Loading Authority Records though Record Import Service

Version: 1Date: November 2010

A file from your library

Loaded using RIS processes

On to the Libraries Australia Update database

RIS authority files need to be configured

• As a MARC formatted file.• With a Libraries Australia number in the 001.

The number could be the current ANBD number or the one used in Kinetica.

• Your Local System Authority Number in the 035. It should look like this example: 035 ##$a(AuClM)476061.

Australian Bibliographic Network Vocabulary Numbers

Vocabulary Numbers from ABN can be used.

• Send in a 035 field with prefix ‘abv’035 ##$aabv05864006

What’s this number?

Prefixes are important

Is this number 035 ##$a3656755 a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?

001Number Type Example

ANBD Number 001 000036532576

Amicus Number (Kinetica) 001 000001589575

LCCN 001 no2005066863

OCLC ARN numbers 001 oca04749729

Local System Authority Numbers 001 000000354508

Local System Authority Number

Can’t add the prefix?Send the Local System Authority Number with

the MARC Code for Organization for your library in a $5 subfield

035 ##$a286421$5AuCNL

Showing PICA coding013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj|019@ ƒS##ƒacau021A ƒS1#ƒaThe @best of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing.029A ƒS2#ƒaHot Club of Cowtown.

FCV* #008 */ #008 = if ($0(1 for 6) != " ") ["#001A $00003:" $(5 for 2) "-" $(3 for 2) "-" $(1 for 2) ] ["#002D " if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]

Authority Type Name Name/Title

Title Subject:Topical

Subject:Geographic

Code in MARC Authority record

049 $aNH or 049 $aSH

049 $aMHor 049 $aSH

049 $aTHor 049 $aSH

049 $aSH 049 $aSH

Code in Pica Authority record. Links to a Heading in Bibliographic records in 1XX or 7XX fields

p p t

Code in Pica Authority record. Links to a Subject in Bibliographic records in 6XX fields

q q n d g

MARC Field

PICA Code

046 Code

100, 110,111 p NH

130 t TH

150 d SH

151 g SH

But what about ‘q’ and ‘n’?

Test Run

Subject Authority?Record number 380

Error: Tag 100 has the value for subfield v,x,y,z

100 1 a Elliott, Brian, d 1910-1991 v Interviews

Match Merge log files

Subject Authority?

Type of Match Your Record Libraries Australia Record

ANBD number match 035 ## $lA $a000000356374 035 ## $lA $a000000356374

System number match 035 ## $lA $a000000258711 035 ## $lY $a000000258711

LCCN number match 010 ## $an 88125097 010 ## $an 88125097

ISSN number match 022 ## $a0531-7339 022 ## $a0531-7339

Matching Records

Good Match

Bad Merge

035 ## $lA $a00000101758 | 035 ## $lY $a00000101758 | 035 ## $lY $a00000101758 5 | 5 | 5

Bad Merge

Comparing Records

Your Record Merge RecordLibraries Australia Record

Good Match But …

Another Good Match But …

Difficult Decision

One Last Problem

Recording the Results

Splitting the Files

The Files are Loaded

If you want to use RIS for Authority records

Please contact Libraries Australia Help Desk via

http://www.nla.gov.au/librariesaustralia/contact/index.htmlPhone: 1800 026 155