LIBRARY ADMINISTRATION AND MANAGEMENTwith related laws, practices and trends Jenalyn A. Pancho-Nacar, RL

DIVISION ORIENTATION-SEMINAR FOR TEACHER-LIBRARIANSDepED Office Training Center, Talipan, Pagbilao, QuezonMay 02-03, 2013

Objectives:1. Relate management theory to the management of

school libraries.2. Analyze the context of school library media services

in an environmental scan of a specific community and the school.

3. Conduct a needs assessment of the facilities, staffing, collection and access to information, instructional program.

4. Develop and write a strategic plan for the school library, including vision and mission statements, goals and objectives, and an action plan.

POSDCO

RB

Planning

OrganizingStaffingDirectingCoordinatingReportingBudgeting

Planning, that is working out in broad outline the things that need to be done and the methods for doing them to accomplish the purpose set for the enterprise;

Organizing, that is the establishment of the formal structure of authority through which work subdivisions are arranged, defined, and co-ordinated for the defined objective;

Staffing, that is the whole personnel function of bringing in and training the staff and maintaining favorable conditions of work;

Directing, that is the continuous task of making decisions and embodying them in specific and general orders and instructions and serving as the leader of the enterprise;

Co-Ordinating, that is the all important duty of interrelating the various parts of the work;

Reporting, that is keeping those to whom the executive is responsible informed as to what is going on, which thus includes keeping himself and his subordinates informed through records, research, and inspection;

Budgeting, with all that goes with budgeting in the form of planning, accounting and control.

Strategic Planning

• Needs Assessment of the community and school, including:a. Demographic description of school

and communityb. Established educational program

articulated in the curriculumc. Mission statements, goals and

objectives of the school

Strategic Planning

• Managing the basic elements of school library programs in the cultural context of schools.a. Instructional Servicesb. Staffing and Administrationc. Collection and Access to

Informationd. Facilities and Technologye. Budget and Advocacyf. Evaluation of School Library Media

Programs

Vision and Mission Statements

• Mission statement identifies your long-term support of the mission of the school.

• Vision statement identifies who will be affected and why it is important.

FLMS Library Mission Statement:

The Mission of the Fort Lupton Middle School Library is to create a mecca of learning and literacy in the school which improves student achievement and prepare them for 21st century success. Our goal is to empower students to be enthusiastic readers that think critically cultivating the students’ ability to adapt in a changing world; becoming life-long learners who are productive, responsible, ethical and safe users of information in society.

The Mission of the School Library• The school library offers learning

services, books and resources that enable all members of the school community to become critical thinkers and effective users of information in all formats and media. School Libraries link to the wider library and information network in accord with the principles in the UNESCO Public Library Manifesto.

UNESCO/IFLA School Library Manifesto

Goals and Objectives

• These are the ultimate aims and steps to achieve a dynamic program. Goals are broad statements that envision where the library media program will go over the long term. They flow from the vision and mission statements. The objectives are the steps that need to be taken to reach the goal.

Goals of the School Library• The school library is integral to the

educational process.• The school library fulfills these functions

by developing policies and services, selecting and acquiring resources, providing physical and intellectual access to appropriate sources of information, providing instructional facilities, and employing trained staff.

UNESCO/IFLA School Library Manifesto

Objectives begins with an action verb and must be measurable• Formulate• Produce• Select• Prepare• Create• Write• Identify• Differentiate• Classify

• Analyze• Discuss• Solve• Evaluate• Explain• Predict• Compare• Design• Define

Action Planning

• Provides a step-by-step guide that measures and documents the school library media center’s progress toward its goals. These are updated yearly.

PRESENT

FUTURE(Vision/Goals)

Objectives

Evaluation

• How far have you come?• What is left to be done?• How do we continue to move forward?

LIBRARY

COLLECTION

STAFFFACILITIES

SATISFIED USERS

SERVICES

FEEDBACK

ASSURE-ing Your Collection

• ASSURE Model– Analyze learners– State learning objectives– Select methods, media, and

materials– Utilize methods, media, and

materials– Require learner participation– Evaluate and revise

ASSURE Adapted to Collection Management• Analyze users• State collection objectives• Select methods, media, materials,

or format• Utilize selection and deselection

methods, media, materials or format

• Recruit library participation• Evaluate and revise regularly

A balanced collection:

• Books • Magazines• Newspapers• Graphic Novels • Comics• Talking books

• CDs and DVDs• eBooks• Databases• Websites• Games

Exciting Activities for the School Library• A treasure

hunt with clues hidden on certain pages of different books

• Book Character Parade

• Library Book Fair

• Storytelling• Dewey Decimal

Game• Get Caught

Reading• Book Clubs

Trends in School Librarianship

Useful Websites for Teacher-Librarians• www.101tips.wordpress.com• www.librarything.com• www.sldirectory.com/libsf/resf/studies.ht

ml• www.cde.state.co.us/cdelib/highlyeffecti

ve/• www.libraryteachers.westwood.wikispac

es.net• www.schools.natlib.govt.nz• www.barcodesinc.com• www.paslinews.wordpress.com• www.quezonlibrarians.blogspot.com

Related Laws

• UNESCO/IFLA School Library Manifesto• R. A. 9246• DECS Order No. 6 s 1998• Standards for Philippine Libraries

– DepED Order No. 56 s 2011

Activity 1 • Community and School Environmental Scan– Describe the community and school

which the library media center serves.

Activity 2 • Needs Assessment and Action Plan for the School Library– Describe the current situation of your

library and conduct a needs assessment, including:• Instructional Program• Collection/Access to information• Staffing• Facilities• Budget and Advocacy

• Set mission, vision, goals and objectives to address weaknesses in the library and its program and develop an action plan to implement the objectives in a three year sequence.

• Present the action plan