libguides 2 team meeting - april 22, 2015
TRANSCRIPT
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LibGuides 2 Team Meeting
4/22/2015
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Agenda• Announcements (5 min)
– Page Requirements – Website Integration
• Governance Plan/Strategy Update (5
min)
• A – Z Database / PRIMO-EDS (15 min)– Service Definition – Issue on the table and possible solutions– PRIMO-EDS updates
• Training (25 min)– Update on actions– Presentation of plan
• General Questions (10 min)
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Announcements
• System Page Requirements – Document for the technical team to use
to think about what needs to be on the system pages.
– Send any feedback via email. Will revisit once we have visuals (no timeline)
• Website Integration–Meeting coming tomorrow and will have
more information then.
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Governance Plan
To develop a sustainable plan, four questions will be asked:
1. What are the issues?2. Who can solve the issue?3. How will the issue be solved?4. How will the solutions be sustainable?
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Governance Plan – Next Steps• Hand out of currently identified areas
• Send feedback to Beth of any other issues or questions
• Beth will meet with Susie to determine the who in terms of developing the solution and approving the solution.
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A-Z Database / PRIMO-EDS
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A-Z Database Service Definition• Service Definition (see handout) • Discussion: Types
• e-Books (exclusive platforms only)
• Maps• Images• Newspapers• Statistics and Data Sets• Dictionaries, Encyclopedias, and
Handbooks
• Government Information• Video • Audio• Dissertations and Theses• Test Preparation • Research Tools
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PRIMO-EDS: Issue 1
• All links and search boxes will need to change from Primo to EDS.
• Next Steps– Sean is developing a list of where there
are links or search boxes. – Beth will email the owners to make
changes. – Sean will update boxes on AAA guide.
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PRIMO-EDS: Issue 2
• Database searching from the homepage
• Next Steps– Technical team is creating a document with IDT that
outlines: functional requirements, user needs, and LG 2 capabilities.
– IDT will determine if they’d like to use LG2 for their database discovery.
– If so, technical team will figure out how to launch the A-Z Database feature without giving access to the rest of the system.
– Even if A-Z launches in LG2, LG1 A-Z are still the links of record for current LibGuides.
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General A-Z Update
We are going to go ahead and start loading databases into the system.
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Training Plan
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Action Plan
• Assess current practices
• Using current practices, future policies, and the new system design, identify 4-6 topical areas for training
• Develop strategy for addressing training needs
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Assess Current Practices
• Conduct Content Audit– Still in analysis– Still gathering data– Showed us current practices
• Creator Interviews– 9 interviews from all over libraries – Identified common issues both training
and wider issues
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Common Themes
In all training the common themes and values of – universal design, – intentional pedagogy, and – focus on purpose of the program
will be emphasized.
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Topic Areas
1. Web Design
2. User Centric Design
3. Caring for your guides
4. Creating and Inheriting Guides
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Strategy
1. Kick off: Training and documentation to kick off the LG2 implementation and to assist in content creation within the new system.
2. Long Term: Our long term and sustainable training plan that will begin as soon as content is developed and sustained for as long as the LibGuides service is in production.
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Kick off
General Overviews (in person): purpose of system, policies, changes in LG2, best practices
Best Practices (online documentation): web design, user centric design, caring for your guides, creating an inheriting guides
Checklist for planning your guide (online documentation): checklist for things to think about prior to making your guide
Starting point templates (within LibGuides): LibGuide layouts to serve as starting points for guides
Checklist for publication (online documentation): checklist for things to look for before publishing your guide including accessibility and writing for the web.
Directory of Resources (online documentation): list of resources and training already developed for LibGuides or in one of the topic areas.
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Long Term
New Guide Owner Training (in person): required training to get a LibGuides account, would be focused on general overviews and the four topic areas.
Refresher Courses (in person): semiannual training that will give refresher overview to
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Long TermOur Four Topic Areas: Mixed Strategy that could take the form of in person, webinars, or online training sessions.
Web Design • Writing for the Web• Universal Design• Good/Bad examples
User Centric Design • Getting to know your users• Trimming the fat from you
guide• Making your guide useful for
users
Caring for your Guides • Link Management • Using Guide Statistics• Peer/User Feedback
• How to give/get feedback • Rubric for giving feedback
• Marketing your Guide
Creating and Inheriting • Evaluation form for when you
inherit a guide• New Guide Owner Training• Refresher Courses • Marketing video about the
guides program
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TimelineJanuary February March April
May June July August
Assess Current
PracticesIdentify 4-6
Topical Areas
Prep-work
Develop Strategy
Document
Implementation
Implementation
Implementation
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Training Next Steps
LibGuides Team Review– Come give us feedback tomorrow 4/23 1:30-
2:30pm in Evans 204F– Email Feedback
Training Sub-Team will start creating documents and training plan
Sticking Points– There are issues with dependency with
governance. – There are issues with dependency and technical
team
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Wrap Up and Actions
Governance Plan: Send feedback to Beth on the list of issues by EOB April 29
A-Z Database: Send feedback on types to Beth by EOB April 29
Training: Come to our meeting tomorrow or email Beth by EOB April 29
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Questions?
FeedbackApril 29, End of Business, email Beth
Next meetingMay 5, 10am, Annex 615