Lesson 6: Charting Worksheet Data

2

Learning Objectives

After studying this lesson, you will be able to: Create a variety of different types of charts Move and size embedded charts Modify, format, and print charts Apply layouts and styles to charts Create trend lines and sparklines

3

Chart Creation in Excel Charts are linked to the

data they are based on Two locations for charts:

Embedded in a worksheet with the data

On a separate sheet called a chart sheet

Tip! If you create a chart and then tap [F11], the chart will be placed on its own chart sheet.

4

Source Data for Charts Select the correct data as the source for the chart.

The ranges A4:A8 and F4:F8 have been selected as source data for the chart.

5

Chart Types Excel has ten major chart types.

Each has many subtypes.

6

Chart and Axis Titles Creates titles for charts and their vertical/horizontal

axes

Chart title

Vertical axis title

Horizontal axis title

7

Chart Tools

Chart Tools appear on contextual tabs of the Ribbon. Contextual tabs only appear when a chart is

selected.

8

Embedded Charts: Moving & Sizing Embedded charts can be moved around the

worksheet in which they are embedded. Can be resized too

When you see a double-arrow, click and drag to resize the chart.

Click in the chart area and drag with a four-way arrow to move the chart to a new location.

Moving a Chart

Charts can exist on their own sheets. These are called chart sheets.

Right-click the Chart Area of a chart and choose Move Chart.

Choose New Sheet, optionally rename the sheet, and click OK.

9

10

Line Charts

Compare trends over a period of time.

11

Pie Charts

Graphically display how parts contribute to a whole. Each pie wedge represents one of the categories that

collectively make up the total.

12

Modifying Existing Charts

Modify any chart object after the chart has been created: Size, font, color Placement of title Number formatting Background color Add/remove chart elements such as legends

Changing the Chart Type

Select the chart whose type you want to change. Click the Change Chart Type button on the Design

tab. Select the new chart type.

Click OK.

13

14

Formatting Chart Elements

Select an element before making changes. Changes can be made on the Chart Tools tabs or with

formatting commands on the Home tab.

15

Chart Styles

Chart styles are displayed on the Design tab of the Ribbon.

Styles are based on the type of chart selected.

Chart Layouts

Designs that contain various preset chart elements

Layouts save time. No need to format chart elements

one at a time

Based on the theme applied to your workbook

16

Trend Lines

Trend lines display the trend (increasing or decreasing) of one data series in a chart.

Used on charts for data analysis and prediction

17

Telephone trend line

Sparklines

Allow you to show data graphically without creating a larger chart

Appear as miniature charts in worksheet cells Changes to data are reflected immediately in

sparklines adjacent to the data

18

19

Previewing Charts

Preview how charts will appear when printed. Viewed on the Print tab of Backstage view

Use same procedures as you would for previewing any worksheet

Note! A print previewed chart will display in black and white or in color, depending on the type of printer selected.

Tip! Color fills and borders may not provide good contrast in charts printed in grayscale. Consider using shades of gray or patterns.

20

Printing Charts

Charts may be printed with or without worksheet data on which they are based.

To print a chart by itself Move a chart to a chart sheet and print. Click an embedded chart and print.

To print a chart and the data it’s based on, click in the worksheet (outside the chart) that has the embedded chart and print.

Lesson 6: Charting Worksheet Data