lionsclubofeastonma-consti-bylaw · 1/28/2009 · easton lions constitution & bylaws rev. jan...
TRANSCRIPT
THE
LIO
NS C
LUB
OF
EAST
ON
MAS
SACH
USET
TS
Cons
titut
ion
and
Byla
ws
Janu
ary
28, 2
009
Revi
sion
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lio
nsCl
ubOf
East
onM
A-Co
nsti-
Byla
w-R
ev20
0901
28-B
ookl
et.d
ocx
ii
Revi
sion
Hist
ory
Date
Ado
pted
: M
ay 2
8, 1
958
Star
ting
with
the
2009
revi
sion,
tabl
es o
f cha
nges
mad
e ar
e at
the
end
of th
is do
cum
ent.
Date
s Rev
ised:
M
ay 2
3, 1
990
Se
ptem
ber 1
1, 1
996
Ju
ne 2
7, 2
001
O
ctob
er 8
, 200
3
Janu
ary
28, 2
009
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lio
nsCl
ubOf
East
onM
A-Co
nsti-
Byla
w-R
ev20
0901
28-B
ookl
et.d
ocx
iii
PPrea
mbl
e ...
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Artic
le I
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.. 2
Slog
an, M
otto
, Toa
st, C
olor
s, an
d Em
blem
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. 2
Artic
le II
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Purp
ose
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Artic
le II
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Mem
bers
hip .
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Ac
tive:
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4 M
embe
r-at
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Life
Mem
ber:
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Hono
rary
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Artic
le IV
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Resp
onsib
ilitie
s of a
Spo
nsor
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Artic
le V
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Fees
and
Due
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Artic
le V
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11
Offi
cers
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11
Pres
iden
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Imm
edia
te P
ast P
resid
ent .
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1st V
ice P
resid
ent .
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2 2nd
Vice
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siden
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3rd V
ice P
resid
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Se
cret
ary
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4 Tr
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5 As
sista
nt T
reas
urer
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.. 16
New
slett
er P
ublis
her –
Web
Site
Sup
ervi
sor .
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7 Du
es T
reas
urer
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... 17
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lio
nsCl
ubOf
East
onM
A-Co
nsti-
Byla
w-R
ev20
0901
28-B
ookl
et.d
ocx
iv
Mem
bers
hip
Chai
rper
son .
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Li
on T
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Ta
il Tw
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AArtic
le V
II ...
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19
Boar
d of
Dire
ctor
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Artic
le V
III ..
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22
Regu
lar E
lect
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Artic
le IX
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24
Spec
ial E
lect
ions
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4
Artic
le X
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25
Mee
tings
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5
Artic
le X
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Parli
amen
tary
Pro
cedu
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6
Artic
le X
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Amen
dmen
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Byla
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. 28
Parli
amen
tary
Pro
cedu
re ..
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A-1
Pu
rpos
es a
nd P
rincip
les .
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otio
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A-2
Th
ere
are
Four
Bas
ic Ty
pes o
f Mot
ions
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A-2
Ho
w a
re M
otio
ns P
rese
nted
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-3
Deba
te ...
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4 Vo
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M
otio
n to
Am
end .
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A-6
Met
hods
of A
men
ding
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. A-6
Ho
w to
Han
dle
Amen
dmen
ts- T
ypes
of A
men
dmen
ts ..
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-7
Ord
er o
f Vot
ing
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... A
-8
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lio
nsCl
ubOf
East
onM
A-Co
nsti-
Byla
w-R
ev20
0901
28-B
ookl
et.d
ocx
v
GLO
SSAR
Y O
F PA
RLIA
MEN
TARY
PRO
CEDU
RE T
ERM
S ...
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. A-8
RRevi
sion
Deta
ils ...
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I Re
visio
ns to
the
Cons
titut
ion
& B
ylaw
s – Ja
nuar
y 20
09 ...
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... I
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
of 2
8
PREA
MBL
E Kn
owle
dge
of th
e Co
nstit
utio
n an
d By
law
s mak
es fo
r a g
ood
Club
.
It is
the
prin
ciple
s tha
t des
crib
e th
e na
ture
, fun
ctio
ns a
nd li
mits
of
our C
lub.
It of
fers
rule
s and
pro
cedu
res f
or g
over
ning
our
Clu
b.
It is
the
inst
rum
ent w
hich
ties
mem
bers
to o
ur C
lub
and
ties o
ur
Club
to th
e In
tern
atio
nal A
ssoc
iatio
n.
It as
sure
s equ
al ri
ghts
to a
ll m
embe
rs.
“To
the
end
that
effi
cienc
y, ju
stice
, and
cour
tesy
may
pr
evai
l in
our d
elib
erat
ive
bodi
es.”
Tho
mas
Jeffe
rson
We,
the
mem
bers
of t
he E
asto
n Lio
ns C
lub,
are
pro
ud to
serv
e as
an
inte
gral
par
t of T
he In
tern
atio
nal A
ssoc
iatio
n of
Lion
s Clu
bs (h
erei
nafte
r ca
lled
the
Asso
ciatio
n), t
he w
orld
’s la
rges
t ser
vice
org
aniza
tion.
The
Ea
ston
Lion
s Clu
b In
c., (
here
inaf
ter c
alle
d th
e Cl
ub) w
as ch
arte
red
on
Oct
ober
1, 1
931
as p
art o
f Mas
sach
uset
ts D
istric
t 33-
S, w
as
inco
rpor
ated
on
July
28,
198
1, a
nd is
a ta
x-ex
empt
org
aniza
tion
unde
r Se
ctio
n 50
1(c)
(4) o
f the
Inte
rnal
Rev
enue
Cod
e.
The
Lion
s Clu
b of
Ea
ston
Fou
ndat
ion,
Inc.
(her
eina
fter c
alle
d th
e Fo
unda
tion)
is a
n or
gani
zatio
n of
the
East
on Li
ons C
lub,
and
mem
bers
of t
he C
lub
are
mem
bers
of t
he F
ound
atio
n as
set f
orth
in th
e Fo
unda
tion
byla
ws.
The
Fo
unda
tion
was
inco
rpor
ated
on
Augu
st 1
5, 2
007
and
is a
tax-
exem
pt
orga
niza
tion
unde
r Sec
tion
501(
c)(3
) of t
he In
tern
al R
even
ue C
ode.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 2
of 2
8
ARTI
CLE
I
Slog
an, M
otto
, Toa
st, C
olor
s, a
nd E
mbl
em
A.O
ur sl
ogan
shal
l be:
“Lib
erty
, Int
ellig
ence
, Our
Nat
ion’
s Saf
ety”
.
B.O
ur m
otto
shal
l be:
“WE
SERV
E”.
C.O
ut to
ast s
hall
be: “
Not a
bove
you
, Not
ben
eath
you
, but
with
you
”.
D.O
ur co
lors
shal
l be
purp
le a
nd g
old,
the
sam
e as
thos
e of
the
Asso
ciatio
n. T
hey
wer
e ch
osen
whe
n th
e As
socia
tion
was
star
ted
in
1917
. Pu
rple
stan
ds fo
r loy
alty
to fr
iend
s and
to o
ne’s
self;
and
for
inte
grity
of m
ind
and
hear
t. G
old
sym
boliz
es si
ncer
ity o
f pur
pose
, lib
eral
ity in
judg
men
t, pu
rity
in li
fe, a
nd g
ener
osity
in m
ind,
hea
rt,
and
purs
e to
war
d hu
man
ity.
E.O
ur e
mbl
ems s
hall
be th
e sa
me
as th
at o
f the
Ass
ocia
tion.
Lio
ns
thro
ugho
ut th
e w
orld
are
reco
gnize
d by
the
embl
em w
hich
cons
ists
of a
gol
d le
tter
“L” o
n a
circu
lar p
urpl
e fie
ld.
Bord
erin
g th
is is
a cir
cula
r gol
d ar
ea w
ith tw
o go
ld li
on p
rofil
es fa
cing
away
from
the
cent
er.
The
wor
d “L
IONS
” app
ears
at t
he to
p, a
nd
“INT
ERNA
TIO
NAL”
at t
he b
otto
m.
Sym
bolic
ally
, the
lion
s fac
e bo
th
the
past
and
the
futu
re -
prou
d of
our
pas
t and
conf
iden
t of o
ur
futu
re.
Wea
r our
em
blem
ofte
n an
d al
way
s with
prid
e.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 3
of 2
8
ARTI
CLE
II
Purp
ose
A.To
crea
te a
nd fo
ster
a sp
irit o
f und
erst
andi
ng a
mon
g pe
ople
of t
he
wor
ld.
B.To
pro
mot
e th
e pr
incip
les o
f goo
d go
vern
men
t and
goo
d cit
izens
hip.
C.To
take
an
activ
e in
tere
st in
the
civic,
cultu
ral,
socia
l, an
d m
oral
w
elfa
re o
f the
com
mun
ity.
D.To
uni
te m
embe
rs in
frie
ndsh
ip, f
ello
wsh
ip, a
nd m
utua
l un
ders
tand
ing.
E.To
pro
vide
a fo
rum
for o
pen
disc
ussio
n of
all
mat
ters
of p
ublic
in
tere
st; p
rovi
ded
that
pol
itics
and
relig
ion
shal
l not
be
disc
usse
d.
F.To
enc
oura
ge p
eopl
e to
serv
e th
eir c
omm
unity
with
out p
erso
nal
finan
cial r
ewar
d, to
be
effic
ient
, and
to h
ave
inte
grity
in a
ll en
deav
ors.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 4
of 2
8
ARTI
CLE
III
Mem
bers
hip
A.Su
bjec
t to
the
prov
ision
s of A
rticl
e III
- B,
a p
erso
n of
lega
l maj
ority
w
ith g
ood
mor
al ch
arac
ter a
nd o
f goo
d re
puta
tion
in h
is/he
r co
mm
unity
is e
ligib
le fo
r mem
bers
hip
in th
e Ea
ston
Lion
s Clu
b.
B.M
embe
rshi
p in
our
Clu
b sh
all b
e de
fined
as f
ollo
ws:
ACTI
VE:
A m
embe
r ent
itled
to a
ll rig
hts a
nd p
rivile
ges a
nd su
bjec
t to
all
oblig
atio
ns w
hich
mem
bers
hip
in o
ur C
lub
conf
ers o
r im
plie
s.
Righ
ts sh
all i
nclu
de e
ligib
ility
to se
ek a
ny o
ffice
in o
ur C
lub,
Fo
unda
tion,
Dist
rict o
r Ass
ocia
tion,
rece
ivin
g co
rres
pond
ence
, at
tend
ing
conf
eren
ces,
and
votin
g on
all
mat
ters
dec
ided
by
our
mem
bers
hip.
Priv
ilege
s sha
ll in
clude
disp
layi
ng a
nd/o
r wea
ring
Lion’
s ins
igni
a. O
blig
atio
ns sh
all i
nclu
de p
ayin
g du
es,
part
icipa
ting
in a
ctiv
ities
/mee
tings
and
hel
ping
to m
ake
them
in
tere
stin
g an
d fu
n, a
nd co
nduc
ting
ones
elf t
o re
flect
a
favo
rabl
e im
age
upon
our
Clu
b.
MEM
BER-
AT-L
ARGE
:
A m
embe
r who
bec
ause
of h
ealth
or o
ther
legi
timat
e re
ason
is
unab
le to
att
end
mee
tings
and
who
des
ires t
o re
tain
m
embe
rshi
p, a
nd u
pon
who
m th
e Ea
ston
Lion
s Boa
rd o
f Di
rect
ors (
here
inaf
ter c
alle
d “T
he B
oard
”) d
esire
s to
conf
er th
is st
atus
. Ev
ery
mem
ber-a
t-lar
ge sh
all h
ave
thei
r sta
tus r
evie
wed
in
May
and
Nov
embe
r of e
ach
year
, sha
ll no
t be
able
to h
old
offic
e or
vot
e, sh
all p
ay d
ues a
s the
Clu
b m
ay ch
arge
, and
shal
l pa
y in
adv
ance
for m
eals.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
.doc
x Pa
ge 5
of 2
8
LIFE
MEM
BER:
Any
mem
ber o
f the
Clu
b th
at h
as m
aint
aine
d Ac
tive
mem
bers
hip
as a
Lion
for 2
0 or
mor
e ye
ars a
nd h
as re
nder
ed
outs
tand
ing
serv
ice to
the
Club
, the
com
mun
ity, o
r the
As
socia
tion,
or
Any
mem
ber w
ho h
as m
aint
aine
d su
ch A
ctiv
e m
embe
rshi
p fo
r 15
or m
ore
year
s and
is a
t lea
st 7
0 ye
ars o
f age
, or
Any
mem
ber w
ho h
as m
aint
aine
d su
ch co
ntin
uous
Act
ive
mem
bers
hip
for 2
0 or
mor
e ye
ars a
nd h
as se
rved
as a
n of
ficer
of
the
Club
.
1.Re
com
men
datio
n of
the
Club
to th
e As
socia
tion.
2.Pa
ymen
t to
the
Club
of $
300
by th
e Cl
ub in
lieu
of a
ll fu
ture
du
es to
the
Club
.
3.Ap
prov
al b
y th
e In
tern
atio
nal B
oard
of D
irect
ors.
A Lif
e M
embe
r sha
ll ha
ve a
ll th
e pr
ivile
ges o
f the
Act
ive
mem
bers
hip
so lo
ng a
s he
or sh
e fu
lfils
all o
blig
atio
ns th
ereo
f.
HONO
RARY
:
An in
divi
dual
upo
n w
hom
our
Clu
b de
sires
to co
nfer
a v
ery
spec
ial d
istin
ctio
n be
caus
e of
thei
r out
stan
ding
serv
ice.
This
pers
on sh
all n
ot b
e a
mem
ber o
f our
Clu
b be
fore
rece
ivin
g th
is di
stin
ctio
n. O
ur C
lub
shal
l pay
fees
and
due
s for
this
mem
ber
who
may
att
end
mee
tings
, but
shal
l not
be
entit
led
to v
ote
or
hold
offi
ce.
C.No
per
son
shal
l sim
ulta
neou
sly h
old
mem
bers
hip,
oth
er th
an
HONO
RARY
, in
the
East
on Li
ons C
lub
and
any
othe
r Lio
ns C
lub.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
.doc
x Pa
ge 6
of 2
8
D.M
embe
rshi
p in
our
Clu
b sh
all b
e by
invi
tatio
n on
ly.
Nom
inat
ions
sh
all b
e m
ade
on fo
rms p
rovi
ded
by th
e Cl
ub o
r by
the
Asso
ciatio
n,
whi
ch sh
all b
e sig
ned
by a
mem
ber i
n go
od st
andi
ng w
ho sh
all a
ct a
s sp
onso
r, w
ill th
en b
e su
bmitt
ed to
our
mem
bers
hip
chai
rman
or t
he
Club
Sec
reta
ry, w
ho a
fter i
nves
tigat
ion,
shal
l sub
mit
all i
nfor
mat
ion
to th
e Bo
ard.
A p
rope
rly fi
lled
out m
embe
rshi
p fo
rm, a
n ap
plic
atio
n fe
e, a
nd m
embe
rshi
p du
es m
ust b
e gi
ven
to th
e Se
cret
ary
befo
re
the
appl
icant
can
be su
bmitt
ed to
the
Boar
d fo
r its
app
rova
l. U
pon
appr
oval
by
a m
ajor
ity o
f the
Boa
rd, t
he a
pplic
ant w
ill th
en b
e in
vite
d to
join
as a
n Ac
tive
mem
ber.
If th
e ap
plica
nt a
ccep
ts, t
hen
they
will
be
repo
rted
to b
oth
the
Dist
rict a
nd th
e As
socia
tion.
E.An
y m
embe
r may
resig
n, a
nd th
is re
signa
tion
beco
mes
effe
ctiv
e up
on a
ccep
tanc
e by
the
Boar
d an
d up
on n
otifi
catio
n to
the
Dist
rict
and
the
Asso
ciatio
n. A
ny m
embe
r who
resig
ns is
enc
oura
ged
to
writ
e a
lett
er o
f res
igna
tion
to th
e Bo
ard
whe
neve
r pos
sible
. Th
e Bo
ard
may
with
hold
acc
epta
nce
until
all
inde
bted
ness
has
bee
n pa
id, a
ll Cl
ub fu
nds a
nd p
rope
rty
retu
rned
, and
all
right
to th
e us
e of
th
e na
me
“LIO
NS” a
nd o
ther
insig
nia
of o
ur C
lub
and
the
Asso
ciatio
n ha
ve b
een
surr
ende
red.
F.An
y m
embe
r dro
pped
from
mem
bers
hip
in o
ur C
lub
may
be
rein
stat
ed w
ithin
six m
onth
s of t
he te
rmin
atio
n da
te b
y a
maj
ority
vo
te o
f the
Boa
rd.
If m
ore
than
six m
onth
s has
ela
psed
sinc
e th
e te
rmin
atio
n of
mem
bers
hip,
then
rein
stat
emen
t fol
low
s the
pr
oced
ure
set f
orth
in A
rticl
e III
.D.
G.O
ur C
lub
may
gra
nt m
embe
rshi
p on
a tr
ansf
er b
asis
to o
ne w
ho h
as
term
inat
ed o
r is t
erm
inat
ing
mem
bers
hip
in a
noth
er Li
ons C
lub
prov
ided
that
: the
tran
sfer
app
licat
ion
is re
ceiv
ed b
y ou
r Sec
reta
ry
with
in si
x mon
ths o
f ter
min
atio
n fro
m th
e ot
her C
lub;
the
term
inat
ion
was
in g
ood
stan
ding
; the
app
lican
t pro
vide
s a
stat
emen
t fro
m th
eir f
orm
er C
lub
indi
catin
g a
favo
rabl
e re
cord
in
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 7
of 2
8
such
form
er C
lub;
and
the
appl
icatio
n an
d th
e st
atem
ent a
re
appr
oved
by
a m
ajor
ity o
f the
Boa
rd.
If m
ore
than
six m
onth
s el
apse
s bet
wee
n te
rmin
atio
n in
ano
ther
Clu
b an
d ap
plica
tion
into
ou
r Clu
b, th
en re
inst
atem
ent f
ollo
w th
e pr
oced
ure
set f
orth
in
Artic
le II
I.D.
H.A
mem
ber m
ay b
e dr
op fr
om o
ur C
lub
mem
bers
hip
for a
caus
e an
d by
a tw
o-th
irds v
ote
of q
uoru
m o
f the
Boa
rd.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 8
of 2
8
ARTI
CLE
IV
Resp
onsib
ilitie
s of a
Spo
nsor
One
of t
he m
ost i
mpo
rtan
t con
trib
utio
ns m
embe
rs ca
n m
ake
to o
ur
Club
is to
spon
sor n
ew m
embe
rs.
They
repr
esen
t the
futu
re le
ader
ship
fo
r our
Clu
b. W
ith n
ew m
embe
rs co
me
new
idea
s, vi
talit
y, a
nd
enth
usia
sm.
Spon
sors
of n
ew m
embe
rs h
ave
thes
e re
spon
sibili
ties:
1.To
mak
e th
em fe
el w
elco
me
2.To
intr
oduc
e th
em to
Clu
b m
embe
rs
3.To
be
avai
labl
e to
ans
wer
que
stio
ns
4.To
ens
ure
they
rece
ive
“New
Mem
ber K
its”
5.To
ens
ure
the
indu
ctio
n ce
rem
ony
is im
pres
sive
6.To
call
prio
r to
mee
tings
and
offe
r to
acco
mpa
ny th
em
7.To
coac
h th
em o
n th
e Cl
ub’s
Cons
titut
ion
and
Byla
ws
8.To
inqu
ire a
bout
are
as o
f int
eres
t and
get
them
act
ivat
ed
9.To
enc
oura
ge th
em to
disc
uss p
robl
ems a
nd o
ffer p
ossib
le so
lutio
ns
10.T
o as
sist t
hem
in d
evel
opin
g th
eir f
ulle
st p
oten
tial a
s a Li
on
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 9
of 2
8
ARTI
CLE
V
Fees
and
Due
s
A.Th
e fe
es a
nd d
ues w
ill b
e su
bjec
ted
to re
view
and
app
rova
l by
the
Boar
d of
Dire
ctor
s at t
he A
nnua
l Bud
get R
evie
w M
eetin
g in
Aug
ust
of e
ach
fisca
l yea
r or a
t suc
h ot
her t
ime
as th
e Bo
ard
may
de
term
ine.
Any
chan
ges t
o th
e fe
es a
nd d
ues w
ill b
e pr
esen
ted
to
the
Gene
ral m
embe
rshi
p fo
r a v
ote
of a
ppro
val b
y th
e Bo
ard.
If t
he
chan
ges t
o th
e fe
es a
nd d
ues a
s app
rove
d by
the
Boar
d ar
e no
t ap
prov
ed b
y th
e Ge
nera
l mem
bers
hip,
such
chan
ges w
ill b
e ta
bled
an
d re
turn
ed to
Boa
rd fo
r fur
ther
revi
ew a
nd co
nsid
erat
ion
to b
e pr
esen
ted
at th
e ne
xt m
eetin
g.
B.Ea
ch m
embe
r sha
ll pa
y an
nual
due
s con
siste
nt w
ith th
eir
mem
bers
hip
stat
us a
s det
erm
ined
by
the
Boar
d of
Dire
ctor
s in
acco
rdan
ce w
ith th
e ap
prov
ed P
olicy
1.Fo
r Act
ive
Mem
ber:
Dues
will
cove
r the
cost
of t
he S
tate
due
s, Di
stric
t due
s, th
e m
eals
prov
ided
in th
e m
eetin
gs a
nd o
ther
ad
min
istra
tive
expe
nses
of t
he C
lub.
2.Fo
r Mem
bers
at L
arge
, Hon
orar
y M
embe
rs a
nd P
rivile
ged
Mem
bers
: Due
s will
cove
r the
cost
of t
he S
tate
due
s, Di
stric
t du
es a
nd o
ther
adm
inist
rativ
e ex
pens
es o
f the
Clu
b.
Mem
bers
exp
erie
ncin
g a
hard
ship
in p
ayin
g th
eir d
ues s
houl
d ta
lk to
ou
r Due
s Tre
asur
er o
r Pre
siden
t if t
hey
wan
t spe
cial c
onsid
erat
ion.
C.Ea
ch m
embe
r or m
embe
r at l
arge
choo
ses e
ither
an
annu
al o
r sem
i-an
nual
due
s sch
edul
e as
est
ablis
hed
by th
e Po
licy.
Du
es b
illin
g w
ill
be se
nt o
ut a
s est
ablis
hed
by P
olicy
, a w
ritte
n se
cond
bill
ing
will
re
min
d m
embe
rs w
ho st
ill o
we
dues
. Sh
ortly
ther
eafte
r a p
erso
nal
cont
act w
ill b
e m
ade
by th
e Pr
esid
ent o
r by
a pe
rson
app
oint
ed b
y
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
0 of
28
the
Pres
iden
t to
get t
he o
verd
ue d
ues c
olle
cted
. M
embe
rs w
ho
have
not
pai
d du
es ri
sk b
eing
dro
pped
from
mem
bers
hip
by v
ote
of
the
Boar
d of
Dire
ctor
s.
D.Ea
ch n
ew m
embe
r, an
d re
inst
ated
/tra
nsfe
r mem
ber j
oini
ng a
fter
the
six-m
onth
wai
ver p
erio
d, sh
all p
ay a
n ap
plica
tion
fee
as se
t by
Polic
y to
the
Club
as a
n in
itiat
ion
fee.
E.Th
e fis
cal y
ear f
or o
ur C
lub
shal
l be
July
1 th
roug
h Ju
ne 3
0.
F.Ad
ditio
nal d
ues/
fees
/ass
essm
ents
may
not
be
levi
ed o
n m
embe
rs
or o
n ou
r Clu
b.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
1 of
28
ARTI
CLE
VI
Offi
cers
A.On
ly A
ctiv
e m
embe
rs in
goo
d st
andi
ng o
r Life
Mem
bers
shal
l be
elig
ible
to h
old
a Cl
ub o
ffice
.
B.No
offi
cer s
hall
rece
ive
com
pens
atio
n fo
r any
serv
ice re
nder
ed to
ou
r Clu
b in
thei
r offi
cial c
apac
ity.
C.Th
e of
ficer
s of o
ur C
lub
and
thei
r res
pect
ive
dutie
s sha
ll be
:
PRES
IDEN
T
Is th
e Cl
ub a
nd F
ound
atio
n ch
ief e
xecu
tive
offic
er, r
epor
ts to
th
e Bo
ard
and
shal
l be
resp
onsib
le, b
ut n
ot li
mite
d to
the
follo
win
g:
1.Ch
airs
the
Boar
d an
d re
gula
r Clu
b m
eetin
gs
2.Ap
poin
ts m
ost c
omm
ittee
s
3.Ac
ts a
s the
prim
ary
liaiso
n pe
rson
for o
ur C
lub
4.Co
oper
ates
with
oth
er C
lub
lead
ers t
o ef
fect
ivel
y m
anag
e ou
r Cl
ub
5.Se
es th
at e
lect
ions
are
dul
y ca
lled
and
impl
emen
ted
6.O
rder
s all
supp
lies
7.Re
gula
rly m
onito
rs m
ail a
nd fi
nanc
ial m
atte
rs
8.Ha
s disc
retio
nary
pow
er to
spen
d in
urg
ent c
ases
a su
m a
s de
term
ined
by
Polic
y in
any
fisc
al y
ear.
9.Is
a m
embe
r ex-
offic
io o
f all
com
mitt
ees.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
.doc
x Pa
ge 1
2 of
28
10.A
ssig
ns re
spon
sibili
ties t
o th
e vi
ce-p
resid
ents
for t
he d
iffer
ent
com
mitt
ees a
ccor
ding
to th
e Po
licy
and
wor
ks cl
osel
y to
ens
ure
prop
er su
perv
ision
and
cont
rol.
11.C
reat
es th
e Ag
enda
for t
he B
oard
of D
irect
ors m
eetin
gs w
ith
the
inte
ntio
n of
disc
ussin
g th
e m
ost i
mpo
rtan
t iss
ues.
12.C
reat
es th
e Ag
enda
for t
he G
ener
al M
eetin
gs.
13.M
edia
tes o
n di
sput
es, d
isagr
eem
ents
and
oth
er co
nflic
ts.
14.T
akes
initi
ativ
es to
impr
ove
the
Club
and
gua
rant
ee e
fficie
nt
oper
atio
n of
the
Club
und
er th
e Pr
incip
les o
f Lio
nism
.
IMM
EDIA
TE P
AST
PRES
IDEN
T
This
offic
er sh
all b
e re
spon
sible
for,
but n
ot li
mite
d to
the
follo
win
g:
1.Ad
vise
s the
curr
ent P
resid
ent.
2.W
ith o
ther
Pas
t Pre
siden
ts, g
reet
s mem
bers
, gue
sts,
and
visit
ing
dign
itarie
s.
3.Pr
esid
es o
ver t
he N
omin
atio
n co
mm
ittee
.
1ST V
ICE
PRES
IDEN
T
This
offic
er sh
all b
e re
spon
sible
for,
but n
ot li
mite
d to
the
follo
win
g:
1.Pr
esid
es o
ver t
he B
oard
and
Clu
b m
eetin
gs in
the
abse
nce
of
the
Pres
iden
t. If
the
1st V
ice P
resid
ent i
s also
abs
ent,
then
the
next
offi
cer i
n th
ese
rank
ings
will
per
form
thos
e du
ties w
ith th
e sa
me
auth
ority
as t
he P
resid
ent.
2.O
vers
ees t
he C
lub
fund
-raisi
ng a
ctiv
ities
.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
3 of
28
3.Ch
airs
the
Rook
ies N
ight
.
4.Ch
airs
the
Fund
Scr
eeni
ng C
omm
ittee
.
a.Th
e Fu
nd S
cree
ning
Com
mitt
ee w
ill co
nsist
of s
even
m
embe
rs. T
here
will
be
four
vot
ing
mem
bers
, tw
o of
them
ap
poin
ted
by th
e Fi
rst V
ice P
resid
ent a
nd a
ppro
ved
by th
e Bo
ard
of D
irect
ors a
nd th
e ot
her t
wo
mem
bers
hel
d ov
er
for a
seco
nd y
ear t
erm
. Th
e Fu
nd S
cree
ning
Com
mitt
ee w
ill
have
thre
e no
n-vo
ting
mem
bers
– th
e Pr
esid
ent,
Trea
sure
r an
d Se
cond
Vice
Pre
siden
t.
b.Bo
ard
of D
irect
or M
embe
rs m
ay n
ot se
rve
as a
mem
ber o
f th
e Fu
nd S
cree
ning
Com
mitt
ee.
c.Th
e or
igin
al b
udge
t for
the
Com
mitt
ee is
to b
e co
nsid
ered
an
d ap
prov
ed b
y th
e Bo
ard.
The
am
ount
of m
oney
bei
ng
awar
ded
shal
l be
adju
sted
by
the
com
mitt
ee u
nder
the
resp
onsib
ility
of t
his o
ffice
r bas
ed o
n th
e av
aila
bilit
y of
fu
nds b
ut sh
all i
n an
y ev
ent n
ot e
xcee
d th
e bu
dget
unl
ess
appr
oved
by
the
Boar
d.
5.O
vers
ees t
he co
mm
ittee
s tha
t the
Pre
siden
t has
ass
igne
d in
ac
cord
ance
to th
e Po
licy
sugg
estio
ns, m
akes
sure
that
Pro
ject
Re
port
s are
bro
ught
for a
ppro
val b
y th
e Bo
ard,
ove
rsee
s effo
rts
to e
nsur
e su
cces
s, an
d re
port
s res
ults
in co
njun
ctio
n w
ith th
e co
mm
ittee
chai
rper
sons
.
6.Re
ceiv
es, R
evie
ws a
nd A
ppro
ves t
he B
ank
Stat
emen
ts m
onth
ly.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
4 of
28
2ND V
ICE
PRES
IDEN
T
This
offic
er sh
all b
e re
spon
sible
for,
but n
ot li
mite
d to
the
follo
win
g:
Ove
rsee
s the
com
mitt
ees t
hat t
he P
resid
ent h
as a
ssig
ned
in
acco
rdan
ce to
the
Polic
y su
gges
tions
, mak
es su
re th
at P
roje
ct
Repo
rts a
re b
roug
ht fo
r app
rova
l by
the
Boar
d, o
vers
ees e
ffort
s to
ens
ure
succ
ess,
and
repo
rts r
esul
ts in
conj
unct
ion
with
the
com
mitt
ee ch
airp
erso
ns.
3RD V
ICE
PRES
IDEN
T
This
offic
er sh
all b
e re
spon
sible
for b
ut n
ot li
mite
d to
the
follo
win
g:
Ove
rsee
s the
com
mitt
ees t
hat t
he P
resid
ent h
as a
ssig
ned,
m
akes
sure
that
Pro
ject
Rep
orts
are
bro
ught
for a
ppro
val b
y th
e Bo
ard,
ove
rsee
s effo
rts t
o en
sure
succ
ess a
nd re
port
s res
ults
in
conj
unct
ion
with
the
com
mitt
ee ch
airp
erso
ns.
SECR
ETAR
Y
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
1.Ke
eps m
inut
es o
f bot
h re
gula
r Clu
b an
d Bo
ard
mee
tings
and
re
port
s tho
se m
inut
es cl
early
, acc
urat
ely,
conc
isely
and
in a
tim
ely
man
ner.
The
min
utes
of t
he B
oard
mus
t be
appr
oved
in
the
next
sess
ion
as th
e fir
st it
em o
n th
e Ag
enda
.
2.Pr
ovid
es re
gula
r mon
thly
and
oth
er re
port
s to
the
Dist
rict a
nd
Asso
ciatio
n co
ntai
ning
such
info
rmat
ion
as th
ey m
ay re
ques
t
3.Ha
ndle
s cor
resp
onde
nce
for o
ur C
lub.
4.Su
bmits
Mem
bers
hip
and
Activ
ities
(M+A
) and
any
oth
er
repo
rts r
eque
sted
to th
e Di
stric
t Gov
erno
r’s C
abin
et.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
5 of
28
5.Co
oper
ates
with
and
be
an a
ctiv
e m
embe
r of t
he D
istric
t Go
vern
or’s
Zone
Adv
isory
Com
mitt
ee.
6.Ke
eps c
usto
dy a
nd u
pdat
es C
lub
reco
rds i
nclu
ding
att
enda
nce,
m
embe
r file
s, el
ecte
d of
ficer
s, ch
air p
eopl
e, a
ppoi
ntm
ents
, and
ke
eps a
n up
date
d m
ailin
g lis
t of a
ll m
embe
rs in
the
Club
and
an
y ot
her g
ener
al C
lub
reco
rds r
eque
sted
.
7.Fi
les t
he a
nnua
l cor
pora
te re
port
s with
the
Secr
etar
y of
Sta
te
for b
oth
the
East
on Li
ons C
lub
and
the
Foun
datio
n as
set f
orth
in
the
Polic
y.
TREA
SURE
R
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
1.Re
ceiv
es a
ll m
onie
s and
dep
osits
them
in a
tim
ely
man
ner i
nto
the
bank
app
rove
d by
the
Boar
d.
2.Pa
ys C
lub
oblig
atio
ns a
t the
dire
ctio
n of
the
Boar
d; n
ever
au
thor
izes f
und
disb
urse
men
ts fo
r pur
pose
s inc
onsis
tent
with
ou
r pol
icies
.
3.M
aint
ains
Clu
b fu
nds s
epar
ate
from
fund
s of t
he F
ound
atio
n.
4.Th
e Tr
easu
rer w
ill n
ot a
llow
eith
er b
alan
ce to
go
belo
w th
e am
ount
s est
ablis
hed
by P
olicy
(inc
ludi
ng a
ccru
ed e
xpen
ses)
un
less
app
rove
d by
two-
third
s of t
he B
oard
. Mus
t pro
vide
ear
ly
war
ning
of a
ccou
nts w
ith lo
w fu
nds a
s est
ablis
hed
by th
e Po
licy.
5.Iss
ues a
fina
ncia
l sta
tem
ent a
t lea
st m
onth
ly a
nd a
s req
uest
ed
by o
ur P
resid
ent,
Boar
d, o
r Fun
d Sc
reen
ing
Com
mitt
ee fo
r bot
h th
e Cl
ub a
nd th
e Fo
unda
tion.
6.Ke
eps t
he fi
nanc
ial r
ecor
d in
a m
eani
ngfu
l man
ner e
spec
ially
by
sepa
ratin
g th
em in
to a
ppro
pria
te a
ccou
nts f
or b
oth
the
Club
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
6 of
28
and
Foun
datio
n m
akin
g su
re th
at th
ere
is no
tran
sfer
of f
unds
fro
m th
e Fo
unda
tion
to th
e Cl
ub a
ccou
nts.
7.Su
bmits
mon
thly
and
sem
i-ann
ually
repo
rts a
s req
uest
ed b
y th
e As
socia
tion,
the
Foun
datio
n or
the
Dist
rict G
over
nor
8.M
ust c
oope
rate
eac
h Ju
ne w
ith a
n au
dito
r cho
sen
by th
e Bo
ard
to re
view
our
fina
ncia
l rec
ords
bef
ore
chan
ges i
n ou
r ad
min
istra
tion
occu
r to
facil
itate
the
acco
untin
g re
view
and
re
port
s tha
t will
hap
pen
at th
e be
ginn
ing
of th
e ne
xt Li
ons f
iscal
ye
ar.
Will
be
spec
ifica
lly re
spon
sible
to m
ake
sure
that
ann
ual
revi
ews a
re co
nduc
ted
by a
n in
depe
nden
t Cer
tifie
d Pu
blic
Acco
unta
nt a
nd th
at ta
xes a
re fi
led
for b
oth
the
Lions
Clu
b an
d th
e Fo
unda
tion
to th
e Co
mm
onw
ealth
of M
assa
chus
etts
and
th
e Fe
dera
l Tax
es w
ith th
e IR
S.
ASSI
STAN
T TR
EASU
RER
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
1.As
sists
the
Trea
sure
r in
the
dutie
s as d
eter
min
ed b
y th
e Pr
esid
ent a
nd T
reas
urer
and
app
rove
d by
the
Boar
d of
Di
rect
ors.
2.As
sists
the
Trea
sure
r in
keep
ing
finan
cial r
ecor
ds in
a
mea
ning
ful m
anne
r esp
ecia
lly b
y se
para
ting
them
into
ap
prop
riate
acc
ount
s
3.He
lps t
o su
bmit
mon
thly
and
sem
i-ann
ual r
epor
ts a
s req
uest
ed
by th
e As
socia
tion
or th
e Di
stric
t Gov
erno
r; an
d sh
all c
oope
rate
ea
ch Ju
ne w
ith a
udito
r cho
sen
by th
e Bo
ard
of D
irect
ors t
o re
view
our
fina
ncia
l rec
ords
bef
ore
chan
ges i
n ou
r ad
min
istra
tion
occu
r.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
7 of
28
4.W
orks
in co
ordi
natio
n w
ith th
e Tr
easu
rer t
o he
lp p
rovi
de th
e in
form
atio
n fo
r the
ann
ual r
evie
ws w
ith th
e ex
tern
al a
udito
r for
th
e pu
rpos
es o
f tax
filin
g as
set f
orth
in th
e Po
licy.
NEW
SLET
TER
PUBL
ISHE
R –
WEB
SIT
E SU
PERV
ISO
R
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
1.Ar
rang
es fo
r an
info
rmat
ive
and
inte
rest
ing
new
slett
er a
nd
web
-site
2.M
ails
New
slett
ers t
o m
embe
rs th
at d
o no
t hav
e el
ectr
onic
mai
l at
leas
t fiv
e da
ys p
rior t
o ou
r nex
t reg
ular
mee
ting
and
elec
tron
ically
to th
e re
st o
f the
mem
bers
hip.
3.M
ails
new
slett
er a
lso to
Ass
ocia
tion,
Dist
rict G
over
nor’s
Ca
bine
t, an
d an
y ot
her p
erso
n re
ques
ted
by o
ur P
resid
ent.
4.Fi
nd sp
onso
rs w
ithin
the
Club
mem
bers
hip
to h
elp
supp
ort t
he
cost
of m
ailin
g an
d w
eb-s
ite.
5.M
aint
ains
and
upd
ates
the
Club
Web
Site
.
DUES
TRE
ASUR
ER
The
Dues
Tre
asur
er sh
all b
e re
spon
sible
for a
ll du
es co
llect
ion
effo
rts,
be a
ccou
ntab
le to
the
Club
Tre
asur
er fo
r mon
ey co
llect
ed, a
nd re
port
ov
erdu
e fu
nds a
s req
uest
ed b
y th
e Bo
ard
(See
Art
icle
V.A
& A
rticl
e V.
B).
MEM
BERS
HIP
CHAI
RPER
SON
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
1.Ta
kes i
nitia
tive
for a
nd o
rgan
izes r
ecru
itmen
t act
iviti
es
2.Ne
w m
embe
r orie
ntat
ions
/indu
ctio
ns, d
istrib
utio
n of
new
m
embe
r kits
, nam
etag
s and
aid
s act
ivat
ion
effo
rts.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
8 of
28
3.He
lps a
nd co
ordi
nate
s the
filli
ng o
f new
mem
ber’s
pro
posa
l fo
rms a
nd b
rings
pro
posa
ls to
the
Boar
d fo
r App
rova
l.
4.Su
perv
ises t
he sp
onso
rs to
mak
e su
re th
ey a
re d
oing
the
job
and
wor
ks o
n re
tent
ion
prog
ram
s.
5.Br
ings
the
nam
es o
f mem
bers
to b
e re
mov
ed fr
om th
e Cl
ub to
th
e Bo
ard
by k
eepi
ng cl
ose
cont
act w
ith th
e du
es tr
easu
rer a
nd
Pres
iden
t.
LIO
N TA
MER
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
1.Cl
ub p
rope
rty
and
para
pher
nalia
. Th
is in
clude
s fla
gs, b
anne
rs,
gong
, gav
el, h
ats,
vest
s, em
blem
s, et
c.
2.Ea
ch sh
all b
e pu
t in
prop
er p
lace
bef
ore
our m
eetin
g an
d pr
ompt
ly re
turn
ed a
fterw
ards
.
3.O
ur Li
on T
amer
act
s as o
ur S
erge
ant-a
t-Arm
s whe
neve
r ap
prop
riate
, hel
ps in
seei
ng th
at m
embe
rs sh
all s
it w
ith
diffe
rent
gro
ups
TAIL
TW
ISTE
R
This
offic
er sh
all b
e re
spon
sible
for t
he fo
llow
ing:
Prom
otes
har
mon
y, fe
llow
ship
, fun
, nov
eltie
s and
ent
husia
sm
thro
ugh
judi
cious
effo
rts s
uch
as fi
nes w
ith a
max
imum
am
ount
se
t by
Polic
y. N
o m
embe
r may
be
fined
mor
e th
an tw
ice a
t a
mee
ting
and
fines
equ
al to
/less
than
the
max
imum
may
not
be
appe
aled
to o
ur m
embe
rshi
p. O
ur T
ail T
wist
er m
ay n
ot b
e fin
ed
exce
pt b
y un
anim
ous v
ote
of a
ll m
embe
rs p
rese
nt.
All m
onie
s co
llect
ed b
y ou
r Tai
l Tw
ister
shal
l be
imm
edia
tely
turn
ed o
ver t
o ou
r Tre
asur
er w
ith a
rece
ipt g
iven
in re
turn
.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 1
9 of
28
ARTI
CLE
VII
Boar
d of
Dire
ctor
s
A.Th
e Bo
ard
of D
irect
ors s
hall
cons
ist o
f the
offi
cers
list
ed in
Art
icle
VI
abov
e an
d ei
ght e
lect
ed D
irect
ors (
four
ele
cted
for t
wo-
year
term
s an
d fo
ur e
lect
ed fo
r one
-yea
r ter
ms;
afte
r one
yea
r has
exp
ired
thos
e Di
rect
ors e
lect
ed fo
r tw
o-ye
ar te
rms b
ecom
e on
e-ye
ar
Dire
ctor
s and
new
ly e
lect
ed D
irect
ors w
ill se
rve
two
year
s.
B.Re
gula
r mee
ting
of th
e Bo
ard
is op
en to
all
Club
mem
bers
, but
onl
y m
embe
rs o
f the
Boa
rd a
re a
llow
ed to
vot
e. T
hese
mee
tings
shal
l be
held
mon
thly
at s
uch
time
and
plac
e as
the
Boar
d sh
all d
eter
min
e.
C.Sp
ecia
l Boa
rd m
eetin
gs sh
all b
e he
ld w
hen
requ
este
d by
the
Pres
iden
t, a
maj
ority
of B
oard
mem
bers
, or p
etiti
oned
by
at le
ast
twen
ty p
erce
nt o
f the
mem
bers
hip.
D.No
offi
cial b
usin
ess s
hall
be co
nduc
ted
with
out a
quo
rum
pre
sent
an
d vo
ting.
A q
uoru
m is
def
ined
as a
maj
ority
of t
he B
oard
m
embe
rs.
E.Du
ties a
nd P
ower
s of t
he B
oard
of D
irect
ors s
hall
inclu
de:
1.Co
nstit
utin
g th
e Ex
ecut
ive
Boar
d of
our
Clu
b re
spon
sible
for t
he
exec
utio
n, th
roug
h Cl
ub o
ffice
rs, o
f pol
icies
app
rove
d by
our
Cl
ub.
2.An
y ne
w P
olicy
shal
l be
cons
ider
ed fi
rst b
y th
is Bo
ard
befo
re
bein
g pr
esen
ted
to a
nd a
ppro
ved
by o
ur g
ener
al m
embe
rshi
p.
Prop
osed
Pol
icy m
ust b
e pr
esen
ted
to th
e bo
ard
with
30
days
no
tice.
Defin
ition
of P
olicy
: Adm
inist
rativ
e dy
nam
ic se
t of
guid
elin
es d
eriv
ed fr
om th
e ne
ed to
mak
e co
mpr
ehen
sive
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
.doc
x Pa
ge 2
0 of
28
and
orga
nize
d de
cisio
ns fo
r spe
cifics
issu
es o
f the
or
gani
zatio
n. T
he P
olicy
as a
n ad
min
istra
tive
tool
is to
be
used
by
the
exec
utiv
e bo
dy th
e or
gani
zatio
n an
d re
view
ed
perio
dica
lly to
ens
ure
conf
orm
ance
to th
e or
gani
zatio
n go
als a
nd e
ffect
ive
man
agem
ent.
Pol
icies
are
not
just
st
atic
lists
of g
oals
or la
ws a
s the
cons
titut
iona
l byl
aws
and
mig
ht n
ever
cont
radi
ct th
e by
law
s and
ther
efor
e th
e ba
sic p
rincip
les o
f the
org
aniza
tion.
Pol
icies
are
inst
itute
d in
ord
er to
avo
id so
me
nega
tive
effe
ct th
at h
as b
een
notic
ed in
the
orga
niza
tion,
or t
o se
ek so
me
posit
ive
bene
fit.
3.An
y ne
w fu
ndin
g re
ques
ts, o
ther
than
thos
e ap
prov
ed a
s op
erat
ing
budg
ets i
n Se
ptem
ber,
mus
t be
sent
firs
t to
our F
und
Scre
enin
g Co
mm
ittee
for t
heir
revi
ew a
nd re
com
men
datio
n;
then
to th
e Bo
ard
for t
heir
revi
ew a
nd re
com
men
datio
n; a
nd
then
to o
ur m
embe
rshi
p fo
r app
rova
l. If
sign
ifica
nt d
ebat
e ar
ises o
n th
e fu
ndin
g iss
ue it
shal
l im
med
iate
ly b
e ta
bled
/sen
t ba
ck to
the
Fund
Scr
eeni
ng C
omm
ittee
for a
n op
en h
earin
g.
Fund
Scr
eeni
ng’s
“new
reco
mm
enda
tion”
shal
l the
n be
co
nsid
ered
by
the
Boar
d be
fore
app
rovi
ng a
nd re
com
men
ding
it
to th
e Ge
nera
l Mem
bers
hip.
(Ex
cept
ion:
Art
icle
VI.C
, the
Pr
esid
ent’s
disc
retio
nary
fund
). Th
e Bo
ard
of D
irect
ors h
as th
e po
wer
to m
odify
, ove
rrid
e or
resc
ind
the
actio
n of
any
of
ficer
/com
mitt
ee/m
embe
r in
our C
lub.
4.Al
l fun
ding
or d
onat
ions
, inc
ludi
ng th
ose
in th
e bu
dget
, will
be
appr
oved
by
the
Boar
d an
d ch
ecks
will
be
issue
d on
ly a
fter t
he
conf
irmat
ion
of th
e Tr
easu
rer t
hat f
unds
are
ava
ilabl
e ac
cord
ing
to th
e Po
licy.
5.Ap
prov
ing
all g
uest
spea
kers
bef
ore
they
are
invi
ted
to o
ur C
lub.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
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x Pa
ge 2
1 of
28
6.O
vers
eein
g th
at o
ur fi
nanc
ial r
ecor
ds a
re a
udite
d at
leas
t an
nual
ly o
r at t
heir
disc
retio
n, e
ven
mor
e fre
quen
tly.
This
refe
rs to
all
finan
cial r
ecor
ds o
f our
Clu
b in
cludi
ng th
ose
hand
les
by o
ffice
rs, c
omm
ittee
s or a
ny m
embe
r. A
ny C
lub
mem
ber m
ay
insp
ect s
uch
audi
t upo
n re
ques
t at a
reas
onab
le ti
me
and
plac
e.
7.En
surin
g ou
r inc
orpo
ratio
n pa
pers
are
file
d af
ter t
he fi
rst o
f ea
ch y
ear w
ith th
e M
assa
chus
etts
Sec
reta
ry o
f Sta
te.
8.En
surin
g su
rety
for t
he b
ondi
ng o
f our
offi
cers
has
bee
n ac
hiev
ed.
9.O
vers
eein
g th
at n
ew b
usin
ess a
nd P
olicy
mat
ters
subm
itted
ha
ve b
een
refe
rred
to th
e pr
oper
peo
ple/
com
mitt
ee fo
r stu
dy
and
reco
mm
enda
tion
to th
e Bo
ard.
10.A
ppoi
ntin
g, su
bjec
t to
Club
mem
bers
hip
appr
oval
, our
de
lega
tes a
nd th
eir a
ltern
ates
to D
istric
t and
Ass
ocia
tion
even
ts.
11.H
oldi
ng a
mid
-yea
r rev
iew
mee
ting
in e
arly
Janu
ary
and
a ye
ar-
end
revi
ew m
eetin
g in
June
for t
he p
urpo
se o
f eva
luat
ing
prog
ress
and
mak
ing
reco
mm
enda
tions
for t
he fu
ture
.
12.H
avin
g in
add
ition
to th
ose
dutie
s and
pow
ers l
isted
abo
ve in
th
is Ar
ticle
any
exp
ress
ed/im
plie
d du
ties a
nd p
ower
s set
fort
h el
sew
here
in th
is Co
nstit
utio
n an
d By
law
s.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
.doc
x Pa
ge 2
2 of
28
ARTI
CLE
VIII
Regu
lar E
lect
ions
A.A
nom
inat
ing
com
mitt
ee, c
haire
d by
the
Imm
edia
te P
ast P
resid
ent
and
cons
istin
g of
the
curr
ent P
resid
ent a
nd th
e la
st fo
ur P
ast
Pres
iden
ts w
illin
g to
serv
e w
ith a
n in
vita
tion
exte
nded
to th
e 1st
VP
and
2nd V
P to
att
end
as n
on-v
otin
g m
embe
rs, w
ill b
e re
spon
sible
for
subm
ittin
g na
mes
of c
andi
date
s for
the
vario
us C
lub
offic
es to
our
Cl
ub a
t our
firs
t Mar
ch m
eetin
g. A
t tha
t tim
e no
min
atio
ns fo
r all
offic
es to
be
fille
d in
the
succ
eedi
ng y
ear m
ay a
lso b
e m
ade
from
th
e flo
or.
B.If
in th
e in
terim
bet
wee
n th
e no
min
atio
n m
eetin
g an
d th
e el
ectio
n m
eetin
g he
ld a
t our
firs
t mee
ting
in A
pril,
any
nom
inee
is u
nabl
e fo
r an
y re
ason
to se
rve
and
for w
hich
offi
ce th
ere
is no
oth
er n
omin
ee,
then
the
nom
inat
ing
com
mitt
ee sh
all s
ubm
it at
the
elec
tion
mee
ting
addi
tiona
l nom
inee
s for
that
offi
ce.
At o
ur e
lect
ion
mee
ting,
no
min
atio
ns a
lso m
ay b
e m
ade
from
the
floor
.
C.Th
e no
min
atin
g co
mm
ittee
also
serv
es a
s our
Clu
b’s e
lect
ion
com
mitt
ee, b
eing
resp
onsib
le fo
r giv
ing
each
Clu
b m
embe
r at l
east
tw
o w
eeks
writ
ten
notic
e of
upc
omin
g no
min
atio
ns a
nd e
lect
ions
vi
a ou
r Sec
reta
ry, b
y m
ail,
by e
lect
roni
c mai
l or b
y pe
rson
al d
eliv
ery;
an
d su
perv
ising
our
ent
ire e
lect
ions
pro
cess
. In
the
even
t the
re is
a
cont
est f
or a
ny p
ost E
lect
ions
shal
l be
by b
allo
t of t
hose
pre
sent
and
qu
alifi
ed to
vot
e. A
plu
ralit
y vo
te is
nec
essa
ry to
ele
ct a
ny
cand
idat
e. T
he n
omin
atin
g/el
ectio
n co
mm
ittee
shal
l not
cond
uct
busin
ess u
nles
s a m
ajor
ity o
f vot
ing
mem
bers
is p
rese
nt.
D.Su
bjec
t to
the
prov
ision
of A
rticl
e IX
.B, a
ll Bo
ard
mem
bers
, oth
er
than
Dire
ctor
s ele
cted
for t
wo-
year
term
s, sh
all b
e el
ecte
d an
nual
ly;
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
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x Pa
ge 2
3 of
28
shal
l tak
e of
fice
July
1st
of e
ach
year
; and
shal
l hol
d of
fice
for o
ne
year
unl
ess t
hey
are
unab
le to
com
plet
e th
is te
rm o
f offi
ce.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
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x Pa
ge 2
4 of
28
ARTI
CLE
IX
Spec
ial E
lect
ions
A.If
the
offic
e of
Pre
siden
t or 1
st o
r 2nd
Vice
-Pre
siden
t sha
ll be
com
e va
cant
, the
Vice
-Pre
siden
ts sh
all a
dvan
ce in
offi
ce, a
ccor
ding
to
thei
r ran
k. I
f suc
h ad
vanc
emen
t lea
ves t
he o
ffice
of P
resid
ent o
r 1st
or
2nd
Vice
-Pre
siden
t ope
n, th
en th
e el
ectio
n co
mm
ittee
shal
l cal
l fo
r a sp
ecia
l ele
ctio
n, g
ivin
g ev
ery
mem
ber a
t lea
st tw
o w
eeks
no
tice
of th
e tim
e an
d th
e pl
ace;
and
such
offi
ce (s
) sha
ll be
fille
d at
sa
id e
lect
ion.
B.If
a va
canc
y in
any
oth
er B
oard
pos
ition
occ
urs,
then
the
rem
aini
ng
Boar
d m
embe
rs m
ay a
ppoi
nt a
repl
acem
ent t
o fil
l the
une
xpire
d te
rm.
C.If
vaca
ncie
s sha
ll re
duce
our
num
ber o
f Boa
rd m
embe
rs to
less
than
th
at re
quire
d fo
r a q
uoru
m, t
hen
our m
embe
rshi
p sh
all f
ill th
em b
y an
ele
ctio
n he
ld a
t a re
gula
r mee
ting,
giv
ing
mem
bers
at l
east
one
w
eek
of p
rior w
ritte
n no
tice.
Suc
h no
tice
may
be
give
n by
any
re
mai
ning
ele
ctio
n co
mm
ittee
mem
ber o
r Boa
rd m
embe
r if n
o el
ectio
n co
mm
ittee
mem
ber r
emai
ns o
r by
any
Club
mem
ber i
f no
elec
tion
or B
oard
mem
bers
rem
ain.
D.An
y m
embe
r of t
he B
oard
may
be
rem
oved
from
offi
ce fo
r cau
se b
y a
two-
third
s vot
e of
our
mem
bers
hip.
The
re sh
all b
e at
leas
t thi
rty
days
adv
ance
not
ice g
iven
bef
ore
this
elec
tion
can
be h
eld
and
it sh
all b
e he
ld a
t a re
gula
rly sc
hedu
led
Club
mee
ting.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
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x Pa
ge 2
5 of
28
ARTI
CLE
X
Mee
tings
A.O
ur C
lub
shal
l mee
t reg
ular
ly, p
refe
rabl
y on
a W
edne
sday
nig
ht a
t a
plac
e de
term
ined
by
the
Boar
d; a
nd su
ch m
eetin
g sh
all c
onst
itute
th
e re
gula
r mee
ting
of o
ur C
lub.
Mee
tings
shal
l beg
in p
rom
ptly
, pr
efer
ably
at 7
PM, a
nd cl
ose
at, o
r nea
r the
regu
lar t
ime
of
appr
oxim
atel
y 9:
00 P
M.
B.Sp
ecia
l mee
tings
shal
l be
calle
d at
the
requ
est o
f a m
ajor
ity o
f the
Bo
ard,
with
at l
east
seve
n da
ys p
rior w
ritte
n no
tice
give
n to
m
embe
rs.
C.An
ann
iver
sary
char
ter n
ight
mee
ting
may
be
held
to g
ive
spec
ial
atte
ntio
n to
the
hist
ory
of o
ur C
lub
and
to Li
onism
.
D.In
stal
latio
n of
new
offi
cers
for t
he su
bseq
uent
Lion
istic
Year
shal
l oc
cur a
t the
firs
t Gen
eral
Mee
ting
in Ju
ne o
f the
curr
ent L
ioni
stic
Year
.
E.Tr
ansit
iona
l mee
tings
bet
wee
n ou
tgoi
ng a
nd in
com
ing
adm
inist
ratio
ns sh
all o
ccur
bet
wee
n Ju
ne a
nd A
ugus
t of e
ach
year
.
F.Th
e pr
esen
ce o
f at l
east
40%
of o
ur m
embe
rs in
goo
d st
andi
ng sh
all
cons
titut
e a
quor
um a
t reg
ular
mee
tings
of o
ur C
lub.
No
busin
ess
shal
l be
cond
ucte
d in
the
abse
nce
of a
quo
rum
.
G.Th
e Le
gal A
nnua
l Mee
ting
for t
he C
lub
and
the
Foun
datio
n w
ill ta
ke
plac
e at
the
Inst
alla
tion
Banq
uet i
n th
e m
onth
of J
une.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
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x Pa
ge 2
6 of
28
ARTI
CLE
XI
Parli
amen
tary
Pro
cedu
re
A m
odifi
ed R
ober
t’s R
ules
of O
rder
foun
d in
App
endi
x A
of th
is do
cum
ent s
hall
gove
rn a
ll Cl
ub m
eetin
gs.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
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x Pa
ge 2
7 of
28
ARTI
CLE
XII
Amen
dmen
ts
This
Cons
titut
ion
and
Byla
ws m
ay b
e am
ende
d at
any
regu
lar o
r spe
cial
mee
ting
prov
ided
the
prop
osed
am
endm
ents
(s) h
ave
been
dist
ribut
ed
to e
ach
mem
ber a
t lea
st 3
0 da
ys p
rior f
or th
eir r
evie
w; a
nd m
embe
rs
have
cons
ider
ed th
e m
erits
of t
he a
men
dmen
t(s) a
t a p
rior C
lub
mee
ting;
and
a q
uoru
m is
pre
sent
with
at l
east
two-
third
s of t
he e
ligib
le
vote
rs p
rese
nt v
otin
g in
the
affir
mat
ive
for t
he a
men
dmen
t(s) t
o ch
ange
ou
r Con
stitu
tion
and
Byla
ws.
East
on Li
ons C
onst
itutio
n &
Byl
aws
Rev.
Jan
2009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Pa
ge 2
8 of
28
BYLA
WS
1.Ex
cept
to fu
rthe
r the
ir pr
ogre
ss in
Lion
ism, n
o Cl
ub m
embe
r sha
ll us
e th
eir m
embe
rshi
p to
furt
her p
erso
nal,
polit
ical,
or o
ther
as
pira
tion,
nor
shal
l our
Clu
b ta
ke p
art i
n an
y m
ovem
ent n
ot in
ke
epin
g w
ith o
ur p
urpo
ses.
2.No
fund
s sha
ll be
solic
ited
from
mem
bers
dur
ing
mee
tings
by
anyo
ne w
ho d
oes n
ot b
elon
g to
a Li
ons C
lub.
Any
sugg
estio
n or
m
otio
n m
ade
at a
Clu
b m
eetin
g w
hich
calls
for t
he e
xpen
ditu
re o
f m
oney
oth
er th
an th
at v
oted
into
our
ope
ratin
g bu
dget
s in
Sept
embe
r sha
ll be
imm
edia
tely
refe
rred
to o
ur F
und
Scre
enin
g Co
mm
ittee
.
3.An
y m
oney
exp
ende
d by
Clu
b m
embe
rs th
at h
as n
ot b
een
prev
ious
ly a
utho
rized
by
eith
er th
e Bo
ard
or o
ur m
embe
rshi
p sh
all
be th
e lia
bilit
y of
thos
e w
ho e
xpen
ded
the
mon
ey, u
nles
s the
Boa
rd
decid
es o
ther
wise
.
4.De
lega
tes t
o co
nven
tions
shal
l be
reco
mm
ende
d by
our
Pre
siden
t an
d ap
prov
ed b
y th
e Bo
ard.
5.If
our C
lub
ever
diss
olve
s, th
en A
dmin
istra
tive
fund
s sha
ll be
do
nate
d to
Lion
s Eye
Res
earc
h an
d Ac
tiviti
es fu
nds s
hall
be d
onat
ed
in th
e na
me
of th
e Ea
ston
Lion
s Clu
b as
scho
lars
hips
to lo
cal
stud
ents
.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x A-
1 of
10
AAPPE
NDI
X A
PARL
IAM
ENTA
RY P
ROCE
DURE
Purp
oses
and
Prin
ciple
s
The
purp
oses
of p
arlia
men
tary
pro
cedu
re a
re:
1.To
ena
ble
an a
ssem
bly
to tr
ansa
ct b
usin
ess w
ith sp
eed
and
effic
ienc
y
2.To
pro
tect
the
right
s of e
ach
indi
vidu
al
3.To
pre
serv
e a
spiri
t of h
arm
ony
with
in th
e as
sem
bly
Acco
rdin
gly,
ther
e ar
e so
me
basic
prin
ciple
s to
cons
ider
in a
chie
ving
the
abov
e pu
rpos
es:
1.O
ne su
bjec
t at a
tim
e
2.Fu
ll an
d fre
e de
bate
3.Ea
ch m
embe
r has
righ
ts e
qual
to e
very
oth
er m
embe
r
4.Th
e m
ajor
ity ru
les a
nd th
e rig
hts o
f the
min
ority
are
resp
ecte
d
5.Th
e ob
ject
ive
shou
ld b
e fo
r the
goo
d of
the
grou
p
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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.doc
x A-
2 of
10
Mot
ions
The
met
hod
used
by
mem
bers
to e
xpre
ss th
em is
in th
e fo
rm o
f mov
ing
mot
ions
.
A m
otio
n is
a pr
opos
al th
at th
e en
tire
mem
bers
hip
take
act
ion
or a
st
and
on a
n iss
ue.
Indi
vidu
al m
embe
rs ca
n:
1.Pr
esen
t mot
ions
2.Se
cond
mot
ions
3.De
bate
mot
ions
4.Vo
te o
n m
otio
ns
THER
E AR
E FO
UR B
ASIC
TYP
ES O
F M
OTIO
NS
1.M
ain
Mot
ions
: Th
e pu
rpos
e of
a m
ain
mot
ion
is to
intr
oduc
e ite
ms
to th
e m
embe
rshi
p fo
r the
ir co
nsid
erat
ion.
The
y ca
nnot
be
mad
e w
hen
any
othe
r mot
ion
is on
the
floor
, and
yie
ld to
priv
ilege
d,
subs
idia
ry, a
nd in
ciden
tal m
otio
ns.
2.Su
bsid
iary
Mot
ions
: Th
eir p
urpo
se is
to ch
ange
or a
ffect
how
a
mai
n m
otio
n is
hand
led,
and
is v
oted
on
befo
re a
mai
n m
otio
n.
3.Pr
ivile
ged
Mot
ions
: Th
eir p
urpo
se is
to b
ring
up it
ems t
hat a
re
urge
nt a
nd a
bout
spec
ial o
r im
port
ant m
atte
rs u
nrel
ated
to p
endi
ng
busin
ess.
4.In
cide
ntal
Mot
ions
: Th
eir p
urpo
se is
to p
rovi
de a
mea
ns o
f qu
estio
ning
pro
cedu
re co
ncer
ning
oth
er m
otio
ns a
nd m
ust b
e co
nsid
ered
bef
ore
the
othe
r mot
ion.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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klet
.doc
x A-
3 of
10
HOW
ARE
MO
TIO
NS P
RESE
NTED
?
1.O
btai
ning
the
Floo
r
a.W
ait u
ntil
the
last
spea
ker h
as fi
nish
ed.
b.Ri
se a
nd a
ddre
ss th
e M
oder
ator
.
c.W
ait u
ntil
the
Mod
erat
or re
cogn
izes y
ou.
2.M
ake
your
Mot
ion
a.Sp
eak
in a
clea
r and
conc
ise m
anne
r.
b.Al
way
s sta
te a
mot
ion
affir
mat
ivel
y.
Say,
“I m
ove
that
we
…“
rath
er th
an, “
I mov
e th
at w
e do
not
…”
c.Av
oid
pers
onal
ities
and
stay
on
your
subj
ect.
3.W
ait f
or S
omeo
ne to
Sec
ond
Your
Mot
ion
a.An
othe
r mem
ber w
ill se
cond
you
r mot
ion
or th
e M
oder
ator
will
ca
ll fo
r a se
cond
.
b.If
ther
e is
no se
cond
to y
our m
otio
n, it
is lo
st.
4.Th
e M
oder
ator
Sta
tes Y
our M
otio
n
a.Th
e M
oder
ator
will
say,
“It h
as b
een
mov
ed a
nd se
cond
ed th
at
we
…” t
hus p
lacin
g yo
ur m
otio
n be
fore
the
mem
bers
hip
for
cons
ider
atio
n an
d ac
tion.
b.Th
e m
embe
rshi
p th
en e
ither
deb
ates
you
r mot
ion,
or m
ay m
ove
dire
ctly
to a
vot
e.
c.O
nce
your
mot
ion
is pr
esen
ted
to th
e m
embe
rshi
p by
the
Mod
erat
or, i
t bec
omes
“ass
embl
y pr
oper
ty,”
and
cann
ot b
e ch
ange
d by
you
with
out t
he co
nsen
t of t
he m
embe
rs.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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x A-
4 of
10
5.Ex
pand
ing
on Y
our M
otio
n
a.Th
e tim
e fo
r you
to sp
eak
in fa
vor o
f you
r mot
ion
is at
this
poin
t in
tim
e, ra
ther
than
at t
he ti
me
you
pres
ent i
t.
b.Th
e m
over
is a
lway
s allo
wed
to sp
eak
first
.
c.Al
l com
men
ts a
nd d
ebat
e m
ust b
e di
rect
ed to
the
Mod
erat
or.
d.Ke
ep to
the
time
limit
for s
peak
ing
that
has
bee
n es
tabl
ished
.
e.Th
e m
over
may
spea
k ag
ain
only
afte
r oth
er sp
eake
rs a
re
finish
ed, u
nles
s cal
led
upon
by
the
Mod
erat
or.
6.Pu
ttin
g th
e Q
uest
ion
to th
e M
embe
rshi
p
a.Th
e M
oder
ator
ask
s, “A
re y
ou re
ady
to v
ote
on th
e qu
estio
n?”
If th
ere
is no
mor
e di
scus
sion.
b.Th
e M
oder
ator
will
say,
“It h
as b
een
mov
ed a
nd se
cond
ed th
at
we
….”
c.Th
e vo
te is
take
n.
Deba
te
In a
deb
ate
each
mem
ber h
as th
e rig
ht to
spea
k tw
ice o
n th
e sa
me
ques
tion.
No
one
can
spea
k lo
nger
than
five
min
utes
with
out
perm
issio
n of
the
mem
bers
hip.
The
dist
inct
ion
betw
een
deba
te a
nd
aski
ng q
uest
ions
or m
akin
g su
gges
tions
shou
ld b
e al
low
ed b
y th
e M
oder
ator
whe
n it
is an
aid
in th
e tr
ansa
ctio
n of
bus
ines
s. T
he
mem
bers
hip
may
susp
end
this
rule
dur
ing
the
disc
ussio
n of
the
ques
tion.
VOTI
NG
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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.doc
x A-
5 of
10
The
met
hod
of v
ote
on a
ny m
otio
n de
pend
s on
the
situa
tion
and
the
byla
ws o
r Pol
icy o
f you
r org
aniza
tion.
The
re a
re fi
ve m
etho
ds u
sed
to
vote
by
mos
t org
aniza
tions
:
1.By
Voi
ce:
The
Mod
erat
or a
sks t
hose
in fa
vor t
o sa
y, “a
ye”,
thos
e op
pose
d to
say
“no”
. An
y m
embe
r may
mov
e fo
r an
exac
t cou
nt.
2.By
Rol
l Cal
l: E
ach
mem
ber a
nsw
ers “
yes”
or “
no” a
s his
nam
e is
calle
d. T
his m
etho
d is
used
whe
n a
reco
rd o
f eac
h pe
rson
’s vo
te is
re
quire
d.
3.By
Gen
eral
Con
sent
: W
hen
a m
otio
n is
not l
ikel
y to
be
oppo
sed,
th
e M
oder
ator
says
, “If
ther
e is
no o
bjec
tion
…”
The
mem
bers
hip
show
s agr
eem
ent b
y th
eir s
ilenc
e; h
owev
er, i
f one
mem
ber s
ays,
“I
obje
ct”,
the
item
mus
t be
put t
o a
vote
.
4.By
Div
ision
: Th
is is
a sli
ght v
erifi
catio
n of
a v
oice
vot
e. I
t doe
s not
re
quire
a co
unt u
nles
s the
Mod
erat
or so
des
ires.
Mem
bers
raise
th
eir h
ands
or s
tand
.
5.By
Bal
lot:
Mem
bers
writ
e th
eir v
ote
on a
slip
of p
aper
. Th
is m
etho
d is
used
whe
n se
crec
y is
desir
ed.
The
vote
will
be
duly
reco
rded
inclu
ding
abs
tent
ions
, and
will
be
part
of
the
offic
ial r
ecor
ds.
A vo
ice v
ote,
roll
call
vote
, or s
ecre
t bal
lot c
an b
e re
ques
ted
by a
ny m
embe
r.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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.doc
x A-
6 of
10
Ther
e ar
e tw
o ot
her m
otio
ns th
at re
late
to v
otin
g.
1.M
otio
n to
Tab
le:
This
mot
ion
is of
ten
used
in th
e at
tem
pt to
“kill
” a
mot
ion.
The
opt
ion
is al
way
s pre
sent
, how
ever
, to
“tak
e fro
m th
e ta
ble,
” for
reco
nsid
erat
ion
by th
e m
embe
rshi
p.
2.M
otio
n to
Pos
tpon
e In
defin
itely
: Th
is is
ofte
n us
ed a
s a m
eans
of
parli
amen
tary
stra
tegy
and
allo
ws o
ppon
ents
of a
mot
ion
to te
st
thei
r str
engt
h w
ithou
t an
actu
al v
ote
bein
g ta
ken.
Also
deb
ate
is on
ce a
gain
ope
n on
the
mai
n m
otio
n.
Mot
ion
to A
men
d
The
purp
ose
of th
e m
otio
n TO
AM
END
is to
mod
ify a
mot
ion
that
has
al
read
y be
en p
rese
nted
in su
ch a
man
ner t
hat i
t will
be
mor
e sa
tisfa
ctor
y to
the
mem
bers
.
MET
HODS
OF
AMEN
DING
By a
dditi
on o
r ins
ertio
n
To a
dd so
met
hing
to th
e m
otio
n w
hich
it d
oes n
ot co
ntai
n.
By e
limin
atio
n or
by
strik
ing
out
To su
btra
ct o
r elim
inat
e so
met
hing
from
a m
otio
n th
at w
as
orig
inal
ly a
par
t of i
t.
By su
bstit
utio
n
This
met
hod
is a
com
bina
tion
of th
e fir
st tw
o m
etho
ds, s
ince
in
amen
ding
by
subs
titut
ion
som
ethi
ng is
stric
ken
out a
nd
som
ethi
ng in
sert
ed in
its p
lace
. Th
e su
bstit
uted
por
tion
may
co
nsist
of a
wor
d, a
phr
ase,
a cl
ause
, or a
n en
tirel
y ne
w m
otio
n.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
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x A-
7 of
10
The
mos
t im
port
ant p
rincip
le to
und
erst
and
in co
nnec
tion
with
any
fo
rm o
f the
mot
ion
TO A
MEN
D is
that
an
amen
dmen
t “M
AY B
E O
PPO
SED
BUT
IT M
UST
BE G
ERM
ANE.
’
By “o
ppos
ed”
mea
ns n
ot in
the
spiri
t and
aim
of t
he m
otio
n to
w
hich
it is
app
lied.
By “g
erm
ane”
is m
eant
hav
ing
dire
ct b
earin
g up
on th
e su
bjec
t m
atte
r or t
he m
otio
n; th
at is
, rel
evan
t, or
rela
ting
to it
.
An a
men
dmen
t may
be
oppo
sed
to th
e ac
tual
inte
nt o
f the
orig
inal
m
otio
n an
d, in
fact
, nul
lify
it, b
ut if
it re
late
s to
the
sam
e su
bjec
t mat
ter,
it is
germ
ane.
HOW
TO
HAN
DLE
AMEN
DMEN
TS- T
YPES
OF
AMEN
DMEN
TS
Amen
dmen
t of t
he F
irst R
ank
An a
men
dmen
t to
a m
otio
n.
Amen
dmen
t of t
he S
econ
d Ra
nk
An a
men
dmen
t to
the
amen
dmen
t. (T
he a
men
dmen
t to
the
amen
dmen
t mus
t mod
ify a
nd re
late
dire
ctly
to th
e am
endm
ent
and
NOT
to th
e m
ain
mot
ion,
oth
erw
ise it
is O
UT O
F OR
DER.
)
NO A
MEN
DMEN
T BE
YOND
THA
T O
F SE
COND
RAN
K IS
PO
SSIB
LE.
It is
neve
r in
orde
r to
prop
ose
mor
e th
an o
ne a
men
dmen
t of e
ach
rank
at
one
time.
If o
ne d
esire
s to
amen
d tw
o se
para
te a
nd u
nrel
ated
par
ts o
f a
mot
ion,
this
mus
t be
done
by
two
amen
dmen
ts o
f the
firs
t ran
k, a
nd
one
mus
t be
vote
d up
on b
efor
e th
e ot
her i
s pro
pose
d. I
t is p
ossib
le,
how
ever
, to
have
a m
otio
n, o
ne a
men
dmen
t to
the
mot
ion
(am
endm
ent o
f the
firs
t ran
k) a
nd o
ne a
men
dmen
t to
the
amen
dmen
t (a
men
dmen
t of t
he se
cond
rank
) bef
ore
the
asse
mbl
y at
onc
e. U
ntil
the
amen
dmen
t of t
he se
cond
rank
has
bee
n vo
ted
upon
, no
othe
r am
endm
ent o
f the
seco
nd ra
nk is
in o
rder
. Un
til th
e am
endm
ent o
f the
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
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-Rev
2009
0128
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x A-
8 of
10
first
rank
has
bee
n vo
ted
upon
, no
othe
r am
endm
ent o
f the
firs
t ran
k ca
n be
pro
pose
d.
Ord
er o
f Vot
ing
Amen
dmen
ts a
re v
oted
upo
n in
inve
rse
orde
r. T
hat i
s, th
e on
e of
se
cond
rank
is d
ispos
ed o
f firs
t.
1.Di
scus
sion
is he
ld a
nd th
e vo
te ta
ken
upon
the
amen
dmen
t to
the
amen
dmen
t (am
endm
ent o
f sec
ond
rank
)
2.Di
scus
sion
is ca
lled
for a
nd th
e vo
te is
take
n up
on th
e am
endm
ent
to th
e m
otio
n (a
men
dmen
t of f
irst r
ank.
)
3.W
hen
the
vote
of t
his h
as b
een
take
n, d
iscus
sion
upon
the
orig
inal
or
mai
n m
otio
n as
am
ende
d is
open
and
whe
n co
mpl
eted
a v
ote
is ta
ken
upon
it.
GLO
SSAR
Y O
F PA
RLIA
MEN
TARY
PRO
CEDU
RE T
ERM
S
Adjo
urn:
To
end
the
mee
ting.
A p
ropo
sal “
to a
djou
rn” i
s in
the
unqu
alifi
ed fo
rm.
A pr
opos
al “t
o ad
jour
n” w
ithin
a sp
ecifi
c tim
e or
ad
jour
nmen
t to
mee
t aga
in a
t a d
efin
ite ti
me
is in
the
qual
ified
form
.
Appe
al, D
ecisi
on o
f Mod
erat
or:
To d
eter
min
e th
e as
sem
bly’
s att
itude
to
war
d a
rulin
g m
ade
by th
e M
oder
ator
.
Com
mit-
To
refe
r to
a co
mm
ittee
. W
hen
a m
otio
n be
com
es in
volv
ed
thro
ugh
amen
dmen
ts o
r whe
n it
is w
ise to
inve
stig
ate
the
ques
tion
mor
e ca
refu
lly, i
t may
be
mov
ed to
com
mit
the
mot
ion
to a
com
mitt
ee
for f
urth
er st
udy.
Divi
sion
of th
e As
sem
bly:
Whe
n a
mem
ber d
oubt
s the
resu
lt of
a v
oice
vo
te o
r a v
ote
by sh
ow o
f han
ds, h
e ca
n ca
ll fo
r a D
ivisi
on o
f the
As
sem
bly,
ther
eby
requ
iring
the
vote
to b
e ta
ken
agai
n by
risin
g.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x A-
9 of
10
Divi
sion
of a
Que
stio
n: T
o se
para
te a
mot
ion
so th
at p
arts
of i
t may
be
cons
ider
ed in
divi
dual
ly.
“I ca
ll fo
r a d
ivisi
on o
f the
que
stio
n.”
Floo
r, O
btai
n th
e: T
o ob
tain
the
floor
the
mem
ber m
ust b
e re
cogn
ized
by th
e ch
air a
s hav
ing
the
exclu
sive
right
to b
e he
ard
at th
at ti
me.
Inqu
iry, P
arlia
men
tary
: A
ques
tion
dire
cted
to th
e pr
esid
ing
offic
er to
ob
tain
info
rmat
ion
on p
arlia
men
tary
law
or t
he ru
les o
f the
org
aniza
tion
bear
ing
on th
e bu
sines
s at h
and.
“I r
ise to
Par
liam
enta
ry In
quiry
.”
Lay
on th
e Ta
ble:
To
dela
y on
a m
otio
n an
d cle
ar th
e flo
or fo
r mor
e ur
gent
bus
ines
s.
Lim
it or
Ext
end
Deba
te:
To p
rovi
de m
ore
or le
ss ti
me
for d
iscus
sion.
Mov
e th
e Pr
evio
us Q
uest
ion:
A m
otio
n to
secu
re im
med
iate
vot
e on
on
e or
mor
e pe
ndin
g qu
estio
ns, t
here
by e
ndin
g de
bate
. “I
mov
e th
e pr
evio
us q
uest
ion.
”
Ord
ers o
f the
Day
, To
Call
for:
A p
rivile
ged
mot
ion
by w
hich
a m
embe
r ca
n re
quire
the
asse
mbl
y to
conf
orm
to it
s age
nda,
pro
gram
, or o
rder
of
busin
ess,
or to
take
up
a ge
nera
l or s
pecia
l ord
er th
at is
due
to co
me
up
at th
at ti
me.
Ord
er, P
oint
of:
Cal
ls at
tent
ion
to v
iola
tion
of p
arlia
men
tary
pr
oced
ures
. Th
e m
embe
r say
s, “I
rise
to a
poi
nt o
f ord
er.”
The
M
oder
ator
may
say,
“You
r poi
nt o
f ord
er is
sust
aine
d”, o
r “Yo
ur p
oint
of
orde
r is d
enie
d.”
Que
stio
n of
Priv
ilege
, To
Raise
: Pe
rmits
a re
ques
t or m
ain
mot
ion
rela
ting
to th
e rig
hts a
nd p
rivile
ges o
f the
ass
embl
y or
any
of i
ts
mem
bers
to b
e br
ough
t up
for p
ossib
le im
med
iate
cons
ider
atio
n be
caus
e of
its u
rgen
cy.
Ratif
y: A
ppro
ves a
ctio
n pr
evio
usly
take
n.
Appe
ndix
A –
Parli
amen
tary
Pro
cedu
res
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x A-
10 o
f 10
Rece
ss:
A sh
ort i
nter
miss
ion
in th
e as
sem
bly’
s pro
ceed
ings
whi
ch d
oes
not c
lose
the
mee
ting.
Reco
nsid
er:
To se
cure
furt
her c
onsid
erat
ion
and
anot
her v
ote
on th
e qu
estio
n. T
he m
embe
r mov
ing
to re
cons
ider
mus
t hav
e vo
ted
on th
e pr
evai
ling
side
of th
e qu
estio
n to
be
cons
ider
ed.
The
mak
ing
of th
is m
otio
n is
subj
ect t
o tim
e lim
its.
Resc
ind:
To
repe
al a
ctio
n pr
evio
usly
take
n.
Reso
lutio
n: T
he a
ct o
f an
asse
mbl
y to
dec
lare
fact
s or e
xpre
ss o
pini
ons
or p
urpo
ses,
and
not t
o co
mm
and.
Susp
end
the
Rule
s: T
o ad
opt a
mot
ion
to p
erm
it ac
tion
whi
ch w
ould
be
proh
ibite
d by
the
rule
s.
Take
from
the
Tabl
e: T
o ap
ply
to a
mot
ion(
s) w
hich
had
bee
n la
id o
n th
e ta
ble.
Revi
sion
Deta
ils 2
009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Re
v. 2
009-
I
REVI
SIO
N D
ETAI
LS
Revi
sions
to th
e Co
nstit
utio
n &
Byl
aws –
Janu
ary
2009
Artic
le
Sect
ion
Brie
f Des
crip
tion
of C
hang
e/Re
ason
Prea
mbl
e n/
a Ad
ded
the
Foun
datio
n an
d th
e di
ffere
ntia
tion
betw
een
entit
ies t
ax st
atus
III
B
Adde
d “,
or”
bet
wee
n re
quire
men
ts fo
r Life
M
embe
r to
mak
e it
mor
e cle
ar.
III
H Ch
ange
d th
e co
unt o
f the
two-
third
s of t
he
entir
e bo
ard
to tw
o-th
irds o
f the
quo
rum
of t
he
boar
d IV
1
to 1
0 1
to 1
0 w
ere
aste
risk,
now
they
are
num
bere
d re
spon
sibili
ty fo
r the
spon
sor.
V A
Deta
iled
the
proc
ess o
f cha
nge
and
appr
oval
of
dues
by
Boar
d an
d Ge
nera
l Mee
ting,
it w
as
part
ially
det
aile
d in
App
endi
x B th
at w
as
elim
inat
ed.
V B
Rem
ove
amou
nts o
f due
s and
refe
rred
to th
e Po
licy.
Stil
l kee
ping
the
desc
riptio
n of
wha
t the
di
ffere
nt ca
tego
ries o
f mem
bers
hip
dues
are
co
verin
g fro
m th
e po
int o
f vie
w o
f cos
t. V
C Pa
ymen
t sch
edul
e an
d de
tails
wer
e ta
ken
out
and
refe
rred
to th
e Po
licy.
V
D Fe
es d
etai
ls fo
r rei
nsta
ted/
tran
sfer
mem
ber
wer
e ta
ken
out a
nd re
ferr
ed to
the
polic
y.
VI
A Ad
ded
Life
Mem
bers
VI
C-
Pres
iden
t Ad
ded
“not
lim
ited
to”
Adde
d ite
ms 1
0 to
14
unde
r the
Pre
siden
t re
spon
sibili
ties
VI
C-Im
med
iate
Pa
st P
resid
ent
Adde
d “n
ot li
mite
d to
” Ad
ded
resp
onsib
ility
for t
he n
omin
atin
g co
mm
ittee
to th
e Im
med
iate
Pas
t Pre
siden
t.
Revi
sion
Deta
ils 2
009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Re
v. 2
009-
II
Artic
le
Sect
ion
Brie
f Des
crip
tion
of C
hang
e/Re
ason
VI
C-1st
Vice
Pr
esid
ent
Adde
d “n
ot li
mite
d to
” Re
phra
sed
sect
ion
4-a
clarit
y, b
ut d
id n
ot ch
ange
an
y co
nten
t. Ad
ded
sect
ions
4-b
and
4-c
to th
e Fu
nd
Scre
enin
g Co
mm
ittee
requ
irem
ents
. Ad
ded
sect
ion
5 fo
r com
mitt
ees.
Adde
d se
ctio
n 6
for b
ank
stat
emen
ts.
VI
C-2nd
Vice
Pr
esid
ent
Adde
d “n
ot li
mite
d to
” Re
mov
ed li
mita
tions
abo
ut w
hat t
ype
of
resp
onsib
ilitie
s the
Pre
siden
t can
ass
ign
for
supe
rviso
ry fu
nctio
ns.
VI
C-3rd
Vice
Pr
esid
ent
Adde
d “n
ot li
mite
d to
” Re
mov
ed li
mita
tions
abo
ut w
hat t
ype
of
resp
onsib
ilitie
s the
Pre
siden
t can
ass
ign
for
supe
rviso
ry fu
nctio
ns.
VI
C-Se
cret
ary
Adde
d se
ctio
n 1
requ
irem
ent f
or a
ppro
val o
f m
inut
es o
n ne
xt se
ssio
n of
Boa
rd.
Adde
d “D
istric
t” to
sect
ion
2.
Adde
d se
ctio
n 7
for t
he re
spon
sibili
ty o
f Co
rpor
ate
filin
g.
VI
C-Tr
easu
rer
Chan
ged
Activ
ities
to F
ound
atio
n in
sect
ion
3 Ad
ded
sect
ion
4 re
ferr
ing
to m
inim
al b
alan
ces
and
the
polic
y.
Adde
d Fo
unda
tion
to se
ctio
ns5,
6 a
nd 7
. Ad
ded
the
resp
onsib
ilitie
s for
filin
g an
d re
view
s fo
r the
Clu
b an
d Fo
unda
tion
with
Inde
pend
ent
Publ
ic Ac
coun
tant
. VI
C-
Assis
tant
Tr
easu
rer
Adde
d se
ctio
ns 3
and
4.
VI
C-Ne
ws L
ette
r –W
eb S
ite
Adde
d W
eb-S
ite to
New
slett
er.
Adde
d se
ctio
ns 4
and
5.
VI
C-M
embe
rshi
p Ad
ded
sect
ions
3, 4
and
5
VI
C-Ta
il Tw
ister
Fi
ne m
axim
um a
mou
nt re
mov
ed a
nd re
ferr
ed to
th
e po
licy.
VI
I C
Adde
d “b
y th
e Pr
esid
ent”
,
Revi
sion
Deta
ils 2
009
Lions
Club
OfEa
ston
MA-
Cons
ti-By
law
-Rev
2009
0128
-Boo
klet
.doc
x Re
v. 2
009-
III
Artic
le
Sect
ion
Brie
f Des
crip
tion
of C
hang
e/Re
ason
VII
E-2
Adde
d “3
0 da
ys N
otice
. Ad
ded
Defin
ition
of P
olicy
. VI
I E-
4 Ad
ded
sect
ion
E-4.
VI
II A
Adde
d “w
illin
g to
serv
e”.
VIII
C Ad
ded
“In
the
even
t the
re is
a co
ntes
t for
any
po
st”.
X
G Ad
ded
sect
ion
G, b
ecau
se it
is n
eede
d fo
r the
Fo
unda
tion.
X
D Re
phra
sed
for c
larit
y w
ithou
t cha
ngin
g th
e m
eani
ng.
Appe
ndix
B
Elim
inat
ed fr
om b
ylaw
s is n
ow in
clude
d in
the
Polic
y. T
his a
ppen
dix
has t
he a
mou
nts f
or d
ues
from
yea
rs 2
000
and
a re
visio
n fo
r yea
r 200
2.
The
spec
ific d
escr
iptio
n of
due
s inc
reas
e ap
prov
al w
as fu
rthe
r exp
lain
ed a
nd m
oved
to
Artic
le V
.B.