Lesson 9: Creating a Simple Report

Learning Objectives After studying this lesson, you will be able to:

Create appropriate report formats Use paragraph alignment settings Use spacing features Set custom tab stops Format lists Apply borders and shading

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Formatting Reports Traditional formatting

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Quotation

Double-space body

Title

Using Paragraph Formatting Alignment Spacing Paragraph space settings Bullets and numbering Format paragraphs all at once or individually

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Paragraph Alignment Determines how text aligns

between the margins Left Centered Right

Alignment commands on the Home tab

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Line spacing Can be set for all or a selection Paragraph group on the Home tab Word default is 1.15 Insert a nonbreaking space to keep

two words on the same line, no matter how the text changes

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Indenting Text Increase and Decrease Indent commands on the

Home tab

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First line indent

Left indent

Hanging indent

Indented from left and right

Using Custom Tab Stops Default is every ½ inch Set custom tabs with the

ruler

Click to set tab type Click mark to set custom tab

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Working with the Tabs Dialog Box Launch from the Paragraph

group on the Home tab Change default tab stops Set alignment Set leader style

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Using Bulleted and Numbered Lists Convert text to lists

Select and click command

Promoting and Demoting Promoting shifts to left ([Shift]+[Tab]) Demoting shifts to right ([Tab]) Indent buttons are on the Ribbon

Tap [Enter] twice or use the buttons to turn off numbering

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Bullet and Numbering Libraries Choose a style or

define new formats Numbering library Bullet Library

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Customize Bullets and Numbers Define symbol, picture,

font, or alignment Choose symbols,

pictures, and fonts

Select number style

Change number format

Restart or continue numbering in AutoCorrect

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Using Borders and Shading Select area for borders or shading Borders button (Paragraph group) Shading button (Paragraph group)

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Inserting Page Numbers Insert > Header &

Footer > page Number from the Ribbon

Choose number location

Options such as formatting are available

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Lesson 9: Creating a Simple Report