Lessons Learned in Building and Lessons Learned in Building and Maintaining Longitudinal Education Maintaining Longitudinal Education

Data SystemsData Systems

Jay Pfeiffer, Florida Department of Education

Additional roles include: Department-wide conduit for LMS, LED, Census, BEBR publications

Division of AccountabilityResearch & Measurement

Assessment &School

Performance

PK-12Student &

Staff

Comm CollTech CenterStudent/Staff

Source Information

Systems

IntegratingSystems

PK-20 EducationData Warehouse

FETPIP

Florida’s Primary K-20 Data ResourcesSUS

Data collected from testing vendors, school districts, community colleges

Data collected from source systems, agency administrative data bases

Aid

Finance & Facilities

Other

Florida’s Comprehensive K-20 Data System

The “System”

Public pre-kindergarten through graduate school with student level data for public schools, community colleges, career and technical education, adult education, and the state university system

Staff, facilities, finance, and financial aid

Post school employment and non education system program data

Dependencies

System of common course numbers and directories

Sunshine State Standards

Statewide articulation agreements and oversight committee

A state culture of data sharing

A means to follow the records of individual students across geographic areas and education sectors.

PK-20 EDWOracle STO

FETPIP

Data Layer

Analysis Layer

Presentation Layer

Analysis Services

Analytic Cubes

Analysis Services

EDW PortalCognos Connection

Sunshine ConnectionsPortal

Sharepoint Portal

SQL Server 2005Data Marts

SQL Server

Best of Breed Environment

Florida’s Comprehensive K-20 Data System: Getting Data Out

Florida’s Comprehensive K-20 Data System: 2006 Initiatives

• Hurricanes

• National Data Conferences

• Strategic Planning

• State Task Forces

• Legislative Performance Profiles

• High School and Community College Feedback

• Sunshine Connections

• FACTS.org

• Research

Lessons Learned: What has worked for Florida?

1.Watch for opportunities: Even odd ones 2.Articulate the goals & purposes of a state-level

education information system – both long and short term, revisit as necessary..

3. Articulate benefits and risks for everyone involved.

4. To the extent possible build on existing systems, expertise.

5. Pursue opportunities to provide service and share information – entrepreneurship and “Quid pro quo…”

6. Publicize products, services, capabilities.

Lessons Learned: What has worked for Florida?

7. Establish and maintain a culture of data and information integrity.

8. Exceed all requirements dealing with confidentiality and restricted release.

9. Secure ongoing support. 10. Recognize that change is constant, keep

ahead of it.

Umbrella Lesson LearnedUmbrella Lesson Learned: : It’s never over…It’s never over…