Lesson 5: Excel – Tracking Firefighter Training

Learning Objectives After studying this lesson, you will be able to:

Identify important parts of the Excel window

Define spreadsheet terminology

Examine mouse pointer shapes in Excel

Navigate in a spreadsheet

Freeze panes

Enter and edit data

Work with ranges of cells

Move, copy, and sort data

Insert, delete, and resize columns and rows2

The Excel Window

3

RibbonQuick Access Toolbar

Title Bar

Formula BarName Box

Active cell

Sheet tabs

Cell Addresses Cell addresses are determined by the column

and row indicators

4

Address of the active cell

Active cell

Notice highlighted column and row indicators

Excel Mouse Shapes

Mouse shapes change based on task being performed

5

Pointer over row header

Pointer over column header

Hovering over cell

AutoFill handle

Resize pointer

Hovering over Ribbon or scroll bar

Move pointer

Entering or editing data

Navigate in Spreadsheet Scroll bars Keyboard

6

Freeze Panes

7

Row headings remain on screen when you scroll right

Column headings remain on screen when you scroll down

Enter and Cancel Data

8

Entering data

Cancel button

Enter button

Tip! You can also use the Enter, Tab, or arrow keys to enter data. You can also tap Esc to cancel an entry.

Edit Data

9

Click in Formula Bar to edit

Double-click in the cell to edit

Align Cell Contents

10

Align Text Left Center Align Text Right

Select Ranges of Cells

11

Click to select column

Click to select row

Click and drag to select a range

Click to select entire spreadsheet

Cut, Copy, and Paste

12

Cut: Moves data to a new location

Copy: Copies data to a new location and original remains in place

Paste: Places a copy of last object cut/copied at the insertion point location

Tip! Use Cut and Paste together to move data from one place to another.

Tip! Use Copy and Paste together to copy data from one place to another.

Sort Data Organize data in alphabetic, numeric, or date order

13

A to Z sort Smallest to largest sort

Oldest to newest sort

Resize Columns and Rows

14

Drag mouse pointer between two column headers to resize

Drag mouse pointer between two row headers to resize

Resizing to accommodate wide row heading

Resizing to add row height for column heading

Insert and Delete Columns and Rows Add or remove entire columns or rows to accommodate

changes in data

Insert a new row to add a firefighter to the roster

Tip! Selecting multiple rows or columns before issuing the Insert or Delete command inserts or deletes the number of rows you selected.

15