Letter of Explanation

Copy of Data

IDEABelow are Office of Special Education

Programs (OSEP) requirements for States as stated in an FAQ document:

States are required to enforce the IDEA by making “determinations annually under IDEA section 616(e) on the performance of each LEA under Part B”

IDEAStates must use the same four categories in

IDEA section 616(d) as OSEP in making determinations of the status of LEAs/EIS programs. These categories are: Meets Requirements;Needs Assistance;Needs Intervention; and Needs Substantial Intervention.

IDEAStates MUST consider:

Performance on compliance indicators;Whether data submitted by LEAs programs

are valid, reliable, and timely;Uncorrected noncompliance from other

sources; andAny audit findings.

IDEA

In addition, States could also consider:Performance on performance indicators; and Other information

Monitoring Workgroup ParticipantsDirectorsSuperintendentsParent GroupRegional ConsultantCentral Office StaffAcross the RegionsLarge and Small Districts

Debby Lund, Pat Farmer, JoAnn Curtis, Desi Laughlin, Mert Burns, Mel Wiseman, Mike Haberman, Charlie Silva, Cathy Thornton, Frank Howe, Evelyn Mason, Marybeth Flachbart, Jean Taylor, Jacque Hyatt, Jodie Mills, Gina Hopper and Janice Carson

Monitoring Workgroup

Advise the SDE:Monitoring Process and ProceduresTimelinesGuidelinesDetermination Criteria

What are our Compliance Indicators?Indicators 9 & 10- Disproportionality of race/ethnicity

that is due to use of inappropriate practices and/or procedures

Indicator 11- Timely initial eligibility determinations (within 60 days of receiving parental consent)

Indicator 12- Early childhood transitions (from Part C to Part B) are completed by the child’s 3rd birthday.

Indicator 13- Secondary transitions are compliant on all 8 questions.

Indicator 15- Noncompliance findings are corrected by the due date and any required Corrective Action (usually from a complaint) is completed by the due date.

Indicator 20- Data for Child Count, Exiting, and Discipline is submitted by the due date and is accurate.

Compliance Indictors

Indicators 9 & 10Disproportionality

What is it? Disproportionality is over-representation of race/ethnicity that is due to using inappropriate policies, practices, or procedures to identify students as having a disability. This can be in either the overall special education program or by specific disability areas.

Where do you get this data? December 1 Child Count compared to fall enrollment by ethnicity.

(FYI…If there is over identification due to policy practice or procedures, the director received an email and the superintendent received and letter. Prior to notices, the district is given an opportunity to explain the data and send in additional eligibility reports that are reviewed by SDE staff. If after review of these documents, the over representation is due to policy, practice or procedures, the notices were sent.)

3 = 0 over2 = 1-2 areas over1 = 3 areas over0 = 4+ areas over

Indicators 9 & 10Disproportionality

Indicator 11 Initial EligibilityWhat is it? The eligibility must be determined prior

to 60 days from receipt for permission to test. Where do you get this data? This is collected at the

end of the school year. We are collecting this information right now for next years determination levels.

(FYI…If you are not at 100% on this indicator, you will receive a notice of noncompliance from the Compliance Tracking Tool in November that will have to be corrected and verified prior to May 1 of that school year.)

Indicator 11 Initial Eligibility3 = 75-100% timely or 1 late2 = 50-74% timely or 2 late1 = 30-49% timely0 = 0-29% timely or 3 late

Indicator 12Early Childhood TransitionWhat is it? Transition from Infant Toddler(Part C)

to school districts (Part B), so that the IEP is in place by the student's 3rd birthday.

Where do you get this data? This is collected at the end of the school year through September 30th of the coming school year.

(FYI…If you are not at 100% on this indicator, you will receive a notice of noncompliance from the Compliance Tracking Tool in November that will have to be corrected and verified prior to May 1 of that school year.)

Indicator 12Early Childhood Transition3 = 75-100% timely or 1 late2 = 50-74% timely or 2 late1 = 30-49% timely0 = 0-29% timely or 3 late

Indicator 13 Secondary Transition What is it? There are 8 questions on the Secondary Transition

Checklist that must be "Yes" or "NA" to receive credit for Indicator 13.

1) Parent meeting invitation includes student on list of those invited. 2) If appropriate, a representative from an outside agency was invited to the IEP Team meeting. 3) IEP includes measurable Post School Goals covering education or training, employment and, as needed

independent living. 4) Post School Goals are developed based on information gathered through age appropriate assessment in

transition related areas, including a functional vocational evaluation if needed. 5) Post School Goals are reviewed and updated annually as needed . 6) IEP includes a Course of Study (embedded or attached) to reach their Post School Goals. 7) IEP includes Transition Services (activities, related services) to reach their identified Post School Goals. 8) IEP annual goals assist the student to reach their identified Post School Goals.

Where do you get this data? Secondary Transition, Indicator 13, data is collected the year the agency/district is in the first year of the monitoring cycle called Self Assessment Monitoring (SAM).

(FYI…If you are not at 100% on this indicator, you will receive a notice of noncompliance from the Compliance Tracking Tool in May that will have to be corrected and verified prior to May 1 of the following year.)

Indicator 13 Secondary Transition 3 = 75-100% or 1 (13 not met)2 = 50-74% or 2 (13 not met)1 = 30-49%0 = 0-29% or 3 (13 not met)

Indicator 15Correction of NoncomplianceWhat is it? All noncompliance found in the

monitoring process must be corrected and verified prior to the due date. The noncompliance is found in the SAM year, Child Count Verification, dispute resolution findings, Indicator 9, 10, 11, 12, and 13 data as well as all corrective action plans from onsite visits.

Where do you get this data? The data is recorded in the Compliance Tracking Tool, the Dispute Resolution Database and follow up on individual district written corrective action plans.

(FYI…All correction of noncompliance must be corrected and verified by the due date.)

Indicator 15Correction of Noncompliance3 = On time0 = Late

Indicator 20Timely and Accurate Data

What is it? The SDE takes into consideration only Child Count, Exiting, and Discipline Data.

Where do you get this data? There are time stamps for each one of these data collection systems.

Indicator 20Timely and Accurate Data

Idaho’s Determinations

Idaho Determination Level

Idaho Determination Level

Meets RequirementsThank You!