Sabbatical Leave Optional Leave Exigency Leave Compassionate Leave Compensatory Leave

Sick Leave

Max 6-12 days If SL extends beyond 3 days, it has to be accompanied with a Doctor’s

certificate Un availed SL, carry forward to next year. Max. accumulation of SL is 30days Inability to attend office because of any sickness should be notified to

the respective HODs on the same day through phone. Approved leave application should reach the HR department within 3

working days of rejoining.

Casual Leave

Maximum 6-12 days A minimum of half CL can be availed & a maximum of 3 days

in a row can be taken. If CL extends beyond 3 days, then the excess days taken will

be treated under LOP. Balanced CL remaining unutilized as on 31st December will

lapse. When leave is taken without prior sanction (under certain

unavoidable circumstances), the absence should be notified to the respective HODs on the same day through phone.

Approved leave application should reach the HR department within 3 working days of rejoining.

Earned Leave

1 EL for every 30 working days[12] EL will be credited to permanent staff only on completion of one year

of service with the company. The days served under probation will be taken into account for EL

eligibility EL can be availed only on prior approval Half day of EL cannot be taken Balanced EL remaining unutilized as on 31st December can be carried

forward. EL can be accumulated for a maximum of 90 days. Accumulated EL over and above 90 days can be encashed at the rate

of last basic pay drawn on the 31st of March or during final settlement in case of resignation / retirement / termination.

Any absence of more than the number of EL sanctioned will be treated as leave without pay, unless given valid reasons to the management.

Public Holidays/Leaves

A public holiday, national holiday or legal holiday is a holiday generally established by law and is usually a non-working day during the year.

2017-INDIAJan 1-NewyearJan 14-PongalJan 26-Republic Day[Ghazetted]Feb 24-Maha ShivratriApril 04-Rama NavamiJune 26-RamzanAugust 15-Independence Day[Ghazetted]August 25-Ganesh ChathurthiSeptember 02-BakridSep 30-DusseraOct 02-Gandhi Jayanthi[Ghazetted]Oct 19-DiwaliDec 25-Christmas

Maternity Leave

A period of approved absence for a female employee granted for the purpose of giving birth and taking care of infant children after being continued with the company for 80 days.

>26 weeks of paid Maternity Leave is allowed to females who have to deliver a child

>A female employee can adjust this leave before and after the delivery of child

>Before availing this leave, a certificate from the gynaecologist has to be submitted mentioning the expected date of delivery

>Intervening National / declared / festival / weekly off days will be counted as part of leave

>If, because of any complication, leave has to be extended, it can be done but will fall under LOP

Paternity Leave A period of absence from work granted to a father after or shortly before the birth of his child. 15 days with full pay Leave has to be taken within one month of the birth of the child.

Transfer LeaveAn employee who transfers to a new duty station from his or her current

residence, and who chooses to change place of residence, is eligible for Transfer Leave.

Availed at one stretch Within three months of transfer It can neither be accumulated nor carried forward

Study/Sabbatical Leave

Study/Sabbatical Leave is granted to an employee,to puruse higher studies,with guarantee to resume them in job on completion of the leave.

The sabbatical leave is exclusively for scientific or academic work,at any relevant Institutuion in India or Abroad.

Sanctioned by the Head of the department Leave without pay A specific period of time as agreed between the HOD and the staff.

Optional Leave

Employees can choose to work or not work,based on their choice,It is restricted leave,other than national holidays like Independence,republic day,other holidays comes under this category.

It is a Paid Leave

Exigency Leave

Exigency leave refers to a Military family Leave provision under FMLA (The Family & Medical Leave Act).

The qualifying exigencies permit eligible employees who are family members of a covered military member to take FMLA leave to address the most common issues that arise when a covered military member is deployed-Movement of troops for Military Action.

Compassionate Leave

Compassionate leave is time away from your work that your employer allows you for personal reasons, especially when a member of your family dies or is seriously ill. 

The compassionate leave can be taken as: a single continuous 2 day period, or 2 separate periods of 1 day each.

Compensatory Leave

>If an employee is required to work on any important assignment on a National / Festival / Declared / weekly off day, he is eligible for Compensatory off on any other working day.

>Official approval is required from the department head / management to work on such National / Festival / Declared / weekly off days.

>The compensatory off has to be availed within a period of three months from the date worked.

>Only two days of compensatory offs can be combined and availed at a stretch.

ENCASHMENT OF LEAVE

>Encashment of leave means that employee will receive the cash for leaves which are not taken by the employees.

>Employee can encash his leaves during the course of employment but this amount will be fully taxable or he can encash at the time of retirement but he will get some exemptions.

leaves eligible for encashment Earned leave Privilege Leave Annual Leave

Encashment is done once a year Superannuation Resignation

PROCEDURE OF APPLYING LEAVE

The available leave balance is to be checked by the employee with the HR department and The leave to be applied by duly filling up the leave application

form or through Net. The application has to be forwarded by the employee to their

department head for approval. The department head is authorized to either grant or

disapprove the leave on valid grounds. The approved leave application has to be submitted to the HR

department for recordings and subsequent processing.

Cancellation of Leave >The department head can also cancel the once sanctioned leave on situational / need basis. >If an employee proceeds to avail the cancelled leave then those

days will be treated as absence from duty and the rules pertaining to absence from duty will be applied.

Extension of Leave>As it is necessary to get prior approval for leave so it is also for extension of leave. >The employee has to apply to his/her department head for

extension of leave well in advance and get it sanctioned to avail them.

>In case an employee overstays, the unsanctioned leave availed will be treated as absence from duty.

ABSENCE FROM DUTY

When an employee takes off from duty without prior leave approval or proper intimation under certain

unavoidable circumstances, then those day/days will be treated as absence from duty.

The days of absence will be treated under Loss of Pay. The employee has to report to his / her department head on rejoining duty

from absence and provide valid reasons for absence in writing before taking up work again.

If an employee is absent from duty continuously for more than 7 days (including any National / Festival / Declared / weekly off days which may fall in-between), an official correspondence from the HR department will be sent to him asking to report to duty and to provide explanation for his absence.

If there is no response from the employee within the stipulated time mentioned in official correspondence, it would be assumed that the employee has withdrawn his service from the company on his own accord and recorded accordingly.

Leave Policy-Reliance Indutries Limited

Paid

leave

Casual

leave

Sick l

eave

Option

al lea

ve

Materni

ty lea

ve

Pater

nity l

eave

0

40

80

120

160

Leaves given in days

Leaves given in days

Leave Policy-Accenture

Paid

leave

Casual

leave

Sick l

eave

Materni

ty lea

ve

Pater

nity l

eave

0

40

80

120

160

Leaves given in days

Leaves given in days

Leave Policy-Bharat Petroleum

Paid

leave

Sick l

eave

Casual

leave

Materni

ty lea

ve0

20406080

Leaves given in days

Leave given in days