Lesson 4 MICROSOFT EXCEL PART 1

by Nguyễn Thanh TùngEmail: tungnt@isvnu.vn

Web: http://khoaquocte.vn/Article/Index/405

SUMMARY

Document editing software Microsoft Word 2007 Features of Microsoft Word 2007

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TODAY'S LESSON CONTENT

Spreadsheet definition How to process information as table form Concepts in spreadsheet List of spreadsheet software Row, Column, Cell Constants and expressions

Microsoft Excel 2007 Organizing information in Excel Address of a cell in Excel how to reference to a cell Lists the data types

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ORGANIZING INFORMATION

Student Information: Name Student Mark: Thể dục, Hát

Method 1:• Name: Tom, Thể dục: 10,

Hát: 8• Name: Jerry, Thể dục: 8,

Hát: 10

Cách 2:

Name Thể dục Hát

Tom 10 8

Jerry 8 10

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STORAGE AND PROCESS INFORMATION AS TABLE

Advantages No duplicate Easy to follow Easy to perform calculation

Name Thể dục Hát TB

Tom 10 8 9

Jerry 8 10 9

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SPREADSHEET APPLICATIONS

Spreadsheets are widely applied: The office work, administration The accounting jobs Management jobs Job analysis and design

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POPULAR SPREADSHEET

Microsoft Excel Apple iWorks – Apple Numbers Open Office – Calc : free Google docs : online software …

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COMMON CONCEPT IN SPREADSHEET

A spreadsheet is a collection of cells, the cells are created by rows and columns

Data contained in cells Cell Content:

Constant: style number, style, date format, ... Result expression: coresponding to this cell: cell 1 +

cell 2, …

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MICROSOFT EXCEL 2007

Excel Versions: 95, 97, 2000, 2002/XP, 2003,2007, 2010

New user interface, very friendly Quick Access Toolbar, Ribbon (Toolbars) Very small file

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Start Excel

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Start Excel

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Ribbon (Control Power point)

Home Insert Page Layout Formulas Data Reviews View

Top layer tabs

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Copy, paste Font format Paragraph format Number Style Editing

Home

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Pages Format Insert Tables Illustrations (Graphic objects) Charts Links to Webpage and Internet Headers and Footer Graphic Text Symbol

Insert

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Create themes Paper setup Sheet Options Format and arrange object

Page layout

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Functions in library Defined functions

Formulas

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Get external data Manage Connections Sort & Filter Data Tools

Data

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Check document (spelling) Comment Security

Review

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Workbook View Show/Hide option Zoom out/in

View

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ORGANIZATION OF INFORMATION IN EXCEL

Information stored in Excel into three levels: WorkbookAn excel file. A workbook may contain

multiple worksheets. Worksheet: is a table of cells, formed by the rows and

columns Cell: As a small information units stored in excel. A cell

can contain numbers or letters In Excel 2007, a worksheet contains columns and

1,048,576 lines are 16.384, 65.536 and 256 columns instead of the older versions. 

Example: Payroll Worksheet: January, …, December Cell: Name, Salary, …

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CELL ADDRESS AND CELL REFERENCE

Cells in an Excel worksheet is defined based on the column and row address Column in excel is numbered by A, B, … Row in excel is numbered by 0, 1, … Example: A13 is the address of the cell created by the

column A and line 13 Address box: <column address> <row address>

Relative address: <name column> / <name row> Absolute address: $ <name column> / $ <name row> For example, A13, $ A $ 13, A $ 13, $ A13

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Relative and Absolute Reference

In Excel, if a formula is relative references, when copy that formula to other cells, Excel will automatically change the cell reference corresponding to the row or column.

For example: C1 = A1 + B1. When you copy cell C1 to cell C2, Excel will automatically convert C2 = A2 + B2

Depend on case that the user will decide to use the relative reference or an absolute

Press F4 to automatically switch between different types of address

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Relative and absolute reference

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MIỀN CÁC Ô (RANGE)

Is set in a rectangular box is limited by 2 cell references or set of domainDefinition: <Cell 1>: <Cell 2> <Range 1>; <Range 2>

Examples: C2: D8 B2..B8; E2..E8

Range may be named B2..B8= range 1; E2..E8 =range 2;

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TYPES OF NUMBERS FORMAT IN EXCEL

General: the general format, no specific requirements Number: Example: 1234.10 Currency: Example: $ 100 Date: Example: 3/14/2010 Time: Example: 13:30

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TYPES OF NUMBERS FORMAT IN EXCEL

Percentage: Example: 80% Fraction: Example: 1/2 Scientific: Example: 5.00E-01 Text: Example: abc Special: special code for countries Custom: defined by users

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DEMO

The interface elements on Excel Create / Open Workbook Add / delete / rename worksheet Edit box The simple formula (unused function) Format cells

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Demo1 (Ex 16-Ex 58 Text book)

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Use Auto sum and Fill handle to copy cells Format title and Total cells Make charts

Skills in Demo 1

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Demo2 (Ex 83-Ex 132 Text book)

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Insert formulas Insert function (Auto sum, average, max, min) Formatting and conditional formatting Printing Display formula (Ctrl key +"`" key) Import external data from Web source

Skills from Demo2

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Demo3 (Ex 163-Ex 227 Textbook)

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Dates and Time (Now) Rotating texts What if Analysis Pie Charts Split Windows into Panes Goal Seek

Skills from Demo 3

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Print Documents

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Find and Replace

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