Lesson 9 – Organizing Content

Microsoft Word 2010

Learning Goals

• The goal of this lesson is for students to successfully organize document content using tables. This lesson also stresses productive word processing features such as build blocks and quick parts. In addition, students will learn to use Word 2010 Reference Ribbon features to provide notation and direction in a document.

Learning Objectives• On completion of this lesson, students will be able to do the

following:– Using tables in Word– Insert a table– Enter text into a table– Selecting parts of a table– Sorting in tables– Insert rows and columns– Delete rows and columns– Change column widths and row height– Formatting tables with style– Using quick parts– Insert and format reference and captions

What is a Table?

• A collection of rows and columns used to store information.

• Rows (unlimited number) and columns (up to 63) intersect to form cells.

Using Tables

• Just click in a cell to type text or insert graphics.• Use the TAB key or the arrow keys to move to

different cells.• Each cell has its own margins that show on the ruler.• Sort data that appears in a table using the Sort

Command in the Data group on the Table Tools Layout Ribbon.

• Edit table details using the Table Tools Design and Layout Ribbons.

Selecting Parts of a Table• Select a row by holding the mouse

slightly to either side of the row until you see an arrow, click

• Select a column by holding the mouse slightly above or below the column until you see an arrow, click

• To select the entire table just hover your mouse pointer anywhere over the Word table. Look at the top left corner of the table and you will see an icon that looks like a 4-sided arrow. Click the icon.

Editing Table Parts

• Rows and columns may be inserted or deleted from a table.

• Insert and delete rows and columns using the Rows & Columns group on the Table Tools Layout tab.

• Row height and column width of a table may be easily altered using the Table Tools Layout Ribbon.

Formatting Tables

• Table formatting tools are found on the Table Tools Design Ribbon.

• Click a Table Style found on the Table Tools Design Ribbon to apply it.

• Merge and split cells as needed using the Merge group on the Table Tools Layout tab.

Using QuickParts

• Quick Parts are elements that may be saved and reused to save time in a document.

• Create a Quick Part using the command in the Text Group on the Insert Ribbon.

• The entire Quick Parts collection may be viewed using the Building Blocks Organizer.

Using the References Ribbon

• References document the sources of your information.– Table of Contents, Footnotes, Citations and

Bibliography, Captions, Index and Table of Authorities

• A caption is a line of text that appears below an image to describe it.