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Project Management Diploma -

March 2006

The Arab Academy for Science

and Technology

Petroleum Marine Services 1

Total Quality Management

Project Management DiplomaProject Management DiplomaPMS Petroleum Marine ServicesPMS Petroleum Marine Services

Lecture 2

Project Management Body of Knowledge (PMBOK)

Project Management Professional (PMP)

Dr. Amr Eltawil

Arab Academy for Science and

Technology and Maritime Transport

The American University in Cairo

Project Management Diploma - March 2006 2-2

ObjectivesObjectives

Project Management Professional

PMP exam.PMI Project Management Body of

Knowledge PMBOK (3rd Edition).

Project Management Software.




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The Project ManagementThe Project ManagementProfessionProfession

Professional societies like the ProjectManagement Institute (PMI) havegrown tremendouslywww.pmi.org

Project management research and

certification programs continue togrow.


Project Management KnowledgeProject Management KnowledgeContinues to Grow and MatureContinues to Grow and Mature

PMI hosted their first research conference in June2000 in Paris, France, and the second one in

Seattle in July 2002 The PMBOK® Guide 2004 is an ANSI standard

PMI’s certification department earned ISO 9000certification

Hundreds of new books, articles, and presentationsrelated to project management have been writtenin recent years




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Project ManagementProject ManagementCertificationCertification

PMI provides certification as a ProjectManagement Professional (PMP)

A PMP has documented sufficient projectexperience, agreed to follow a code of ethics, andpassed the PMP exam

The number of people earning PMP certification is

increasing quickly PMI and other organizations are offering new

certification programs


Growth in PMP Certification,Growth in PMP Certification,19931993--20022002




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Introduction to Project ManagementIntroduction to Project ManagementCertification ProgramsCertification Programs

Several organizations offer certificationprograms in project management

PMI offers the Project Management Professional(PMP) certification and Certificates of AddedQualification (CAQs)

Microsoft Office Specialist (MOS) in Microsoft

Project International Project Management Association

(IPMA) four-level program


PMI Web Site Information onPMI Web Site Information onPMP Certification*PMP Certification*

The Project Management Institute (PMI®) isproject management’s leading global professional

association, and as such, it administers a globallyaccepted and recognized, rigorous, examination-based, professional certification program of thehighest caliber.

The PMI Certification Program maintains ISO 9001certification in Quality Management Systems asevidence of its commitment to professionalexcellence.

*www.pmi.org, March 2003




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PMI Web Site Information onPMI Web Site Information onPMP CertificationPMP Certification

If you enjoy the prestige that comes from being thebest in your field, then you will appreciate theprofessional advantages derived from becoming aPMP.

PMP certification is the profession’s most globallyrecognized and respected certification credential.

The PMP designation following your name tellscurrent and potential employers that you have a solidfoundation of project management knowledge thatyou can readily apply in the workplace.


What Are the Requirements for EarningWhat Are the Requirements for Earningand Maintaining PMP Certification?and Maintaining PMP Certification?

Four main requirements for earning PMP certification:

Having experience working in the field of projectmanagement. You need 4,500 hours with a baccalaureatedegree and 7,500 without a degree

Documenting at least 35 contact hours of project managementeducation

Agreeing to the PMP certificant and candidate agreementrelease statement

Completing the PMP Certification Exam Application andpaying a fee of $555 for non-PMI members and $405 formembers

Passing the PMP exam (answering at least 68.5% of the 200,4-choice multiple-choice questions correctly)




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PMP EXAMPMP EXAM – – PassPass

200 multiple choice questions(175 count, 25 don’t count for this exam.Pass is 143/175 or 81.7%)

4 Choices for each question.

4.0 hours allocated time

Computer based exam @ Prometrics(Sylvan Technology Centre in Calgary)

Must apply for exam date with PMI Exam: $405US + GST (member)/

$555US + GST (non-member)Retest $275US + GST (member), $375(nonmem)


PMP EXAMPMP EXAM – – FormatFormat

Questions on each Domain

Initiating Project (11.59%)

Planning Project (22.7%)

Executing Project (27.5%)

Monitoring and Controlling Project (21.03%)

Closing Project (8.57%)

Professional and Social Responsibility(8.61%)




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Maintaining PMP StatusMaintaining PMP Status

Starting in January 1999, PMI started a newprofessional development program formaintaining the PMP certification

You must earn at least 60 ProfessionalDevelop Units within a three-year cycle andadhere to PMI’s PMP code of Professional

ConductConsult PMI’s Web site for more details

(www.pmi.org)


PMI CAQ ExamsPMI CAQ Exams

PMI’s Certificates of Added Qualification(CAQ) Exams: PMI launched a CAQ exam

for the automotive industry in August 2000.You must have the PMP before taking the

CAQ exam

The CAQ tests your knowledge of aparticular industry, not of projectmanagement




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Breakdown of Questions on theBreakdown of Questions on thePMP Process GroupsPMP Process Groups

Note: PMI changes the PMI exam periodically. Consult their

web site for detailed information.

Process Group Percent of Questions on PMP Exam

Initiating 8.5

Planning 23.5

Executing 23.5

Controlling 23

Closing 7

Professional Responsibility 14.5


Suggestions on Studying for theSuggestions on Studying for thePMP ExamPMP Exam

Read through the PMBOK® Guide and know it well

Study the Project Process Group/Activity Matrix by

Knowledge Area and understand what each activityinvolves

The basic PMP exam is not industry specific.PMI’s CAQ exams are, but you must pass the PMPbefore taking them

The exam includes conceptual, application, andevaluative questions. Be ready for each type




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A Guide to theA Guide to theProjectProjectManagementManagementBody ofBody ofKnowledgeKnowledge

PMBOK PMBOK


PMBOK Third EditionPMBOK Third Edition

What is the PMBOK® Guide:

The sum of knowledge within the profession ofproject management.

Practices that are widely applied,as well as innovative practices emerging.

Common lexicon for Project Management.

Addresses only single projects. (PMBOK Chapter 1 – Introduction - page 3-4)




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How is PMBOK organized?

Section I - The Project ManagementFramework

Section II – The Standard for ProjectManagement of a Project

Section III – The Project ManagementKnowledge Areas



How is PMBOK organized?

Section I - The Project Management Framework Chapter 1 Introduction

Chapter 2 Project Life Cycle and Organization

Section II – The Standard for Project Managementof a Project

Chapter 3 Project Management Processes for a Project

Section III – The Project Management KnowledgeAreas

Chapter 4-12 Integration, Scope, Time, Cost, Quality, HumanResource, Communications, Risk, Procurement.




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Project Management ProcessProject Management ProcessGroupsGroups

Five Project Management ProcessGroups are required for any project.

Initiating,

Planning,

Executing,

Monitoring and Controlling,

Closing.



Initiating

Defines and authorizes the project or a projectphase.

Planning

Defines and refines objectives, and plans the courseof action required to attain the objectives and scopethat the project was undertaken to address.

Executing

Integrates people and other resources to carry outthe project management plan for the project.

(PMBOK Chapter 3 – Chapter 3Project Management Processes for a Project - page41-42)




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Monitoring and Controlling

Regularly measures and monitors progressto identify variances from the projectmanagement plan so that corrective actioncan be taken when necessary to meetproject objectives.

Closing

Formalizes acceptance of the product,

service or result and brings the project or aproject phase to an orderly end.(PMBOK Chapter 3 – Chapter 3Project Management Processes for a Project- page 41-42)


PM ProcessPM ProcessMappingMapping

Maps the 44 projectmanagement processes intothe five ProjectManagement ProcessGroups and the nine ProjectManagement KnowledgeAreas.

(PMBOK Chapter 3 – Chapter 3Project Management Processes fora Project - page 70)




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PMBOK Project ManagementPMBOK Project ManagementKnowledge AreasKnowledge Areas

1. Project integration management.2. Project scope management.3. Project time management.4. Project cost management.5. Project quality management.6. Project human resources management.

7. Project communications management.8. Project risk management.9. Project procurement management.


Project Management Framework Project Management Framework




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Chapter 4.Chapter 4.Project Integration Management.Project Integration Management.

Describes the processes and activities that integratethe various elements of project management. whichare identified, defined, combined, unified andcoordinated within the Project Management ProcessGroups.

It consists of the project management processes: Develop Project Charter. Develop Preliminary Project Scope Statement.

Develop Project Management Plan. Direct and Manage Project Execution. Monitor and Control Project Work. Integrated Change Control. and Close Project


Chapter 5.Chapter 5.Project Scope managementProject Scope management

Describes the processes involved in ascertainingthat the project includes all the work required, and

only the work required to complete the projectsuccessfully.

It consists of the project management processes: Scope Planning.

Scope Definition.

Create WBS.

Scope Verification. and

Scope Control.




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Chapter 6.Chapter 6.Project Time ManagementProject Time Management

Describes the processes concerning thetimely completion of the project.

It consists of the project managementprocesses: Activity Definition, Activity Sequencing, Activity Resource Estimating, Activity Duration Estimating, Schedule Development, and Schedule Control.


Chapter 7.Chapter 7.Project Cost Management.Project Cost Management.

Describes the processes involved inplanning, estimating, budgeting, and

controlling costs so that the protect iscompleted within the approved budget.

It consists of the project managementprocesses: Cost Estimating,

Cost Budgeting. and

Cost Control




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Chapter 8.Chapter 8.Project Quality Management.Project Quality Management.

Describes the processes involved inassuring that the project will satisfy theobjectives for which it was undertaken.

It consists of the project managementprocesses:

Quality Planning.

Perform Quality Assurance. and

Perform Quality Control


Chapter 9.Chapter 9.Project Human Resource ManagementProject Human Resource Management

Describes the processes that organizeand manage the project team.

It consists of the project managementprocesses: Human Resource Planning.

Acquire Project Team.

Develop Project Team. and

Manage Project Team.




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Chapter 10.Chapter 10.Project Communications Management.Project Communications Management.

Describes the processes concerning thetimely and appropriate generation,collection, dissemination, storage andultimate disposition of project information.

It consists of the project managementprocesses: Communications Planning. Information Distribution, Performance Reporting. and Manage Stakeholders.


Chapter 11.Chapter 11.Project Risk Management.Project Risk Management.

Describes the processes concerned withconducting risk management on a project.

It consists of the project managementprocesses: Risk Management Planning. Risk Identification. Qualitative Risk Analysis. Quantitative Risk Analysis, Risk Response Planning. and Risk Monitoring and Control




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Chapter 12.Chapter 12.Project Procurement Management.Project Procurement Management.

Describes the processes that purchase or acquireproducts, services or results, as well as contractmanagement processes.

It consists of the project management processes Plan Purchases and Acquisitions,

Plan Contracting.

Request Seller Responses.

Select Sellers. Contract Administration. and

Contract Closure.


Summary of Project Life CycleSummary of Project Life CyclePhases and PM ProcessesPhases and PM Processes




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Microsoft ProjectMicrosoft Project

Microsoft Project is the clear market leader amongdesktop project management applications

According to the Gartner Group, it accounts forabout two-thirds of all project managementsoftware sales

A survey of 1,000 project managers showed that

Project was by far the most used computerizedproject management tool


Microsoft ProjectMicrosoft Project

Even with its popularity, however, Project isnot nearly as widespread in its use as

products like Word or ExcelYou must understand basic project

management concepts before using anyproject management software

In 2002 Microsoft released a new version,which includes Project Standard 2002 andthe Solution for Enterprise ProjectManagement




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Project 2002

Standard

Desktop application

For individual business and project managers

Most similar to Project 2000

Includes one Client Access License (CAL)

ProjectServer 2002

Project Web

Access

Microsoft Solution for Enterprise Project Management

Microsoft Project Standard 2002

Microsoft SQL Server

Project team members

and executives use CALs to

access project information

Project managers use

on their desktops,

provides full functionality

Project

Professional2002

Server software, central location

for project-related information, comeswith five CALs

Required for enterprise project

management functionality


New Features of New Features ofMS ProjectMS Project

New interactive help tool called the ProjectGuide

Microsoft Office XP interface

Improved integration with Microsoft Exceland Outlook

Resource availability graphs

XML file format

Part of MS Office 2003 suite




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MS Office 2003MS Office 2003


Microsoft Solution for EnterpriseMicrosoft Solution for EnterpriseProject Management FeaturesProject Management Features

Enterprise resource pool

Skill-based resource assignment and replacement

Improved e-mail notifications and Web-based timesheets andstatus reports

Document library using Microsoft SharePoint Team Services

Issue tracking database

Project portfolio views

Modeling and scenario analysis tools

Real-time reporting

Enterprise codes, custom fields, and templates

Project data security layer

Load balancing and clustering




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SummarySummary

Project Management ProfessionalPMP Exam.

Project Management Body ofKnowledge PMBOK.

Project Management Software.

lec 02 pmbok and pmp

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