Lesson 1: Exploring Excel 2010

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Learning Objectives After studying this lesson, you will be able to:

Explain ways Excel can help your productivity

Navigate around the Excel window and issue commands

Enter text and numbers into cells

Distinguish between a text and a number entry in a cell

Save, “save as,” and close workbooks

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Presenting Excel 2010 How do you think you may use Excel?

Budgets

Lists

Tables

Tracking information

Charting data

Looking at the Window

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Mousing Around in Excel Mouse pointer shape determines function

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Can you find all eight different mouse pointers in this figure?

Note! The active cell in this figure is A1.

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Navigating with the Scroll BarArrows let you scroll line by line

Drag the scroll box to control your scroll

Click the scroll bar to move one screen view at a time

Tip! Remember that when you navigate with the scroll bar, the active cell does not change.

The vertical and horizontal scroll bars both work the same way

Tabs, Ribbons, and Toolbars

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Ribbon

TabsQuick Access Toolbar

Note! Notice that you can add icons to the Quick Access Toolbar. You can also add custom tabs to the Ribbon.

The File Tab The File tab gives you access

to commands that allow you to:

Perform file management tasks

Choose options to control how you work with Excel

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Contextual TabsAppear in context with the task being performed

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Dialog Box Launcher

When you click the dialog box launcher in the Font group, the Format Cells dialog box will open with the Font tab displayed

Hide the Ribbon Create more room on the screen to work

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Expanded view

Collapsed view

Entering Data Types of data

Completing entries

Enter and Cancel buttons

Deleting and replacing entries

Long text

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All of the text is contained in cell A1

Working with Numbers The Number group on the Home tab allows you to

choose how many numbers in the selected cells will appear

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The dialog box launcher opens a window where you can choose from additional options to format your numbers

Saving Workbooks Save: Used for files that have already been saved;

replaces a copy in the same place with the same name

Save As: Used to save a file for the first time to with a new name or in a new location

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These commands are accessed via the File tab of the Ribbon

Closing Documents The File Tab menu contains the Close command

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Note! If changes were made since the last Save, Excel asks to save before closing.

Exiting From Excel The File Tab contains the

Exit Excel command

Closes the application and all open workbooks

Prompts you to save if you have unsaved edits

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Note! You can also click the Close button at the top-right corner of the window to Exit from Excel.