lesson 1 igc nebosh

8/18/2019 Lesson 1 IGC Nebosh

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Lesson: - Policy

Unit 2: Policy

Unit 2: Policy – written by Mike Watson.

2.1 Overall aims

On completion of this Element, candidates will understand:

• the importance of setting policy for health and safety• the key features and appropriate content of an organization’s health and

safety policy.

2.2 Specific intended learning outcomes

The intended learning outcomes of this Element are that candidates will beable to:

2. e!plain the purpose of a health and safety policy

2.2 assess the appropriateness of an organization’s health and safety policy interms of structure and general content.

2.2.1 Sources of reference

Guidelines on Occupational Safety and Health Management Systems (ILO-OSH 2001 )

Occupational Health and Safety ssessment Se!ies (OHSS 1"000)# OccupationalHealth and Safety Management Systems (OHSS 1"001$1"002)% &SI

2.2.2 Recommended tuition time

"ecommended tuition time for this unit is not less than # hours.

Lesson:- Policy

2.3 ntroduction

The positi$e impact of introducing occupational safety and health % O&' (management systems at the organization 1 le$el, both on the reduction of hazards and risks and on producti$ity, is now recognized by go$ernments,employers and workers.

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These guidelines on O&' management systems ha$e been de$eloped by the)nternational *abour Organization %)*O( according to internationally agreedprinciples defined by the )*O+s tripartite constituents. This tripartite approachpro$ides the strength, fle!ibility and appropriate basis for the de$elopment of a sustainable safety culture in the organization. The )*O has therefore

de$eloped $oluntary guidelines on O&' management systems which reflect )*O$alues and instruments rele$ant to the protection of workers+ safety andhealth.

The practical recommendations of these guidelines are intended for use by allthose who ha$e responsibility for occupational safety and health management.They are not legally binding and are not intended to replace national laws,regulations or accepted standards. Their application does not reuirecertification.

The employer is accountable for and has a duty to organize occupational safety

and health. The implementation of an O&' management system is one usefulapproach to fulfilling this duty. The )*O has designed these guidelines as apractical tool for assisting organizations and competent institutions as a meansof achie$ing continual impro$ement in O&' performance.

&ee glossary for definition.

2.! O"#ectives

2.-.. These guidelines should contribute to the protection of workers fromhazards and to the elimination of workrelated in/uries, ill health, diseases,incidents and deaths.

2.-..2. 0t national le$el, the guidelines should:

%a( be used to establish a national framework for O&' management systems,preferably supported by national laws and regulations1

%b( pro$ide guidance for the de$elopment of $oluntary arrangements to

strengthen compliance with regulations and standards leading to continualimpro$ement in O&' performance1 and

%c( pro$ide guidance on the de$elopment of both national and tailoredguidelines on O&' management systems to respond appropriately to the realneeds of organizations, according to their size and the nature of theiracti$ities.

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2.-. .#. 0t the le$el of the organization, the guidelines are intended to:

%a( pro$ide guidance regarding the integration of O&' management systemelements in the organization as a component of policy and managementarrangements1 and

%b( moti$ate all members of the organization, particularly employers, owners,managerial staff, workers and their representati$es, in applying appropriateO&' management principles and methods to continually impro$e O&'performance.

2.!.2.1. $ational policy

2.-.2... 0 competent institution or institutions should be nominated, asappropriate, to formulate, implement and periodically re$iew a coherent

national policy for the establishment and promotion of O&' managementsystems in organizations. This should be done in consultation with the mostrepresentati$e organizations of employers and workers, and with other bodiesas appropriate.

2.-.2..2. The national policy on O&' management systems should establishgeneral principles and procedures to:

%a( promote the implementation and integration of O&' management systemsas part of the o$erall management of an organization;

%b( facilitate and impro$e $oluntary arrangements for the systematicidentification, planning, implementation and impro$ement of O&' acti$ities atnational and organization le$els1

%c( promote the participation of workers and their representati$es atorganization le$el1

%d( implement continual impro$ement while a$oiding unnecessary bureaucracy,administration and costs1

%e( promote collaborati$e and support arrangements for O&' management

systems at the organization le$el by labour inspectorates, occupational safetyand health ser$ices and other ser$ices, and channel their acti$ities into aconsistent framework for O&' management1

%f( e$aluate the effecti$eness of the national policy and framework atappropriate inter$als1

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%g( e$aluate and publicize the effecti$eness of O&' management systems andpractice by suitable means1 and

%h( ensure that the same le$el of safety and health reuirements applies tocontractors and their workers as to the workers, including temporary workers,

employed directly by the organization.

2.-.2..#. ith a $iew to ensuring the coherence of the national policy and of arrangements for its implementation, the competent institution shouldestablish a national framework for O&' management systems to:

%a( identify and establish the respecti$e functions and responsibilities of the$arious institutions called upon to implement the national policy, and makeappropriate arrangements to ensure the necessary coordination between them1

%b( publish and periodically re$iew national guidelines on the $oluntary

application and systematic implementation of O&' management systems inorganizations;

%c( establish criteria, as appropriate, for the designation and respecti$e dutiesof the institutions responsible for the preparation and promotion of tailoredguidelines on O&' management systems1 and

%d( ensure that guidance is a$ailable to employers, workers and theirrepresentati$es to take ad$antage of the national policy.

2.-.2..-. The competent institution should make arrangements and pro$ide

technically sound guidance to labour inspectorates, O&' ser$ices and otherpublic or pri$ate ser$ices, agencies and institutions dealing with O&' ,including healthcare pro$iders, to encourage and help organizations toimplement O&' management systems.

2.!.2.2. $ational guidelines

2.-.2.2.. 3ational guidelines on the $oluntary application and systematicimplementation of O&' management systems should be elaborated based onthe model pro$ided in 4hapter #, taking into consideration national conditions

and practice.

2.-.2.2.2. There should be consistency between the )*O guidelines, thenational guidelines and the tailored guidelines, with sufficient fle!ibility topermit direct application or tailored application at the organization le$el.

2.!.2.3. %ailored guidelines


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2.-.2.#.. Tailored guidelines, reflecting the o$erall ob/ecti$es of the )*Oguidelines, should contain the generic elements of the national guidelines andshould be designed to reflect the specific conditions and needs of organizations or groups of organizations, taking into consideration particularly:

%a( their size %large, medium and small( and infrastructure1 and

%b( the types of hazards and degree of risks.

2.-.2.#.2. The links between the national framework for O&' managementsystems %O&'5&( and its essential elements are illustrated in figure .

&igure 1. 'lements of t(e national frame)or* for OS+ management systems

The occupational safety and health management system in the organization

Occupational safety and health, including compliance with the O&'reuirements pursuant to national laws and regulations, are the responsibilityand duty of the employer. The employer should show strong leadership andcommitment to O&' acti$ities in the organization, and make appropriatearrangements for the establishment of an O&' management system. The systemshould contain the main elements of policy, organizing, planning andimplementation, e$aluation and action for impro$ement, as shown in figure 2.

&igure 2. ,ain elements of t(e OS+ management system


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2.!.3.1. Occupational safety and (ealt( policy

2.-.#... The employer, in consultation with workers and theirrepresentati$es, should set out in writing an O&' policy, which should be:

%a( specific to the organization and appropriate to its size and the nature of itsacti$ities1

%b( concise, clearly written, dated and made effecti$e by the signature orendorsement of the employer or the most senior accountable person in theorganization;

%c( communicated and readily accessible to all persons at their place of work1

%d( re$iewed for continuing suitability1 and

%e( made a$ailable to rele$ant e!ternal interested parties, as appropriate.

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2.-.#..2. The O&' policy should include, as a minimum, the following keyprinciples and ob/ecti$es to which the organization is committed:

%a( protecting the safety and health of all members of the organization bypre$enting workrelated in/uries, ill health, diseases and incidents1

%b( complying with rele$ant O&' national laws and regulations, $oluntaryprogrammes, collecti$e agreements on O&' and other reuirements to whichthe organization subscribes1

%c( ensuring that workers and their representati$es are consulted andencouraged to participate acti$ely in all elements of the O&' managementsystem1 and

%d( continually impro$ing the performance of the O&' management system.

2.-.#..#. The O&' management system should be compatible with orintegrated in other management systems in the organization.

2.!.3.2. or*er participation

2.-.#.2.. orker participation is an essential element of the O&' managementsystem in the organization.

2.-.#.2.2. The employer should ensure that workers and their safety and healthrepresentati$es are consulted, informed and trained on all aspects of O&' ,

including emergency arrangements, associated with their work.

2.-.#.2.#. The employer should make arrangements for workers and theirsafety and health representati$es to ha$e the time and resources to participateacti$ely in

The occupational safety and health management system in the organizationprocesses of organizing, planning and implementation, e$aluation and actionfor impro$ement of the O&' management system.

2.-.#.2.-. The employer should ensure, as appropriate, the establishment and

efficient functioning of a safety and health committee and the recognition of workers+ safety and health representati$es, in accordance with national lawsand practice.

2.!.3.3 Organiing - Responsi"ility and accounta"ility

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2.-.#.#.. The employer should ha$e o$erall responsibility for the protection of workers+ safety and health, and pro$ide leadership for O&' acti$ities in theorganization.

2.-.#.#.2. The employer and senior management should allocate responsibility,

accountability and authority for the de$elopment, implementation andperformance of the O&' management system and the achie$ement of therele$ant O&' ob/ecti$es. &tructures and processes should be established which:

%a( ensure that O&' is a linemanagement responsibility which is known andaccepted at all le$els1

%b( define and communicate to the members of the organization theresponsibility, accountability and authority of persons who identify, e$aluate orcontrol O&' hazards and risks1

%c( pro$ide effecti$e super$ision, as necessary, to ensure the protection of workers+ safety and health1

%d( promote cooperation and communication among members of theorganization, including workers and their representati$es, to implement theelements of the organization's O&' management system1

%e( fulfil the principles of O&' management systems contained in rele$antnational guidelines, tailored guidelines or $oluntary programmes, asappropriate, to which the organization subscribes1

%f( establish and implement a clear O&' policy and measurable ob/ecti$es1

%g( establish effecti$e arrangements to identify and eliminate or control workrelated hazards and risks, and promote health at work1

%h( establish pre$ention and health promotion programmes1

%i( ensure effecti$e arrangements for the full participation of workers and theirrepresentati$es in the fulfilment of the O&' policy1

%/( pro$ide appropriate resources to ensure that persons responsible for O&' ,

including the safety and health committee, can perform their functionsproperly1 and

%k( ensure effecti$e arrangements for the full participation of workers andtheir representati$es in safety and health committees, where they e!ist.

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%d( records of workers+ e!posures, sur$eillance of the working en$ironment andworkers+ health1 and

%e( the results of both acti$e and reacti$e monitoring.

2.!.3.. /ommunication

2.-.#.9.. 0rrangements and procedures should be established and maintainedfor:

%a( recei$ing, documenting and responding appropriately to internal ande!ternal communications related to O&' 1

%b( ensuring the internal communication of O&' information between rele$antle$els and functions of the organization; and

%c( ensuring that the concerns, ideas and inputs of workers and theirrepresentati$es on O&' matters are recei$ed, considered and responded to.

2.!.3.. Planning and implementation - nitial revie)

2.-.#... The organization's e!isting O&' management system and rele$antarrangements should be e$aluated by an initial re$iew, as appropriate. )n thecase where no O&' management system e!ists, or if the organization is newlyestablished, the initial re$iew should ser$e as a basis for establishing an O&'

management system.

2.-.#..2. The initial re$iew should be carried out by competent persons, inconsultation with workers and8or their representati$es, as appropriate. )tshould:

%a( identify the current applicable national laws and regulations, nationalguidelines, tailored guidelines, $oluntary programmes and other reuirementsto which the organization subscribes1

%b( identify, anticipate and assess hazards and risks to safety and health arising

from the e!isting or proposed work en$ironment and work organization1 and

%c( determine whether planned or e!isting controls are adeuate to eliminatehazards or control risks1 and

%d( analyse the data pro$ided from workers+ health sur$eillance.

2.-.#..#. The result of the initial re$iew should:

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2.-.#.re$enti$e and protecti$emeasures should be implemented in the following order of priority:

%a( eliminate the hazard8risk1

%b( control the hazard8risk at source, through the use of engineering controlsor organizational measures1

%c( minimize the hazard8risk by the design of safe work systems, which includeadministrati$e control measures1 and

%d( where residual hazards8risks cannot be controlled by collecti$e measures,the employer should pro$ide for appropriate personal protecti$e euipment,including clothing, at no cost, and should implement measures to ensure its useand maintenance.

2.-.#.=..2. 'azard pre$ention and control procedures or arrangements shouldbe established and should:

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%a( be adapted to the hazards and risks encountered by the organization;

%b( be re$iewed and modified if necessary on a regular basis1

%c( comply with national laws and regulations, and reflect good practice1 and

%d( consider the current state of knowledge, including information or reportsfrom organizations, such as labour inspectorates, occupational safety andhealth ser$ices, and other ser$ices as appropriate.

2.!.3.16.2. ,anagement of c(ange

2.-.#.=.2.. The impact on O&' of internal changes %such as those in staffingor due to new processes, working procedures, organizational structures oracuisitions( and of e!ternal changes %for e!ample, as a result of amendments

of national laws and regulations, organizational mergers, and de$elopments inO&' knowledge and technology( should be e$aluated and appropriatepre$enti$e steps taken prior to the introduction of changes.

2.-.#.=.2.2. 0 workplace hazard identification and risk assessment should becarried out before any modification or introduction of new work methods,materials, processes or machinery. &uch assessment should be done inconsultation with and in$ol$ing workers and their representati$es, and thesafety and health committee, where appropriate.

2.-.#.=.2.#. The implementation of a ?decision to change? should ensure that

all affected members of the organization are properly informed and trained.

2.!.3.16.3. 'mergency prevention4 preparedness andresponse

2.-.#.=.#.. Emergency pre$ention, preparedness and response arrangementsshould be established and maintained. These arrangements should identify thepotential for accidents and emergency situations, and address the pre$entionof O&' risks associated with them. The arrangements should be made accordingto the size and nature of acti$ity of the organization. They should:

%a( ensure that the necessary information, internal communication andcoordination are pro$ided to protect all people in the e$ent of an emergency atthe worksite1

%b( pro$ide information to, and communication with, the rele$ant competentauthorities, and the neighbourhood and emergency response ser$ices1

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%c( include arrangements for reporting of workrelated in/uries, ill health,diseases and incidents among the contractors+ workers while performing workfor the organization;

%d( pro$ide rele$ant workplace safety and health hazard awareness and training

to contractors or their workers prior to commencing work and as workprogresses, as necessary1

%e( regularly monitor O&' performance of contractor acti$ities on site1 and

%f( ensure that onsite O&' procedures and arrangements are followed by thecontractor%s(.

2.!.3.11 'valuation - Performance monitoring andmeasurement

2.-.#... >rocedures to monitor, measure and record O&' performance on aregular basis should be de$eloped, established and periodically re$iewed."esponsibility, accountability and authority for monitoring at different le$els inthe management structure should be allocated.

2.-.#..2. The selection of performance indicators should be according to thesize and nature of acti$ity of the organization and the O&' ob/ecti$es.

2.-.#..#. @oth ualitati$e and uantitati$e measures appropriate to theneeds of the organization should be considered. These should:

%a( be based on the organization's identified hazards and risks, thecommitments in the O&' policy and the O&' ob/ecti$es1 and

%b( support the organization's e$aluation process, including the managementre$iew.

2.-.#..-. >erformance monitoring and measurement should:

%a( be used as a means of determining the e!tent to which O&' policy andob/ecti$es are being implemented and risks are controlled1

%b( include both acti$e and reacti$e monitoring, and not be based only uponworkrelated in/ury, ill health, disease and incident statistics1 and

%c( be recorded.

2.-.#..7. 5onitoring should pro$ide:

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%a( feedback on O&' performance1

%b( information to determine whether the daytoday arrangements for hazardand risk identification, pre$ention and control are in place and operatingeffecti$ely1 and

%c( the basis for decisions about impro$ement in hazard identification and riskcontrol, and the O&' management system.

2.-.#..9. 0cti$e monitoring should contain the elements necessary to ha$e aproacti$e system and should include:

%a( monitoring of the achie$ement of specific plans, established performancecriteria and ob/ecti$es1

%b( the systematic inspection of work systems, premises, plant and euipment1

%c( sur$eillance of the working en$ironment, including work organization1

%d( sur$eillance of workers+ health, where appropriate, through suitablemedical monitoring or followup of workers for early detection of signs andsymptoms of harm to health in order to determine the effecti$eness of pre$ention and control measures1 and

%e( compliance with applicable national laws and regulations, collecti$eagreements and other commitments on O&' to which the organizationsubscribes.

2.-.#... "eacti$e monitoring should include the identification, reporting andin$estigation of:

%a( workrelated in/uries, ill health %including monitoring of aggregate sicknessabsence records(, diseases and incidents1

%b( other losses, such as damage to property1

%c( deficient safety and health performance, and O&' management systemfailures1 and

%d( workers+ rehabilitation and healthrestoration programmes.

2.!.3.12.nvestigation of )or*-related in#uries4 ill (ealt(4diseases and incidents4 and t(eir impact on safety and (ealt(performance

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2.-.#.2.. The in$estigation of the origin and underlying causes of workrelated in/uries, ill health, diseases and incidents should identify any failures inthe O&' management system and should be documented.

2.-.#.2.2. &uch in$estigations should be carried out by competent persons,

with the appropriate participation of workers and their representati$es.

2.-.#.2.#. The results of such in$estigations should be communicated to thesafety and health committee, where it e!ists, and the committee should makeappropriate recommendations.

2.-.#.2.-. The results of in$estigations, in addition to any recommendationsfrom the safety and health committee, should be communicated to appropriatepersons for correcti$e action, included in the management re$iew andconsidered for continual impro$ement acti$ities.

2.-.#.2.7. The correcti$e action resulting from such in$estigations should beimplemented in order to a$oid repetition of workrelated in/uries, ill health,diseases and incidents.

2.-.#.2.9. "eports produced by e!ternal in$estigati$e agencies, such asinspectorates and social insurance institutions, should be acted upon in thesame manner as internal in$estigations, taking into account issues of confidentiality.

2.!.3.13. 7udit

2.-.#.#.. 0rrangements to conduct periodic audits are to be established inorder to determine whether the O&' management system and its elements arein place, adeuate, and effecti$e in protecting the safety and health of workers and pre$enting incidents.

2.-.#.#.2. 0n audit policy and programme should be de$eloped, whichincludes a designation of auditor competency, the audit scope, the freuencyof audits, audit methodology and reporting.

2.-.#.#.#. The audit includes an e$aluation of the organization's O&'

management system elements or a subset of these, as appropriate. The auditshould co$er:

%a( O&' policy1

%b( worker participation1

%c( responsibility and accountability1

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%d( competence and training1

%e( O&' management system documentation1

%f( communication1

%g( system planning, de$elopment and implementation1

%h( pre$ention and control measures1

%i( management of change1

%/( emergency pre$ention, preparedness and response1

%k( procurement1

%l( contracting1

%m( performance monitoring and measurement1

%n( in$estigation of workrelated in/uries, ill health, diseases and incidents, andtheir impact on safety and health performance1

%o( audit1

%p( management re$iew1

%( pre$enti$e and correcti$e action1

%r( continual impro$ement1 and

%s( any other audit criteria or elements that may be appropriate.

2.-.#.#.-. The audit conclusion should determine whether the implementedO&' management system elements or a subset of these:

%a( are effecti$e in meeting the organization's O&' policy and ob/ecti$es1

%b( are effecti$e in promoting full worker participation1

%c( respond to the results of O&' performance e$aluation and pre$ious audits1

%d( enable the organization to achie$e compliance with rele$ant national lawsand regulations1 and

%e( fulfil the goals of continual impro$ement and best O&' practice.

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2.-.#.#.7. 0udits should be conducted by competent persons internal ore!ternal to the organization who are independent of the acti$ity beingaudited.

2.-.#.#.9. The audit results and audit conclusions should be communicated to

those responsible for correcti$e action.

2.-.#.#.. 4onsultation on selection of the auditor and all stages of theworkplace audit, including analysis of results, are sub/ect to workerparticipation, as appropriate.

2.!.3.1!. ,anagement revie)

2.-.#.-.. 5anagement re$iews should:

%a( e$aluate the o$erall strategy of the O&' management system to determinewhether it meets planned performance ob/ecti$es1

%b( e$aluate the O&' management system+s ability to meet the o$erall needs of the organization and its stakeholders, including its workers and the regulatoryauthorities1

%c( e$aluate the need for changes to the O&' management system, includingO&' policy and ob/ecti$es1

%d( identify what action is necessary to remedy any deficiencies in a timelymanner, including adaptations of other aspects of the organization'smanagement structure and performance measurement1

%e( pro$ide the feedback direction, including the determination of priorities,for meaningful planning and continual impro$ement1

%f( e$aluate progress towards the organization's O&' ob/ecti$es and correcti$e

action acti$ities1 and

%g( e$aluate the effecti$eness of followup actions from earlier managementre$iews.

2.-.#.-.2. The freuency and scope of periodic re$iews of the O&'management system by the employer or the most senior accountable personshould be defined according to the organization's needs and conditions.

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2.-.#.-.#. The management re$iew should consider:

%a( the results of workrelated in/uries, ill health, diseases and incidentin$estigations1 performance monitoring and measurement1 and audit acti$ities1and

%b( additional internal and e!ternal inputs as well as changes, includingorganizational changes, that could affect the O&' management system.

2.-.#.-.-. The findings of the management re$iew should be recorded andformally communicated to:

%a( the persons responsible for the rele$ant element%s( of the O&' managementsystem so that they may take appropriate action1 and

%b( the safety and health committee, workers and their representati$es.

2.!.3.10. 7ction for improvement - Preventive andcorrective action

2.-.#.7.. 0rrangements should be established and maintained for pre$enti$eand correcti$e action resulting from O&' management system performancemonitoring and measurement, O&' management system audits andmanagement re$iews. These arrangements should include:

%a( identifying and analysing the root causes of any nonconformities with

rele$ant O&' regulations and8or O&' management systems arrangements1 and

%b( initiating, planning, implementing, checking the effecti$eness of anddocumenting correcti$e and pre$enti$e action, including changes to the O&'management system itself.

2.-.#.7.2. hen the e$aluation of the O&' management system or othersources show that pre$enti$e and protecti$e measures for hazards and risks areinadeuate or likely to become inadeuate, the measures should be addressedaccording to the recognized hierarchy of pre$ention and control measures, andcompleted and documented, as appropriate and in a timely manner.

2.!.3.1. /ontinual improvement

2.-.#.9.. 0rrangements should be established and maintained for thecontinual impro$ement of the rele$ant elements of the O&' managementsystem and the system as a whole. These arrangements should take intoaccount:

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%a( the O&' ob/ecti$es of the organization;

%b( the results of hazard and risk identifications and assessments1

%c( the results of performance monitoring and measurements1

%d( the in$estigation of workrelated in/uries, diseases, ill health and incidents,and the results and recommendations of audits1

%e( the outcomes of the management re$iew1

%f( the recommendations for impro$ement from all members of theorganization, including the safety and health committee, where it e!ists1

%g( changes in national laws and regulations, $oluntary programmes andcollecti$e agreements1

%h( new rele$ant information1 and

%i( the results of health protection and promotion programmes.

2.-.#.9.2. The safety and health processes and performance of theorganization should be compared with others in order to impro$e health andsafety performance.

8uestion 2.1

The circumstances that may lead to a re$iew of the health and safety policy,include a passage of time, technological, organisational or legal changes.

Aalse

True

2.0 9enc(mar*ing

)ndicators of success should be set1 howe$er it may be necessary to setbenchmarks along side the aims and ob/ecti$es to ensure that the policy is ontrack and heading in the right direction.

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&ome companies choose to measure the performance of their policy against theperformance of a similar company, but within the same industry.

2. lossary

)n these guidelines, the following terms ha$e the meanings hereby assigned tothem:

Active monitoring: The ongoing acti$ities which check that hazard and riskpre$enti$e and protecti$e measures, as well as the arrangements to implementthe O&' management system, conform to defined criteria.

Audit: 0 systematic, independent and documented process for obtaininge$idence and e$aluating it ob/ecti$ely to determine the e!tent to whichdefined criteria are fulfilled. This does not necessarily mean an independent

e!ternal audit %an auditor or auditors from outside the organization).

Competent institution: 0 go$ernment department or other body with theresponsibility to establish a national policy and de$elop a national frameworkfor O&' management systems in organizations, and to pro$ide rele$antguidance.

Competent person: 0 person with suitable training, and sufficient knowledge,e!perience and skill, for the performance of the specific work.

Continual improvement: )terati$e process of enhancing the O&' management

system to achie$e impro$ements in o$erall O&' performance.

Contractor: 0 person or an organization pro$iding ser$ices to an employer atthe employer+s worksite in accordance with agreed specifications, terms andconditions.

Employer: 0ny physical or legal person that employs one or more workers.

Hazard: The inherent potential to cause in/ury or damage to people+s health.

Hazard assessment: 0 systematic e$aluation of hazards.

Incident: 0n unsafe occurrence arising out of or in the course of work where nopersonal in/ury is caused.

rganization: 0 company, operation, firm, undertaking, establishment,enterprise, institution or association, or part of it, whether incorporated ornot, public or pri$ate, that has its own functions and administration. Aor

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organizations with more than one operating unit, a single operating unit maybe defined as an organization.

!H management system: 0 set of interrelated or interacting elements toestablish O&' policy and ob/ecti$es, and to achie$e those ob/ecti$es.

"eactive monitoring: 4hecks that failures in the hazard and risk pre$ention andprotection control measures, and the O&' management system, asdemonstrated by the occurrence of in/uries, ill health, diseases and incidents,are identified and acted upon.

"is#: 0 combination of the likelihood of an occurrence of a hazardous e$ent andthe se$erity of in/ury or damage to the health of people caused by this e$ent.

"is# assessment: The process of e$aluating the risks to safety and health arisingfrom hazards at work.

!a$ety and %ealt% committee: 0 committee with representation of workers+safety and health representati$es and employers+ representati$es establishedand functioning at organization le$el according to national laws, regulationsand practice.

!urveillance o$ t%e &or#ing environment: 0 generic term which includes theidentification and e$aluation of en$ironmental factors that may affect workers+health. )t co$ers assessments of sanitary and occupational hygiene conditions,factors in the organization of work which may pose risks to the health of workers, collecti$e and personal protecti$e euipment, e!posure of workers to

hazardous agents, and control systems designed to eliminate and reduce them.Arom the standpoint of workers+ health, the sur$eillance of the workingen$ironment may focus on, but not be limited to, ergonomics, accident anddisease pre$ention, occupational hygiene in the workplace, work organization,and psychosocial factors in the workplace.

or#er: 0ny person who performs work, either regularly or temporarily, for anemployer.

or#ers' %ealt% surveillance: 0 generic term which co$ers procedures andin$estigations to assess workers+ health in order to detect and identify any

abnormality. The results of sur$eillance should be used to protect and promotethe health of the indi$idual, collecti$e health at the workplace, and the healthof the e!posed working population. 'ealth assessment procedures may include,but are not limited to, medical e!aminations, biological monitoring,radiological e!aminations, uestionnaires or a re$iew of health records.

or#ers and t%eir representatives: here reference is made in theseguidelines to workers and their representati$es, the intention is that, where

2


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representati$es e!ist, they should be consulted as the means to achie$ingappropriate worker participation. )n some instances it may be appropriate toin$ol$e all workers and all representati$es.

or#ers' representative: )n accordance with the orkers+ "epresentati$es

4on$ention, hysical area where workers need to be or to go due to their workwhich is under the control of an employer.

2. 7 fe) )ords from t(e revie)er of t(is unit ;,i*eatson


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that within a matter of months they e!panded from three employees to morethan fi$e, or perhaps they ha$e suddenly had a $isit from their local enforcingauthority, 'ealth and &afety E!ecuti$e )nspector or En$ironmental 'ealthOfficer.

)n such cases ) am often asked to pro$ide them with a policy. The manager whohas been gi$en the responsibility for health and safety in the workplace,e!plains that he or she does not ha$e time to write the policy, and any casethey ha$e ne$er had an accident.

)n such situations an element of diplomacy is reuired. Once ) ha$e e!plainedto the manager e!actly what a health and safety policy is and why it isreuired, both in legal terms and good safety management terms the managerusually sees the benefit of the company de$eloping the policy themsel$es.These companies may reuire the ser$ices of a safety consultant to pro$idead$ice and guidance, but it is essential that the company de$elop there own

policy.

&hould a company engage the ser$ices of a consultant to write a policy forthemD, in our %&'Eilds *td(, opinion, definitely not.

0 good health and safety policy should be de$eloped and written from withinthe company itself. Each aspect of the companies operations should beconsidered.

This consideration must be placed on who, from within the company has thekey responsibilities, who reports to who and for what, also what the companies

arrangements are in terms of health and safety in their place of work and fortheir business acti$ities.

The companies’ ethos must be reflected within the policy and in real terms,this can only be successfully achie$ed if the policy comes from within.

lease read t%roug% t%e policy -elo&. any ot%er policies can -e located ont%e internet or t%roug% t%e &&&.s%epro.org resource.

2. 7n '=ample Policy

7n '=ample Policy

79/ /ompany Opening Policy Statement

This statement is issued in accordance with the 'ealth C &afety at ork etc 0ct


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)n the field of health and safety %we( seek to achie$e the highest standards. edo not pursue this aim simply to achie$e compliance with current legislation,but because it is in our best interests. The effecti$e management of health andsafety, leading to fewer accidents in$ol$ing in/ury and time off work, is anin$estment which helps to achie$e our purposes.

The 4ompany recognises it+s legal duty under the 'ealth and &afety at orks0ct


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This policy can only be successful and effecti$e with the cooperation of allemployees and others. e therefore belie$e that it is the responsibility of allto perform their assigned duties and acti$ities safely by following the safeworking procedures, using appropriate euipment and by reporting orcorrecting unsafe acts or conditions as appropriate.

This policy statement will be displayed prominently in all work areas and willbe made a$ailable to all employees. Employees will be asked to sign so thatthey recognise their responsibilities in matters of health C safety and agree toadhere to the policy. 0ny person who has a legitimate reason to ha$e a copy of the policy can do so. This policy is a$ailable in large print.

This 'ealth and &afety >olicy will be re$iewed annually by the Birectors and5anagement taking on board employee comments any new legislation orpractices that may affect this document.

&igned: Bated:

3ame: >osition:

2. 7n '=ample Policy cont.

1. Roles and Responsi"ilities ;7n '=ample Policy<

The 5anaging Birector has o$erall responsibility for health, safety and welfare,this responsibility is discharged through the Feneral 5anager. The &afety 4o

ordinator has day to day responsibility for health, safety and welfare for allacti$ities undertaken within the premises. The &afety 4oordinator reports tothe Feneral 5anager.

The 4ompany is a member of the 0@4 &afety Froup and as such has the ser$iceof the Froup &afety Officer, who $isits all sites and premises at regularinter$als. ritten inspection reports are made a$ailable to both the 5anagingBirector and the &afety 4oordinator. These reports are used to implementhazard elimination or risk reduction actions and support the company’sproacti$e measures.

79/ /ompany profile

for (ealt(4 safety and )elfare arrangements

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2. Special 7rrangement

The 0ssistant 5anager has had a second duty placed on him. This duty is to actas the &afety 4oordinator for works acti$ities at the 0@4 4ompany Offices andorkshops.

S+'ilds Ltd is a 'ealth, &afety and En$ironmental consultancy company basedin 'ull. &'Eilds *td will act as safety consultants to 0@4 4ompany, inaccordance with The 5anagement of 'ealth C &afety at ork "egulations


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!. 79/ /ompany )ill:

>ro$ide a healthy and safe working en$ironment with good working conditionsin all premises under our control, so far as is reasonably practicable.

5ake pro$ision to ensure that employees and others as appropriate are awareof any risks to their health and8or safety resulting from our work acti$ities.

Establish and maintain working procedures and practices to eliminate oradeuately control risks to health and or safety.

Ensure the pro$ision of sufficient and appropriate ad$ice, information,instruction, super$ision and training in health and safety matters to allemployees commensurate with their work acti$ities.

Ensure that any rele$ant legislation, regulation and codes of practice are

obser$ed and implemented and ensure that employees are informed asappropriate.

>romote health and safety matters to employees and ensure that safetyawareness and a responsible, thoughtful attitude e!ist.

0. ,anagement > 'mployees commitment to (ealt( and safety.

e can only carry out the duties within this document with the support andappropriate actions of all employees, each of whom has a personalresponsibility, in particular:

• To take care of their own health and safety and that of others while atwork and while undertaking work acti$ities.

• To comply and cooperate with any statutory %legal( reuirementsimposed on us and not to interfere with or misuse anything pro$ided inthe interests of health, safety and welfare.

Our financial budgets allow us to pro$ide the necessary resources, time ande!pertise, to deli$er the arrangements made in this policy.

. /ontractors

4ontractors employed by us must comply with this policy, regulations, codes of practice, and the 'ealth and &afety at ork etc 0ct


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e will $et contractors that are employed by us and keep records of theirarrangements in matters relating to health C safety. 4ontractors will be $ettedprior to engagement.

4ontractors who fall short of our safety standards will not be engaged by us.

. nduction > Safety %raining

3ew Employees will recei$e induction safety training and our health C safetypolicy will be e!plained on their first day of work with us. 0spects co$ered willinclude awareness of first aid pro$ision, fire and emergency procedures,hazards identified in their duties etc. 0ll new employees will recei$e a copy of this policy to ensure an understanding of the arrangements as e!plained tothem.

0ll employees will recei$e on going training as appropriate and when

reuired, in safety matters commensurate with their work acti$ities and theirplace of work. The &afety 4oordinator will ensure that this is undertaken andthat the necessary documentation is completed.

)t is the responsibility of the &afety 4oordinator to ensure safety trainingneeds are identified and undertaken and that all documentation relating tohealth and safety is filed correctly.

3ew employees will be employed on the basis of their e!perience,ualifications, a$ailability and general attitude. 0 pre employmentuestionnaire is in place to ensure a screening process is in place. e will

ensure that eual opportunities apply to all applicants.

. ,anual +andling

e will ensure that suitable training is pro$ided to each member of staff insafe lifting and handling techniues. 0s the employer we will a$oid the needfor hazardous manual handling, as far as reasonably practical. e will makeassessments of each manual handling task and eliminate or reduce the risk of in/ury from any hazardous manual handling that can+t be a$oided.

$ever t)ist )(ile lifting4 "end your *nees and *eep your "ac* straig(t. f in

dou"t get (elp.

5. Ris* 7ssessment Section

+aard Spotting and Reporting

)t is important to the success of this policy that employees report all hazardsfound during the course of their work. )f it is safe to do so, then the hazard

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should be corrected. These hazards should also be reported to The &afety 4oordinator or other 5anager. The &afety 4oordinator will act accordingly toeliminate the hazard so far as is reasonably practicable or address controlmeasures to reduce the risk of the hazard to an acceptable le$el.

Please note t(at (aards s(ould not "e corrected unless it is safe to do so.

7 +7@7R? is anyt(ing )it( t(e potential cause (arm or loss.

16. Ris* 7ssessment.

e will undertake assessments of risk that arise from our work acti$ities in thefollowing way:

• 4onsider each acti$ity undertaken at work• )dentify the significant hazards

• 0ssess the risks that the hazard presents• Eliminate the hazard• or where this is not reasonably practicable, reduce the risk to an

acceptable le$el by implementing suitable and effecti$e correcti$e orcontrol measures

• 5onitor the arrangements• "e$iew the assessments at least annually• 0ll assessments with be documented

%(e RSA is t(e li*eli(ood or c(ance of a (aard causing actual (arm or loss

"isk assessments are been undertaken by the &afety 4oordinator, for our workacti$ities and premises, in accordance with the 5anagement of 'ealth C &afetyat ork "egulations


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• &lips, trips and falls• &ubstances and materials

&afe working procedures ha$e and are to be considered and will be madea$ailable for our work acti$ities to all employees as appropriate.

Start Safe > &inis( Safe

9efore you start your day at )or* consider t(e (aards t(at may "e presentand at t(e end of your )or*ing day leave your area safe

2. 7n '=ample Policy cont.

11. /ontrol of Su"stances +aardous to +ealt(

&ubstance assessments reuired by the 4.O.&.'.'. regulations are also beenput into place. Training and information with regards to health hazards will bepro$ided to all employees in accordance with these regulations, payingparticular attention to:

• Elimination of the need to use harmful substances• &ubstitution for a less harmful substance• Training in safe use of substances• >ersonal protecti$e euipment• Emergency procedures• "ecords will be kept and updated with regards to these assessments.

0ll hazard data sheets will be supplied by the manufacturers of all substancesand agents used and stored by us. )nformation can also be gathered from theE'=-= register and also by undertaking a 4O&'' assessment. The &afety 4oordinator will undertake these substance assessments. The assessments will bekept in the safety manual.

(en using su"stances suc( as paints4 t(inners or cleaning materials4 readt(e instructions on t(e la"el and follo) t(em. f you are concerned orunsure see* advice and instruction of (o) to use it safely. ?onBt ta*e ris*)it( your (ealt(

12. &ire Prevention > 'mergency Procedures

>rocedures ha$e been put in placed as reuired under The Aire >recautions%orkplace( "egulations


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aware of the instructions and procedures relating to fire and other emergenciesat our premises.

Training will be put in place for all employees in safe escape or what to do inthe e$ent of an emergency.

)n the e$ent of a fire, raise the alarm, dial


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harm. e will ensure, through appropriate le$els of maintenance andinspection, that all aspects risks are reduced to the lowest le$els.

• Only employees who ha$e recei$ed training and who are e!periencedoperators shall operate such machinery.

•

Fuards must be in place while the machinery is in operation• The appropriate >ersonal >rotecti$e Euipment %>>E( must be worn at

all times while the machine is been operated.• Employees must not impro$ise, modify or alter the machine for any

reason• The machine must only be for the purposes for that which it is designed

for• Employees must not distract a machinery operator while they are

operating a machine• 5achine operators must undertake daily checks prior to the start of the

machine they are operating.

• 0ny faults or defects identified by any person must be reported to eithertheir line manager or the &afety 4oordinator immediately.

The &afety 4oordinator will monitor these arrangements and keep records of faults and maintenance reuirements.

Use t(e eCuipment for t(e purpose t(at it is designed for. $ever improvise.

1. ?isplay Screen 'Cuipment

0ll Bisplay &creen Euipment %B&E( will be assessed annually. This may take the

form of an operator assessment or be undertaken by either the &afety 4oordinator or another competent person.

)t is important that operators of B&E understand the risks to their health whileoperating the euipment for long periods. 6pper *imb Bisorders, 4arpal Tunnel&yndrome, "especti$e &train )n/ury can be result of prolonged use of B&E.

Operators should take regular breaks, undertaking others tasks away from theeuipment as planned by their manager.

t is important t(at:

• The chair is able to swi$el, and can be ad/usted in height and is stable• The Bisplay screen can tilt and swi$el, and that reflection is at a

minimum• The key board is tactile and stable, and that you can rest your wrists• That the work area is free from clutter and the desk is at a suitable

height• *ocal lighting must be at a suitable le$el

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Operators should be aware that if they ha$e any concerns with regards to B&Ethey should discuss these with their line manager.

1. 'lectrical 'Cuipment

0ll electrical euipment will be inspected and maintained regularly for the riskof electrical hazards. 0 4ompetent >erson will carry out all testing of electricaleuipment1 the dates of testing will be entered into the asset register.

Electrical installations used will be of the correct $oltage and suitable for the/ob to be undertaken. >ortable electric tools are to be =$, intact, correctlyearthed and insulated. Electrical euipment must be $isually e!amined e$erytime it is handled.

Electrical euipment will be tested at least each 2 months by a competentperson and a record will be kept of this. The &afety 4oordinator will ensure

that this is undertaken.

'lectrical s(oc*s can *ill. 7l)ays visually inspect electrical eCuipment"efore use. 7l)ays use t(e appropriate eCuipment in t(e appropriateenvironment

1. Personal Protective 'Cuipment

here the "isk 0ssessment shows that it is reuired, it is our policy to pro$ideadeuate and suitable >ersonal >rotecti$e Euipment and >rotecti$e 4lothingfor health and safety purposes.

)t is the Employees responsibility to wear, store and look after the >>E.Employees must report faults in the >>E, or asked for a replacement as thisbecomes necessary.

15. Safety Signage

&afety &ignage is in place throughout our offices and workshops. Employeesmust abide by the signage. This will be monitored and any person found not tobe complying may be sub/ect to a disciplinary procedure.

26. $e) or '=pectant ,ot(ers

3ew and E!pectant 5others are reuired under regulation ; of The5anagement of 'ealth and &afety at ork "egulations


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21. 7ccidents > &irst 7id

0ll employees who sustain in/ury at work must obtain treatment and report thecircumstances of the accident to The &afety 4oordinator. 0ccidents must berecorded in the accident book.

The first aid bo! can be located in the following areas

The accident book can be located within the first aid bo!es

Airst aiders are : HHHHHHHHHHHHHHHHHHHH

*ocated at : HHHHHHHHHHHHHHHHHHHH

Reporting accidents is a met(od of accident prevention4 if )e are a)are of (o) accidents (appen4 t(en )e can reduce t(e ris* of t(e same or similar

type of accident occurring again. t is important t(at all accidents arereported promptly.

22. R??OR ;1550<

Aor accidents, ill health and incidents reportable under The "eporting of )n/uries, Biseases and Bangerous Occurrences "egulations %".).B.B.O."(


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2. 7n '=ample Policy cont. ;final PageD Promotion

The sharing of information with regards to health and safety is $ital to thesuccess of this policy. )t is also a statutory reuirement, see '0&0. -. The&afety 4oordinator will ensure that matters relating to this policy are sharedwith others as appropriate.

4onsultation with employees is undertaken both formally and informally.Employees are encouraged to take part in the decisionmaking process of thispolicy to promote a positi$e safety culture within 0@4 4ompany. 0ll employeeswill be kept informed and briefed on all current and upcoming 'ealth C &afety

matters pertaining to both the company and their area of e!pertise.

2. or*ing +ours

)n accordance with the orking Time Birecti$e and other statutoryreuirements, monitoring arrangements are in place for work patterns, hoursat work, recording of information etc.

2. Lone or*ing

The risks of working alone are well known. )t is our policy that employees

should not work alone within the offices, workshops or other areas. 'owe$er, itis also recognised that on some occasions employees are asked to work alone incircumstances of: start of day opening up of premises and end of day closing of premises. This does not apply to dri$ing while on company business.

25. nspection and ,onitoring

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e ha$e in place a system for monitoring for health and safety reasons. Our$ehicles, plant and machinery are inspected, ser$iced and maintained in linewith our scheduled programme and this adheres to the statutory reuirementsplaced on us.

Our working en$ironments are inspected uarterly. Each work area is inspectedfor hazards paying particular attention to slips, trips and fall hazards, howe$erall aspects of our acti$ities are included to ensure that our workingen$ironment is safe and that our safe working practices are sufficient and beenadhered to.

36. 7ccess and 'gress

0t all times it must be made sure that there will be safe access and egress fromthe place of work, at no time will any fire escapes be blocked or locked shut.0ll walkways must be free of debris or any other obstruction that may hamper

safe escape in the e$ent of a fire.

f you see a "loc*ed emergency e=it you must report it immediately

31. Supervision

)n accordance with our management procedures and '0&0 - , section 2%2( c,Employees are adeuately super$ised in line with their responsibilities andcompetence.

32. ?river /ompetence > LicensingE8ualification

The IC" 4oordinator is responsible for ensuring those dri$ers of companyve(icles or who dri$e for "usiness purposes are suitably e!perienced and holdan appropriate, current licence%s( for the class of $ehicle%s( they are tooperate. Employees must report any changes that may affect either their legalstatus as a dri$er or changes to their physical8physiological health that maypresent a risk as a dri$er

33. Police /(ec*s

)t is unlikely that we will reuire police checks on our employees. e will of

course discuss this matter with you should it arise.

3!. ?isa"led access to our premises

Aull access audits will be re$iewed for our premises and undertaken for anynew premises as reuired. %(is policy is also availa"le in a large print format.

%argets and Performance ndicators

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e ha$e set targets and performance indicators to enable us to measure thesuccess of our policy.

The targets set are

•

Jero lost time accidents o$er the 2 month period• 0 7= K reduction in sickness lea$e due to workplace illness• 7=K reduction in hazards identified from our safety tours8inspections

"ecords will be kept by the IC" 4oordinator . 0 mid point will be used topro$ide information to all employees with regards to our on going performance.

7rrangements for Revie)ing and 7uditing t(is Policy

The IC" 4oordinator will re$iew this policy in 0pril 2==7 in association withthe management committee. This early re$iew will be undertaken to consider

safety matters arising from the companies mo$e to new premises.

The IC" 4oordinator will consider each aspect of the arrangements madewithin this policy, and audit the paper systems that support this policy. hileundertaking this, each risk assessment will be re$iewed and updated asreuired.

?aily c(ec*s are essential to your safety and t(e safety of ot(ers aroundyou. Remem"er start safe and finis( safe

#7. This policy is sub/ect to an annual re$iew. 3e!t re$iew date is scheduled for

Luly 2==7. This early re$iew reflects that main issue that we are planning ane!pansion within the ne!t # months.

#9. Other policies and documents are referred to in this policy. >lease ask if you wish to see these supporting documents...

#. )f you ha$e concerns of uestions with regards to this policy, please discussthem with you line manager. 5atters will be presented to the safetycommittee, discussed and feed back pro$ided.

0

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