Office AutomationChapter 1 Operating System Windows 2000 Multimedia College Eastern

Types of Windows Windows 2000 uses two types of windows:

Program Window: A computer program is a set of instructions that perform a specific task, such as word processing (MS Word) or data management (MS Access). Each time you open a program, Windows 2000 opens a program window through which you enter commands for the program. The more programs you start, the more windows you open. Document Window: A document is any information you create with a program, such as a letter, spreadsheet, or database file. When you open or create a document in a program, you open a document window. Each document window contains a single document and always appears in the program window's work area.

Multimedia CollegeStarting Windows 2000Windows 2000 automatically starts when you turn on the computer. Depending on the way your computer is set up, you might be asked to enter your user name and password.

Multimedia CollegeIdentify the objects on the Windows 2000 desktopWhen you start Windows 2000, the area displayed on your screen is the Windows 2000 desktop.The desktop is a workspace for projects and contains the tools needed to manipulate those projects. The desktop contains icons that represent the resources on your computer.

Multimedia CollegeThe Windows 2000 desktop

Multimedia CollegeThe desktop taskbar

Multimedia CollegeUsing the mouseYou use the mouse to click objects, to select objects, and to right-click objects.You use the mouse to interact with objects on the screen. When you move the mouse on the mouse pad, the pointer, which is shaped as an arrow, will move to different objects on the screen. You can change Windows setup options for right-handed or left-handed mouse operations.

Multimedia CollegeClicking the mouseClicking is when you press a mouse button and immediately release it.Clicking sends a signal to the computer that you want to perform an action on the object you clicked.You usually click an object with the left mouse button.The Start menu appears when you click the Start button.

Multimedia CollegeSelecting with the mousePointing and clicking with the mouse is often used to select an object.The mouse can be used to select text by clicking and dragging over the text.Selected objects usually appear highlighted, or a button may appear to be depressed.

Multimedia College Right-clicking with the mouse

Multimedia CollegeUsing the keyboardHere are some tips of short cut menus when using keyboard

Short Cut KeylDesciptionCtrl + ASelect All ObjectsCtrl + CCopyCtrl + VPasteCtrl + ZUndoCtrl + XCutCtrl + PPrintF1HelpPrint ScreenCopy Screen PageWindowsStart MenuWindows + EExplore ComputerWindows + LLog OffAlt + F4Close Program or ExitCtrl + Alt + Del Task ManagerAlt + TabSwitch Program

Multimedia CollegeStart Windows 2000 programs using the Start menu

Multimedia CollegeUse the taskbar to switch between programs and to close themAll open applications are represented by a button on the taskbar. The active programs button appears depressedInactive program buttons are not depressedYou can quickly switch between programs by clicking the application's taskbar button.You can close a program by right-clicking its icon on the taskbar and then selecting Close on the shortcut menu. Customize the Quick Launch toolbar for applications you use most frequently.

Multimedia CollegeUse taskbar buttons

Multimedia CollegeUse the Quick Launch toolbar

Multimedia CollegeUse the Quick Launch toolbar

Multimedia CollegeIdentify and use the controls in a windowA window is characterized by various controls that enable you to manipulate the window and its contents. Most windows contain the Close, Minimize, and Maximize buttons.You click the Minimize button to reduce it to a button on the taskbar. You click the Maximize button to enlarge a window to fill the entire screen. When a window is maximized, the Maximize button changes to the Restore button. Click the Restore button to return the window to its previous size. The Sizing handle can be used to resize the window.

Multimedia CollegeCommon window controlsThe Close button.

Multimedia CollegeUse the minimize buttonThe window is at maximum size.Click the minimize button.The window is reduced to a button on the taskbar.

Multimedia CollegeUse the maximize buttonThe window is at restored size.Click the maximize button.The window is restored to maximum size.

Multimedia CollegeUse the restore buttonThe window is at maximum size.Click the restore button.The window is reduced to its normal size.

Multimedia CollegeUse the close buttonAn open window for an active application.Click the close button.The application window is closed and no longer visible on taskbar.

Multimedia CollegeUse Windows 2000 controls The Windows 2000 interface is characterized by standard components that you see and use in any Windows-based program.Windows application programs typically have a title bar, menu bar, toolbar, status bar, and taskbar.The menus on the menu bar and the buttons on the toolbars will vary from program to program.

Multimedia College Menus exist in nearly all Windows application programs Menus contain commands that you select to carry out an action.Selecting a menu command that's followed by an ellipsis will cause a dialog box to open.A dialog box will open when the computer needs more instructions from you to carry out a command. Dialog boxes contain additional controls, such as tabs, which categorize options within the dialog box, list boxes, check boxes, and option buttons.

Multimedia CollegeWindows application drop down menuClicking the menu name causes a drop down menu to appear.Nearly all Windows applications have a menu bar with similar options.

Multimedia CollegeSome menus lead to a dialog box1. Click the View menu, then point to the Zoom option.2. Another sub-menu appears. Note the Custom option is followed by ellipsis.3. Clicking the Custom option will cause the Custom Zoom dialog box to open.

Multimedia CollegeUse Windows toolbarsPlacing the pointer over a toolbar button will display a ScreenTip.Click a toolbar button to perform that tools function.The toolbar buttons function also displays in the status bar.

Multimedia CollegeUsing list boxes and scroll barsNearly all Windows applications use list boxes to provide a list of options from which you can select.A list box has a list arrow that can be clicked to see a drop down list of choices.Selecting a choice will close the drop down list and display your selection in the text window.Scroll bars can be used to navigate list boxes and even application windows.

Multimedia CollegeExamples of list boxes and scroll barsThe scroll bar can be used to scroll through the list of options.List boxes showing the currently selected choice.Click the list box arrow to display the drop down list.

Multimedia CollegeUse other dialog box controlsClick the up or down arrow to change the count.Enter text directly into the text box.Click a tab to view its related controls.You can group controls using option buttons and check boxes.

Multimedia CollegeBasic Multi taskingThe greatest advantage of windows is the ability to have several programs and documents open at the same time. Having this capability to work quickly and efficiently (by not having to exit a program when you want to access information from another program). Can quickly switch among programs to activate the one you need to use. For example, you can have a word processing program, a database program, and an Internet browser open at the same time.

Multimedia CollegeUse Windows 2000 online Help systemWindows 2000 Help provides on-screen information about programs. To start the Help system, click the Start button and then click the Help command on the Start menu. You can also open Help by pressing the F1 key. The Help window contains tabs to help find information, including Contents and Index.

Multimedia CollegeWindows Help system Contents tabClick the Contents tab to see the Contents view.The Contents view lists Help topics as if they were a book. Click on a book to open it and see the information for that topic.

Multimedia CollegeWindows Help system Index tab1. Click the Index tab to see the Index view.2. Enter a keyword or phrase for a subject.3. Choose a topic from the displayed list of topics.4. Read the information in the right-hand pane.

Multimedia CollegeShutting down Windows 2000It is important to shut down Windows 2000 before you turn off your computer.If you turn off your computer without correctly shutting down, you might lose data and damage your files.To shut down Windows 2000:Click the Start button on the taskbar to display the Start menu and then click the Shut Down menu option.Click the list arrow to select your shut down method, and then click the OK button.

Multimedia CollegeThe Shut Down Windows dialog box

Multimedia College