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EHC plan Review Form 2018–2020This form must be word processed and emailed as a Word document securely to [email protected]

For each child or young person for whom the Local Authority maintains an Education, Health and Care (EHC) plan the education provider should gather advice, hold a meeting and complete this review form on at least an annual basis, recommended six monthly for a child under 5. Reviews must focus on the child or young person’s progress towards achieving the outcomes specified in their EHC plan.

This form is to be used for all reviews of the EHC plan.

Before the EHC plan review meeting

The education provider must complete Part 1: sections 1 to 9 (boxes in green marked ) of this EHC plan review form in advance of the review meeting.

Ideally three and at least two weeks before the EHC plan review meeting date. The educational setting must collate and send to all those invited to attend the EHC plan review meeting copies of:

The completed Part 1 of the EHC plan review form

The child or young person’s contribution to their EHC plan review The parental contribution to the EHC plan review The reports provided by all the professionals invited to the EHC plan review

Following the EHC review meeting

Once the EHC plan review meeting has been held, the educational setting must ensure the whole document is fully and clearly completed (boxes in yellow). A copy of the completed EHC plan review form must be sent to everyone invited to the review meeting within two weeks of the meeting. A copy of the completed EHC plan review form and a copy of all of the collated reports, contributions and supporting evidence must be sent to the Statutory SEN Service within two weeks of the meeting.

So that the EHC plan review form contains the required and appropriate information, please refer to and follow the EHC plan review guidelines which can be found in the Special Educational Needs File on the Cornwall Council website: http://www.cornwall.gov.uk/education-and-learning/schools-and-colleges/special-educational-needs-file/ Throughout this document the term parent/s is used to refer to the person/s with legal parental responsibility and may include carers or guardians.

When printing the completed form please do not include this page.

http://www.cornwall.gov.uk/education-and-learning/schools-and-colleges/special-educational-needs-file/

http://www.cornwall.gov.uk/education-and-learning/schools-and-colleges/special-educational-needs-file/

mailto:[email protected]

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EHC plan review form 2018-2020

Part 1

Date of this EHC plan review meeting

Date of last EHC plan review meeting

Date of current EHC plan

Name of educational placement

1.1: Child or young person’s current details SurnameAlso known as

Forename(s)Also known as

Date of Birth Year GroupHome Address / Resident at:Young person 16+ emailYoung person 16+ telephoneYoung person 16+ mobileChild in Care Yes No

If a Child in Care, please complete the following

Social Worker’s NameAddressEmailTelephone number/sLocal Authority

1.2: *Person/s with legal parental responsibility current details

Name and titleDoes this person have legal parental responsibility? Yes NoRelationship to child/young personAddress if different from child or young person’sEmailTelephone number/s

Delete if not requiredName and titleDoes this person have legal parental responsibility? Yes NoRelationship to child/young personAddress if different from child or young person’sEmailTelephone number/s

* Please note: paperwork will only be sent to person/s with legal parental responsibility. 1

Parental addresses will be printed on the EHC plan unless specified

Are any of the above details different from those on the current EHC plan? Yes No

1.3: Education placement details

Date of admission

Current attendanceActual Possible

Percentage Exclusionsnumber of days

Attendance over last academic yearActual Possible

Percentage Exclusionsnumber of days

Explanation of any attendance issues, exclusions etc and how these will be addressed:

Is the child or young person dual registered? Yes NoDoes the child or young person receive flexi-schooling? Yes NoDetails of dual registration or flexi-schooling:

Is the child or young person on a reduced timetable? Yes No

Date the reduced timetable started:For a child or young person aged 4 – 16 has the Local Authority Pupil Placement Manager been notified and are they regularly updated of the arrangements?

Yes No

The Pupil Placement Manager can be contacted by emailing: [email protected] information and the online form and can be found in School Messenger via:http://www.cornwall.gov.uk/reducedtimetablesExplanation and details of the reasons for the reduced timetable, external professionals involved, plan and timescale for reintegration, details of support and alternative provision being provided to ensure the child or young person receives a full time education:

1.4: People invited to attend the EHC plan review meeting

Add or delete roles as applicable giving clear role

Name and contact details Role Attended Written or 2

http://www.cornwall.gov.uk/reducedtimetables


(if not provided elsewhere) verbal report *

Insert Yes No as appropriate

Insert Yes No as appropriate

Child or young personPerson with legal parental responsibilityPerson with legal parental responsibilitySENCOHeadteacherClassteacherTeaching AssistantLA OfficerEducational PsychologistAdvisory TeacherCareers South West PASEN Admin Support

*All written reports must be attached to this review form

Documents provided in support of the EHC plan reviewList all reports gathered since the EHC needs assessment / last EHC plan review meeting, used in support of this review process. All reports referenced should be provided within the final EHC plan review submission.

Date of report/document

Name of report/document writer

Role of report/document writer

1.5: Child or young person’s contribution prior to their EHC plan review meeting

A copy of the child or young person’s contribution should be attached (EHC plan Section A)

What is the child or young person’s main method of communication?

How has the child or young person been involved in and able to contribute prior to their EHC plan review meeting?

Key points of child or young person ‘s own views, interests and aspirations(brief bullet pointed summary)

Key points when it is not possible for you to directly obtain the child or young person’s views and you are reliant upon adult interpretation of their views/preferences/observed behaviours by someone who knows the child or young person well

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1.6: Parent/s views and contribution prior to the EHC plan review meeting

Parent/s written contribution should be attached (EHC plan Section A)

Key points of parent/s views and aspirations(Brief bullet pointed summary of parent/s views and aspirations)

1.7: Attainment and assessment

Delete sections if not appropriate

Early Years assessments

Foundation Stage Profile of current levels of attainment – Development Matters Levels and/or Early Years Foundation Stage Profile results

EYFS aspect Attainment at previous

review

Current Assessmen

t

Predicted level or age expectations

If current attainment is below age expectations please give detailed comments

School assessments - up to Year 11

This section must include: An explanation of descriptors used to describe attainment/progress Progress tracking over the last 12 months Include pre-key stage standards if appropriate

Subject Attainment at previous EHC plan review

(12 months ago)

Current Attainment

Please indicate what

assessment scheme you

are using

Has progress

met targets?

Detailed commentse.g. achieved with support.

For attainments below expected target, please give detailed information

Speaking and listening(if relevant)Reading

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WritingMaths overall subject levelAny other(please specify)Explanation of the descriptors used:

Standard test results and/or entry assessment for Reading, Spelling and Numeracy

Name of Test: Date of Test:

Chronological Age: Result:

Post 16 courses

Subject/name of course

Level being studied

Current assessment

Predicted Comments

Complete this box for all children and young people

Key points and interpretation of attainment and academic progress since last review. If the child or young person has not made the anticipated progress over the last year, what are the reasons for this? How will this be addressed over the next year?(Brief bullet point summary)

Other achievements e.g. creative, physical, leadership

(Brief bullet point summary)

1.8: Strengths and Special Educational Needs (SEN) (EHC plan Section B)

This section must only be completed when significant amendments or additions to an EHC plan are to be requested, using the Remove, Amend or Add coding. Please see the EHC plan review guidelines document for further information.

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Special educational needs i.e. what the child or young person finds difficult or challenging in terms of their learning. This is not, what they need in terms of provision or a medical diagnosis. If a child or young person does not have special educational needs in a particular area only complete strengths and state ‘none’ for special educational needs.

Communication and interactionStrengths:

Special educational needs:

Cognition and learningStrengths:


Social, emotional and mental health (SEMH)Strengths:


Sensory and/or physicalStrengths:


1.9: EHC plan outcomes: Progress and SEN provision over the last year or

since the last EHC plan review (EHC plan Sections E and F)

Insert or delete boxes as required

Communication and interaction

Outcome (wording from current EHC plan)Progress made andImpact and effectiveness of provision (own words)

Is this outcome still relevant?

Remain Remove Amend Add new OutcomeIs the provision still relevant?

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Remain Remove Amend Add new provisionSuggested amendments to current OutcomeUse the wording from current EHC planSuggested amendments to current ProvisionUse the wording from current EHC planor Add new Outcome

Suggested new OutcomeThis should SMART and be linked to a need identified in the plan

By the end of Key Stage/Year ………… {insert name} will ………………………… so that she/he is able to …………………………… Indicators of progress will include:

Suggested new Provision








Insert or delete boxes as required Cognition and learning


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Insert or delete boxes as required Social, emotional and mental health (SEMH)

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9

Insert or delete boxes as required Sensory and/or physical











Remain Remove Amend Add new provisionSuggested amendments to current OutcomeUse the wording from current EHC planSuggested amendments to current ProvisionUse the wording from current EHC planor Add new OutcomeSuggested new OutcomeThis should SMART and be linked to a need identified in the plan


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Delete the following section if not required

Preparing for adulthood

This section should be completed for students with an EHC plan whose review is held in the summer term of Year 8, and for all students who are Year 9 and above. At least one outcome must be completed for each of the following areas:

Education, training or employment Independent living Participating in society Health

Preparing for adulthood: Education, training or employment

Insert additional boxes as required








Preparing for adulthood: Independent living


Outcome (wording from 11

current EHC plan)Progress made andImpact and effectiveness of provision (own words)







Preparing for adulthood: Participating in society

Insert additional boxes as required Outcome (wording from current EHC plan)Progress made andImpact and effectiveness of provision (own words)






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Preparing for adulthood: Health









Part 2All sections from this point on should be completed as a result of the discussion at the EHC plan review meeting. Some sections will not be relevant at every review. Please refer to the EHC plan review guidelines.

2.1: Child or young person’s contribution at their EHC plan review meeting These are the child or young person’s views given at their EHC plan review meeting and are additional to any written contribution (or other format) which should be attached. There is no requirement to repeat views recorded in Part 1

(EHC plan Section A)Key points of child or young person’s contribution at their EHC plan review meeting(Brief bullet pointed summary of child/young person’s views)

If the child or young person chose not to participate in their EHC plan review, why was this? What lengths did you go to encourage them to participate?

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2.2: Parent/s views and contribution at the EHC plan review meeting This is additional to parent/s written contribution which should be attached. There is no requirement to repeat views recorded in Part 1

(EHC plan Section A)Key points of parent/s views and contribution at the EHC plan review(Brief bullet pointed summary of parent/s views)

2.3: Health Needs which relate to SEN (EHC plan Section C)

Please comment on current health needs, including the involvement of health professionals.(Any amendments to an EHC plan can only be made in response to information from an appropriate health professional that is provided in writing and attached to this EHC plan review form).

2.4: Social Care Needs which relate to SEN (EHC plan Section D)

Please comment on the current social care needs, including the involvement of social care professionals. (Any amendments to an EHC plan can only be made in response to information from an appropriate social care professional that is provided in writing and attached to this EHC plan review form).

2.5: Resourcing and placement

Any request for change in resourcing or placement relies upon additional information and evidence being provided from the educational setting and appropriate external professionals.

Read the EHC plan review guidelines for further information. Resourcing

Does the current resourcing meet the child or young person’s needs? Yes NoDoes the current resourcing need to be reduced? Yes NoIf current resourcing arrangements exceed the child or young person’s special educational needs because of progress made, explain how their needs have changed and what is needed going forward to meet their needs:

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Does the current resourcing need to be increased? Yes NoIf current resourcing arrangements are not meeting the child or young person’s special educational needs, explain and evidence:

How their needs have changed over the last 12 months What would be needed within their current placement to meet their needs What impact a change in resourcing might have e.g. increased independence,

accelerated progress

Placement

Does the current placement meet the child or young person’s special educational needs?

Yes No

If the child or young person’s needs are not being met within their current placement, explain and evidence:

What a different placement would be able to provide which is beyond the scope of their current placement

What impact a change of placement may have for the child, young person and their family e.g. distance to different placement

2.6: Transfer between phases of educationThis section should be completed for children or young people in the following transition year groups: Key stage Transition year group School year WhenEarly Years Early Years Provider to School -1 Autumn termKS 1 Infant School to Junior School 1 Summer termKS 2 Primary School to Secondary School 5 Summer term*KS 4 Secondary School to Post 16 10 Summer term*Post 16 For Y12 and above, intentions for the following year(s) should always be

recorded For Year 5 and Year 10 students this needs to be completed even if the preferred placement is the same as the current one

Date of proposed entry:Is the preferred placement:Mainstream to mainstream Continuation of current specialist provision

Mainstream to specialist provision Specialist provision to mainstream

What is important about the next placement for the child/young person?

What is important about the next placement for the parent/carers? (If applicable)

Please provide views about any preferred placement/s and how these would meet the child/ young person’s needs

If the preferred placement is a change between mainstream and specialist provision (area 15

resource base ARB or special school) what changes in the child/young person’s needs and the provision required to meet these needs support this recommendation

2.7: Personal budget statement Does the young person or parent/s want more information about personal budget statements?

Yes No

Has a personal budget statement already been received? Yes NoIf Yes – is an updated personal budget statement requested? Yes No

2.8: School transport

Complete for Year 11 and below

Does the child/young person use home to school transport provided by the Local Authority?

Yes No

Does this meet their current needs? Yes No

If answering ‘no’ above, or there are any concerns regarding the transport provided, please give details and supporting evidence below. Where a change in arrangements is required a Transport Request Form must also be submitted to the Pupil Transport Team.Have there been any changes to the child/young person’s circumstances since travel arrangements were confirmed that mean that a change to the arrangements may be appropriate? This may include moves towards increasing independence where appropriate.

Yes No

If answering ‘yes’ above, please give details and supporting evidence below. Where a change in arrangements is required a Transport Request Form must also be submitted to the Pupil Transport Team.

Post 16 transport (information only)

Beyond Year 11, the Local Authority does not have a statutory duty to provide home to school transport free of charge for children and young people. However, the Local Authority provides a subsidised transport scheme for young people to access post-16 education. All young people, including those with an EHC plan must apply for Post 16 transport and make the required contribution. Further information on the Post-16 transport scheme can be found on the Cornwall Council website: www.cornwall.gov.uk/post16transpor t or by contacting the Pupil Transport Team on 0300 1234 101 or by email at [email protected]

2.9: Recommendations of those present at the EHC plan review In line with the Local Authority’s criteria and the child/young person’s progress the EHC plan:

Select one (per person)Young

Person if aged over 16

Parent/Carer School / Setting

Is still appropriate and can remain unchanged

Needs amending because of significant changes

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http://www.cornwall.gov.uk/post16transpor

Can be ceased because special educational needs can be met via SEN supportCan be ceased because I am over 18 years and my education/training outcomes have been achieved

Is any further action required? Yes No

If so, please give details in box below i.e. has the child/young person’s SEN changed so significantly that they require a decrease in resourcing, an increase in resourcing or another full statutory assessment might need to be considered?NB: This also includes any time limited additional resources/arrangements. Such arrangements will automatically cease, unless up to date evidence and information is provided for the local authority to consider. Please refer to the EHC plan review guidelines for further informationPlease provide additional details and attach supporting evidence:

2.10: Other information Any other information people attending the meeting wish to share. Including any points raised in the meeting where consensus could not be reached.

Yes No

If yes provide details:

2:11 Signature (Electronic signatures are acceptable) Headteacher/Principal

Name (please print) Signature Date

or Person with delegated responsibility Name (please print) Role

Signature Date

Circulation of this document (Part 1 and 2)

This form must be copied and sent to all attendees of the EHC plan review meeting (including those who were invited, but did not attend) within two weeks of the EHC plan review meeting.

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Use encrypted email to send all the documents within two weeks of the EHC plan review meeting to [email protected] . The EHC plan review form should be sent as a Word document from the school/setting official email address.

If you would like this informationin another format please contact:

Cornwall CouncilCounty HallTreyew RoadTruro TR1 3AY

Telephone: 0300 1234 100

Email: [email protected]

www.cornwall.gov.uk

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