lexpro accounting written by attorneys for attorneys
TRANSCRIPT
Lexpro Accounting
Written by Attorneysfor Attorneys
ACCOUNTING MAIN SCREEN
Functions from “Client Files”
Functions from “Transactions”
Functions from “Reports/Searches”
Functions from “Balances”
Functions from “Cashbooks”
Functions from “Firm Admin”
Functions from “Maintenance”
Main functions
• Opening client files / importing client files from Litigation / Conveyancing
• Posting all transactions• Trust transactions:• Trust receipts• Trust cheques• Trust journals
Main functions
• Posting of business transactions:• Fees• Business receipts• Business cheques• Revenue stamps• Creditor’s journals (advocate, sheriff
etc.)• VAT entries
Main functions
• All basic accounting reports:• Fee reports• VAT report• Income / Expenditure statement• Cash flow statement• Cashbooks (trust and business)• Trust creditors• Trial balances
Main functions
• Importing transactions requested by Litigation / Conveyancing users
• Bank reconciliation (trust and business)• Printing of client statements and VAT
invoices• Complete client ledger: business and
trust transactions• Budget facilities• Overhead costs reports
Transactions specific to Attorneys
• Trust to business transfer• Section 78(2)(A) investments on
behalf of a client• Section 78(2)(a) investments of trust
money• Collection reports• Collection journals: transfer debtor’s
balances to main account of creditor
Opening of a file
• Full details of client, first party and second party
• Postal address for sending out statements
• Identification of user• Identification of attorney• Files can be exported to any other
Lexpro program via the network
Basic client information
Importing files over the network
• New files are only opened once• Files can be exported to other Lexpro
programs• Files can be imported from other
Lexpro programs
Importing files from Litigation / Conveyancing
• Bookkeeper selects correct user on network
• Unique file path for every user
Importing from Litigation
• Accountant only verifies information and opens file, no need to re-type details
Transactions
• Trust transactions posted separately• Business transactions posted
separately• Trust to business transfer on all
client files• Trust and business transactions
appear on client ledger
Posting of transactions
• Select the posting from the menu
Posting of transaction
• Example of posting batch of trust receipts
Trust to business transfer
• Every client file that carries both a business debit balance and trust credit balance will appear on the list
• Program posts the transfer journals automatically
• Trust surplus amount always readily available
Trust to business transfer
• List of client files where transfer is possible
Client ledger
• Four columns: business debit, business credit, trust debit, trust credit
• Three columns: debit, credit, balance• Client information and transactions
accessible to users in other Lexpro programs via the network
Four columns
• Business debit, business credit, trust debit, trust credit
Three columns
• Debit (trust and business), credit (trust and business), balance
Trial balances
• Full trial balance (client accounts and business accounts)
• Business accounts only trial balance• Summary trial balance• Trial balances can export to MS Exel
Summary trial balance
• Complete overview of financial position of firm
• Trust position readily available• Amount owing to creditors readily
available
Age analyses
• Various age analyses available• Analyses can export to MS Exel
Section 78 Investments
• Provision for both Section 78(2)(A) and 78(2)(a) investments
Debt collection set-off accounts
• Link debtor’s accounts together• Debit and/or credit balances transferred to
main account of creditor• Provision for combinations of balances and
percentages
Cashbooks / Bank reconciliation
• Up to 9 banks on trust• Up to 9 banks on business• Full cashbook report• Full bank reconciliation – all banks on
trust and all banks on business
Cashbooks / Bank reconciliation
Client account statements
• Laser printer OR• Dot matrix printer OR• Merged to MS Word – user can create own
draft of statement• VAT invoices
Help is at hand
• Free manual• Frequently asked
questions• Advice for auditors• Support via
telephone, fax, e-mail and Internet
Lexpro Offices / Contact Lexpro Offices / Contact DetailsDetails
• Waverley, PretoriaWaverley, Pretoria Tel: 0861 539 776Werno Gevers | LP Greyling
• Route 21 Corporate Park, IreneRoute 21 Corporate Park, Irene Tel: (012) 345-4510Charmaine Schulz | Chris Lubbe
• Arcadia, Pretoria Arcadia, Pretoria Tel: (012) 342-3096Nicolise du Preez | Carl Holiday
• Somerset West Somerset West Tel: (021) 851-0761Hein Low | Monique Pretorius | Stefan Swanepoel
• Welgemoed, Bellville Welgemoed, Bellville Tel: (021) 913-5816Anneke Schulz [email protected]
• Garden Route, Mosselbay Garden Route, Mosselbay Tel: (044) 695-0993Elainne Bouwer [email protected]
• Free State & KZN, Bethlehem Free State & KZN, Bethlehem Tel: (058) 303-2016Ronel Schulz [email protected]
OTHER BRANCHES
Route 21 - PretoriaHatfield – Pretoria
George – Garden Route