lebanon borough school district board of education … · the lbs school had a security drill on...

L e b a n o n B o r o u g h B o a r d o f E d u c a t i o n

5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1607

LEBANON BOROUGH SCHOOL DISTRICT

BOARD OF EDUCATION

Regular Business Meeting MINUTES

May 5, 2016 6:30 pm

Lebanon Borough School Library

CALL TO ORDER: J. Carruthers called the meeting to order at 6:31 pm

PUBLICATION

OF NOTICE: In accordance with the provisions of the New Jersey Open Public Meetings

Act, Chapter 231, Laws of 1975, adequate notice of this meeting was

provided through a public notice on February 8, 2016:

a. Faxing to two newspapers designated by the Board- The Hunterdon

County Democrat and the Express Times.

b. Posting to the District Website, the main bulletin board in the

Administration office of the Lebanon Borough School.

c. Faxing to the Clerk of Lebanon Borough.

ROLL CALL: Board Members:

Jacklyn Carruthers, President

Melissa Toledo, Vice President

Marlene Baldinger

Christine Burton

Thomas McGrew

District Administrators:

Dr. Robert Sutter, Chief School Administrator

Mrs. Patricia Duell, School Business Administrator/Board Secretary

PLEDGE OF

ALLEGIANCE: J. Carruthers led the Board in the Pledge of Allegiance.

PRESIDENT’S COMMENTS:

Public Hearing for 2016/17 Budget

Discussion took place about the goals and needs of the school for the 2016/17 school year.


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1608

REPORT OF THE CHIEF SCHOOL ADMINISTRATOR:

I would like to report no incidents of HIB at this time.

Safety Update-

The LBS school had a security drill on April 5, 2016. The drill was an “Active Shooter Drill”

which took 5 minutes and 2 seconds.

The LBS school had our second security drill on April 6, 2016; the drill was a “fire drill.” The

drill took 1 minute and 1 second to complete.

April was a busy month for LBS with regards to PARCC Testing. Our fifth and sixth grade

students tested during the week of April 11, 2016, our third and fourth grade students tested

during the week of April 18, 2016. Due to the fact that most of the state was unable to test on

Wednesday, April 20, 2016, we finished our statewide PARCC Testing on April 25, 2016.

Fourth grade students will complete the NJASK Science content area test on May 25, 2016.

On behalf of the Lebanon Borough School, I would personally like to thank Mr. Thomas

McGrew and his employer MERCK & Co. for donating $500.00 to LBS. Tom has volunteered

another 41 hours on the LBS BOE and therefore because Tom is enrolled in Merck’s Dollars for

Doers Program, LBS receives $500.00; thanks again Tom.

I would like to thank Ms. Snedeker, Mrs. Ellerbusch, Mrs. Kosciolak, Mrs. Culcasi, and Mrs.

Driscoll for their assistance with our Pre-kindergarten orientation which took place on April 27,

2016; much appreciated.

Mrs. Hammond sent me an email regarding the “6th grade parent transition night” at CTMS on

May 19, 2016. Unfortunately, that is the date of our TREP$ Program. Our TREP$ Program is

scheduled to start at 5:30pm; however, I am going to begin the TREP$ Program at 5:00pm due to

this conflict. Your thoughts!

Congratulations go out to Fourth Grade student Jesse Lance at the Lebanon Borough School.

Jesse won the Hunterdon County Librarian’s’ Association Countywide Enthusiastic Reader

Award. Jesse was the fourth grade winner; there is a winner at every grade level.

On behalf of the LBS Faculty, I would personally like to thank the PTA for all they have done

this week for “Teacher Appreciation Week.” The PTA went above and beyond the call of duty

and we really can’t thank them enough; much appreciated!

Junior Historian Essay Contest- Mrs. Corradi’s Third Grade Class!

I would like to discuss the Preschool Program for next year.

Action Item 16-SU-09:

BE IT RESOLVED that the Board of Education accepts the Harassment, Intimidation and

Bullying report as presented for the month of April 2016.

Motion by M. Baldinger, Second by M. Toledo. The resolution is adopted by the Board on a roll

call vote as follows: 5 ayes, 0 nays, 0 abstain


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1609

CSA Discussion:

Discussion took place about the expected preschool enrollment for 2016/17 school year.

Discussion about the TREPS program as scheduled on the same night as the Clinton Township

Middle School orientation night for parents. The Board would like to avoid that conflict if

possible.

REPORT OF THE BUSINESS ADMINISTRATOR:

Information: The next board meeting is scheduled for June 16, at 6:30 pm. Reminder that it was

set for later in the month since we do not have a July Meeting.

Facilities: Water testing – We are well within the limits of lead and copper so we don’t have

any issues at our school. The limits for Copper are: 1.3 ppm and limits for lead are: .2 % or 15

ppb. Our 10 samples were well under those limits.

Security Cameras – Greg Somjen sent out the updates as requested. A new NVR was installed

for testing purposes on Tuesday, to see if a change in the equipment would correct the problems

we are experiencing. Mr. Haag reported that the cameras functioned perfectly under this new NVR

and so a permanent one is on order to be installed.

Budget: Health Benefits – I received a call back from our Broker, Brown & Brown on an

alternate health benefit package. The only group willing to take us is Amerihealth which would

put us into a public trust like we are in for our Rx plan. The benefit there, is that with having a

small group, we get the advantage of averaging our claims experience with a much larger group.

The savings estimate is $38,000 for the first year. Their increase averages over the past 3 years

has been 7.4%, for the current year they only increased 5%. If you want to pursue this, we need

to have a resolution passed before June 1st to exit the State Health Benefit plan and enter the

Amerihealth plan. Our enrollment date would be August 1st.

Other: Summer Hours – Bob mentioned that the same hours for the office would be in effect for

the 2016 summer months until we resume school in September. The office will be open every day

of the week, however we will alternate schedules and hours to allow for either a Friday or Monday

off.


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1610

Action Items 16-BA-46 through 16-BA-50:

Action 16-BA-46:

BE IT RESOLVED that the Board of Education hereby approves the following Board Meeting

Minutes for:

Minutes: Regular Session Minutes: Executive Session:

April 7, 2016 April 7, 2016

April 21, 2016 April 21, 2016

Action 16-BA-47:

BE IT RESOLVED that the Board of Education hereby approves the Board Secretary Reports

for the periods ending:

March 31, 2016

Action 16-BA-48:

BE IT RESOLVED that the Board of Education hereby approves the Treasurer Reports for the

periods ending:

March 31, 2016

Action 16-BA-49:

BE IT RESOLVED that the Board of Education hereby approves the Line Item Transfers for the

periods ending:

March 31, 2016

Action 16-BA-50:

BE IT RESOLVED that the Board of Education does hereby certify that as of the date of these

reports, no line item account has encumbrances and/or expenditures which in total exceed the line

item appropriation in violation of NJAC 6A:23-2.1:

AND BE IT RESOLVED that the Chief School Administrator recommends that the Lebanon

Borough Board of Education accept the monthly financial reports of the Secretary and Treasurer

of School Monies for the following periods:

March 31, 2016

AND FUTHER RECOMMENDS in compliance with NJAC 6A: 23-2.11(c) 4, that the Board of

Education certify that no major account has been over-expended in violation of NJAC 6A:23-

2.11(b) and that as of this report date, sufficient funds are available to meet the district’s financial

obligations for the remainder of the school year.

Motion by T. McGrew, Second by M. Toledo. The resolutions are adopted by the Board on a

roll call vote as follows:

16-BA-46* through 16-BA-50 5 ayes*, 0 nays, 1 abstain on 4/21/2016 Special Meeting

minutes and 4/21/2016 Executive Session minutes.


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1611

BA Discussion:

Discussion about changing health insurance providers. The Board expressed interest in getting

more details, however, they would like the staff to review the materials and give feedback on the

proposed plan with Amerihealth through the Public Trust.

OLD BUSINESS:

T. McGrew has been looking into more computer donations for the school, but he does not have

an answer yet.

PUBLIC COMMENTS ON AGENDA ITEMS:

FACILITIES/FINANCE/POLICY:

Action items 16-FFP-99 through 16-FFP-:

Action Item 16-FFP-99:

BE IT RESOLVED that the Board of Education hereby approves the payment of bills for the

period ending May 5, 2016 in the amount of $241,794.16.


BE IT RESOLVED that the Board of Education hereby approves the following requests for

employee/board member travel in accordance with the School District Accountability Act and

Board of Education policy 6471 “School District Travel”. Only overnight stays are eligible to

meal reimbursement. Mileage, meals and lodging reimbursements shall be in accordance with NJ

Statute, Administrative Code and NJ Dept. of Treasury guidelines and the OMB mileage

rreimbursement rate of $0.31 per mile. Where more than 5 individuals from the district are to

attend the same out-of-state conference, the school district shall obtain the prior written approval

of the Executive County Superintendent.

Employee/Board

Member:

Program /

Location

Date: Cost: Mileage: Lodging/Meals:

T. Duell ERIC West

Training Day

Basking Ridge

NJ

5/20/2016 N/A OMB N/A

R. Sutter Strauss Esmay

Annual

Seminar

Lincroft, NJ

6/10/2016 N/A OMB N/A

R.Sutter PLC Training 6/06/2016 N/A OMB N/A


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1612

Morris County,

NJ

THEREFORE, BE IT RESOLVED that the Board of Education approves all travel not in

compliance with NJAC 6A:23A-7.3 et.seq. as being necessary and unavoidable as noted on the

approved district travel forms; and

BE IT FURTHER RESOLVED that the Board of Education approves travel and related expense

reimbursements in accordance with NJAC 6A:23A-7.3(b)1, to a maximum expenditure of $25,000

for all staff and board members.


BE IT RESOLVED that the Board of Education approves the budget for the 2016/17 school year

in the amount of $2,837,219 as follows:

General Fund Special Revenues Total

2016/17 Total

Expenditures:

$ 2,809,219 $ 28,000 $ 2,837,219

Less: Anticipated

State Aid

$ 191,092 $ 0 $ 191,092

Less: Anticipated

Local Revenue

$15,350 $ 0 $ 15,350

Less: Anticipated

Federal Revenues

$ 0 $ 28,000 $ 28,000

2016/17 Taxes to be

raised:

$ 2,602,777 $ 0 $ 2,602,777

BE IT FURTHER RESOLVED that the Board of Education approves the 2016/17 operating budget tax

levy in the amount of $2,602,777 which includes the use of the enrollment adjustment of $152,375 and

the health care adjustment of 21,540.


BE IT RESOLVED that the Board of Education hereby approves the submission of the NJSIG

Safety Grant application in the amount of $1,000.


BE IT RESOLVED that the Board of Education hereby approves the second reading of the

following policies and regulations:

Policy

2428.1

Standards-Based Instructional

Priorities

Policy & Regulation

5111

Eligibility of

Resident/Non

Resident Students


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1613

Policy

5131

Refusal to Participate in

Statewide Proficiency

Assessments

Policy & Regulation

5310

Health Services

Policy

0167

Public Participation in Board

Meetings

Policy & Regulation

5330.01

Administration of

Medical Marijuana

Policy

0168

Recording Board Meetings Policy & Regulation

8462

Reporting Potentially

Missing or Abused

Children

Policy

2422

Health and Physical Education

Policy

2425

Physical Education (Abolished)

Policy

2431

Athletic Competition

Policy

2431.2

Medical Examination Prior to

Participation on a School

Sponsored Interscholastic or

Intramural Team or Squad


BE IT RESOLVED that the Board of Education hereby approves the following field trips and

Board paid transportation for the 2015/16 school year:

Grade Levels Destination Date Field Trip $ Transportation

3 - 6 Crystal Caverns,

Kutztown PA

6/7/2016 $447.00

(student paid)

HCESC $600.00

6 Clinton

Township

Middle School

Clinton, NJ

5/18/2016 N/A HCESC $110.00

Student Council Camp Bernie

Port Murray, NJ

5/16/16 $ 540.00

(paid by Student

Council)

HCESC $165.00

(paid by Student

Council)


BE IT RESOLVED that the Board of Education hereby approves the shared service agreement

with Califon School Board of Education for the 2016/17 school year.


BE IT RESOLVED that the Board of Education hereby approves the out of district placement

for one student at the ARC Kohler School at a rate of $15,725.56 for the period beginning April

18, 2016 and ending June 30, 2016.


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1614


BE IT RESOLVED that the Board of Education hereby approves a transportation jointure with

Readington Township Board of Education to provide transportation for one student to the ARC

Kohler School for the period April 18, 2016 and ending June 30, 2016.

Motion for Action Items 16-FFP-99 through 16-FFP-102; 16-FFP-104 through 16-FFP-107

Motion by M. Toledo, Second by C. Burton. The resolutions were adopted by the Board on a roll

call vote as follows: 5 ayes, 0 nays; 0 abstain.

Motion for Action Items 16-FFP-103:

Motion by M. Toledo, Second by C. Burton. The resolutions were adopted by the Board on a roll

call vote as follows: 4 ayes, 0 nays; 1 abstain.

FFP Discussion:

Discussion on the health and physical education curriculum as to whether it is aligned with our

policy that we are adopting this evening.

PERSONNEL / NEGOTIATIONS / CURRICULUM / COMMUNICATIONS:

Action Items 16-PNCC-32 through 16-PNCC-36:

Action 16-PNCC-32:

BE IT RESOLVED that the Board of Education hereby approves the following block of

personnel related items as recommended by the Chief School Administrator

The Lebanon Borough Board of Education offers to continue employment for the Lebanon

Borough School tenured and non-tenured certificated staff for the 2016/17 school year as per the

LBEA negotiated agreement. The action is taken in accordance with the East Hanover Board of

Education decision, PER No. 99-71,24 NJ PER 119. Per the following schedule:

Tenured, Certificated Staff:

Name: Position FTE STEP Degree Salary on

Guide

Longevity Total Salary

Adamaitis, Amy Teacher 1.0 12 MA $ 62,810 $ 0 $ 62,810

Baldoni, Lauren Teacher 1.0 15 MA $ 67,885 $ 0 $ 67,885

Corradi, Yvette Teacher 1.0 12 MA $ 62,810 $ 0 $ 62,810

Dulovich, Diane Teacher 1.0 14 BA + 30 $ 64,060 $ 0 $ 64,060

Ellerbusch, Lesley Social Worker 0.6 20 MA $ 50,964 $ 0 $ 50,964

Gamberzky, Donna Teacher 1.0 12 BA $ 58,010 $ 0 $ 58,010

Turner, Sue Ellen Teacher 1.0 15 BA $ 63,085 $ 500 $ 63,585


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1615

Non Tenured, Certificated Staff:

Name: Position FTE STEP Degree Salary on

Guide

Longevity Total Salary

Anderson, Andrea Teacher 1.2 1 MA $ 53,560 $ 0 $ 53,560

Koop, Carol Teacher .2 3 BA $ 9,901 $ 0 $ 9,901

Kosciolek, Lila* Nurse 1.0 6 BA $ 51,410 $ 0 $ 51,410

Lawn, Suzanne Teacher 1.0 7 BA + 15 $ 53,960 $ 0 $ 53,960

Petty, Joyce Teacher 1.0 4 MA $ 54,310 $ 0 $ 54,310

Pritchard, Rebecca* Teacher 0.8 5 BA $ 41,070 $ 0 $ 41,070

Sarnoski, Tammi Teacher 1.0 6 BA $ 51,410 $ 0 $ 51,410

Thompson, Deborah Teacher 1.0 16 BA $ 66,011 $ 0 $ 66,011

* Teachers will gain tenure on the first day of the new contract year.

Action 16-PNCC-33:

BE IT RESOLVED that the Board of Education hereby approves the following block of personnel

related items as recommended by the Chief School Administrator

The Lebanon Borough Board of Education offers to continue employment for the Lebanon

Borough School non- certificated staff for the 2016/17 school year as per the LBEA negotiated

agreement. The action is taken in accordance with the East Hanover Board of Education decision,

PER No. 99-71,24 NJ PER 119. Per the following schedule:

Name: Position: Salary:

Chiarlariello, Katherine

(Wizenreid)

Treasurer of School Moneys $ 2,000.00

Corso, Richard Custodian-part time $ 14,923.16

Driscoll, Leah Administrative Assistant $ 52,695.36

Haag, Jerry Custodian $ 57,805.70

Phillips, Luanne 1:1 Instructional Aide $ 24,330.00

Werner, Gail Instructional Aide $ 9,077.40

Action 16-PNCC-34:

BE IT RESOLVED that the Board of Education accepts the retirement of Deborah Julian,

Library Media Specialist effective October 1, 2017.

Action 16-PNCC-35:

BE IT RESOLVED that the Board of Education approves the employment contract with Patricia

Duell as School Business Administrator/Board Secretary in the amount of $77,250 for the 2016/17

school year.


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1616

Action 16-PNCC-36:

BE IT RESOLVED that the Board of Education approves the following resolution to enact a

reduction in force for the 2016/17 school year:

WHEREAS, N.J.S.A. 18A:28-9 provides that a board of education may “reduce the number of

teaching staff members employed in the district whenever, in the judgment of the board, it is advisable to

abolish any such positions for reasons of economy or because of reduction in the number of pupils or of

change in the administrative or supervisory organization of the district or for other good cause;”

WHEREAS, for reasons of economy and change in the administrative or supervisory organization,

the existing part time position of Librarian/School Media Specialist.

WHEREAS, based foregoing and information provided by the Chief School Administrator, the

Lebanon Borough School District Board of Education finds it advisable to reduce the total number of

positions in the District for the 2016-2017 school year through a reduction in force;

IT IS HEREBY RESOLVED by the Lebanon Borough School District Board of Education as follows:

1. That the following existing staff positions are hereby eliminated as a result of a reduction in force:

. The Part-Time Librarian.

2. That the affected employee will promptly receive appropriate notification of their employment

status; and

3. That the Chief School Administrator or his/her designee is authorized to provide the necessary

notification to the affected employee.

Motion for Action Items 16-PNCC-32 through 16-PNCC-33:

Motion by M. Toledo, Second by J. Carruthers. The resolutions are adopted by the Board on a

roll call vote as follows: 4 ayes, 0 nays, 1 abstain.

Motion for Action Items 16-PNCC-34 through 16-PNCC-36:

Motion by M. Toledo, Second by J. Carruthers. The resolutions are adopted by the Board on a

roll call vote as follows: 5 ayes, 0 nays, 0 abstain.

PNCC Discussion:

Discussion took place concerning the time frame for sick day payouts to retired staff.


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1617

NEW BUSINESS:

Discussion took place concerning the status of the library books for the 2016/17 school year.

EXECUTIVE SESSION:

WHEREAS, while Sen. Byron M. Baer Open Public Meetings Act requires all meetings of the

Lebanon Borough Board of Education to be held in public, NJSA 10:4-12(b) sets forth nine types

of matters that may be lawfully discussed in “Executive Session”;

WHEREAS, the Lebanon Borough Board of Education has determined that the following issues

are permitted by NJSA 10:4-12(b) to be discussed without the public in attendance shall be

discussed during Executive Session;

WHEREAS, any matter involving the employment, appointment, termination of employment,

terms and conditions of employment, evaluation of the performance, promotion or disciplining of

any specific prospective public officer or employee or current public officer or employee employed

or appointed by the public body, unless all individual employees or appointees whose rights could

be adversely affected request in writing that such matters be discussed at a public meeting. Subject

to balancing of the public’s interest and the employee’s privacy rights under South Jersey

Publishing Co. v. New Jersey Expressway Authority, 124 NJ 478, the employee and nature of the

discussion, described as specifically as possible without undermining the need for confidentiality

is:

1. Personnel Matters/Staffing for 2016/17

2. CSA Evaluation

WHEREAS, the length of Executive Session is estimated to be 30 minutes, after which the public

meeting shall commence.

NOW THEREFORE BE IT RESOLVED, that the Board of Education will go into Executive

Session for only the above stated reason(s); and

BE IT FURTHER RESOLVED that the Board of Education hereby declares that its discussion

of the aforementioned subject will be revealed once a conclusion has been reached as to the subject

matter of the discussion.

Motion to Enter Executive Session:

Motion by J. Carruthers, Second by C. Burton. The resolution is adopted by full membership

of the Board at 7:53 pm.

Motion to Exit Executive Session:


5 / 0 5 / 2 0 1 6 M I N U T E W S

P a g e | 1618

Motion by J. Carruthers, Second by T. McGrew. The resolution is adopted by full membership


ADJOURNMENT:

Action Item 16-AD-09:

BE IT RESOLVED that the Board of Education adjourns this meeting.

Motion by M. Toledo, Second by J. Carruthers. The resolution is adopted by full membership


Respectfully Submitted,

_______________________________________

Patricia Duell

School Business Administrator/Board Secretary

Minutes Prepared: 5/6/2016

Minutes remain unofficial until Board of Education approval.

Board of Education Approved:

________________________________ ___________________________

Jaclyn Carruthers, President Date

lebanon borough school district board of education … · the lbs school had a security drill on...

Documents