lessons learned from writing, winning, and implementing an emerging scholars grant sue leach,...
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Lessons learned from writing, winning, and implementing an Emerging Scholars grant
Sue Leach, PT,PhD,NCS,CEEAAAssistant Professor in Physical Therapy
Mentored by: Ellen Costello, PT,PhD
Lessons Learned Is there an APP for that? Project Management Office: Lessons Learned
Instructions “The major benefit of completing the lessons
learned process is that the organization retains and documents both successful & unsuccessful project activities for future reference by project managers and staff.”
“This allows new projects to repeat successful activities & to avoid those that were not successful.”
http://webcache.googleusercontent.com/search?q=cache:Q5yLeQs9BfoJ:www.bestpractices.osi.ca.gov/sysacq/documents/Lessons%2520Learned%2520Template_Final%2520%285278%29.doc+&cd=4&hl=en&ct=clnk&gl=us
Project Lifecycle Phase
Project Management Initiation
Project Closeout
System Termination
Project Funding Approval State Funding
State/Federal Funding
Acquisition Acquisition Planning
Contracting
Product Acceptance
System Development Requirements Analysis
Design
Development
Test
Implementation
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Scope
Lessons learned that didn’t workClinical component fMRI component BDNF component
Lessons learned that workedClinical component fMRI component Recommendations
Know your scope ahead of time Or know when it’s time to limit your scope
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Time Lessons learned that didn’t work
Everything takes longer than you think Grant proposal IRB Equipment procurement Establishing relationships with equipment vendors,
collaborators & research site Be prepared to complete multiple drafts
Lessons learned that worked Keep timing of other commitments in mind
Recommendations Be persistent Recognize the strengths &weaknesses of yourself & others Get referrals from colleagues for contacts Always follow up
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Cost Lessons learned that didn’t work
Anxiety over responsibility to make best use of funds
Lessons learned that worked Expanding the potential impact Revising the budget accordingly
Recommendation(s) It’s a great problem to have
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Quality Lessons learned that didn’t work
TBD
Lessons learned that worked Become more knowledgeable e.g.
conferences Use available resources to create a good
product
Recommendations Expand your focus with collaborations
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Human Resources Lessons learned that didn’t work
BDNF Lessons learned that worked
Seek out excellent mentors
Recommendations Find mentors/collaborators with similar
interests but expertise different from yours. Win win.
Be prepared to sell your product Get lucky
Ellen Costello, PT,PhDSarah Shomstein, PhD
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Communication
Lessons learned that didn’t work IRB: phone call vs. in-person visit Insufficient contacts e.g. Phlebotomist, lab
folks, skilled in BDNF
Lessons learned that worked If you don’t ask, you won’t know
Recommendation In-person visit to IRB Know enough to discuss with others
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Risk Management Lessons learned that didn’t work
No mistakes so far that weren’t correctable
Lessons learned that worked Mentors Trusting instincts
Recommendation Choose your team wisely (or be very
lucky)
Knowledge Area Section Scope Time Cost Quality Human Resources Communication Risk Management Procurement
Procurement Lessons learned that didn’t work
Even if funds are approved, equipment procurement can take a long time
Lessons learned that worked Mike Steele as a liason
Recommendations Explore equipment options Develop relationships with vendors Get a staff member involved