library system documentation

8/9/2019 Library System Documentation

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t. Vincent College of Cabuyao

Purok 1 Brgy. Mamatid, Cabuyao City, Laguna 1

College of Information TechnologySt. Vincent College of Cabuyao. Online Library System wit Barcode

!anal "r, #enry $.% &andan, Mark 'onald C.

SVCC ONLINE LIBRARY SYSTEM WITH BARCOE

$ (esisPresented to

(e )aculty of College of *nformation (ecnologySaint Vincent College of Cabuyao

*n Partial )ulfillmentOf te 'e+uirements for te &egree of

Bachelor of Science in Information Technology

By

#enry $. !anal "r.

Mark 'onald C. &andan


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CHA!TER I

!ROBLEM an" BAC#$RO%N O& THE ST%Y

Intro"'ction

(oday, in our resent generation, young or old are ooked in te

ad-ancement of comuter tecnology. *nformation tecnology as transformed

te eistence of indi-idual beings and as reared te li-es easier in different

classes and uroses. *n te -iew of tese swift transformations, tere are many

tools, eertise, and structure a-e been saed and de-eloed

*n te field of academe, many structure and scool rograms are being

geared towards comuteri/ation or sifting towards comuter based system. (e

urose of turning manual oeration into comuter based system els te

administrator rocess documents fast, easy, wit accuracy and reliability.

St. Vincent College of Cabuyao, from its eistence since 100 as an

educational institution uses manual oeration in dealing wit te library

rocesses and rocedures. *n te aim to suly te necessary materials to teir

students, te idea of introducing library system is designed by te roonents.

(is ro2ect is concerned wit de-eloing a library system wit barcode.

*ts main urose is to ro-ide a library management system tat will monitor,

track, and follow3u te out3going of te books in te library.


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Bac(gro'n" of the St'"y

St. Vincent College of Cabuyao formerly St. Vincent $cademy is a non3

sectarian ri-ate institution tat eist since 100. *t was during tis time were

te scool offers a rogram in re3elementary, elementary, and secondary

education. *n 4556, St. Vincent College of Cabuyao added new rogram by

oening tertiary education and tecnical3-ocational course.

*n 4556, St. Vincent College of Cabuyao introduce te care gi-ing rogram

for moters of students enrolled in te elementary. (is mo-e of te owners 7ngr.

Simeon Ca-e/ and Mrs. Marina $. Ca-e/ oens te door for tertiary 8college9

education.

(e college offers baccalaureate degree in te field of education,

comuter science, information tecnology, and business. $t resent, St. Vincent

College of Cabuyao offers te following degree rogram: BS#'M, BS(M, BS*(,

BSB$ 8ma2or in Marketing9 BS7& 8ma2or in 7nglis, Science and Mat9, B77&,

BS $ccountancy, and BS Criminology.

;it te increasing number of students bot in te elementary, secondary,

and tertiary education, te manual oeration of andling, monitoring, and tracking

of borrowed books must also be aligned to tis growing community.

*n tis regard, te roonents would like to design and de-elo a library

management < information system wit barcode. (is system aimed to answer

te roblem brougt about by te eisting manual oeration of recording,

monitoring, and tracking of books borrowed by students and teacers.


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(e mission of te Library System wit Barcode is to create an

integrated ser-ice for members and administration of St. Vincent College of

Cabuyao. (is system is to ro-ide facilities for users to enter information into

te system directly, instead of assing te information usually on aer. (e

system will be designed to ro-ide and manage te library including te

borrowing, returning, and reser-e and searcing of books.

(e de-eloment of te +uality of a system deends on ow elful it

is and ow would rein-ent suc institutions libraries in sol-ing students roblems.

*t must be able to identify te areas of concern witin te system and its

en-ironment. *t can makes te data standardi/ed, remote access to files, greater

caability for doing tings to and wit te comuter3based files, and increased

-ulnerability to tecnological failure, more secure and automated document and

records andling.

(e system ro-ides in-entory of books for easier access and

effortless searcing generating te records ro-ides te borrower to know if tat

certain book is a-ailable. System tat can know wic titles it already as.

(e system will also rein-ents te traditional way of borrowing books,

wic is te used of library forms. Since we are on automation it is ence a fact

tat it would not be record intensi-e. (e system ro-ides an access to te

student=s data wit te use of is information. (e librarian would 2ust tye te *&

number of te student borrowing form for encoding of te books tat e will

borrow to know if te book is a-ailable. Library System wit Barcode for St.


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Vincent College is -ery useful because it is a cost effecti-e and sace sa-ing

alternati-e to common document sel-ing tecnologies.

$dotion of te roosed system would be a great el in

de-eloment for te said scool, because e-ery institution needs accurate,

comlete and timely information. (o make decisions and sur-i-e in today=s

cometiti-e world.

Conce)t'al &rame*or(

IN!%T !ROCESS O%T!%T

&ig're +, Conce)t'al !ara"igm

In)'t > administrati-e and students are te eole directly in-ol-e in tis

rocess. (ey will ro-ide te necessary information needed suc as assigned

user *& and assword.

!roce--> te software will manage te recording, monitoring, and tracking of

te books being borrowed by students, administrator and faculty.

Request

User ID

number

Library

Management

System with

Barcode for St.Vincent Coege

of Cabuyao

Re!orts on

Borrowed

boo"s

Borrower

Due Date

#$erdue

Boo"s


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O't)'t . it will generate reorts suc as te time, date, and oter ertinent

information ertaining to use and borrowing of books in te library.

Statement of the !ro/lem

(e students and faculty of St. Vincent College of Cabuyao use te

manual or traditional way in te borrowing and returning of books in te library.

Borrowers= card and card catalogue are te usual instruments in monitoring,

tracking of borrowed books.

(e study is to be conducted to in-estigate te accuracy and integrity

of te eisting system and to de-elo a new system tat will imro-e te manual

system troug comuter wit te use of barcode.

Secifically, te study seeks to answer te following +uestion:

1. ;at is te ercentage and fre+uency counts of te demograic rofile in

terms of

1.1 !ender,

1.4 $ge,

1.? Ci-il Status, and

1. &egree rogram@

4. ;at is te le-el of effecti-eness of te roosed library system wit

barcode in terms of

4.1 functionality,

4.4 reliability,

4.? usability,


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4. efficiency, and

4.A maintainability@

?. ;at is te le-el of effecti-eness of te manual library rocedures in terms

of

?.1 functionality,

?.4 reliability,

?.? usability,

?. efficiency, and

?.A maintainability@

. *s tere a significant difference between te eisting manual library system

of St. Vincent College of Cabuyao and te roosed library system wit

barcode in terms of functionality, reliability, usability, efficiency, and

maintainability@

A. Based on te result of te study, wat recommendation is necessary for te

design and de-eloment of te roosed system in comarison wit te

manual system.

O/0ecti1e- of the St'"y

(is system sall be de-eloed wit an attemt to create a more efficient

library system wit barcode for St. Vincent College of Cabuyao students and

faculty.


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(e main ob2ecti-e of te roonent is to el cange te eisting

library system of St. Vincent College of Cabuyao to an automated library system

so tat managing of te library will be more efficient and secure.

Secifically, te roosed system seeks to:

1. Pro-ide an automated library system for students and faculty tat can

generate comreensi-e library reorts.

4. Pro-ide an easy access on te selection of books and oter researc

materials.

Significance of the St'"y

Library is te best lace in te scool were te students re-iew and

study. (e roonent desires to imro-e te manual oeration of te library

system by introducing and de-eloing an automated library system wit barcode.

(e roonents find te roosed library system beneficial to te

following:

+2 St'"ent-3&ac'lty3Borro*er-

(e system will be able to ro-ide ro-ision on ow students, faculty and

borrowers by using te roosed system by means of reser-ing te books for

sceduled time and date.

42 Li/rary )er-onnel

(e system will lessen aer works in maintaining te record tat contains

all te information of te library. (e system will el te librarian or ersonnel in

organi/ing te file of te books, borrowers, and users.


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52 School

(e roosed library system will benefit te scool by ro-iding +uality

data information tat follows comuter generated reorts. (e system will

ugrade te manual oeration of te institution in dealing wit te usage of

researc materials secifically books, newsaer cliings, 2ournals, and oters.

62 Re-earcher-

(e roosed study will be able to ro-ide learning alication of te

roonents in creating a rogram base system tat will benefit bot te

roonents and te end user.

Sco)e an" elimitation

St. Vincent College of Cabuyao=s manual library system in-ol-es too

muc aer works, unorgani/ed files and also ig risk of redundancy is

in-ol-ed. )or tese reason, we decided to make necessary imro-ements by

ro-iding a system tat will feature records of books, and monitoring and tracking

of library facilities.

(e roosed system will focus on library system wit barcode for

recording, monitoring, and tracking of library facilities suc as books, and oter

researc tools and materials of St. Vincent College of Cabuyao.

(e system, owe-er, is e+uied to access by te administrator and it is

not a-ailable on line. (e system will focus in circulating, book cataloging and

reort generator.


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Only te librarian or te administrator can maniulate and use te system

ro-ided tat te system oerational rocedure as been taugt to oter library

users.

efinition of Term-

a2 O)erational Term-

oc'ment refers to te written or rinted materials tat bears te

original, or legal forms suc as borrowers card, card

catalogue, library cards, and oter ertinent materials

related to library documentations.

Monitoring refers to te action of roer andling of borrower=s

information regarding borrowed books and oter

researc facilities.

Recor" refers to te collection of related data or information.

Trac(ing refers to an action to identify te were about of

borrowed books and oter researc facilities.

Sy-tem is a set of interrelated or mutually deendent body,

autentic or teoretical tat forms one comlete idea

or concet.


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/2 Technical Term-

A'tomate" transformed to automatic rocesses

Barco"e a graical demonstration of secific significance tat

can be cecked by a barcode scanner wic will infer

its e+ui-alent -alue from te record.

ata/a-e a folder tat contains records or information, e-ery

one of wic includes sub2ect, togeter wit a set of

rocedure for searcing, categori/ation, and oter

urose.

Har"*are it is te automatic tools essential for erforming an

acti-ity, usually eminent from te yotesis and

rooses tat formulate te action acie-able.

Scanner an electronic iece of e+uiment tat roduces a

digital symbol of an illustration for data inut to

comuter

Soft*are te series, scedule, and figurati-e idiom tat

systemati/e te eecution of te ardware and direct

its oeration


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CHA!TER II

REVIEW O& RELATE LITERAT%RES

Intro"'ction

Library Management System wit Barcode is a system rogram tat is

used in a library for an easy use of addition of books, burrowers, issue dates,

return dates, fine ayments. *t is done troug a database rogrammed so, it

gi-es a good interface to te oerating user and a safe database for te storage

of data like books and borrowers. *t is -ery useful software for librarians and it

re+uires a comuter for te oeration.

Relate" Literat're

$ccording to en Cad of en Cad Consulting we are at a ma2or oint of

cange in te wider information economy witin wic library systems form art

of a larger wole. #e was writing in a briefing aer about te study in library

management systems. (is study eamined te systems used in iger3

education libraries across te and came u wit some significant

obser-ations and recommendations. *t noted tat te LMS market in iger

education is already mature and tat four main -endors 87Libris, *nno-ati-e,

Sirsi&yni and (alis9 a-e almost 05 er cent of te market. (is market maturity

means, according to te study autors, tat te benefits to libraries of canging

LMS ro-ider are limited.


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Library users eect to find e-eryting togeter says Steen $bram, -ice

resident for inno-ation at Sirsi&yni, te leading ro-ider of software solutions

and associated ser-ices for libraries. $ccording to er traditionally, te library

management system or integrated library system 8*LS9 was resonsible for

running libraries efficiently and effecti-ely. O-er te last few years, te role of te

*LS as been eanding from meeting library needs to deli-ering user

eerience.

$ccording to 7lisabet 'obson usability is a key re+uirement for users,

says 7lisabet 'obson, Product manager for Online Comuter Library Center.

(e catalogue as become a way to ull togeter disarate resources, including

commercial resources and web links. Library management systems also allow

circulation, including ceck in


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Cha)ter III

METHOOLO$Y

Re-earch e-ign

(e roonents used te eerimental and descriti-e researc as its art

of its researc metodology. (e researcers took needed re+uirements and

otential areas tat may use on designing of te roosed study. (e study is

descriti-e as it deicts and construe wat is. &escriti-e metod goes away

from simle gatering and tabulation of data but also engages in te

interretations of te imortance or imlication of wat is described.

(e eerimental researc design is used to e-aluate te roosed

system or software using +uestionnaires.

Metho"- in e1elo)ing an" e-igning the Sy-tem

(e descriti-e metod of researc uses information from inter-iews and

definite obser-ation of te actual or eisting circumstance of te library

rocedures at St. Vincent College of Cabuyao in order to attain aroriate

resolution to te known roblems.

(e eerimental metod of researc in-ol-es te e-aluation of te

distinction between te eisting and te roosed system.

Metho"- '-e" in E1al'ating the Sy-tem

$ctual resentation and dialogue of te users will be te reliable way to

establised te +uality of te software. (wo tyes of +uestionnaires will be

resented for resondents for te -aluation of te study of te system. (ese


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+uestionnaires will decide if te systems come across to te criterion and

anticiation of te user.

(e ;aterfall Model is used in designing, de-eloing, and e-aluating te

roosed system as sown in te illustration below.

)eed back

&ig're 4, Mo"ern Waterfall A))roach

(e !lanningase will arranged te standards for te roosed system

and its ob2ecti-es. *n tis section, te roblem sall be determined and identified.

(e net ase is te Analy-i- an" ata $athering. $t tis stage, te

ob2ecti-es of te roosed system are olised and scrutini/ed to a more secific

and detailed one. *nformation will be e-aluated based on te re+uirements of te

users. *t also refers to te collection of information for systems re+uirement wit

te urose of determining ow tese re+uirements fits in te system.

e-igning ase sall focus on te rocedures and interface

caracteri/ation of te roosed system. (is stage will ro-ide a scematic

%anning

&naysis and

Data 'athering

Designing

Coding

Integration and

System (esting


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diagram on ow will te system be constructed. $lso at tis oint, te

rogramming language sall be cosen and decided. (e net ase is te

Co"ing tis can only be erformed wen rogramming language is already

cosen. (is section will in-ol-e actual coding of te rogram were design will

be translated into a macine readable structure.

Integration an" Sy-tem Te-ting ase sall center on te rational

internals of te system. (is section will make sure tat all comonents a-e

been tested and tat tere is no more error resent. $s te system is saed and

added to te de-eloing stage, testing is alied to ensure tat te system is

oerating roerly, and cometently. Substantiation of te entire roosed

system sall be -erified in tis stage.

&ee"/ac(will co-er te modification tat sould be made to rectify an

mistake obser-ed after testing te system. (e system sall be assessed and

roer actions to remo-e errors will be in use.

'ealication of eac roceeding is ut into oeration until te system

turn out to be error3free and bug3free.

Re-)on"ent- i-tri/'tion

*n order to test te effecti-eness of te ro2ected system, te roonents

used urosi-e samling tecni+ue. $ccording to Calderon 4515, urosi-e

samling tecni+ue cooses te resondents on te idea of teir understanding

of te information referred. *n tis metod, te roonents a-e te ri-ilege to

select teir own resondents based on te criterion set.


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ata $athering !roce"'re

$side from using researc material suc as books, 2ournals, recent studies

for te gatering of information needed in te de-eloment and design of te

system, inter-iews and oter ertinent information are conducted.

(o -erify weter te roosed system is effecti-e, te roonents will

de-elo a +uestionnaire tat will assess its effecti-eness. Once te +uestionnaire

is -alidated for its reliability, it is now ready for administration.

A"mini-tration an" Retrie1al

$fter making sure tat te +uestionnaire is ready for administration, te

roonents will make a letter of re+uest asking for aro-al for te administration

of te +uestionnaire from te &ean of College or Program #ead.

Once te ermission is granted, te roonents will elain to te

resondents teir articiation in te study. (e roonents will let te

resondents answer te +uestionnaire based on teir eerienced and

understanding on te concet resented by te roonents.

(e roonents after gi-ing te resondents te cance to e-aluate te

system will retrie-e te +uestionnaire. Once te retrie-al of te +uestionnaire is

155 ercent, te resonses sall be organi/ed, tallied, and treated statistically

using te statistical treatment of data.


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Stati-tical Treatment of ata

(e following statistical tools sall be used in statistical treatment of data.

1. *n e-aluating te fre+uency and ercentage of te demograic rofile,

fre+uency counts and ercentage rating sall be alied.

)ormula:

E F ) < D 155

;ere: E F Percentage

) F fre+uency Counts

D F total number of resondents

4. *n determining te le-el of effecti-eness of te manual and roosed

system, simle weigted mean sall be used.

)ormula:

XW = XiWiN

Where: XW = Simple Weighted Mean

= Summation

Gi F )re+uency counts

;iF ;eigts 8ratings9


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?. (o determine if significant difference eist in te ratings of te resondents

wit regards to te le-el of effecti-eness of te roosed system, (3test

sall be use at 5.5A le-el of significance.


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S%RVEY . 7%ESTIONNAIRE &ORM

!art +, emogra)hic !rofile of the Re-)on"ent- 8St'"ent-9

Dame 8otional9:HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH$ge:HHHHHHHHH

!ender: 8 9 Male Ci-il Status: 8 9 Single &egree Program: 8 9 BS*(8 9 )emale 8 9 Married 8 9 BSB$


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S%RVEY . 7%ESTIONNAIRE &ORM

!art +, emogra)hic !rofile of the Re-)on"ent- 8St'"ent-9

Dame 8otional9:HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH$ge:HHHHHHHHH

!ender: 8 9 Male Ci-il Status: 8 9 Single &egree Program: 8 9 College8 9 )emale 8 9 Married 8 9 !rad. Studies

8 9 Post !rad. Studies

!art 4, Le1el of Effecti1ene--&irection: Please rate te le-el of effecti-eness of te roosed library system wit scanner interms of te factors listed as indicated by te -ariables below using te following rating scale

: ; Very Effecti1e6 ; Effecti1e5 ; Mo"erately Effecti1e

4 ; Slightly Effecti1e+ ; Not Effecti1e

Factors 5 4 3 2 1

A2 &%NCTIONALITY

1. (e system eecutes te necessary task.

4. (e system ro-ides desired accurate results.

?. (e system as te caacity to re-ent unofficial client.

B2 RELIABILITY

1. (e system as te caacity of andling errors

4. (e system ro-ides a reliable outut

?. (e system able to reco-er friendly

?. (e system instructions is easy to eecute

2 E&&ICIENCY

1. (e system functions fast

4. (e system ro-ides information +uickly

?. (e system generate results wit accuracy

E2 MAINTAINABILITY

1. (e system is easy to maintain

4. (e system is oen for modification and de-eloment

?. (e system a-e te ability to detect faults and wrong entryof data


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CHA!TER IV

!RESENTATION< INTER!RETATION< an" ANALYSIS O& ATA

(is cater resents te interretation and analysis based on results of

te collected and statistical treatment of data.

+2 emogra)hic !rofile of Re-)on"ent-

Ta/le +&re='ency Co'nt- an" !ercentage i-tri/'tion of

emogra)hic !rofile of St'"ent Re-)on"ent-

!rofile &re='ency !ercentageAge16 > 1045 > 44Total 4> +>>

$en"erMale)emaleTotal 4> +>>

Ci1il Stat'-Single

MarriedTotal 4> +>>

egree !rogramBS*(BS7&>

Ta/le 4&re='ency Co'nt- an" !ercentage i-tri/'tion of


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emogra)hic !rofile of St'"ent Re-)on"ent-

!rofile &re='ency !ercentage

Age16 > 10

45 > 44Total 4> +>>

$en"erMale)emaleTotal 4> +>>

Ci1il Stat'-SingleMarried

Total 4> +>>

egree !rogram

College!raduate StudiesPost !rad. StudiesTotal 4> +>>

42 Le1el Of Effecti1ene-- of the !ro)o-e" Sy-tem


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Ta/le 5Le1el of Effecti1ene-- of the !ro)o-e" Sy-tem a- Rate" /y the

Re-)on"ent- in term- of &'nctionality

ST%ENTS &AC%LTY3STA&&

&actor- WM Inter)retation WM Inter)retationA2 &%NCTIONALITY

1. (e system eecuteste necessary task.

4. (e system ro-idesdesired accurateresults.

?. (e system as tecaacity to re-entunofficial client.

O-erall ;eigted Mean

Legend: .A1 > A.55 > Very 7ffecti-e 1.A1 > 4.A5 > Sligtly 7ffecti-e ?.A1 > .A5 > 7ffecti-e 1.55 > 1.A5 > Dot 7ffecti-e

4.A1 > ?.A5 3 Moderately 7ffecti-e

Ta/le 6Le1el of Effecti1ene-- of the !ro)o-e" Sy-tem a- Rate" /y the

Re-)on"ent- in term- of Relia/ility

ST%ENTS &AC%LTY3STA&&B2 RELIABILITY

1. (e system as tecaacity of andlingerrors

4. (e system ro-ides areliable outut

?. (e system able toreco-er A.55 > Very 7ffecti-e 1.A1 > 4.A5 > Sligtly 7ffecti-e ?.A1 > .A5 > 7ffecti-e 1.55 > 1.A5 > Dot 7ffecti-e 4.A1 > ?.A5 3 Moderately 7ffecti-e

Ta/le :Le1el of Effecti1ene-- of the !ro)o-e" Sy-tem a- Rate" /y the


26/28





Re-)on"ent- in term- of %-a/ility

ST%ENTS &AC%LTY3STA&&C2 %SABILITY

1. (e system is easy touse

4. (e system is user >friendly

?. (e system instructionsis easy to eecute


Legend: .A1 > A.55 > Very 7ffecti-e 1.A1 > 4.A5 > Sligtly 7ffecti-e ?.A1 > .A5 > 7ffecti-e 1.55 > 1.A5 > Dot 7ffecti-e 4.A1 > ?.A5 3 Moderately 7ffecti-e

Ta/le ?Le1el of Effecti1ene-- of the !ro)o-e" Sy-tem a- Rate" /y the

Re-)on"ent- in term- of Efficiency

ST%ENTS &AC%LTY3STA&&2 E&&ICIENCY

1. (e system functionsfast

4. (e system ro-idesinformation +uickly

?. (e system generateresults wit accuracy



4.A1 > ?.A5 3 Moderately 7ffecti-e

Ta/le @Le1el of Effecti1ene-- of the !ro)o-e" Sy-tem a- Rate" /y the

Re-)on"ent- in term- of Maintaina/ility


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ST%ENTS &AC%LTY3STA&&

). MAINTAINABILITY1. (e system is easy to

maintain

4. (e system is oen formodification and

de-eloment?. (e system a-e te

ability to detect faultsand wrong entry of data



4.A1> ?.A5 3 Moderately 7ffecti-e

52 Hy)othe-i- Te-ting on Significant ifference

Ta/le Te-ting on Significant ifference on the Le1el of Effecti1ene-- a-

rate" /y Re-)on"ent- *ith regar"- to &'nctionality

Re-)on"ent- Mean Com)'te"

T;te-t

Ta/'lar

T;te-t

Inter)retatio

n

eci-ion

St'"ent

&ac'lty3StaffLe-el of Significance F 5.5A

Ta/le Te-ting on Significant ifference on the Le1el of Effecti1ene-- a-

rate" /y Re-)on"ent- *ith regar"- to Relia/ility


T;te-t

Ta/'lar

T;te-t

Inter)retatio

n

eci-ion

St'"ent


Ta/le +>


28/28



Te-ting on Significant ifference on the Le1el of Effecti1ene-- a-rate" /y Re-)on"ent- *ith regar"- to %-a/ility


T;te-t

Ta/'lar

T;te-t

Inter)retatio

n

eci-ion

St'"ent


Ta/le ++

Te-ting on Significant ifference on the Le1el of Effecti1ene-- a-rate" /y Re-)on"ent- *ith regar"- to Efficiency


T;te-t

Ta/'lar

T;te-t

Inter)retatio

n

eci-ion

St'"ent


Ta/le +4Te-ting on Significant ifference on the Le1el of Effecti1ene-- a-

rate" /y Re-)on"ent- *ith regar"- to Maintaina/ility


T;te-t

Ta/'lar

T;te-t

Inter)retatio

n

eci-ion

St'"ent


library system documentation

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