library grant funding basics 12 15 08 a
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Elizabeth BrownScholarly Communications and Library Grants Officer
Cathy DixonGrant and Contract Administrator, Office of Sponsored Programs
Monday, December 15, 2008Binghamton University Libraries
Office of Sponsored Programs
What is the Research Foundation’s Office of Sponsored Programs (OSP)?
What can OSP help us?
What happens when grants are awarded at BU?
• Assist BU Faculty and Staff in securing support for research, training, and other scholarly and creative activities
• Identify potential funding sources • Assist in the development of proposals and
budgets for submission to external sponsors• Facilitate compliance with federal, state,
and University regulations• Negotiation and acceptance of awards on
behalf of The Research Foundation of SUNY
The Sponsored Programs Office website is your first source: http://research.binghamton.edu/SponsoredPrograms/fundingalertservices.php
BU Libraries is a good source: http://library.lib.binghamton.edu/vrd/
grants.html#grants
Tools to find research funds COS – www.cos.com (fee-based
subscription database)◦ COS funding database includes opportunities
from federal and regional governments, foundations, professional societies, associations and corporations.
Philanthropy News Digest (PND): http://foundationcenter.org/pnd/rfp/index.jhtml
Philanthropy News Digest publishes RFPs, (Request for Proposals), and notices of awards as a free service for grant-making organizations and nonprofits.
RFPs emailed every Friday, summarizes the latest funding opportunities offered by foundations or other grant making organizations.
You just received notice of funding, now what happens?
Your new award will be administered through the Sponsored Funds office: http://research.binghamton.edu/SFA/
Office of Sponsored ProgramsBiotechnology Building
85 Murray Hill Road
777-6136
http://research.binghamton.edu/RDS/
Organizations and types of grants
Grant Components and Evaluation Criteria
Advice for library staff applying for grants
The Foundation Center
Program/grant announcement or invitation Proposal preparation and submission Proposal review and notification Project begins Project review and reporting to funder Renewal, resubmission, or project funding
ends
Operating Grants - operating expenses (utilities, etc.)
Capital Equipment Grants - building and renovations projects
Endowment Grants
Special Projects Grants
US Government (Federal) State Government (New York) Private Foundations Non-Profit Organizations Corporations
Institute of Museum and Library Services (IMLS)
National Historical Publications and Records Commission (NHPRC)
National Endowment for the Humanities (NEH)
National Endowment for the Arts (NEA) Save America's Treasures (SAT) National Science Foundation (NSF)
Demonstrate that work will benefit the public
Application forms are required (and complex)◦ Grants.gov site◦ OSP assistance and campus guidelines
Review process is lengthy and rigorous Desirable to show national level of
importance in project
Cooperative Collections Development Aid (CCDA) – Department of Education◦ Collections funds to support ILL and library
lending Conservation and Preservation, Department
of Education◦ Preservation support for library collections
The Ford Foundation The Rockefeller Foundation The Andrew W. Mellon Foundation The Samuel H. Kress Foundation The Link Foundation The Robert W. Woodruff Foundation Open Society Institute (OSI)
Council on Library Resources (CLIR)
Executive Summary Grant Narrative
◦ Statement of the Problem/Need ◦ Goals/Objectives/Outcomes ◦ Methodology/Work Plan/Project Plan ◦ Staff/ Principal Investigators (PIs)
Evaluation / Assessment Sustainability Project Budget Supporting Documentation
Clarity Completeness Internal Consistency External Consistency
The Proposal Process:
Brainstorming and planning is essential. Generating a strong project idea is the most
critical step. Identify funding agencies and sources. Matching projects to the most appropriate
organization and program is essential. Allot enough time to complete proposal.
Private organization support and relationships are generally less formal.
Non-Profit organizations tend to function like private foundations.
Federal sources usually have rigorous application, review, and reporting procedures.
Clearly define the project parameters. State needs the project will address. Show actions with measureable results. Provide accurate staffing, organizational, and
budget information. Identify measureable outcomes and
benchmarks for the project. Demonstrate sustainability of project once the
proposal time period ends.
Read the funder guidelines carefully before submitting.
Ensure facts are researched. Make sure project guidelines and requested
funds are consistent.
Foundation Directory Online
Philanthropy News Digest
On-site library and online chathttp://foundationcenter.org/getstarted/askus/
Grants Classification System (GCS)http://foundationcenter.org/gainknowledge/grantsclass/ntee_gcs.html