lib manual

8/11/2019 Lib Manual

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SIR DORABJI TATA MEMORIAL LIBRARY

TATA INSTITUTE OF SOCIAL SCIENCESSion Trombay Road, Deonar

Mumbai !! !"" ###$%i&&$edu

2009

LIBRARY MANUAL


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CONTENTS 'a(e No

!$ In%rodu)%ion *

+$ Library Adi&ory Commi%%ee "

-$ Library Bud(e%.Finan)e& /

0$ 'ro)uremen% o1 Learnin( Re&our)e& ++

Books

Journals

e-Resources

$ Cir)u2a%ion De&34 Borro#in( 'rii2e(e& --

*$ Co22e)%ion Dee2o5men% -*

6$ S%a)3 Room .Di&52ay Area Mana(emen% -6

7$ S%o)3 8eri1i)a%ion and 'ro)edure %o 9i%:dra# Boo3& -7

"$ U&er Seri)e& 0!

8.1 Issue/Returns8.2 Library Timings8.3 Reference er!ice8." Information Literacy/Library #rientation8.$ Inter Library Loan8.% &'otoco(ying er!ices

/$ ICT Seri)e& Dii&ion 0-

).1 *+, Infonet er!ices).2 ocument eli!ery er!ices).3 igital Library er!ices)." ,yber Library).$ Licenses an air *se of e-Resources).% 0. . Tata 0emorial Learning ,entre for isually Im(aire

+! ':y&i)a2 Ambien)e&4 +1.1 ,leanliness1.2 4lectricity an 5ater an entilation1.3 loor &lan an irection/+uie(osts

++$ Library S%a11 'er1orman)e -

3


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11.1 ,learly efine Job escri(tions at all le!els11.2 6uarterly 5ork &lan an &reefine7 agree Targets for ac'ie!ement11.3 +eneral ,onuct11." e(artment &erformance uit by 9alf yearly user feeback sur!eys11.$ Bimont'ly Re(orts about Library unctioning

+0$ ;enera2 Ru2e& and Re(u2a%ion& o1 Library 0

+-$ Re


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!$ In%rodu)%ion

ir orab;i Tata 0emorial Library 'as al


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Role of Library:

Library plays a very critical role in supporting the academic programmes of the

institute. It identifies, evaluates, procures, processes and then makes these

learning resources available to the faculty and students for their teaching, learning

and research assignments. Thet is why , D.!..anganathan, facther of library

!cience development in India has famously said that the Library is the trinity of

Learning esources, "aculty#!tudents and the Library !taff.

User

Learning Resources Library Staff

6


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OR;ANI=ATION C>ART

Sir Dorab?i Ta%a Memoria2 Library

Tata Institute of ocial ciences

OR;ANISATION C>ART

7

DIRECTOR

Library Adi&ory Commi%%ee RE;ISTRAR

READERSER8ICES

AC@UISITIONS JOURNALS CIRCULATION ICT SER8ICES

Fa)u2%yRe&ear): S):o2ar&

S%uden%&

DR ' ADR F ADR 'D

DR A

LIBRARIAN

e(uty/sstLibrarian&rofessional sstssistant&eon

e(uty/sstLibrarian&rofessional sstLibry ttenants&eon

e(uty/Information cientist&rofessional sst&eon




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-$ Library Adi&ory Commi%%ee LAC

T'e function of t'e Library !isory ,ommittee is to su((ort t'e

functioning of t'e library so t'at it can facilitate t'e library e!elo(ment (lans

by a!ocating t'e library e!elo(ment acti!ities


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Term& o1 Re1eren)e 1or LAC4

aC To (ro!ie general irection to t'e Library

bC To re!ie< t'e functioning of t'e library


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+$+! A22o)a%ion 1rom 'ro?e)%& bein( )arried ou% a% TISS4

e!eral (ro;ects are being carrie out at institute. 0ost of t'em e(en

u(on to a great e=tent on library infrastructure for t'e learning resources an

internet access. 9o


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0$ 'ro)uremen% o1 Learnin( Re&our)e&

&rocurement of learning resource constitutes t'e (rimary res(onsibility of

library. Library makes a systematic effort in builing u( t'e collection

e!elo(ment by ientifying7 e!aluating7 selecting7 (rocessing an making it

a!ailable to t'e users. 5'et'er itAs a book7 ;ournal or an online atabase7 any

learning resource t'at gets ae goes t'roug' a rigorous selection (rocess. n

since t'is collection builing re:uires 'uge sums of money an 'as long-lasting

re(ercussions7 it is !ery muc' essential t'at libraries 'a!e a


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aC u((ly of (ublications at current catalogue (rices.

bC oreign 4=c'ange rates to be c'arge accoring to +oo #ffices

,ommittee Re(ort Rates +#,C

cC 0inimum 1 F iscount to be fi=e for all

C In t'e case of s'ort/no iscount titles or titles (rocure from abroa

against s(ecific orers like institutional/society (ublicationsC7 t'e

su((lier may c'arge 1$F on t'e net lane cost of t'e (ublication. T'e

in!oice of (ublication may be


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0aintain Bill ile

0aintain Bill Register ata in 4,4L 'eet for re(orting

III$ Inoi)e 'ro)e&&in(4

Recei!e Books from u((liers/enors

,rossc'ecking


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!i. enors turno!er 'a!ing at least 1 times of t'e !alue of t'e orer

for t'e ;ournals subscri(tionsC

!ii. *(ating (anel from time to time base on t'e (erformance of t'e

!enor is a continuous acti!ity an t'is s'oul be one by orering

books to test !enors.

!iii. Base on t'e (erformance7 t'e (anel s'oul 'a!e least number of

!enors

0$-0 Term& and )ondi%ion&4

i. u((ly of (erioicals at current catalogue (rices.

ii. ign an greement


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&roof for remittanceD iC In!oice/Bill in u(licate s'oul

be (ro!ie by t'e (ublis'er/!enor iiC &ublis'ersA

Rene


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=i!. T'ere are no stanar/uniformly acce(table terms t'at are yet to

be establis'e in t'is area7 as t'is is almost !irgin an c'allenging

fiel. 9ence go on


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!ii. ccom(anying materials suc' as ,s/s etc are being (reser!e

at t'e IELIBE4T ,entre of t'e Library. #t'er t'an ,s/s are

ke(t


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t'e Library atabase an t'e com(lete !olumes


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NonBoo3 Ma%eria2&

small collection of Eon-Book 0aterials suc' as uio ,assettes7 ieo

,assettes/9s7 0icrofilms7 0icrofic'e7 3$mm films7 &syc'ological Tests7

Booklets7 &osters etc is being maintaine at t'e &erioicals ection an enliste

in a com(uter file 0-4=celC. T'ese materials are o(en to all our Library users.

0$-/ Main%enan)e o1 Re)ord&4

T'e transactions of all t'e acti!ities/(roceures/etc. in t'e &erioicals

ection s'oul be carefully an (ro(erly recore for t'e rele!ant information

an ocumentation. In t'is regar a(art from t'e automate system7 t'e section

maintains t'e follo


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!. T'ere are no stanar/ uniformly acce(table terms t'at are yet to

be establis'e in t'is area7 as t'is is almost !irgin an c'allenging

fiel.

!i. ince t'e *+, Infonet e-;ournals consortium is (ro!iing access to

large number of resources to *ni!ersities7 care nees to be taken

t'at institute gets ma=imum number of e ;ournals from t'at

consortia.

!ii. In case of termination of t'e agreement or on e=(iry of t'e

agreement7 t'e licensor s'all (ro!ie t'e full-te=t of t'e e-;ournals

entere into agreement an for t'e (erio of agreement on t'e

(re!alent state of art formats i.e. s7 ,s7 etc.7


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$ Cir)u2a%ion Se)%ion4

,irculation ection 'anles t'e ront esk o(erations of t'e library an is !ery

im(ortant because it is t'e first contact (oint for faculty an users to t'e library.

4fficient functioning ,irculation esk lea!es a lasting im(ression on t'e user an

'ence it is !ery im(ortant section of t'e library. 0a;or cti!ities of t'e ectionare D

aC Issue an returns of Learning Resources&rimarily BooksCbC ttening t'e *sersA :uery for effecti!e inter(retation of library rules an

regulationscC Registration of ne< 0embers an issue of barcoe +enerate I ,ar for

*sersC Inter Library Loan er!ice

eC #(eration of ?,irculation 0oule@ of Library 0anagement oft


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,'eck ue ates for necessary action

,ancel t'e entries in &ass Book

,ancel t'e entries from user ccount in LI0

,'arge books as (er 30 security ystem

en t'em to tack for 'el!ing

$++ Loan Cri%eria.Borro#in( en%i%2emen%& 1or 1a)u2%y.S%uden%&.Admin

,learly efine t'e number of items t'at an user is eligible to borro


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Books can be rene


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7$ S%o)3 8eri1i)a%ion and 'ro)edure %o 9i%:dra# Boo3&

7$ S%o)3 8eri1i)a%ion

&'ysical !erification of t'e library stocks 'as to be carrie out to ientify

t'e losses7 ientifying mis(lace ocuments7 ientifying ocuments t'at neere(air7 etc. e(ening u(on t'e siHe of t'e library follo


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7$- 'ro)edure 1or #ri%eo11

List t'e ocuments not foun uring stock !erification

Library staff to make all (ossible efforts to locate t'e ocument not foun

uring stock !erification t'e (rocess can go u( to si= mont's but not as an

e=clusi!e taskC

&re(are (re-final list of t'e ocuments not foun an (ubliciHe

,om(ile a final list of ocuments not foun

,om(are


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"$ U&er Seri)e&

"$+ I&&ue.Re%urn&4 s mentione in etail in ". ,irculation esk

"$- Library Timin(&

Library Timin(& are a& 1o22o#&G

0onay- riay ). a.m. to 11. (.m.

unays N &ublic 9oliays 1. a.m. to $. (.m.

I&&ue.Re%urn Timin(&0onay- riay ). a.m to 8. (.m.

aturay ). a.m to >. (.m.

unay N &ublic 9oliays 1. a.m. to". (.m

Durin( 8a)a%ion4

0onay- riay ). a.m. to ). (.m.

unays N &ublic 9oliays 1. a.m. to $. (.m.

I&&ue.Re%urn Timin(&0onay- riay ). a.m. to 8. (.m.

aturay ). a.m. to ". (.m.

T'e Library remains o(en on all ays of t'e year e=ce(t on 2%t'7 January71$t'ugust an 2n#ctober Eational 9oliaysC.

"$0 Re1eren)e Seri)e

Library 'ouses all im(ortant reference sources like 4ncyclo(eias7 ictionaries7

'anbooks an 0anuals7 tatistics7 Gearbooks. T'e collection ranges from general

to sub;ect s(ecific sources. ll t'e reference sources are 'ouse in t'e +roun

floor Reference section. *sers can also contact staff on uty for any assistance.

Library also 'as access to online reference sources


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"$ In1orma%ion Li%era)y.Library Orien%a%ion

Library


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/$ ICT Seri)e& Dii&ion

9.1 UGC-Infonet Services:

T'e T0 Library is one of t'e members of IELIBE4T *+,-Infonet igital Library

,onsortium since 23. *+, 'as set u( t'is (rogramme to (romote use of

electronic atabases an full te=t access to e-;ournals by t'e researc' an

caemic community of t'e country. #nline atabases are accessible !ia t'e

Library 9ome(age7 full te=t sc'olarly ;ournals online

) online atabases in t'e fiel of social science

&ro;ect 0use 38) ;ournalsCK #=for *ni!ersity &ress 22 ;ournalsCK

JT#R >2) ;ournalsCK (ringer Link 123% ;ournalsCK Taylor N rancis

1>% ;ournalsCK J,,, +ate) ;ournalsCK 5iley Interscience $2 ;ournalsC a!ailable

uner t'e *+,-Infonet ser!ices

Library subscribe to age #nline Journals 2" ;ournalsCK 4meral

0anagement tra 1% ;ournalsCK BI/IE#R0 ,om(leteP 2)$

;ournalsCK iniastat.com statistical atabaseC K 5orl Bank

atabases +5Ie-LibraryC

I& Base access to all e-Resources

tatistical usage re(orts of e-resources

/$- Do)umen% De2iery Seri)e&4

TI Library 'as been recogniHe as one of t'e T an o full te=t e-;ournals7

conference (roceeings an ot'er materials. ccess to all t'ese ;ournals 'as

been (ro!ie t'roug' J,,, gate


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/$0 Di(i%a2 Library Seri)e&4 tate-of-art igital Library (ro!ies seamless

access to !arious ,-R#0 atabases7 4lectronic T'eses N issertations7 In-'ouse

Bibliogra('ic an full te=t atabases7 Institutional Re(ository7 0 Tata ,entre

rc'i!e etc. 0a;or ,-R#0 atabase collections inclues &ro6uest7 5ilson ocial

cience bstract7 &o(line7 BI/IE#R0 etc.

ccess to 4lectronic !ersion of Inian Journal of ocial 5ork an

ociological Bulletin on Library intranet

igitisation of library materials incluing Rare an #ut of &rint books

but in eman

igitisation of T'eses an issertations submitte to t'e institute

4=ternal igitisation (ro;ects

canning an (rinting facility for t'e stuents

/$ Cyber Library

T'e T0 Library 'as set u( ,yber Library


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9:a% >a55en& i1 %:e Li)en&e i& 8io2a%ed H

&ublis'ers track t'e use of t'eir electronic resources in terms of number

of o


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article 2) ;ournalsC

(ringer Link 123% ;ournalsC

Taylor N rancis 1>% ;ournalsC

J,,, +ate


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aministrators7 faculty7 staff7 an stuents. ll tec'nology e:ui(ment s'all be

use uner t'e su(er!ision of t'e site aministrator. ny user


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suc' access an re(ort t'e incient eit'er to Library staff or to t'e

aministrator.

11. *sers s'all not intentionally amage t'e system7 amage information

belonging to ot'ers7 misuse system resources7 or allo< ot'ers to misuse

system resources.

12. *sers s'all not alter or !analiHe com(uters7 net


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+! ':y&i)a2 Ambien)e&4

+!$+ C2ean2ine&&4

Library is a central resource e(artment t'at is t'e backbone of all

acaemic (rogrammes of t'e institute. tuents an faculty


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Library s'all com(ile7 analyHe an submit a (erformance re(ort e!ery t


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11. ,om(eniums s'oul be issue on reser!e s'elf car only.

1+. T'ose stuents


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+0. A22 re&ear): &):o2ar& are adi&ed no% %o 3ee5 Libraryboo3&.?ourna2& 2oo&e bound in&ide %:eir )u5board #i%:ou% (e%%in(%:em i&&ued.

+. Librarian reser!es t'e rig't to c'eck t'e &'.. N 0.&'il tables ancu(boars7


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r.EoD I Eo. #f tuentD

MEMBERS>I' FORM4 S%uden%.Re&ear): S):o2arI7 t'e unersigne


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Librarian

r.Eo.SSSSSSSSSSSSSSSSSS Recei(t Eo.SSSSSSSSSS

MEMBERS>I' FORM4 In%erna%iona2 &%uden%I7 t'e unersigne


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r.Eo.SSSSSSSSSSSSSSSSSS ateD

MEMBERS>I' FORM4 Fa)u2%y.Ad:o) Fa)u2%y.8i&i%in( Fa)u2%y

I7 t'e unersigne


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Librarian

r.Eo.SSSSSSSSSSSSSSS ateD

Receipt No.________________

LIBRARY MEMBERS>I' FORM4 Indiidua2.In&%i%u%iona2.Cor5ora%e.A2umniI7 t'e unersigne


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Librarian

Book Recommendation Form / Indent Book Recommendation Form / IndentTo,The Librarian Date:..T!""

#$ea%e proc&re the 'o$$o(in) tit$e% (hich are &%e'&$ 'or *+ teachin) an re%earch p&rpo%e.

Na*e o' -ac&$t+: ..

"choo$ /enter: ..

Debit to: .

Sr.

No

Author Title Year of

Pub.

Publisher Price No. of

Coies

Si!nature of Facult"pproi*ate /o%t o' the aboe oo% i%: R%

50

Sir Dorab?i Ta%a Memoria2 LibrarySir Dorab?i Ta%a Memoria2 LibraryTATA INSTITUTE OF SOCIAL SCIENCESTATA INSTITUTE OF SOCIAL SCIENCESA Deemed Unier&i%y under Se)%ion 0 o1 %:e U;C A)%, +/*6

SionTrombay Road, '$B$No$"0+0, Deonar, MUMBAI !! !""

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#ibrarian$

Periodical Recommendation Form / Indent Periodical Recommendation Form / Indent

To: The Librarian ! reco**en the Librar+ %&b%cribe% to the 'o$$o(in) o&rna$%:

SR.

N%

.

TIT#& P'B#IS(&R ISSNAPPR. S'BS.

PRIC&

T%TA# A)%'NT *Rs.+

From

Si!nature,ate 200

Bud!et

(ead

Centre/'nit

School ,ean-s

Si!nature

F%R %FFIC& 'S& %N#Y

To$ The ,irectorThro&)h the /hairL/D.R.-

The perioica$% reco**ene a% aboe *a+ p$ea%e be approe 'or the $ibrar+ %&b%cription.

Authorities Remarks Si!nature ,ate

nier%it+Librarian

/hairL/

D.R. -

The Director

51



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Please return this F%R) to the librar" for necessar" action and records.

Photoco" Reuisition FormPhotoco" Reuisition Form

ST',&NTS/0ISIT%RS/FAC'#TY

Re;&i%ition 'or


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Photoco" Reuisition FormPhotoco" Reuisition Form

P(%T%C%PY 'N,&R PR%1&CT 2RANTS

#roect>.#hi$.#h.D :

#a)e% to be


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DAY MEMBERS>I' FOR 8ISITORSDAY MEMBERS>I' FOR 8ISITORS

N>@ !N /#!TL L@TT@R" :

A@ : Bear%. >a$e -e*a$e #$ea%e C

B@R !N E!/E "TDB!NA :#F"T ARDT!FN>.#hi$#h.D

/FLL@A@!N"T!TT!FN :

R@"!D@N/@ DR@"" :

@>ai$ :/ontact No. :

! %ha$$ abie b+ the re)&$ation% )oernin) the "ir Dorabi Tata >e*oria$ Librar+, T!""

Date: "i)nat&re o' %er



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