legacy digital and outreach @archives nz
DESCRIPTION
The Digital Continuity team at Archives New Zealand is an active participant in community discussion and outreach. Knowledge and capability is built through different channels which enables others to observe from, and learn from, the work we do internally. These channels set an example and provide a setting for others to talk about their work and impart their knowledge. In a period of time that sees digital at the forefront of the archivist’s concerns, this paper discusses some of the physical and digital channels we promote that enables this cross-pollination of ideas to help ensure the longevity of the digital material entering our collections. We look at our use of blogging, Twitter, interest groups, discussion forums and the importance of simply being open and receptive to queries from organisations and individuals across and outside of government. We conclude by placing our efforts in the light of recent work by the team to support the extract and appraisal of legacy digital documents from otherwise obsolete carrier mediums for other government agencies. Through the use of demonstration and mentoring we can help teams develop workflows and capability to do this work for themselves and to share the knowledge with others; building a strong foundation for the future. Such examples emphasise the importance of being able to meet people face-to-face, and the importance of word-of-mouth communication in disseminating all of our works across communities. The paper demonstrates a need for ad hoc digital preservation, and continuity advice. Lessons from which we can learn once and apply many times. Through community we share this knowledge, through community we receive and reuse it.TRANSCRIPT
Department of Internal Affairs
Legacy Digital: Digital Continuity and
Outreach @ArchivesNZ
Ross Spencer, Mick Crouch
Archives New Zealand
ARANZ Christchurch Wednesday October 1 2014
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Community Discussion
• DCAP, GDAP, Government ICT Strategy and Action Plan, New Zealand Data Futures Forum
• Australasian Digital Recordkeeping Initiative (ADRI)
• Twitter – @dp_pig @leninoc etc…
• Digital Preservation Practical Implementers Guild
• iPRES – http://ipres2014.org
• Rosetta Format Working Group
• Digital Preservation Q&A QANDA
• National Digital Forum / GOVIS / Future Perfect conferences
• GoogleGroups droid-list
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Blogging
• Open Planets Foundation
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Outreach
• “Providing services to a population who might not otherwise have access”
• GitHub of code for others to use
• Demystifying / sharing knowledge
• It doesn’t benefit us (the small ‘us’ – Digital Continuity / Archives New Zealand or the large ‘us’ – the international DP community) to put up a wall
• Feeds into community discussion but growing number of participants in discussion
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Teaching DoC how to fish
• Weirder than old! [Blog] http://tinyurl.com/o6hvk2m
• 32 5.25-inch floppy disks from Claire Ashcroft @ DoC
• KryoFlux!
• 30 disks successfully imaged
• Forensically discovered CP/M file system
• WordStar
• Conversion from WordStar to plain text
• A new ‘war story’ for the digital preservation community
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Agents of Change
• Extra-organisational
• Intra-organisational
• Victoria University
• International
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Benefits
• Influence for our benefit – DoC doing it right, doing it well.
• Influence for our benefit – TNA improving DROID
• Stronger Together – Agencies will have their own fleet of
fishing boats
• We get to learn as well – Our experience grows beyond our
own institution…
• Those issues might yet reach our door…
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Emphasis
• Open source
• Tools – Screwdrivers vs. Manuals
• Open source implies community
• Shared community
• Shared solution
• Can’t do job without tools, without community – shared problems
and shared solutions
• Contribute regardless, show the way for others to contribute too,
even if they don’t
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Notes
• Grounded in PRA
• Opening data
• Twitter a phenomenon? – Powerful forum? E.g. influence of
BitCurator
• We’re ALL understaffed / under resourced – this can only be
addressed by a community
• It’s a big problem, with lots of individuals
• The off-the-shelf solutions are not mature and they rely on the
same tools we do anyway!
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Why is it important now?
• Cavalry isn’t coming
• GDAP didn’t get to the finish line
• Have to figure it out on our own – and we are
• Digital isn’t coming – it’s already here (harks back to
abstract – digital at forefront)
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Conclusion
• Community!
• Share information, get involved…
• Face-to-face; word-of-mouth
• We can’t legislate for the possibilities
• But we can build knowledge bases
• Learn lessons once… apply many times
• Through community we share information;
• Through community we receive and reuse information!
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Quesadillas?
By cezzie901 (Flickr: Quesadillas) [CC-BY-2.0 (http://creativecommons.org/licenses/by/2.0)], via Wikimedia Commons
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