local emergency management arrangements · all levels of government, non-government, volunteer...
TRANSCRIPT
Local Emergency Management
Arrangements
CITY OF BELMONT/ TOWN OF VICTORIA
PARK
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 1
Local Emergency Management Arrangements
These arrangements have been produced and issued under the authority of S.41(1), S.41(2), S.41(3), S.41(4), S.43(1) and S.43(2) of the Emergency Management Act 2005, endorsed by the City of Belmont and Town of Victoria Park Local Emergency Management Committee and the Councils of the City of Belmont and Town of Victoria Park. The Arrangements have been tabled for noting with the District Emergency Management Committee and State Emergency Management Committee.
Mr Ric Lutey 12 June 2017
Chair Date City of Belmont/Town of Victoria Park Local Emergency Management Committee Endorsed by City of Belmont 25 July 2017 Refer Council Meeting of 25 July 2017, Item 12.6. Date
Endorsed by Town of Victoria Park 12 September 2017 Refer Council Meeting of 12 September 2017, Item 10.2 Date
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 2
Contents
Local Emergency Management Arrangements ....................................... 1
Distribution ................................................................................................................................ 4 DOCUMENT CONTROL AND Amendment record ................................................................... 4 Glossary of terms ...................................................................................................................... 5 General acronyms used in these arrangements ................................................................... 19
Part One – Introduction .......................................................................... 21
Community consultation ........................................................................................................ 21 Document availability .............................................................................................................. 21 Area covered ........................................................................................................................... 22 Aim ........................................................................................................................................... 23 Purpose .................................................................................................................................... 23 Scope ....................................................................................................................................... 24 Related documents & arrangements ..................................................................................... 24
Local Plans ........................................................................................................................... 24 Resources and Contacts ........................................................................................................ 27 Roles & Responsibilities ......................................................................................................... 27
Local roles and responsibilities ............................................................................................. 27 LEMC roles and responsibilities ............................................................................................ 28 Agency roles and responsibilities .......................................................................................... 29
Part Two – Managing Risk ...................................................................... 31
Emergency Risk Management ................................................................................................ 31 Description of emergencies likely to occur ........................................................................... 31 Emergency management strategies and priorities ............................................................... 33
Part Three - Coordination of Emergency Operations ........................... 34
Incident Support Group (ISG) ................................................................................................. 34 Triggers for an ISG ............................................................................................................... 34 Membership of an ISG .......................................................................................................... 34 Location and Frequency of Meetings .................................................................................... 34
Media management and public information .......................................................................... 35 Communications Approvals/Sign-off Process ....................................................................... 36
Public warning systems .......................................................................................................... 36 Local Systems ...................................................................................................................... 36
Finance arrangements ............................................................................................................ 36
Part Four - Evacuation and Welfare ....................................................... 38
Evacuation ............................................................................................................................... 38 Special needs groups ............................................................................................................. 38 Routes & maps ........................................................................................................................ 38 Welfare ..................................................................................................................................... 39
Local Welfare Coordinator .................................................................................................... 39 Local Welfare Liaison Officer ................................................................................................ 40 Register.Find.Reunite ........................................................................................................... 40 Animals (including assistance animals) ................................................................................. 40 Evacuation and Welfare centres ........................................................................................... 40
Part Five - Recovery ................................................................................ 41
Local recovery coordinators .................................................................................................. 41
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 3
Part Six - Exercising, Reviewing and Reporting ................................... 42
The aim of exercising .............................................................................................................. 42 Frequency of exercises ......................................................................................................... 42 Types of exercises ................................................................................................................ 42 Reporting of exercises .......................................................................................................... 42
Review of local emergency management arrangements ...................................................... 43 Review of Local Emergency Management Committee Positions ........................................... 43 Review of resources register ................................................................................................. 43
Annual reporting ..................................................................................................................... 43
Part Seven - Appendices ........................................................................ 44
APPENDIX 1: Geographical Maps - City of Belmont and Town of Victoria Park ............. 44 APPENDIX 2: Emergency Contact and Resource Register .............................................. 47 APPENDIX 3: Risk Register ................................................................................................ 48 APPENDIX 4: Local Public Warning and Communication Systems ................................. 51 APPENDIX 5: Special Needs Groups – Evacuation Management .................................... 53
ANNEXURES ........................................................................................... 54
ANNEXURE 1: Local Emergency Management Plan Provision of Welfare Cannington Region ANNEXURE 2: City of Belmont and Town of Victoria Park Local Recovery Plan
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 4
DISTRIBUTION
Organisation City of Belmont Department of Education Town of Victoria Park Crown Resorts DEMC Perth Racing OEM ACSWA WA Police City of Bayswater DC Town of Bassendean DFES-FR City of Canning DFES-SES Shire of Kalamunda St Johns Ambulance City of Swan Perth Airport City of South Perth Curtin University City of Perth
DOCUMENT CONTROL AND AMENDMENT RECORD
CITY OF BELMONT & TOWN OF VICTORIA PARK
EMERGENCY MANAGEMENT ARRANGEMENTS
DOCUMENT CONTROL INFORMATION
Document Name
Combined Emergency Management Arrangements for the City of Belmont and Town of Victoria Park
Custodian CoB / ToVP LEMC
Date 3 June 2008
Prepared By J Burnett, IFAP Date 3 June, 2008
Supervised By L Howell, Secretary COB / TOVP LEMC Date 3 June, 2008
Approved By R. Lutey Chairman COB / TOVP LEMC Date 3 June, 2008 Review Description Date Prepared By Approved By
1 Consolidated Plan issued January 2008 R Fishwick R Lutey 2 Complete Plan Review 3 June 2008 Jim Burnett R Lutey 3 General Review December 2010 L Howell R Lutey
4 Update Mayor’s details, officer titles & Distribution List June 2012 L Howell R Lutey
5 Full Rewrite in-line with new guidelines. June 2017
R Lutey C McCallum L Timol
R. Lutey
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 5
GLOSSARY OF TERMS
This glossary is limited to the terms referred to in these arrangements. For a full list of terms refer to the State EM Glossary.
A accident a sudden event in which harm is caused to people, property or the built or natural environment. See also incident and emergency. agency representative an individual allocated to an incident from an assisting agency who has been delegated full authority to make decisions on all matters affecting that agency’s participation at the incident. Syn. ‘liaison officer’. AIIMS see Australasian Interservice Incident Management System. AIIMS structure the combination of facilities, equipment, personnel, procedures and communications operating within a common organisational structure with responsibility for the management of allocated resources to effectively accomplish stated objectives relating to an incident (AIIMS). alert that period when it is believed that resources may be required which enables an increased level of preparedness. See also warning. all-agencies coordinated and integrated approach the ‘all agencies coordinated and integrated’ approach recognises that no one agency can address all of the impacts of a particular hazard. It is necessary for a lead agency to coordinate the activities of the large number of organisations and agencies that are involved. These can be drawn from across all levels of government, non-government, volunteer organisations and the private sector. all-hazards approach the ‘all hazards’ approach assumes the functions and activities applicable to one hazard are often applicable to a range of hazards. The all hazards approach increases efficiency by recognising and integrating common emergency management elements across all hazard types. It does not, however, prevent the development of specific plans and arrangements for hazards that require a specialised approach. assets anything valued by people which includes houses, crops, forests and in many cases the environment. Australasian Interservice Incident Management System (AIIMS) a nationally adopted structure to formalise a coordinated approach to emergency incident management. Australian Maritime Safety Authority (AMSA) a Commonwealth regulatory safety agency having as its charter the efficient delivery of safety and other services to the Australian maritime industry and provision of search and rescue services to the aviation and maritime sectors. authorised officer (a) the State Emergency Coordinator and (b) a person authorised under Section 61 of the Emergency Management Act 2005. authorised person a person authorised by legislation to utilise a range of powers conferred by that legislation.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 6
available resources resources at an incident and available for allocation at short notice. See also resources. B biological disaster a disaster caused by the exposure of living organisms to germs and toxic substances. briefing the process of advising personnel of the details of the incident or event with which they will deal. Bureau of Meteorology (BOM) the overall mission of the Bureau is to observe and understand Australian weather and climate and provide meteorological, hydrological and oceanographic services in support of Australia’s national needs and international obligations. bushfire a fire involving grass, scrub or forest. Syn. ‘wildfire’. bushfire danger period a period of the year, either established by legislation or declared by the relevant agency, when restrictions are placed on the use of fire due to dry vegetation and the existence of conditions conducive to the spread of fire. bushfire management all those activities directed to prevention, detection, damage mitigation and suppression of bushfires. Includes bushfire legislation, policy, administration, law enforcement, community education, training of fire fighters, planning, communications systems, equipment research and the multitude of field operations undertaken by land managers and emergency services personnel relating to bushfire control. C Civil Aviation Safety Authority an independent statutory authority responsible for conducting the safety regulation of civil air operations in Australia and the operation of Australian registered aircraft overseas. civil disorder a riot, violent protest, demonstration, or illegal assembly that may affect public safety. combat to take steps to eliminate or reduce the effects of an incident upon the community. combat agency a combat agency prescribed under Part 5 of the Emergency Management Regulations 2006 is to be a public authority or other person who or which, because of the agency’s functions under any written law or specialized knowledge, expertise and resources, is responsible for performing an emergency management activity prescribed by the regulations in relation to that agency. command the direction of members and resources of an organisation in the performance of the organisation’s role and tasks. Authority to command is established in legislation or by agreement with an organisation. Command relates to organisations and operates vertically within an organisation. See also control and coordination.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 7
commander a single-agency term. A commander has authority only within that agency. Responsibilities include the direction and coordination of the activities of that agency. A commander operates vertically within that agency and cannot command members of another agency. communicable disease a disease caused by germs such as bacteria and viruses that can be spread from one person to another. Syn. ‘infectious disease’. communications plan details the methods and systems for people to communicate with each other, the incident management structure, including the actual radio channels/mobile phone numbers. (AIIMS) community a group with a commonality of association and generally defined by location, shared experience, or function. A social group which has a number of things in common, such as shared experience, locality, culture, heritage, language, ethnicity, pastimes, occupation, workplace, etc. community alert a community alert is issued to warn the community of a period danger and provide safety advice on what to do relative to the risks. community warning a warning to provide information to the public so people can take appropriate action to reduce losses during an actual or developing emergency situation. consequence the outcome of an event or situation expressed qualitatively or quantitatively, being a loss, injury, disadvantage or gain. In the emergency risk management context, consequences are generally described as the effects on people, social setting, public administration, and the environment and the economy. contamination invasion of a person or animal by pathogenic germs (contaminants). Presence of an infectious agent on inanimate articles such as clothes, surgical instruments, dressings, water, milk or food. Transfer and propagation of a contaminant. control the overall direction of emergency management activities in an emergency situation. Authority for control is established in legislation or in an emergency plan, and carries with it the responsibility for tasking and coordinating other organisations in accordance with the needs of the situation. Control relates to situations and operates horizontally across organisations. See also command and coordination. controlling agency an agency nominated to control the response activities to a specified type of emergency. coordination the bringing together of organisations and elements to ensure an effective response, primarily concerned with the systematic acquisition and application of resources (organisation, manpower and equipment) in accordance with the requirements imposed by the threat or impact of an emergency. Coordination relates primarily to resources, and operates, vertically, within an organisation, as a function of the authority to command, and horizontally, across organisations, as a function of the authority to control. See also control and command.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 8
D damage classification evaluation and recording of damage to structures, facilities, or objects according to three (or more) categories: • ‘severe damage’ which precludes further use of the structure, facility, or object for its
intended purpose; • ‘moderate damage’ or the degree of damage to principal members, which precludes
effective use of the structure, facility, or object for its intended purpose, unless major repairs are made short of complete reconstruction; and,
• ‘light damage’ such as broken windows, slight damage to roofing and siding, interior partitions blown down, and cracked walls; the damage is not severe enough to preclude use of the installation for the purpose for which was intended.
debrief (operational debrief) a meeting at the end of an operation with the purpose of assessing the conduct or results of an operation. Defence Assistance to the Civil Community (DACC) assistance to the community provided by Department of Defence personnel in the event of natural disaster or civil emergency. disaster see emergency disaster area a geographical part of the State or Territory in which a state of emergency or disaster exists. disaster management the body of policy and administrative decisions and operational activities which pertain to the various stages of a disaster at all levels. See also emergency management. disaster victim identification (DVI) procedures used to positively identify deceased victims of a multiple casualty event. discussion exercise (DISCEX) a discussion exercise is an indoor exercise employing a carefully prepared scenario to test and practice various aspects of emergency management planning, procedures or training. Syn. ‘tabletop exercise’, ‘model exercise’ or ‘syndicate exercise’. See also exercise. disease control all policies, precautions and measures taken to prevent the outbreak or spread of communicable diseases. District Emergency Management Committee (DEMC) a district emergency management committee established under section 31(1) of the Emergency Management Act 2005. District Emergency Coordinator (DEC) the person appointed by the State Emergency Coordinator to provide advice and support to their district emergency management committee in the development and maintenance of emergency management arrangements and carry out other emergency management functions under the direction of the State Emergency Coordinator.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 9
E emergency the occurrence or imminent occurrence of a hazard which is of such a nature or magnitude that it requires a significant and coordinated response. emergency area the area to which an emergency situation declaration or a state of emergency declaration applies. emergency coordination centre (ECC) a facility established to coordinate and organize emergency provision of services. See also emergency operations centre. emergency management the management of the adverse effects of an emergency including: • prevention – the mitigation or prevention of the probability of the occurrence of, and
the potential adverse effects of, an emergency; • preparedness – preparation for response to an emergency; • response – the combating of the effects of an emergency, provision of emergency
assistance for casualties, reduction of further damage, and help to speed recovery; and
• recovery – the support of emergency affected communities in the reconstruction and restoration of physical infrastructure, the environment and community, psychosocial and economic wellbeing.
emergency management agency a Hazard Management Agency (HMA), a Combat Agency or a Support Organisation. emergency management district an emergency management district established under section 28 Emergency Management Act 2005. emergency operations centre (EOC) a facility, either static or mobile, from which the total operation or aspects of the operation are managed. A facility established to control and coordinate the response and support to an incident or emergency. Syn. incident control centre. See also forward control centre. emergency plan a documented scheme of assigned responsibilities, actions and procedures, required in the event of an emergency. See also emergency response plan. emergency public information (EPI) information provided to the community during emergency situations with instructions on how to get assistance or to protect personal health, safety and property. Emergency Public Information Coordinator the person appointed at State, district or local level to coordinate arrangements for emergency public information support to Hazard Management Agencies at the respective level. emergency response plan a plan which sets out the roles and responsibilities of agencies in emergency response and the coordination arrangements which are to be utilised. See also emergency plan. emergency risk management a systematic process which contributes to the wellbeing of communities and the environment. The process considers the likely effects of hazardous events and the controls by which they can be minimised.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 10
emergency service an agency responsible for the protection and preservation of life and property from harm resulting from incidents and emergencies. Syn. ‘emergency services authority’ and ‘emergency service organisation’. emergency situation a declaration made under section 50 of the Emergency Management Act 2005, by a Hazard Management Agency or the State Emergency Coordinator, which provides access to additional emergency management powers. emergence welfare service an organisation to provide all reasonable welfare aid and services to people in need due to an emergency or disaster. Such measures include coordination, control and provision of services to be instituted before, during and after the impact of an emergency or disaster. essential services network operators the public facilities and systems that provide basic life support services such as water, energy, sanitation, communications and transportation. Systems or networks that provide services on which the well-being of the community depends evacuation the planned relocation of persons from dangerous or potentially dangerous areas to safer areas and eventual return. evacuation centre a centre that provides affected people with basic human needs including accommodation, food and water. In addition, to enhance the recovery process, other welfare/recovery services should also be provided. event an incident or situation, which occurs in a particular place during a particular interval of time. exercise simulation of emergency management events, through discussion or actual deployment of personnel, in order: to train personnel; to review/test the planning process or other procedures; to identify needs and/or weaknesses; to demonstrate capabilities; and to practice people in working together. For example: discussion exercises, field exercises, table top exercises and tactical exercises without troops. F field commander (agency specific) the officer responsible for commanding the activities of an agency in the field. forward control centre a facility, where the controller is located, at or near the scene of an emergency to facilitate better control and management of a particular emergency. In emergencies where the impact is widespread there may be the need to locate more than one forward control centre in which case the title of each forward control centre should be preceded by the place name. The forward control centre may be located in an existing building or be a self-contained mobile unit. Syn.‘field control centre’, ‘forward command centre’, ‘forward command post’, ‘forward control point’, and ‘incident control point’.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 11
G geographic information system (GIS) a computerised database for the capture, storage, analysis and display of locationally defined information. Commonly, a GIS portrays a portion of the earth’s surface in the form of a map on which this information is overlaid. global positioning system (GPS) a highly-accurate navigation system based on a constellation of 24 satellites orbiting the earth at 20,000 kilometres that transmit back a set of signals. H hazard an event, situation or condition that is capable of causing or resulting in loss of life, prejudice to the safety, or harm to the health of persons or animals; or destruction of, or damage to property or any part of the environment and is defined in the Emergency Management Act 2005 or prescribed in the Emergency Management Regulations 2006. hazard identification the process of recognising that a hazard exists and defining its characteristics. hazard management see mitigation. hazard management agency (HMA) a public authority, or other person, prescribed by the Emergency Management Regulations 2006 to be a hazard management agency for emergency management, or an aspect of emergency management, of a hazard. hazardous material a substance or material which has been determined by an appropriate authority to be capable of posing an unreasonable risk to health, safety and property. HAZCHEM emergency action code a code system indicating the initial emergency actions for incidents involving hazardous materials, as specified in the ADG Code. HAZMAT see hazardous material. I impact to have a noticeable or marked effect on. impact area any area which is likely to bear, is bearing, or has borne the full impact of any disaster and in which major lifesaving operations are necessary. incident the occurrence or imminent occurrence of a hazard. See also accident and emergency. incident action plan a statement of objectives and strategies to be taken to control or suppress an incident; approved by the incident controller. Describes the actions to be taken to control or suppress an incident. incident control centre (ICC) the location where the incident controller and, where established, members of the incident management team provide overall direction of response activities in an emergency situation. Syn. ‘emergency operations centre’.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 12
incident controller / manager the person designated by the relevant Controlling Agency, to be responsible for the overall management and control of an incident within an incident area and the tasking of agencies in accordance with the needs of the situation. [Note: Agencies may use different terminology, however, the function remains the same]. incident management the process of controlling the incident and coordinating resources. incident management system (IMS) a system that allows an Incident Controller and their team to control an incident and coordinate resources that is facilitated by information management and intelligence gathering. incident management team a group of incident management personnel comprising the incident controller, and the personnel he or she appoints to be responsible for the functions of operations, planning and logistics. The team headed by the incident controller which is responsible for the overall control of the incident. incident support group (ISG) a group of agency/organisation liaison officers convened by the Incident Controller to provide agency specific expert advice and support in relation to operational response to the emergency. L legislation a set of rules made by a State, Territory or Federal Government, and includes acts and regulations. liaison officer a representative of an agency/organisation as part of an incident management/operations area management group. Liaison officers should have the capability to communicate with the agency they represent and the authority to commit their agencies’ resources. See also agency representative. local emergency coordinator (LEC) the person appointed by the State Emergency Coordinator to provide advice and support to their local emergency management committee in the development and maintenance of emergency management arrangements, assist hazard management agencies in the provision of a coordinated response during an emergency in the district and carry out other emergency management functions under the direction of the State Emergency Coordinator. Local Emergency Management Committee (LEMC) a local emergency management committee established under section 38 of the Emergency Management Act 2005. logistics the range of operational activities concerned with supply, handling, transportation, and distribution of materials. Also applicable to the transportation of people. M major incident an event which requires response by police, emergency services and the community which may affect a wider area over a longer period of time but is not a declared emergency situation or state of emergency. media liaison officer a liaison officer delegated the task of dealing with the media.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 13
Minister references to the Minister means the Minister responsible for the Emergency Management Act 2005. mitigation measures taken in advance of a disaster aimed at decreasing or eliminating its impact on society and environment. N Natural Disaster Relief & Recovery Arrangements (NDRAA) the arrangements under which the Commonwealth Government assists the State and Territory governments to provide approved financial assistance to eligible persons and organisations following natural disasters. natural disaster any emergency defined by the Commonwealth for the purposes of the Natural Disaster Relief Arrangements: including bushfire, earthquake, flood, storm, cyclone, storm surge, landslide, tsunami, meteorite strike and tornado. O objective a goal statement of what is to be achieved. operating procedures prescribed routine action to be followed by staff during operations. operational area (OA) the area defined by the Operational Area Manager for which they have overall responsibility for the strategic management of an emergency. This area may include one or more Incident Areas. operational area manager (OAM) the person designated by the relevant HMA, responsible for the overall management of an Operation within a defined Operational Area and the provision of strategic direction and operational coordination to agencies and Incident Controller(s) in accordance with the needs of the situation. operational area support group (OASG) a group of agency / organisation liaison officers convened and Operational Area Manager to provide agency specific expert advice and support in relation to strategic management of the emergency. operations officer the officer delegated by the Incident Controller for the direction, supervision and implementation of tactics in accordance with the Incident Action. P PPRR an abbreviation for prevention, preparedness, response and recovery. See Emergency Management Principles. pandemic prevalent throughout an entire country or continent, or the whole world, as in a disease. perceived risk the level of risk that is thought to exist by an individual or group of individuals.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 14
personal support services the process of assisting the diverse, immediate as well as longer-term personal needs of people affected by a disaster. Such needs may encompass provision of information, practical advice on a range of issues and emotional support. See also recovery. plan a formal record of agreed emergency management roles, responsibilities, strategies, systems, and arrangements. See also emergency plan. population at risk a well-defined population whose lives, property, and livelihoods are threatened by given hazards. Used as a denominator. All those persons who would be directly exposed to floodwaters within the dambreak - affected zone if they took no action to evacuate. preparedness preparation for response to an emergency. prevention the mitigation or prevention of the probability of the occurrence of, and the potential adverse effects of, an emergency. probability the likelihood of a specific outcome, measured by the ratio of specific outcomes to the total number of possible outcomes. Probability is expressed as a number between 0 and 1, with 0 indicating an impossible outcome and 1 indicating an outcome is certain. public authority: • an agency as defined in the Public Sector Management Act 1994; • a body, corporate or unincorporated that is established or continued for a public
purpose by the State, regardless of the way it is established; • a local government or regional local government; • the Police Force of Western Australia; • a member or officer of a body referred to in one of the above; or • a person or body prescribed (or of a class prescribed) by the regulations as a public
authority for the purposes of this definition. public awareness the process of informing the community as to the nature of the hazard and actions needed to save lives and property prior to and in the event of disaster. Q quarantine legal restrictions imposed on a place or tract of land by the serving of a notice and limiting access or egress of specified animals, persons or things. R reception centre that centre established for the immediate receipt of evacuees and as such will be the initial source for the delivery of welfare services to those evacuees. recovery the support of emergency affected communities in the reconstruction and restoration of physical infrastructure, the environment and community, psychological and economic wellbeing.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 15
recovery information management recovery information management develops timely, effective communication channels to gather, process and disseminate information relevant to the recovery of the affect community. recovery management (principles of) Successful recovery relies on: • understanding the context; • recognising complexity; • using community-led approaches; • ensuring coordination of all activities; • employing effective communication; and • acknowledging and building capacity. refuge site a place where the community may take shelter within the community that is suitable to the hazard that presents. This may be an open space, building or other suitable place of shelter. It may be determined at the time of the emergency. Register.Find.Reunite an Australian Red Cross service that registers, finds and reunites family, friends and loved ones after an emergency. registration the process of accurately recording onto disaster registration cards details of all persons affected by disaster whether they are evacuated or remain in the disaster area. See also Register.Find.Reunite. relief the provision of immediate shelter, life support and human needs to persons affected by, or responding to, an emergency. It includes the establishment, management and provision of services to emergency relief centres. resilience the ability of a system, community or society, exposed to hazards to resist, absorb, accommodate to and recover from the effects of a hazard in a timely and efficient manner, including through the preservation and restoration of its essential basic structure and functions. This is determined by the degree to which the community has the necessary resources and is capable or organising itself both prior to and during times of need. resources all personnel and equipment available, or potentially available, for incident tasks. response the combatting of the effects of an emergency, provision of emergency assistance for casualties, reduction of further damage, and help to speed recover. risk a concept used to describe the likelihood of harmful consequences arising from the interaction of hazards, communities and the environment. • The chance of something happening that will have an impact upon objectives. • It is measured in terms of consequences and likelihood; • A measure of harm, taking into account the consequences of an event and its
likelihood. For example, it may be expressed as the likelihood of death to an exposed individual over a given period; and
• Expected losses (of lives, persons injured, property damaged, and economic activity disrupted) due to a particular hazard for a given area and reference period. Based on mathematical calculations, risk is the product of hazard and vulnerability.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 16
risk acceptance an informed decision to accept the likelihood and the consequences of a particular risk. risk assessment the overall process of risk identification, risk analysis and risk evaluation. risk criteria the State’s endorsed risk criteria and associated tools and guidelines which form the minimum required level of analysis/reporting. risk identification the process of finding, recognising and describing risks. risk management coordinated activities of an organisation or a government to direct and control risk. risk reduction actions taken to lessen the likelihood, negative consequences, or both, associated with a risk. risk treatment process of selection and implementation of measures to modify risk. The term “risk treatment” is sometimes used for the controls themselves. risk treatment options measures which modify the characteristics of hazards, communities, or environments. S safest corridor the route that evacuees take that presents the safest egress from the threat to the place of safety. search and rescue (SAR) the process of locating and recovering disaster victims and the application of first aid and basic medical assistance as may be required. secondary hazard a hazard that occurs as a result of another hazard or disaster, i.e. fires or landslides following earthquakes, epidemics following famines, food shortages following drought or floods. situation report (SITREP) a brief report that is published and updated periodically during an emergency which outlines the details of the emergency, the needs generated, and the responses undertaken as they become known. St John Ambulance Australia a national charitable organisation dedicated to the relief of persons in sickness, distress, suffering or danger. In all States it provides first aid training and volunteer first aid and community care services, and in Western Australia and the Northern Territory it also runs the public ambulance service. staging area a prearranged, strategically placed area where support response personnel, vehicles and other equipment can be held in readiness for use during an emergency. stand-down that phase where an agency’s response is no longer required, and services are wound back. Site teams are returned to base and additional staff called in are released from duty. Standard Emergency Warning Signal (SEWS) a distinct sound approved by the State Emergency Management Committee to indicate an emergency announcement follows.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 17
standard operating procedures (SOP) a set of directions detailing what actions could be taken, as well as how, when, by whom and why, for specific events or tasks. State Disaster Council a group established, under section 63 of the Emergency Management Act 2005, during at a state of emergency to liaise with, advise and support the State Government and the State Emergency Coordination Group, and liaise with the Australian Government as required, in relation to the state of emergency. State Emergency Coordination Group (SECG) a group that is established, under section 26 of the Emergency Management Act 2005 during a state of emergency, or may be established where an emergency occurs or is imminent, to ensure the provision of a strategic, coordinated multi-agency response to and recovery from the emergency and report to the Minister. State Emergency Management Committee (SEMC) committee established under section 13 of the Emergency Management Act 2005. state emergency management plan a plan prepared under section 18 of the Emergency Management Act 2005 to outline the State arrangements for the emergency management of hazards and support functions. State emergency management policies a set of policies prepared under Section 17 of the Emergency Management Act 2005 that provides for: • a strategic framework for emergency management in the State; • the roles and responsibilities of emergency management organisations; and • other matters that are prescribed by the regulations. State Emergency Public Information Coordinator (SEPIC) the SEPIC, appointed by the State Emergency Coordinator, is the Director Media and Public Affairs, Western Australia Police. state of emergency a declaration made under section 56 of the Emergency Management Act 2005, by the Minister, which provides access to further emergency management powers. State Public Information Line (SPIL) a telephone call centre facility that may be established by the State Emergency Public Information Coordinator to receive and respond to general inquiries from the public regarding an emergency. strategy a statement detailing how an objective will be achieved. support organisation a public authority or other person who or which, because of the agency’s functions under any written law or specialized knowledge, expertise and resources is responsible for providing support functions in relation to that agency. T tolerable risk a risk which the exposed people are expected to bear without undue concern, once all reasonable practicable reduction measures have been adopted. ‘Tolerable’ is sometimes used interchangeably with ‘acceptable’, but its more negative connotations make it more appropriate for risks which are reluctantly accepted.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 18
U unified command a method for all agencies or individuals who have jurisdictional responsibility, or in some cases who have functional responsibilities at the incident, to contribute to: determination of overall objectives for the incident, and selection of strategies to achieve the objectives. V volunteer emergency worker a volunteer worker who engages in emergency activity at the request (whether directly or indirectly) or with the express or implied consent of the chief executive (however designated), or of a person acting with the authority of the chief executive, of an agency to which either the State emergency response or recovery plan applies. W warning information provided to people at risk before or during an incident/emergencies advising them to take appropriate action to reduce losses. warning system a suite of procedures and protocols established to inform individuals and communities about emerging or current threats and how to respond to reduce risk of death, injury, property loss and damage. weather alert a warning broadcast on radio or television of an approaching storm or gale, or of an impending cold change. welfare the provision of immediate and continuing care of emergency affected persons who may be threatened, distressed, disadvantaged, homeless or evacuated; and, the maintenance of health, well-being and prosperity of such persons with all available community resources until their rehabilitation is achieved. welfare assembly centre the initial point, within or just outside the disaster area, to which and from which emergency affected persons shall be directed as appropriate. welfare centre location where temporary accommodation is available for emergency affected persons containing the usual amenities necessary for living and other welfare services as appropriate. welfare information centre any centre established within or near the disaster area to meet the immediate needs of emergency affected persons which will be the focal point for the delivery of welfare services to the community but does not provide accommodation.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 19
GENERAL ACRONYMS USED IN THESE ARRANGEMENTS
AFP Australian Federal Police
AGDEMA Attorney Generals Department of Emergency Management
ARFF Airport Rescue and Fire Fighting
ATSB Air Transport Safety Bureau
BFS Bush Fire Service
BOM Bureau of Meteorology
CEO Chief Executive Officer
DC Department for Communities
DEC District Emergency Coordinator
DEMC District Emergency Management Committee
DFES Department of Fire and Emergency Services
DISCC Disaster Information Support and Care Centres
MRWA Department of Main Roads Western Australia
DOH Department of Housing
DOT Department of Transport
ECC Emergency Coordination Centre
EM Emergency Management
EMA Emergency Management Agency For the purposes of this document, this acronym is not a reference to Emergency Management Australia
EM Act Emergency Management Act 2005
EMAG Exercise Management Advisory Group
EPIC Emergency Public Information Coordinator
ERM Emergency Risk Management
FRS Fire and Rescue Service
HMA Hazard Management Agency
HMO Hazard Management Officer
IC Incident Controller
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 20
ISG Incident Support Group
LEC Local Emergency Coordinator
LEMA Local Emergency Management Arrangements
LEMC Local Emergency Management Committee
LRC Local Recovery Coordinator
LRCC Local Recovery Coordinating Committee
OEM Office of Emergency Management
P&W Department of Parks and Wildlife
PIRG Public Information Reference Group
PPRR Prevention / Preparedness / Response / Recovery The four aspects of EM identified in the definition of EM in the EM Act (s.3)
SDC State Disaster Council
SEC State Emergency Coordinator
SECG State Emergency Coordination Group
SEMC State Emergency Management Committee
SEPIC State Emergency Public Information Coordinator
SES State Emergency Service
SEWS Standard Emergency Warning Signal
SHEC State Human Epidemic Committee
SJA St John Ambulance
SOP Standard Operating Procedures
TOVP Town of Victoria Park
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 21
Part One – Introduction
COMMUNITY CONSULTATION
City of Belmont
The City of Belmont has consulted with the community and given them the opportunity to provide input into any or all of the contents of these arrangements. Consultation has been as follows:
• Belmont Bulletin • Belmont Connect • City of Belmont website • LEMC Members • Notice boards at various locations • Southern Gazette
Town of Victoria Park
The Town of Victoria Park has consulted with the community and given them the opportunity to provide input into any or all of the contents of these arrangements. Consultation has been as follows:
• Life in the Park Bulletin • Notice boards at various locations • LEMC Members • Southern Gazette • Town of Victoria Park website
*The Local Emergency Management Arrangements can be made available in other languages upon request*
DOCUMENT AVAILABILITY
Copies of these arrangements are available for inspection, free of charge, by members of the public during office hours at:
City of Belmont (Front Counter) Town of Victoria Park (Front Counter) 215 Wright Street 99 Shepparton Road CLOVERDALE WA 6105 VICTORIA PARK WA 6101 And available on the Local Government websites:
• www.belmont.wa.gov.au • www.victoriapark.wa.gov.au
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 22
AREA COVERED
The City of Belmont and Town of Victoria Park are built-up urban environments with an extensive and inter-connected major and minor road network. The Perth Airport sits in the upper north-east of the area. The Swan River runs generally along the northern boundary of the area, and the Perth-Armadale railway line runs north-south through Victoria Park*.
Refer Appendix 1 for Geographic area maps of the City of Belmont and Town of Victoria Park.
*All river, rail and major highway crossings are marked on the maps at Appendix 1.
2011 Census Data
City of Belmont Town of Victoria Park Totals Land Area (Hectares) 3,978 1,792 5,770 Population 41,344 38,450 79,794 Gross Regional Product (Billions) 10.38 4.72 15.1 Local Jobs 61,635 34,542 96,177 Local Businesses 3,554 4,261 7,815
Largest Industry Transport, Postal and Warehousing Education and Training
Source: http://economy.id.com.au
List of Suburbs within the combined City of Belmont / Town of Victoria Park area:
Ascot Kewdale Belmont Lathlain
Bentley (Part of) Perth Airport Burswood Redcliffe Carlisle Rivervale
Cloverdale St James (Part of) East Victoria Park Victoria Park
Top 10 Key Industries City of Belmont Town of Victoria Park Transport, Postal and Warehousing Education and Training Manufacturing Arts and Recreation Services Wholesale Trade Retail Trade Retail Trade Construction Construction Accommodation and Food Services Mining (Operation and Support) Professional, Scientific and Technical Services Health Care and Social Assistance Health Care and Social Assistance Public Administration and Safety Manufacturing Professional, Scientific and Technical Services Administrative and Support Services Accommodation and Food Services Other Services
Source: National Institute of Economic and Industry Research (NIEIR) ©2016.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 23
National demographic indicators
City of Belmont Town of Victoria Park Po
pula
tion
Estimated Resident Population 2015 # 41,344 38,450
Under 5 years % 6.7 5.7
Over 65 years % 13.8 13.1
Median age # 35 34
Speaks another language % 23.8 25.6
Indigenous % 3 1.6
Changed address in last 5 years % 41.9 49.8
Wor
k &
Ed
ucat
ion Public transport to work % 11.5 18.7
Attending university % 4.3 9.4
University qualification % 16.7 27.3
Hou
seho
lds
&
Dw
ellin
gs Median household income $ 1,263 1,360
Average household size # 2.4 2.2
Households renting % 37.5 42.7
Medium and high density % 27.6 47.5
SEIFA index of dis-advantage # 987 1021 Source: http://demographic-indicators.id.com.au
AIM
The aim of these arrangements is to detail how the City of Belmont and Town of Victoria Park will cope with the hazards facing their communities with particular reference to:
• the support of Hazard Management Agencies (HMA’s) during their response to an emergency; and
• the primary responsibility of the local government authority for Recovery Management following an emergency.
PURPOSE
The purpose of these emergency management arrangements is to set out:
a) the local government’s policies for emergency management; b) the roles and responsibilities of public authorities and other persons involved in
emergency management in the local government district; c) provisions about the coordination of emergency operations and activities relating to
emergency management performed by the persons mentioned in paragraph b); d) a description of emergencies that are likely to occur in the local government district; e) strategies and priorities for emergency management in the local government district; f) other matters about emergency management in the local government district prescribed
by the regulations; and g) other matters about emergency management in the local government district the local
government considers appropriate (S.41(2) of the Emergency Management Act 2005).
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 24
SCOPE
These arrangements are to ensure the City of Belmont and Town of Victoria Park are prepared to deal with the identified emergencies should they arise. It is not the intent of this document to detail the procedures for HMAs in dealing with an emergency. These should be detailed in the HMAs’ individual plans.
Furthermore:
• This document applies to the local government district of the City of Belmont and Town of Victoria Park
• This document covers areas where the City of Belmont and Town of Victoria Park provide support to HMAs in the event of an incident;
• This document details the City of Belmont and Town of Victoria Park’s capacity to provide resources in support of an emergency, while still maintaining business continuity; and the City of Belmont and Town of Victoria Park’s responsibilities in relation to recovery management.
These arrangements are to serve as a guide to be used at the local level. Incidents may arise that require action or assistance from district, state or federal level.
RELATED DOCUMENTS & ARRANGEMENTS
The City of Belmont and the Town of Victoria Park have no specific policies in respect of Emergency Management at the time of these arrangements being adopted.
Local Plans Table 1: Local plans – City of Belmont
Document Owner Location Currency Emergency and Evacuation Procedures:
• Administration & Civic Centre OSH Belnet 19/04/2016 • Harman Park Community Centre OSH Belnet 19/04/2016 • Belmont Museum OSH Belnet 19/04/2016 • Operations Centre OSH Belnet 19/04/2016 • Ruth Faulkner Library OSH Belnet 19/04/2016 • Seniors Citizens Centre OSH Belnet 19/04/2016
Emergency Response Guidelines for Persons Hiring Council Facilities OSH Belnet 31/03/2016
Business Continuity Plans (47) Various Belnet 29/04/2015 Corporate Business Plan Governance Belnet 05/05/2016 Crisis (Issues) Communications Management Plan Marketing Belnet 19/12/2016
Work Instruction – Spill Response Works Belnet 17/05/2016 Marketing Events Plan Marketing Belnet 17/07/2015
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 25
Table 2: Local plans – Town of Victoria Park
Document Owner Location Currency Emergency and Evacuation Procedures
OSH VICNET
(At the time of these arrangements being
adopted VICNET was under review)
At the time of these
arrangements being adopted a full review was
being completed by LGIS
• Administration
• Depot • Library
• Leisure Life Centre
• Aqualife Centre Information and Parking Business Continuity Plan Various Marketing Events Emergency Plan (under review) Marketing
Table 3: Agreements, understandings and commitments
Parties to the Agreement Summary of the Agreement Special Considerations
ToVP Burswood Casino
Use of facility in the event that own facility is unavailable in a ‘crisis event’
ToVP Kensington School
Access to bushland located on school property for the purpose of hazard maintenance.
ToVP CoB Equipment and resources support in an emergency event.
To the extent that the equipment and resources are available under the prevailing conditions.
CoB ToVP Equipment and resources support in an emergency event.
To the extent that the equipment and resources are available under the prevailing conditions.
Table 4: Major facilities owned by other entities within the CoB / ToVP geographic district. In the event of an emergency these entities have their own emergency plans and should be contacted directly.
Facility Owner Location Ascot Racecourse Perth Racing 71 Grandstand Rd, Ascot WA 6104 Belmont Forum Belmont Forum 227 Belmont Ave, Perth, WA 6105 Belmont Racecourse Perth Racing Goodwood Parade, Burswood WA 6100 Canning College Dept. Education Marquis St, Bentley WA 6102 Crown Resorts - Perth Crown Resorts Great Eastern Hwy, Burswood WA 6100 Curtin University Dept. Education Kent St, Bentley WA 6102 Perth Airport Perth Airport Pty Ltd Perth Airport WA 6105
Perth Stadium Department of Sport and Recreation Roger Mackay Drive, Burswood, WA 6100
The Park Centre Shopping Plaza Hawaiian Investments Pty Ltd Cnr Sussex St and Albany Hwy, East Vic
Park
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 26
Table 5: Special Considerations – Seasonal Events and Major Community Events
Organiser Event Location Attendance Date/Season Day's
City of Belmont Autumn River Festival Garvey Park ~ 5,000 April 1st or 2nd
Sunday
City of Belmont Avon Descent Family Fun Day Garvey Park ~ 2,000 August 1st Sunday
City of Belmont Carols in the Park Faulkner Park ~ 2,500 December 1st or 2nd Friday
City of Belmont Harmony Day Tomato Lake 500 to 1000 March 3rd Sunday City of Belmont Kidz Fest Faulkner Park ~ 5,000 February 3rd Sunday
City of Belmont Let’s Celebrate Belmont Festival
Various Locations (Finale – Faulkner Park)
~ 5,000 November Various. Finale last Sat of Nov
Perth Racing Kingston Town Ascot R/C ~ 6,000 December 3rd
Perth Racing Melbourne Cup Ascot R/C ~ 20,000 November First Tuesday
Perth Racing Opening Day Ascot R/C ~ 7,000 October Varies
Perth Racing Perth Cup Ascot R/C ~ 20,000 New Year’s Eve 31-Dec
Perth Racing Railway Stakes Day Ascot R/C ~ 16,000 November 19th
Perth Racing Summer Carnival Ascot R/C ~7,000 October – May Saturday’s Perth Racing Winter Carnival Belmont R/C ~1,500 May – October Saturday’s Perth Racing Winterbottom Ascot R/C ~ 7,000 November 26th Perth Stadium Various events Perth Stadium Up to 60,000 Various Various
Perth Stadium AFL Footy Season Perth Stadium Up to 60,000 March -
October Thurs, Fri, Sat, Sun
Splash City Splash City Belmont R/C Waiting for response
November - February
Open every day
Town of Victoria Park
Music by Moonlight
Burswood Park Foreshore ~ 4,000 March 2nd
Sunday
Town of Victoria Park Australia Day Foreshore
Through traffic (pedestrian) only minimal public
January 26-Jan
Town of Victoria Park Swanfish McCallum / Taylor
Park 500 - 1000 End of Feb
Town of Victoria Park
Araluen Chilli and Avocado festival
McCallum / Taylor Park
5,000 over two days March 2nd
weekend
Town of Victoria Park
Perth Garden Festival
McCallum / Taylor Park
30,000 over 4 days April
Last weekend of April (Thurs, Fri, Sat, Sun)
Town of Victoria Park Million Paws Walk McCallum / Taylor
Park
Walk throughs only, 1000 plus
May 3rd Sunday
Town of Victoria Park
Perth Basant Festival
McCallum / Taylor Park 2000 plus September 3rd Sunday
Town of Victoria Park
Ride to Conquer cancer
McCallum / Taylor Park 1500 plus October 3rd Fri, Sat,
Sun Town of Victoria Park Perth 4WD Show McCallum / Taylor
Park 25,000 over 3 days November 2nd
weekend Town of Victoria Park
Eventing in the Park
McCallum / Taylor Park 4000 plus December 2nd
Saturday
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 27
Table 6: Special Considerations – CALD and Special Needs groups
Council CALD and Special Needs groups
City of Belmont A register of CALD and Special Needs groups is maintained by the Cultural Diversity Engagement Officer.
Town of Victoria Park
At this stage, no directory of CALD services is maintained, other than through pre-existing avenues for this such as accessing OMI’s database for groups and associations within a region – http://www.omi.wa.gov.au/omi_db_organisations.cfm Further information can be obtained through the Neighbourhood Enrichment Officer – Cultural Development.
RESOURCES AND CONTACTS
Sharing of Resources
The City of Belmont and the Town of Victoria Park agree that in case of an emergency they will, to the extent that they are able, given each of their needs at the time, share their available resources for the purposes of responding to and recovering from the emergency event.
The list of resources (vehicles and plant) available for recovery is contained in the Emergency Contact and Resource Register - Appendix 2.
Table 7: Contact Details: City of Belmont and Town of Victoria Park Removed for confidentiality.
ROLES & RESPONSIBILITIES
Local roles and responsibilities Table 8: Local roles and responsibilities
Local role Description of responsibilities
Local government The responsibilities of the local government are defined in S.36 of the Emergency Management Act 2005.
Local emergency coordinator
The responsibilities of the LEC are defined in S.37(4) of the Emergency Management Act 2005.
Local recovery coordinator
To ensure the development and maintenance of effective recovery management arrangements for the local government. In conjunction with the local recovery committee to implement a post incident recovery action plan and manage the recovery phase of the incident.
LG welfare liaison officer
During an evacuation where a local government facility is utilised by DC - provide advice, information and resources regarding the operation of the facility.
LG liaison officer (to the ISG/IMT)
During a major emergency the liaison officer attends ISG meetings to represent the local government, provides local knowledge input and provides details contained in the LEMA.
Local government – Incident management
• Ensure planning and preparation for emergencies is undertaken; • Implementing procedures that assist the community and emergency
services deal with incidents; • Ensuring that all personnel with emergency planning and preparation,
response and recovery responsibilities are properly trained in their role; • Keep appropriate records of incidents that have occurred to ensure
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 28
Local role Description of responsibilities
continual improvement of the Local Governments’ emergency response capability;
• Liaise with the incident controller (provide liaison officer); • Participate in the ISG and provide local support; and • Where an identified evacuation centre is a building owned and operated
by the local government, provide a liaison officer to support DC.
LEMC roles and responsibilities The City of Belmont and Town of Victoria Park have established a Combined Local Emergency Management Committee (LEMC) under S.38(1) of the Emergency Management Act 2005 to oversee, plan and test the local emergency management arrangements.
The LEMC includes representatives from agencies, organisations and community groups that are relevant to the identified risks and emergency management arrangements for the community.
The LEMC is not an operational committee but rather the organisation established by the local government to assist in the development of local emergency management arrangements for its district.
The LEMC plays a vital role in assisting our communities become more prepared for major emergencies by
• Developing, enhancing and testing preparedness planning from a multi-agency perspective having local knowledge of hazards, demographic and geographic issues, they provide advice to Hazard Management Agencies to develop effective localised hazard plans
• providing a multi-agency forum to analyse and treat local risk
• providing a forum for multi-agency stakeholders to share issues and learnings to ensure continuous improvement
The LEMC membership must include at least one local government representative and the Local Emergency Coordinator. Relevant government agencies and other statutory authorities will nominate their representatives to be members of the LEMC.
Table 9: Agencies represented on the COB/TOVP LEMC are detailed in the following table:
COB/TOVP LEMC Agency Representation City of Belmont Department of Education Perth Racing
Town of Victoria Park DFES (FRS) SES (Belmont) DC (Cannington) DFES (SES) WAPOL (Belmont)
Crown Resorts, Perth OEM WAPOL (Cannington) Curtin University Perth Airport Pty Ltd WAPOL (Kensington)
The term of appointment of LEMC members shall be determined by the local government in consultation with the parent organisation of the members.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 29
Table 10: LEMC Roles & Responsibilities
Local role Description of responsibilities
LEMC Chair Provide leadership and support to the LEMC to ensure effective meetings and high levels of emergency management planning and preparedness for the local government district is undertaken.
LEMC Executive Officer
Provide executive support to the LEMC by: • Provide secretariat support including:
− Meeting agenda; − Minutes and action lists; − Correspondence; − Maintain committee membership contact register;
• Coordinate the development and submission of committee documents in accordance with legislative and policy requirements including:
− Annual Report; − Annual Business Plan; − Maintain Local Emergency Management Arrangements;
• Facilitate the provision of relevant emergency management advice to the Chair and committee as required; and
• Participate as a member of sub-committees and working groups as required.
Agency roles and responsibilities In the event of an emergency, the local government will need to liaise with a range of state agencies who will be involved in the operational aspects of the emergency. The following table summarises the key roles.
Table 11: Agency Roles & Responsibilities
Agency roles Description of responsibilities
Controlling Agency
A Controlling Agency is an agency nominated to control the response activities to a specified type of emergency. The function of a Controlling Agency is to; • undertake all responsibilities as prescribed in Agency specific legislation
for Prevention and Preparedness; and • control all aspects of the response to an incident. During Recovery the Controlling Agency will ensure effective transition to recovery.
Hazard Management Agency (HMA)
The HMA’s are prescribed in the Emergency Management Regulations 2006. Their function is to: • Undertake responsibilities where prescribed for these aspects [EM
Regulations] • Appointment of Hazard Management Officers [S.55 Act] • Declare / Revoke Emergency Situation [S.50 & S.53 Act] • Coordinate the development of the Westplan for that hazard [State EM
Policy Section 1.5] • Ensure effective transition to recovery by Local Government
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 30
Table 11: Agency Roles and Responsibilities continued…
Agency roles Description of responsibilities
Combat Agency
A combat agency as prescribed under Part 5 of the Emergency Management Regulations 2006 is to be a public authority or other person who or which, because of the agency’s functions under any written law or specialised knowledge, expertise and resources, is responsible for performing an emergency management activity prescribed by the regulations in relation to that agency.
Support Organisation
A Public authority or other person who or which, because of the agency’s functions under any written law or specialised knowledge, expertise and resources is responsible for providing support functions in relation to that agency. (EMWA Glossary Version:2011)
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 31
Part Two – Managing Risk
EMERGENCY RISK MANAGEMENT
Risk Management is a critical component of the emergency management process. Building a sound understanding of the hazards and risks likely to impact the community enable local governments and LEMCs to work together to implement treatments. This process helps to build the capacity and resilience of the community and organisations which enable them to better prepare for, respond to and recover from a major emergency. The process and mandate for local governments to undertake risk management is detailed in the State EM Policy (item 3.2 Emergency Risk Management Planning).
Emergency Risk Assessment Workshops for the communities of the City of Belmont and Town of Victoria Park were conducted in early 2008 and subsequently reviewed in 2016. The Risk Assessment was carried out in accordance with the Standard AS / NZ 4360 – Risk Management and the Application Guide (Manual 5) produced by Emergency Management Australia (EMA). The provisions of this Standard are used throughout Australia by emergency and risk management practitioners.
DESCRIPTION OF EMERGENCIES LIKELY TO OCCUR
The emergency risk management process identified 6 major hazards within the City of Belmont / Town of Victoria Park:
• Air Crash • Storm • Fire (Bushfire and Structural) • Road Crash • Rail Crash (PTA) • Terrorism
Refer to Appendix 3 for a copy of the City of Belmont/Town of Victoria Park Risk Register.
Table 12: Description of emergencies likely to occur in local area
The table below is a comprehensive list of hazards (listed in alphabetical order) that are identified through the State Risk Project (Local). The table also references the Hazard Management Agency for each risk, as appointed by the State Emergency Management Committee.
These arrangements are based on the premise that the HMA responsible for the below risks will develop, test and review appropriate emergency management plans for the hazards under their appointed responsibility.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 32
Hazard HMA Controlling Agency Combat / Support Roles Westplan
Air Crash Commissioner of Police WAPOL DFES; AFP, ARFF, ATSB, DoH, DC, DMP,
DER, DOT, LG, COB, MRWA, RFDSWA, SJOG Aircrash
Animal and Plant Biosecurity
Agriculture Director General
DPIRD Airservices Australia, Red Cross WA, BoM, DC, DER, DFES, DoH, DPW, DPC, Landgate, LG, MRWA, Water Corp WA, WAPOL
Animal and Plant Biosecurity
Collapse (Cliff, landform, building)
Fire and Emergency Services Commissioner
DFES DFES, WAPOL, SJA, DoH, DER, MRWA, LG, Water Corp WA Collapse
Earthquake FES Commissioner DFES
DFES, SES, DC, DoH, DPW, DPLH, EMA, Western Power, LG, MRWA, PTA, Telstra, Water Corp, WAPOL
Earthquake
Electrical Supply Disruption
Coordinator of Energy
Public Utilities Office (PUO)
PUO, DoC, ERA, MRWA, PTA, Water Corp, WAPOL, WALGA, LG, Dept Housing, DPC, DC, DoE
Electrical Supply Disruption
Fire (Bushfire & Structural)
FES Commissioner DFES WAPOL, DOH, LG, DC Fire
Flood FES Commissioner DFES WAPOL, MRWA, BoM, DPC, DC, DoH, DoW,
EMA Flood
Gas Supply Disruption
Coordinator of Energy
Public Utilities Office (PUO)
DMP, OEM, DoH, DFES, WAPOL, DPC, Power producers and Infrastructure Operators
Gas Supply Disruption
HAZMAT: Biological
State Health Coordinator WA Health DER, WAPOL, COB/TOVP, DMP, MRWA,
Westnet Rail, DC
Westplan HAZMAT / CBRN (restricted)
HAZMAT: Chemical
FES Commissioner DFES DER, WAPOL, COB/TOVP, DMP, MRWA,
Westnet Rail, DC
Westplan HAZMAT / CBRN (restricted)
HAZMAT: Radiological
FES Commissioner DFES DER, WAPOL, COB/TOVP, DMP, MRWA,
Westnet Rail, DC
Westplan HAZMAT / CBRN (restricted)
Heatwave State Health Coordinator WA Health COB/TOVP, DACC, WAPOL, DFES, DC, Water
Corp, Western Power, BoM, SJA, Heatwave
Human Epidemic
State Human Epidemic Controller
WA Health CDN Australia, SJA, Water Corp, DAFWA, PTA, DC, DoE
Human Epidemic
Land Search Commissioner of Police WAPOL WAPOL, DFES, DPW, RCCA Land Search
Liquid Fuel Supply Disruption
Coordinator of Energy
Public Utilities Office (PUO)
PUO, DoF, Fuel companies, PTA, DoT, DoH, DFES, WAPOL, DPC
Liquid Fuel Supply Disruption
Rail Crash: Brookfield Rail Network
Brookfield Rail WAPOL, DFES COB/TOVP, MRWA, DER, DOH, SJA, Railcrash
Rail Crash: PTA Network PTA WAPOL,
DFES COB/TOVP, MRWA, DER, DOH, SJA Railcrash
Road Crash Commissioner of Police WAPOL COB/TOVP, MRWA, SJA Road Crash
Space Debris Re-entry
Commissioner of Police WAPOL DoH, SJOG, RFDS, ARC, DFES, DER, DC,
Storm FES Commissioner DFES DC, COB/TOVP, DOH, MRWA, Lifeline
agencies, WAPOL, BOM Storm
Terrorism Commissioner of Police WAPOL SJA,COB/TOVP, DOH, DC
Terrorist Act (restricted access)
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 33
EMERGENCY MANAGEMENT STRATEGIES AND PRIORITIES
Table 13: Local Emergency Management Strategies and Priorities
Priority Strategy
Community Awareness See Appendix 4: Public Warning Systems
Access to resources Keep CoB/ToVP Resource register up to date
Providing Support to the HMA Keep LEMA up to date and staff trained in EM responsibilities.
Open evacuation centres Maintain a register of trained evacuation centre support staff. Keep facilities evacuation ready.
Inter-organisational contacts, communication and knowledge
Holding regular LEMC meetings and attendance at DEMC meetings.
Media Management
The Local Recovery Coordinator in liaison with the Media Officers will manage the public information during the recovery phase of the emergency. The Mayor or CEO may elect to act as the ongoing spokesperson. For City of Belmont, also refer to the ‘Crisis (Issues) Communication Management Plan’.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 34
Part Three - Coordination of Emergency Operations
It is recognised that the HMAs and combat agencies may require local government resources and assistance in emergency management. The City of Belmont and Town of Victoria Park are committed to providing assistance/support if the required resources are available through the Incident Support Group when and if formed. INCIDENT SUPPORT GROUP (ISG)
The ISG is convened by the HMA or the Local Emergency Coordinator in consultation with the HMA to assist in the overall coordination of services and information during a major incident. Coordination is achieved through clear identification of priorities by agencies sharing information and resources.
The role of the ISG is to provide support to the incident management team. The ISG is a group of people represented by the different agencies who may have involvement in the incident.
Triggers for an ISG The triggers for an incident support group are defined in State EM Policy Statement 5.2.2 and State EM Plan Section 5.1. These are;
a) where an incident is designated as Level 2 or higher; b) multiple agencies need to be coordinated.
Membership of an ISG The Incident Support Group is made up of agencies representatives that provide support to the Controlling Agency. Emergency Management Agencies may be called on to be liaison officers on the Incident Support Group.
The recovery coordinator should be a member of the ISG from the onset, to ensure consistency of information flow, situational awareness and handover to recovery.
The representation on this group may change regularly depending upon the nature of the incident, agencies involved and the consequences caused by the emergency.
Agencies supplying staff for the ISG must ensure that the representative(s) have the authority to commit resources and/or direct tasks.
Location and Frequency of Meetings The Incident Support Group meets during an emergency and provides a focal point for a coordinated approach. Coordination is achieved through clear identification of priorities and objectives by agencies sharing information and resources.
The location and frequency of meetings will be determined by the Incident Controller and will generally depend on the nature and complexity of the incident. As a minimum, there should be at least one meeting per incident. The following identifies suitable locations where they can meet within the District:
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 35
Table 14: Locations identified for ISG meetings
Centre Name Address Capacity and available resources Contacts
Incident Support Group (ISG) Location
City of Belmont
Rem
oved
for c
onfid
entia
lity
• Capacity: 50ppl max • Whiteboard • 3 x Laptops • EM Phones (x4) • 2-Way system • Fax • Photocopier • Maps • O/head projector
Rem
oved
for c
onfid
entia
lity
Alternate ISG Location
City of Belmont
• Whiteboard • 3 x Laptops • 2-Way system • Fax • Photocopier • Maps • O/head projector
ISG Location
Town of Victoria Park
• Capacity: 15-20ppl • Whiteboards • 5 x Computers • 2 x Laptops • 1 x Dedicated interactive screen • Fax • Photocopier • Phone Line
Alternate ISG Location
Town of Victoria Park
Conference room to be designated at time of emergency.
MEDIA MANAGEMENT AND PUBLIC INFORMATION
Communities threatened or impacted by emergencies have an urgent and vital need for information and direction. Such communities require adequate, timely information and instructions in order to be aware of the emergency and to take appropriate actions to safeguard life and property. The provision of this information is the responsibility of the HMA.
It is likely that individual agencies will want to issue media releases for their areas of responsibility (e.g. Water Corporation on water issues, Western Power on power issues, etc.) however the release times, issues identified and content shall be coordinated through the ISG to avoid conflicting messages being given to the public. The media officer appointed by and representing the responsible HMA will coordinate all media releases in relation to a particular emergency situation.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 36
Upon commencement of the Recovery phase ie; upon the HMA handing the incident over; responsibility for all communication to the public will become the responsibility of the City of Belmont / Town of Victoria Park. The Mayor or the CEO may elect to act as the ongoing spokesperson. The Local Recovery Coordinator in liaison with the Media Officers will manage the public information during the recovery phase of the emergency. *For City of Belmont, see the Crisis (Issues) Management Plan.
Communications Approvals/Sign-off Process Communication material directly relating to or to be issued on behalf of the City of Belmont / Town of Victoria Park must be approved by the CEO of the City of Belmont / Town of Victoria Park. It is the responsibility of the CEO to ensure that information relied upon in approving external communications is correct. PUBLIC WARNING SYSTEMS
During times of an emergency one of the most critical components of managing an incident is getting information to the public in a timely and efficient manner. This section highlights local communication strategies which will be used to complement the HMA’s communications arrangements.
Local Systems Refer to Appendix 4 for the Local Public Warning and Communication Systems, including internal council systems, and local media. FINANCE ARRANGEMENTS
State EM Policy 5.12, State EM Plan 5.4 and 6.10 and State EM Recovery Procedures 1-2 outlines the responsibilities for funding during multi-agency emergencies. While recognising the above, the City of Belmont and Town of Victoria Park are committed to expending such necessary funds within its current budgetary constraints as required to ensure the safety of its residents and visitors. The Chief Executive Officer should be approached immediately if an emergency event requiring resourcing by the City of Belmont and Town of Victoria Park occurs, to ensure the desired level of support is achieved.
Additional funding of emergency and recovery activities may also be accessed under the Local Government Act 1995:
• S 6.8(1)(b) or (c) - expenditure not included in the annual budget can be authorised in advance by an absolute majority decision of the Council, or by the mayor in an emergency and then reported to the next ordinary meeting of the Council.
• S 6.11(2) - to utilise a cash reserve established for another purpose, subject to one month’s local public notice being given of the use for another purpose. Local Government (Financial Management) Regulations 1996 – regulation 18(a) provides an exemption from giving local public notice to change the use of money in a reserve where
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 37
the mayor has authorised expenditure in an emergency. This would still require a formal decision of the Council before money can be accessed.
• S 6.20(2) to borrow funds, subject to one month’s local public notice of the proposal and exercising of the power to borrow by an absolute majority decision of the Council.
To ensure accurate records of costs associated with an emergency, the City of Belmont and Town of Victoria Park have specific cost centres to which all costs will be allocated.
City of Belmont 914001 – Emergency Response Reimbursements 914002 – Emergency Response Reimbursements Event 2
Town of Victoria Park 14774.1289 – Emergency Response
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 38
Part Four - Evacuation and Welfare
EVACUATION
Comprehensive emergency management planning should involve planning for community evacuations. Although the actual act of evacuating a community is the responsibility of the HMA, the local government with the assistance of their LEMC have clear responsibilities to undertake pre emergency evacuation planning. A comprehensive evacuation plan is of considerable value to all agencies with a role in evacuation and can be very effective in assisting the controlling agency to make timely and informed decisions.
Consideration also needs to be given to receiving evacuees from other local governments.
The City of Belmont has identified evacuation and welfare centres at the following locations:
• Belmont Oasis Leisure Centre – Cnr Abernethy Rd and Alexander Rd, Belmont • Rivervale Community Centre – Cnr Surrey Rd & Francisco St, Rivervale • Redcliffe Community Centre – 33 Morgan Rd, Redcliffe • Forster Park Hall – Cnr Abernethy Rd and Keane St, Cloverdale
The Town of Victoria Park has identified the following evacuation and welfare centre location:
• Victoria Park Leisure Life Centre – 248 Gloucester Street , East Victoria Park
SPECIAL NEEDS GROUPS
A summary of the Special Needs Groups within the City of Belmont and Town of Victoria Park communities and their evacuation arrangements, are included at Appendix 5.
ROUTES & MAPS
The City of Belmont and Town of Victoria Park are built-up urban environments with an extensive and inter-connected major and minor road network. This network is highly permeable and closure of part of the network is generally readily detoured around via the remainder of the network.
Obvious constraints to movement are:
• The Swan River which runs generally along the northern boundary of the area, • Major highways (Leach, Tonkin and Great Eastern); and • The Perth-Armadale railway line which runs north-south through Victoria Park.
In respect to the Swan River, there are four well-spaced road crossings:
• The Causeway Bridge, East Perth / Burswood; • Windan Bridge, East Perth / Burswood; • Garratt Road Bridge, Bayswater / Ascot; and • Redcliffe Bridge, Bayswater / Ascot.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 39
Crossing points for the major highway routes are as follows:
• Leach Highway: o Orrong Road o Abernathy Road o Tonkin Highway
• Tonkin Highway: o Great Eastern Highway o Stanton Road/Second Street o Leach Highway o Abernathy Road and o Kewdale Road/Horrie Miller Drive
• Great Eastern Highway: o Graham Farmer Freeway/Orrong Road o Belgravia Street/Garratt Road o Tonkin Highway o Causeway/Albany Highway/Shepperton Road
The railway line has crossing points at:
• Riversdale Road; • Great Eastern Highway; • Roberts Street; • Archer Street; • Oats Street; • Welshpool Road; and • Leach Highway.
All river, major highway and rail crossings are marked on the maps at Appendix 1. WELFARE
The Department for Communities (DC) has the role of managing welfare. Refer to Annexure 1 – Local Emergency Management Plan for the Provision of Welfare Support – Cannington Region.
Local Welfare Coordinator The Local Welfare Coordinator is appointed by the DC District Director to
a) Establish, chair and manage the activities of the Local Welfare Emergency Committee (LWEC), where determined appropriate by the District Director;
b) Prepare, promulgate, test and maintain the Local Welfare Plans;
c) Represent the department and the emergency welfare function on the Local Emergency Management Committee and Local Recovery Committee;
d) Establish and maintain the Local Welfare Emergency Coordination Centre;
e) Ensure personnel and organisations are trained and exercised in their welfare responsibilities;
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 40
f) Coordinate the provision of emergency welfare services during response and recovery phases of an emergency; and
g) Represent the department on the Incident Management Group when required.
Local Welfare Liaison Officer The Local Welfare Liaison Officer is nominated by the Local Government to coordinate welfare response during emergencies and liaise with the Local Welfare Coordinator.
The Local Government will appoint a liaison officer. This role will provide assistance to the Local Welfare Centre, including the management of emergency evacuation centres such as building opening, closing, security and maintenance.
The Local Welfare Liaison Officer at the Welfare Centre will be the Senior Staff Officer in attendance or their nominee.
Register.Find.Reunite When a large scale emergency occurs and people are evacuated or become displaced, one of the areas DC has responsibility for is recording who has been displaced and placing the information onto a National Register. This primarily allows friends or relatives to locate each other. Because of the nature of the work involved DC have reciprocal arrangements with the Red Cross to assist with the registration process.
In the event that an evacuation centre has to be activated, initial set-up and manning will be by City of Belmont and Town of Victoria Park staff that will provide welfare until DC arrive.
Animals (including assistance animals) It is acknowledged that welfare of animals is an important consideration in an emergency. Within the City of Belmont and Town of Victoria Park, animals can be considered in three broad categories, assistance animals, domestic pets, large animals and each of these are treated differently in an evacuation situation.
Assistance Animals are welcome to be with their owners inside evacuation/welfare centres.
Domestic Pets are able to be brought to evacuation centres with their owners and some provision is made for dogs to be tied and for cats and other small animals in cages to be housed outside the evacuation/welfare centres. It is however, emphasised that all animals are the responsibility of the owners.
Large Animals cannot be accommodated at evacuation/welfare centres and owners need to have their own arrangements in place to effect evacuation if required.
Evacuation and Welfare centres Full details of Evacuation and Welfare Centres are included in the DC Local Emergency Management Plan for the Provision of Welfare Support - Cannington Region (refer Annexure 1).
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 41
Part Five - Recovery
Managing recovery is a legislated function of local government and the Local Recovery Management Plan is a compulsory sub-plan of the LEMA. Refer to Annexure 2 for a copy of the City of Belmont/Town of Victoria Park Local Recovery Plan.
LOCAL RECOVERY COORDINATORS
Local Recovery Coordinators are to advise and assist local government and coordinate local recovery activities as outlined in the SEMP 4.4 - Recovery Coordination.
Table 11: Local Recovery Co-ordinator Details Removed for confidentiality
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 42
Part Six - Exercising, Reviewing and Reporting
THE AIM OF EXERCISING
Testing and exercising is essential to ensure that emergency management arrangements are workable and effective. Testing and exercising is important to ensure individuals and organisations remain aware of what is required of them during an emergency response situation.
The exercising of a HMA’s response to an incident is a HMA responsibility however it could be incorporated into the LEMC exercise.
Exercising the emergency management arrangements will allow the LEMC to:
• Test the effectiveness of the local arrangements • Bring together members of emergency management agencies and give them knowledge
of, and confidence in, their roles and responsibilities • Help educate the community about local arrangements and programs • Allow participating agencies an opportunity to test their operational procedures and skills
in simulated emergency conditions • Test the ability of separate agencies to work together on common tasks, and to assess
effectiveness of co-ordination between them.
Frequency of exercises State EM Policy Section 4.8, State EM Plan 4.7 and State EM Preparedness Procedure 19 outline the State’s arrangements for EM exercising, including the requirement for LEMCs to exercise their arrangements on at least an annual basis.
Types of exercises Some examples of exercises types include:
• Desktop/Discussion • A phone tree recall exercise • Opening and closing procedures for evacuation centres or any facilities that might be
operating in an emergency • Operating procedures of an Emergency Coordination Centre • Locating and activating resources on the Emergency Resources Register.
Reporting of exercises Each LEMC reports their exercise schedule to the relevant DEMC by the 1st May each year for inclusion in the DEMC report to the Exercise Management Advisory Group (EMAG).
Once the exercises have been completed, post exercise reports should be forwarded to the DEMC to be included in reporting for the SEMC annual report.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 43
REVIEW OF LOCAL EMERGENCY MANAGEMENT ARRANGEMENTS
The Local Emergency Management Arrangements (LEMA) shall be reviewed in accordance with State EM Policy Section 2.5 and amended or replaced whenever the local government considers it appropriate (s.42 of the EM Act). According to State EM Policy Section 2.5, the LEMA (including recovery plans) are to be reviewed and amended as follows:
• contact lists are reviewed and updated quarterly; • a review is conducted after training that exercises the arrangements; • an entire review is undertaken every five (5) years, as risks might vary due to climate,
environment and population changes; and • circumstances may require more frequent reviews.
Review of Local Emergency Management Committee Positions The City of Belmont and Town of Victoria Park, in consultation with the parent organisation of LEMC members, shall determine the term and composition of LEMC positions.
Review of resources register The Executive Officer shall have the resources register checked and updated on an annual basis, ongoing amendments occur at each LEMC meeting. ANNUAL REPORTING
The annual report of the LEMC is to be completed and submitted to the DEMC within 2 weeks of the end of the financial year for which the annual report is prepared. The LEMC is required to submit a signed hard copy of the annual report to the Executive Officer of the DEMC.
The information provided by the LEMC annual report is collated into the SEMC and SEMC Secretariat Annual Report which is tabled in Parliament.
The SEMC issue the annual report template.
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 44
Part Seven - Appendices
APPENDIX 1: GEOGRAPHICAL MAPS - CITY OF
BELMONT AND TOWN OF VICTORIA PARK
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 45
CITY OF BELMONT
Vehicular Bridge Crossings
Railway Crossings
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 46
TOWN OF VICTORIA PARK
Vehicular Bridge Crossings
Railway Crossings
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 47
APPENDIX 2:
EMERGENCY CONTACT AND RESOURCE REGISTER
(Removed for Confidentiality)
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 48
APPENDIX 3:
RISK REGISTER
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 49
City of Belmont / Town of Victoria Park Risk Register
Hazard Consequence Likelihood Level of Risk
Action Priority
Air Crash Catastrophic Unlikely Extreme 1 Storm Moderate Likely High 2
Fire (Bushfire and Structural) Moderate Likely High 3 Road Crash Moderate Almost Certain High 3
Rail Crash: PTA Network Major Unlikely High 5 Terrorism Major Unlikely High 6 Heatwave Minor Almost Certain Medium 7
HAZMAT: Chemical Minor Likely Medium 8 Animal and Plant Biosecurity Moderate Unlikely Medium 9
Liquid Fuel Supply Disruption Moderate Unlikely Medium 10 Electrical Supply Disruption Moderate Unlikely Medium 11
Rail Crash: Brookfield Rail Network Moderate Unlikely Medium 12 Human Epidemic Moderate Rare Medium 13
HAZMAT: Biological Moderate Rare Medium 14 HAZMAT: Radiological Moderate Rare Medium 15
Flood Minor Unlikely Low 16 Gas Supply Disruption Minor Unlikely Low 17
Collapse (Cliff, landform, building) Minor Rare Low 18 Earthquake Minor Rare Very Low 19
Land Search Minor Very Rare Very Low 20 Space Debris Re-entry Moderate Very Rare Low 21
Level of Risk
Like
lihoo
d
Almost Certain Medium Medium High Extreme Extreme Likely Low Medium High Extreme Extreme
Unlikely Low Low Medium High Extreme Rare Very Low Low Medium High High
Very Rare Very Low Very Low Low Medium High
Extremely Rare Very Low Very Low Low Medium High
Insignificant Minor Moderate Major Catastrophic
Consequence
Source - WA ERM Guide 2015 - Table 9: Risk matrix
Likelihood Level
Annual exceedance probability in % (AEP)
Average recurrence interval (ARI) (indicative) Frequency (indicative)
Almost Certain 63% per year or more 1 year or less Once or more per year Likely 10 - <63% per year 1-10 years Once per 10 years
Unlikely 1 - <10% per year 11-100 years Once per 100 years Rare 0.1 - <1% per year 101-1000 years Once per 1000 years
Very Rare 0.01 - <0.1% per year 1001-10,000 years Once per 10,000 years Extremely Rare <0.01% per year 10,000 years or more Once per 100,000 years
Source - WA ERM Guide 2015 - Table 8: Likelihood level
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 50
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 51
APPENDIX 4:
LOCAL PUBLIC WARNING AND COMMUNICATION SYSTEMS
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 52
City of Belmont / Town of Victoria Park: Local Public Warning and Communication Systems
System Details Contact Person
Contact Number
City of Belmont
Belmont Bulletin
Rem
oved
for c
onfid
entia
lity
Rem
oved
for c
onfid
entia
lity
Belmont Business Talk
CoB Website www.belmont.wa.gov.au
CoB Facebook www.facebook.com/BelmontCouncilWA
CoB Twitter https://twitter.com/belmontcouncil
CoB Notice Boards CoB Email Distribution Lists
Town of Victoria Park
Life in the Park
ToVP Website www.victoriapark.wa.gov.au/
ToVP Facebook www.facebook.com/TownofVictoriaPark/
ToVP Twitter https://twitter.com/townofvicpark
ToVP Notice Boards ToVP Email Distribution Lists
Newspapers
Southern Gazette The Australian The West Australian The Sunday Times
Radio Stations
ABC Radio ABC National Radio Triple J 6PF / 96FM MIX 94.5 (Shared news room with 92.9) 92.9 (Shared news room with MIX 94.5) Nova 93.7 Sunshine FM
TV Stations
ABC SBS Channel 7 Channel 9 Channel 10
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 53
APPENDIX 5:
SPECIAL NEEDS GROUPS – EVACUATION MANAGEMENT
(Removed for Confidentiality)
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 54
ANNEXURES
ANNEXURE 1:
LOCAL EMERGENCY MANAGEMENT PLAN PROVISION
OF WELFARE CANNINGTON REGION
City of Belmont & Town of Victoria Park Combined LEM Arrangements Endorsed by LEMC: 12 June 2017 Next Full Review Scheduled 2022 Page 55
ANNEXURE 2: CITY OF BELMONT AND TOWN OF
VICTORIA PARK LOCAL RECOVERY PLAN
LOCAL EMERGENCY MANAGEMENT
PLAN FOR THE PROVISION OF WELFARE SUPPORT
CANNINGTON REGION (SUPPORTING CITY OF CANNING, CITY OF SOUTH PERTH, CITY OF BELMONT AND TOWN
OF VICTORIA PARK)
(Updated July 2015) PREPARED BY
The Department for Child Protection and Family Support TABLED AT THE
LOCAL EMERGENCY MANAGEMENT COMMITTEE on 09.08.10 Belmont/Vic Park, 29.08.13 Canning/South Perth
THIS PLAN CAN BE ACTIVATED FOR HAZARDS DEFINED UNDER WESTPLANS E.G. WESTPLAN - CYCLONE, WESTPLAN – FIRE. TO ACTIVATE THIS PLAN CALL THE DEPARTMENT FOR CHILD
PROTECTION AND FAMILY SUPPORT EMERGENCY SERVICES ON CALL COORDINATOR – 0418 943 835, 24 HOURS/7 DAYS
Annexure 1
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 2 of 56
Department for Child Protection and Family Support
LOCAL EMERGENCY MANAGEMENT PLAN FOR THE
PROVISION OF WELFARE SUPPORT
Amendment Record
Proposals for amendment of this plan should be forwarded to:
Terry Sillitto Senior District Emergency Services Officer Metropolitan East Districts Department for Child Protection and Family Support 25 Adelaide Street, Fremantle WA 6160 Ph: (08) 9431 8818 Mob: 0427 389 375 [email protected]
AMENDMENT DETAILS AMENDED BY NO. DATE NAME 20.10.14 Complete Review and Reissue. Terry Sillitto
1
2
3
4
5
6
APPENDIX 6
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 3 of 56
Table of Contents Amendment Record .................................................................................................... 2 Table of Contents ........................................................................................................ 3 Part 1 Introduction .................................................................................................... 5
1.1 Outline .......................................................................................................... 5 1.2 Aim, Objectives and Scope .......................................................................... 5 1.3 Related Documents ...................................................................................... 6
Part 2 Planning and Preparedness ........................................................................... 7 2.1 Authority and Plan Responsibilities .............................................................. 7 2.2 Exercise and Review Period ........................................................................ 7 2.3 Responsibility for Preparedness .................................................................. 7 2.4 Organisational Roles and Responsibilities ................................................... 7 2.5 Planning and Arrangements ......................................................................... 8 2.6 Welfare Representatives and Coordinators ................................................. 8 2.7 Special Considerations .............................................................................. 10 2.8 Resource Support ...................................................................................... 11 2.9 Training ...................................................................................................... 11 2.10 Community Information .............................................................................. 11
Part 3 Response ..................................................................................................... 12 3.1 Responsibility for Response ....................................................................... 12 3.2 Notification ................................................................................................. 13 3.3 Stages of Activation ................................................................................... 13 3.4 Levels of Response .................................................................................... 14 3.5 Incident Management System .................................................................... 14 3.6 Public Information and Media Management ............................................... 15 3.7 Activation of Other WESTPLANS in Support of This Plan ......................... 15 3.8 Financial Arrangements for Response ....................................................... 15 3.9 Post Operation Reports .............................................................................. 15
Part 4 Recovery ...................................................................................................... 16 4.1 Recovery Assessment ............................................................................... 16 4.2 Responsibility for Recovery ........................................................................ 16
Appendix 1 – Local Emergency Welfare Coordination .............................................. 17 Appendix 2 – Cannington Region Emergency Welfare Coordination Group ............. 18 Appendix 3 – Organisational Roles and Responsibilities .......................................... 24
A
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 4 of 56
Appendix 4 – Local Welfare Centres ......................................................................... 33 Appendix 4A – Alternative Accommodation Services: ............................................... 40 Appendix 5 – Emergency Catering Services ............................................................. 41 Appendix 6 – Personal Requisites – Supply Information and Retail Outlets ............. 44 Appendix 7 – Personal Support Services .................................................................. 47 Appendix 8 – Key Personnel and Contact Lists: ........................................................ 49
Lifelines ............................................................................................................... 50 Appendix 9 – Animal Welfare .................................................................................... 52 Appendix 10 – Distribution List: ................................................................................. 54 Appendix 11 – The Department’s Standard Operating Procedures: .......................... 55 Appendix 12 – Glossary ............................................................................................ 56
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 5 of 56
Part 1 Introduction 1.1 Outline Welfare is defined as providing immediate and ongoing supportive++++ services, to alleviate as far as practicable, the effects on persons affected by an emergency. The Emergency Management Act 2005 defines a Support Organisation as ‘a public authority or other person who or which, because of the agency’s functions under any written law or specialised knowledge, expertise and resources, is responsible for providing support functions..’1. The State WESTPLAN - Welfare is the responsibility of the Department for Child Protection and Family Support (the Department) as are each Local Emergency Management Plan for the Provision of Welfare Support, known as the Local Welfare Plan. This Local Welfare Plan outlines the arrangements that apply in local circumstances, and as far as is practicable is consistent with the arrangements detailed in WESTPLAN - Welfare. The Department is committed to protect and care for children and young people who are in need, and support families and individuals who are at risk or crisis. This plan provides for a community centered approach to emergency management and will coordinate the resources required to support local emergency management arrangements. The extent of welfare support activity will, however, depend on the nature and magnitude of the emergency, and may require coordination at both the local and state level. The plan is based on the utilisation of existing local resources and to supplement these resources when required from the state level. Terminology used in this plan has the meaning prescribed by Section 3 of the Emergency Management Act 2005, unless stated otherwise.
1.2 Aim, Objectives and Scope This plan prescribes the arrangements for the provision of welfare support services during emergencies. The objectives of the plan are to:
Prescribe the organisation, concepts, responsibilities, mechanisms and procedures for all organisations involved in the delivery of emergency welfare support services;
Outline the arrangements and structure for the coordination of emergency welfare support services, including resources, during emergencies; and
Establish the principles for planning for the provision of welfare support at the local level.
The arrangements provide for both government and non-government agencies to operate cooperatively in a coordinated manner, in accordance with the roles and responsibilities outlined herein, using an ALL HAZARDS approach. Hazards refers to hazards defined under WESTPLANS e.g. WESTPLAN – Cyclone, WESTPLAN – Fire, WESTPLAN – Storm, WESTPLAN - HAZMAT. 1 Emergency Management Act 2005, Part 1, Section 6 (4)
APPE
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 6 of 56
Local Governments can elect to prepare their own welfare arrangements and appoint their own local welfare coordinators (Local Government Welfare Coordinators). If they do this in consultation with the Department, the Department’s Coordinators referred to in this plan will revert to a support coordination role. See 3.1.3 Local Government Welfare Support Response below for more information. If Local Governments elect to prepare their own welfare arrangements without consultation with the Department, Local Governments are responsible for their own costs. To assist in coordinating the provision of welfare support services six functional areas have been identified: Emergency Accommodation, Emergency Catering, Emergency Clothing and Personal Requisites, Personal Support Services, Registration and Reunification and Financial Assistance.
1.3 Related Documents Other documents related to this plan include:
Emergency Management Act 2005
State Emergency Management Policies
WESTPLAN - Welfare
WESTPLAN - Registration and Reunification
WESTPLAN - Recovery Coordination
WESTPLAN – Reception
WANDRRA Determination
The City of Belmont, Town of Victoria Park, City of Canning, and City of South Perth Local Emergency Management Arrangements and Sub-Plans
A
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 7 of 56
Part 2 Planning and Preparedness 2.1 Authority and Plan Responsibilities
The development and maintenance of this plan is allocated to the Department’s District Emergency Services Officer, in consultation with members of the Local Emergency Welfare Coordination Group, if there is one. This coordination group is an advisory, consultative and referral group to oversee and assist in the planning and operation of local level welfare support services. A contact list of the organisations that constitute the Emergency Welfare Coordination Group is provided in Appendix 2.
2.2 Exercise and Review Period The Department’s District Emergency Services Officer will ensure that this plan is exercised in accordance with the State Emergency Management Policy 3.1– Emergency Management Exercises (SEMP 3.1); i.e. the formal activation of this plan to respond to an emergency, or exercised at least annually. This plan will be reviewed every two years, with Appendices and contact details reviewed quarterly and after each activation.
2.3 Responsibility for Preparedness The responsibility for the preparedness for provision of emergency welfare services is based on the following:
2.3.1 The Department’s Emergency Services Coordinator ensuring the Department’s capacity to respond effectively to emergencies state-wide;
2.3.2 The Department’s District Emergency Services Officers and/or Welfare Coordinators appointed by the Department’s District Director managing this responsibility at the local level;
2.3.3 Emergency Welfare Coordination Groups assisting District Emergency Services Officers and/or Welfare Coordinators with their responsibilities at the local level;
2.3.4 Organisations that have designated responsibilities for each of the six welfare functional areas ensuring they have the capacity to effectively respond and provide support;
2.3.5 Other government and non-government agencies are identified to provide further support as required; and
2.3.6 Recognition that Local Government may appoint their own Local Government Welfare Coordinator to coordinate welfare services – see 3.1.3 Local Government Welfare Support Response below.
2.4 Organisational Roles and Responsibilities Each of the six welfare functional areas is managed by the Department with the assistance of other organisations that have agreed to responsibilities under that functional area - see Appendix 3, Organisational Roles and Responsibilities. Where
APPENDIX
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 8 of 56
an organisation is unable to meet its responsibilities, the Department shall, on being advised, make alternative arrangements. In multi-agency responses Team Leaders for each functional area may be appointed, i.e. Registration Team Leader, Emergency Catering Team Leader. All organisational staff and volunteers assisting the Department in accordance with this plan are required to comply with the Department’s policies, including those relating to working with children, volunteers, Occupational Health and Safety and emergency management.
2.5 Planning and Arrangements The six welfare functional areas are:
2.5.1 Emergency Accommodation – See Appendix 4 2.5.2 Emergency Catering – See Appendix 5 2.5.3 Emergency Clothing and Personal Requisites – See Appendix 6 2.5.4 Personal Support Services – See Appendix 7 2.5.5 Registration and Reunification -
(1) Policy governing the delivery of this function is detailed in WESTPLAN - Registration and Reunification.
(2) Welfare Coordinators need to be familiar with WESTPLAN - Registration and Reunification to ensure that arrangements are in place to activate it.
2.5.6 Financial Assistance - The provision of financial assistance to those affected by emergencies who are eligible and in need. (1) There are a number of financial assistance programs that may
be put in place following a major emergency. The policy governing each of these programs may vary and is determined at the time of the emergency.
(2) Financial assistance may include: (a) The Western Australian Natural Disaster Relief and
Recovery Arrangements (WANDRRA) - Personal Hardship and Distress Relief Payments;
(b) Other forms of emergency assistance available at the time.
2.6 Welfare Representatives and Coordinators Welfare Coordinators are appointed as follows:
2.6.1 The Department’s State Welfare Coordinator The title “State Welfare Coordinator” is the Department’s representative appointed by the Director General, and is responsible for the coordination of all emergency welfare support services at the state level.
2.6.2 The Department’s Emergency Services Coordinator
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 9 of 56
The Emergency Services Coordinator is an appointed officer of the Department, whose function is to ensure the preparedness of the Department to carry out its emergency management functions. The Emergency Services Coordinator is the link between the Local Welfare Coordinators and the State Welfare Coordinator and, where applicable, with the relevant HMA/Controlling Agency.
2.6.3 The Department’s District Welfare Representatives’ responsibilities include the following: (1) The District Director, or proxy, to represent the Department on
District Emergency Management Committees (DEMCs); (2) Ensure the arrangements of this plan are clearly understood at
the district level; (3) Clarify the Department’s policy on emergency welfare matters
where required; (4) Refer matters of a contentious nature to state level for
resolution; and (5) Represent the Department on Operational Area Support
Groups (OASGs), as required in the response phase. 2.6.4 The Department’s Welfare Coordinators
The Welfare Coordinator shall be a nominated officer of the Department within the Local Government area. Where the Department is not located within the Local Government area the Department, in conjunction with the LEMC, will formally appoint a suitable person as the Welfare Coordinator. The nominated person will be clearly identified in the respective local emergency management arrangements. The responsibilities of the Welfare Coordinator include the following: (1) Establish and manage the activities of the Emergency Welfare
Coordination Groups, where determined appropriate by the District Director;
(2) Prepare, promulgate, test and maintain the Local Welfare Plans;
(3) Represent the Department and the emergency welfare function on the LEMCs and Local Recovery Committees;
(4) Ensure staff and volunteers of the Department and supporting agencies are trained and exercised in their welfare responsibilities;
(5) Coordinate the provision of emergency welfare services during response and recovery phases of an emergency; and
(6) Represent the Department on the Incident Support Group (ISG) when required in the response phase.
2.6.5 Local Government Welfare Coordinators – see 3.1.3
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 10 of 56
(1) Local Government Welfare Coordinators are the nominated representatives of Local Governments. They assist the Department’s Welfare Coordinators who have overall coordination of welfare services during emergencies.
(2) Local Governments can elect to prepare their own welfare arrangements and appoint their own Local Government Welfare Coordinators. If they do this in consultation with the Department, the Department’s Welfare Coordinator will act as a support to the Local Government Welfare Coordinator, and may activate the Local Welfare Plan, or components thereof, as requested by the Local Government Welfare Coordinator.
(3) If Local Governments elect to prepare their own welfare arrangements without consultation with the Department, Local Governments are responsible for their own costs.
2.7 Special Considerations 2.7.1 Children, Organisations, Educational and Care Facilities
Organisations such as women’s refuges, men’s hostels, group homes; educational and care facilities with responsibility for the care, supervision or provision of services to children or their clients, should ensure plans are in place to maintain service provision during an emergency. Should they evacuate or otherwise attend a welfare centre, the organisations’ supervisory staff must continue their responsibilities by remaining at the centre, continuing to supervise and provide services to their children or clients and liaising with the welfare coordinator at the centre. Children or clients are to be returned to parents or other responsible adults approved by that organisation. During an emergency unaccompanied children without direct parental or responsible adult supervision should be brought to the attention of the Department; or evacuated to a welfare centre and into the care of the Department. Services specifically for children and families, including child and family friendly spaces at Welfare Centres, should be considered at the local level and included in local emergency management arrangements.
2.7.2 Culturally and Linguistically Diverse, Vulnerable and other at risk and Special Needs groups Culturally and Linguistically Diverse, Vulnerable and other at risk and Special Needs groups should be considered at the local level, and any specific local requirements included in the LEMAs. The Department prioritises its response in line with its operational capacity and relies on those agencies or organisations which provide support to these groups to ensure they have suitable plans and response capabilities in place prior to an emergency to cater for these groups’ needs.
A
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 11 of 56
2.8 Resource Support The Department has the primary responsibility for coordinating the provision of welfare resources. Requests for additional resource support should be made by the Local Welfare Coordinator to the State Welfare Coordinator. Where possible, all offers of assistance and donations, including donated goods and services, should be coordinated through the Local Recovery Committee to avoid duplication of effort and confusion. At the State Government level this will be undertaken through the State Recovery Committee. The Department shall be represented on both levels of recovery coordination where required.
2.9 Training Training, both internally and inter-agency, will be advised by the member agencies of the Emergency Welfare Coordination Groups. Training is provided so staff and volunteers of the Department and supporting agencies are provided with opportunities to have the necessary skills to ensure the provision of services under this plan.
2.10 Community Information In collaboration with Emergency Welfare Coordination Group members, community awareness and education strategies for dissemination of all relevant information into communities may be developed, and may include fact sheets, brochures and community guides.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 12 of 56
Part 3 Response 3.1 Responsibility for Response
3.1.1 Control and Coordination Overall control and coordination of the emergency welfare response rests with the Department through the designated State and Local Welfare Coordinators. The Department prioritises its response in line with its operational capacity and relies on all government agencies, and non-government agencies if available, to provide assistance when requested.
3.1.2 Support Agency Officers During response/recovery activities Support Agency Officers are provided by each of the participating organisations to assist the Welfare Coordinator in the management of the welfare response. These Support Agency Officers will need to be located at the Welfare Centre as required, and the agencies are recorded in Appendix 2.
3.1.3 Local Government Welfare Support Response In smaller, non-complex events, and in some regional and remote areas where Local Government Welfare Coordinators are elected, the Department’s Welfare Coordinator will revert to a support coordination role. It is incumbent on the Local Government to officially record and formally notify the Department, and provide information the Department may require should a Local Government Welfare Coordinator be elected. Any expenditure by Local Governments under this section would need to be requested and considered by the Department, prior to the financial cost being incurred as outlined in Section 3.8 Financial Arrangements for Response below. The Department will support a Local Government in the welfare support response until any of the following actions were to occur; (1) The Local Government advises the Department that it was no
longer able to adequately provide the welfare support response; (2) The welfare support response becomes a multi-agency and
complex response requiring state level support; or
(3) The Department’s District Director or State Welfare Coordinator determines it is in the best interest of the community and/or the Department to assume the control of the welfare support response.
In any of the above actions, the Local Government should prepare a handover of all welfare support response information to the Department, who would then assume control of providing welfare support services.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 13 of 56
3.2 Notification The activation procedures detailed hereunder relate to local level arrangements, involving the Welfare Coordinator, the Local Government and the relevant Hazard Management Agency (HMA)/Controlling Agency.
(1) The first indication that this support plan may need to be activated will come from one of two sources as follows: (a) A HMA/Controlling Agency may identify the need to
activate this support plan to help manage an emergency; and/or
(b) The Welfare Coordinator, based on information provided from the Department’s Emergency Services Coordinator, may identify the need to activate this support plan.
(2) Regardless of who first identifies the need, the HMA/Controlling Agency and the Welfare Coordinator shall confer and agree that the support plan should be activated. Once this decision is made the Welfare Coordinator shall activate and manage the plan accordingly.
(3) The Department’s Emergency Services Unit On Call Duty Officer should be contacted on 0418 943 835 to advise of the situation.
3.3 Stages of Activation The plan will normally be activated in stages as per the Department’s Standard Operating Procedures – see Appendix 10. In an impact event, for which there is no warning period, these stages may be condensed with stages being activated concurrently.
3.3.1 Stage 1 - Alert. (a) Participating organisations are alerted by the Welfare
Coordinator; (b) Participating organisations alert their own personnel; (c) Additional information allowing organisations time to arrange
preliminary preparations is provided; (d) Key personnel are briefed on action to be taken; (e) The Welfare Centre is prepared for activation if required; and (f) Establish liaison as appropriate with the HMA/Controlling
Agency and/or Emergency Coordinator. 3.3.2 Stage 2 - Activation.
(a) The Welfare Centre is activated if required; (b) Participating organisations are called out by the Welfare
Coordinator and nominated Support Agency Officers proceed to the Welfare Centre;
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 14 of 56
(c) Welfare Support services are provided under the coordination of the Welfare Coordinator;
(d) Communications are maintained with the HMA/Controlling Agency, Emergency Coordinator, Welfare Coordinator and participating organisations; and
(e) Welfare Support requirements are monitored and reviewed. 3.3.3 Stage 3 - Stand Down.
Stand Down is to occur when the decision has been made by the HMA/Controlling Agency and the Welfare Coordinator to close the welfare centre, and there are no more evacuees left in the centre. Welfare Support Services may continue beyond this time at the discretion of the Welfare Coordinator. Ongoing services will be monitored by the Department’s Emergency Services Coordinator, and participating agencies will be responsible for submitting ongoing and debrief reports to the Welfare Coordinator. (a) Participating welfare organisations are informed of the stand
down by the Welfare Coordinator; (b) Participating organisations stand down in accordance with
relevant procedures for each organisation; (c) Organisations are to advise the Welfare Coordinator when
stand down has been completed; (d) The Welfare Coordinator advises participating agencies of
debriefing arrangements; (e) The Local Welfare Centre and/or Welfare Coordination Centre
is closed down; and (f) The Welfare Coordinator conducts a debrief, prepares and
distributes Post Operation Reports in accordance with SEMC Policy 4.3, see 3.9 Post Operation Report below. After an activation a review of this Local Welfare Plan is conducted by the District Emergency Services Officer.
3.4 Levels of Response The activation of the Local Welfare Plan will be at the request of the HMA/Controlling Agency and/or by the Welfare Coordinator, see 3.3 Stages of Activation above. The level of response will be determined by the Welfare Coordinator on the basis of information supplied by the HMA/Controlling Agency or the Emergency Coordinator. The Welfare Coordinator, or suitable proxy, will attend and/or provide advice to the Incident Support Group (ISG) where required.
3.5 Incident Management System The Department’s staff and participating agencies will be familiar with the Australasian Inter-Service Incident Management System (AIIMS). However, current internal Department and participating agency management procedures shall continue to operate.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 15 of 56
3.6 Public Information and Media Management The HMA/Controlling Agency is responsible for the provision and management of public information during emergencies (Refer to State Public Information Emergency Management Support Plan). All non-welfare matters will be referred to the HMA/Controlling Agency. The Department and other participating support agencies to this plan should only provide information to the public and the media on issues that are directly their responsibility. Departmental staff must have approval from the Department’s District Director and Corporate Communications and Marketing before having contact with the media.
3.7 Activation of Other WESTPLANS in Support of This Plan Other plans may be activated to support this plan including, but not limited to, WESTPLAN – Registration and Reunification and WESTPLAN – Recovery Coordination. The procedures for activating these plans are included in the respective plans.
3.8 Financial Arrangements for Response Financial arrangements for activation of this plan will be as outlined in State Emergency Management Policy 4.2 Funding for Emergencies (SEMP 4.2), unless other arrangements are negotiated and approved by the State Welfare Coordinator. All expenditure under this plan must be approved by the Department’s Emergency Services Coordinator.
3.9 Post Operation Reports The Welfare Coordinator prepares and writes the Post Operation Report. Support agencies may be asked to provide feedback to the Department’s Welfare Coordinator which may be used in the preparation of the Post Operation Report. The Post Operation Report is the Department’s internal report and the whole report or parts thereof may be distributed to appropriate organisations and agencies.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 16 of 56
Part 4 Recovery 4.1 Recovery Assessment
The Emergency Management Act 2005 defines recovery as the support of emergency affected communities in the reconstruction and restoration of physical infrastructure, the environment and community, psychosocial, and economic wellbeing. In order to facilitate the effective coordination of the welfare recovery process, it is essential that an assessment of the welfare recovery requirements be conducted as soon as possible after the impact of an event. The Department is responsible for the provision of Welfare Support in the Response and Recovery phases of an emergency.
4.2 Responsibility for Recovery Local Governments are responsible for managing recovery following an emergency affecting the community in its Local Government district, in accordance with WESTPLAN - Recovery Coordination. The transition from Response to Recovery will be at the discretion of the Incident Controller of the HMA/Controlling Agency who should advise the Department of such transition as soon as possible.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 17 of 56
Appendix 1 – Local Emergency Welfare Coordination
LOCAL EMERGENCY COORDINATOR
LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC)
WELFARE COORDINATOR EMERGENCY WELFARE COORDINATION GROUP
LINKED TO THE LOCAL GOVERNMENT’S LEMC
DEPARTMENT FOR CHILD PROTECTION
AND FAMILY SUPPORT
Provide a Welfare Coordinator to coordinate welfare services.
Manage Welfare Centres. Manage Emergency
Accommodation. Manage Emergency
Catering. Manage Emergency
Clothing and Personal Requites
Manage Personal Support Services.
Manage Financial Assistance.
Manage Registration and
ST JOHN AMBUANCE
Manage/Assist with First Aid.
DEPARTMENT OF HEALTH
Assist with Personal Support Services.
DEPARTMENT OF
EDUCATION
Assist with Emergency Accommodation Assist with Personal Support Services,
ABORIGINALORGANISATION Assist with Personal Support Services-child care, transport, medical services,
MULTI - CULTURAL
ORGANISATION
Assist with Personal Support Services.
LOCAL ORGANISA-
TIONS
Assist with Emergency Catering and Personal Support Services.
DEPARTMENT OF FIRE & EMERGENCY SERVICES
SES - Assist with logistics and communications. Community Liaison Unit – Provide communication between the IMT and the impacted community/ies.
COUNTRY WOMEN’S ASSOCIATION
Assist with Emergency Catering.
LOCAL GOVERNMENT AUTHORITY
Assist with Welfare Centres; logistics and welfare support.
RED CROSS
Manage Reunification. Assist with Registration. Assist with Personal Support Services.
WESTERN AUSTRALIAN POLICE
Assist with Welfare Centres, e.g. maintain public order.
DEPARTMENT FOR HUMAN SERVICES
CENTRELINK
Assist with Financial Assistance. Assist with Personal Support Services.
SALVATION ARMY
Manage Emergency Catering. Assist with Emergency Clothing and Personal Requisites. Assist with Personal Support Services.
LOCAL CHURCHES
Assist with Personal Support Services, Emergency Catering, Emergency Clothing, bedding.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 18 of 56
Appendix 2 – Cannington Region Emergency Welfare Coordination Group
City of Canning Functions include:
Coordination Assistance * Provision of facilities to use as Evacuation Centres Financial Assistance/Appeals * Assistance with Pets
First Contact Shane Mallon
9231 0522 0439519943 [email protected]
Ranger and Community Safety Services 1300 4 canning 1300 42266464
Second Contact Shirley Elliott
9231 0565 0447 662 976 [email protected]
Ranger and Community Safety Services 1300 4 canning 1300 42266464
Department for Child Protection and Family Support (CPFS) Functions include:
Overall Coordination * Accommodation * Financial Assistance * Counselling Personal Support * Personal Requisites * Registration
Name/Position Work Contact After Hours Contact
First contact Terry Sillitto Senior District Emergency Services Officer
9431 8800
0427 389 375
Second contact Andrea Nixon District Director
9351 0888 0417 177 710
Third contacts-Canning/Sth Perth Lola Hayes Local Welfare Coordinator
9351 0888 9399 7289 0447 639 364
Third contacts–Belmont/Vic Park Jacinta Taylor OR Rhonda Camilleri Local Welfare Coordinator
9351 0888 0433 713 133
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 19 of 56
City of South Perth Functions include:
Coordination Assistance * Provision of facilities to use as Evacuation Centres Financial Assistance/Appeals * Assistance with Pets
Name/Position Work Contact After Hours Contact
First contact Mark Taylor
9474 0920 [email protected] or [email protected]
0408 915 098
Second Contact Jason Jenke
9474 0777 [email protected] or [email protected]
0428 109 138
Third contact David Fyfe
9474 0910 [email protected]
0420 655 767
City of Belmont Functions include:
Coordination Assistance * Provision of facilities to use as Evacuation Centres Financial Assistance/Appeals * Assistance with Pets
First contact Steve Morrison
9477 7281 [email protected]
0417 591 805
Second Contact Warren Stephens
9477 7292 [email protected]
0448 893 078
Third contact CoB Switchboard
9477 7222
After Hours call centre 9477 7224
Town of Victoria Park Functions include:
Coordination Assistance * Provision of facilities to use as Evacuation Centres Financial Assistance/Appeals * Assistance with Pets
First contact Duty Ranger
9311 8111 or 9311 8171
9311 8188 A/H call centre
Second contact David Aitken
9311 8185 [email protected]
9311 8161 0437 890 081
Third contact Andrew McDonald
9311 8149 [email protected]
0403 344 637
Fourth Contact Steve Kipkurgat
9311 8167 [email protected]
0403 294 909
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 20 of 56
Red Cross Functions include:
Registration of evacuees * Manage Inquiry * Personal support (1st, 2nd, and 3rd contact used for day to day business, planning LWC meetings etc..NOT for
emergency responses. For emergency responses refer to after hours contact numbers in 3rd column)Name/Position Work Contact After Hours
Contact
First contact Erin Fuery (Emergency Services Manager)
(08) 9225 8865 F (08) 9325 9040 M 0448 991 399 [email protected]
Emergency Control Centre (24/7 duty phone) 0408 930 811
Second contact Carolyne Doherty (Emergency Services Coordinator - Operations)
(08) 9225 1929 F (08) 9325 9040 M 0488 911 548 [email protected]
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 21 of 56
Salvation Army Functions include:
Catering * Emergency Clothing/Personal requisites * Personal support
Name/Position Work Contact After Hours Contact
First contact Ben Day
(08) 9209 1142 [email protected]
0407 611 466
Second Contact Carol Plant
9209 1142 [email protected]
0427 385 637
Country Women’s Association Functions Include:
Catering support * Personal services * Emergency clothing/personal requisites First contact Valerie Moylan
9259 0480 [email protected]
Activated by Salvation Army.
Second contact Fran Sillitto
9434 4060 [email protected]
Third contact Lesley Langley
9384 1137 [email protected]
Department of Human Services (Centrelink) Functions include:
Financial Assistance * Counseling First contact Linda Podmore (Manager) Cannington
9464 8020 [email protected] [email protected]
0421 914 071
Second contact Daniel Fondecaro (Manager) Victoria Park
9464 4330 [email protected] [email protected]
0437 056 584
WA Police Service Functions Include:
Maintain public order at evacuation centre as required
Kensington Station Ash Goy 9474 7557 or 9494 7599 [email protected]
Police Communications: South East Metro Console: 9374 4812 OR Duty Inspector 9374 4025 (24 Hours)
Cannington Station Peter Arancini 9451 0075 or 9451 0071 0411 885 474 [email protected]
Belmont Station TBA
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 22 of 56
St John Ambulance (Volunteers) Functions Include:
First aid only Cannot attend meetings.
Name/Position Work Contact After Hours Contact
Mr Phil Martin (Phil is the contact in relation to day to day management, not emergency response)
(08) 9334 1407 [email protected]
(08) 9334 1226 (24 hour) OR 9334 1311 (24 Hour)
DFES/SES Functions Include:
Logistics Support First contact Andrew Bray
0417 993 370 [email protected]
Second contact Tony Brown
0402 277 047 [email protected]
Duty officer 0418 948 658
Third Contact Craig Romero
0408 644 010 [email protected]
Fourth Contact Jonathon Boswell
0408 644 011 [email protected]
Fifth Contact DFES ComCen
9395 9209 9359 9209
Sixth Contact Chris Kin-Maung District Manager- Metro South East
0409 593 804 [email protected]
DFES Com Cen 9395 9209
Seventh Contact Steve Summerton District manager – Metro North East (covers Belmont/Vic Park)
0428 100 461 [email protected]
DFES Com Cen 9395 9209
DFES/COMMUNITY LIAISON UNIT (CLU) Functions Include:
Public information * Liaison between Incident controller and community
Name/Position Work Contact After Hours Contact
Duty Officer
Community Liaison Unit
0427080689
Duty Officer
0408 296 320
A
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 23 of 56
Department of Education Functions Include:
Personal Support * Provide Facilities for Evacuation Centres * Provide Facilities for emergency catering
Name/Position Work Contact After Hours Contact
First contact Cheryl Chapman
9358 4151 0419 918 106 [email protected]
0417977930
Second contact Barry Dowsett
0434 180 951 [email protected]
Third contact Kerry Wright Bev Doman Coordinator Regional Operations
9336 9543 9336 9545 (For emergency Responses only)
0417 910 388
Volunteering WA Functions Include:
First Contact Mara Basonovic (CEO)
[email protected] 9482 4333 D/L 9482 4300
0413 310 320
Second Contact Jen Wyness (Senior Manager Services)
[email protected] 9482 4333 D/L 9482 4315
0422 941 483
Department of Aboriginal Affairs Functions Include:
First contact Ms Beverley Rebbeck
(08) 9274 4288 [email protected]
0407 886 723
Disability Services Commission Functions Include:
First contact Clare Cheney
6141 3425 [email protected]
0417 185 766
Second contact
Other agencies yet to be added
Health Department – Mental Health CPFS ESU negotiating with Health Dept on possible representation on state and local committees.
Multi-cultural representation Other support agencies I.E. church groups
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 24 of 56
Appendix 3 – Organisational Roles and Responsibilities The provision of emergency welfare services requires the support of a number of statutory, private and voluntary organisations. These responsibilities are allocated on a state-wide basis and have been determined by agreement between the respective organisations, the State Welfare Emergency Committee and the Department. The roles and responsibilities of each co-opted agency are negotiated with that agency at a local level to suit the capabilities and availability of welfare organizations. The roles and responsibilities are then reflected in this plan. The allocated responsibilities do not restrict one organisation from assisting another, regardless of its primary role. Should an organisation not be able to manage its primary role, support with that role may be requested from the Welfare Coordinator. Ultimately, the Department for Child Protection and Family Support is responsible for these functions where no Welfare Support Agency assistance is available, subject to Part 3 of this plan. List of Agencies:
Aboriginal Affairs (Department of) Adventist Development and Relief Agency Child Protection and Family Support (Department for) Council of Churches Country Women’s Association Disability Services Commission Education (Department of) Fire and Emergency Services (Department of) – State Emergency Service and Community Liaison Unit Health (Department of) Human Services (Department of) – Centrelink Local Government and Communities (Department of) Local Government Authority/ies – relevant to this plan Multicultural Interests (Office of) Red Cross (Australia) Salvation Army St John Ambulance Volunteering WA WA Police
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 25 of 56
CHILD PROTECTION AND FAMILY SUPPORT (DEPARTMENT FOR) a. Role:
To coordinate all functional areas in the emergency welfare response during emergencies.
b. Responsibility: (1) Appoint the Welfare Coordinator to support each Local Government
area/s; (2) If applicable, establish and manage the activities of the Fremantle
Region Emergency Welfare Coordination Group including the provision of secretariat support;
(3) Provide staff and operate Welfare Centres if required; (4) Coordinate all welfare resources utilised under this plan; (5) Coordinate the welfare functional areas of:
(a) Emergency Accommodation; (b) Emergency Catering; (c) Emergency Clothing and Personal Requisites; (d) Personal Support Services; (e) Registration and Reunification; and (f) Financial Assistance;
(6) Provide representatives to various emergency management committees and coordination groups as required.
ABORIGINAL AFFAIRS (DEPARTMENT OF) (DAA)/LOCAL ABORIGINAL ORGANISATIONS a. Role:
Assist with welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Provide strategic policy advice regarding the provision of
emergency welfare services to indigenous members and communities; and
(3) Assist with other welfare functional areas where agreed. ADVENTIST DEVELOPMENT AND RELIEF AGENCY (ADRA)
a. Role:
Assist with the welfare functional area of Emergency Accommodation; and
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 26 of 56
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required ; (2) Manage short to medium term accommodation services; and (3) Assist with other welfare functional areas where agreed.
COUNCIL OF CHURCHES/LOCAL CHURCHES/CHURCH MINISTERS FELLOWSHIP
a. Role:
Assist with the welfare functional area of Personal Support Services; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer at the Welfare Centre if required; (2) Assist with the functional area of Personal Support Services at
Welfare Centres where available; and (3) Assist with other welfare functional areas where agreed.
COUNTRY WOMEN’S ASSOCIATION (CWA) a. Role:
Assist with the welfare functional area of Emergency Catering.
Assist with the welfare functional area of Personal Support Services;
Assist with the welfare functional area of Emergency Clothing and Personal Requisites; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Assist with the provision of Emergency Catering at Welfare Centres; (3) Assist with the provision of Personal Support Services; (4) Assist with the provision of Emergency Clothing and Personal
Requisites; and (5) Assist with other welfare functional areas where agreed.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 27 of 56
DISABILITY SERVICES COMMISSION (DSC) a. Role:
Assist with the welfare functional area of Personal Support Services.
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Provide access to staff to assist with Personal Support Services
where agreed and available; (3) Provide strategic policy advice regarding the provision of welfare
services to people with disabilities; and (4) Assist with other welfare functional areas where agreed.
EDUCATION (DEPARTMENT OF) (DoE) a. Role:
Assist with the welfare functional area of Emergency Accommodation;
Assist with the welfare functional area of Personal Support Services;
Assist with the welfare functional area of Emergency Catering; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required ; (2) Provide access to facilities for Emergency Accommodation where
available; (3) Provide access to facilities for Emergency Catering where available; (4) Provide access to staff to assist with Personal Support Services
where agreed and available; and (5) Assist with other welfare functional areas where agreed.
FIRE AND EMERGENCY SERVICES (DEPARTMENT OF) (DFES) – STATE EMERGENCY SERVICE (SES)
a. Role:
Provides immediate local support to the HMA/Controlling Agency and to local residents in combating a disaster;
May be required for response/recovery actions to assist with logistical matters at the Welfare Centre if one is opened; and
Assist with other welfare functional areas where agreed. b. Responsibility:
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 28 of 56
(1) Provide a Support Agency Officer/s as required; (2) Coordinate all evacuation resources and establish and operate
designated evacuation departure points; (3) Provide a DFES/SES Officer at the Welfare Centre, if and when
required to assist with logistical matters resulting from the emergency/disaster, including transport of people, goods and equipment, and provision of emergency power and lighting; and
(4) Assist with other welfare functional areas where agreed. FIRE AND EMERGENCY SERVICES (DEPARTMENT OF) (DFES) – COMMUNITY LIAISON UNIT CLU)
a. Role:
The Primary role of the Community Liaison Unit is to provide two way communications between the Incident Management Team (IMT) and the affected community/communities during the ‘response’ phase of the incident.
The specific role and function of the Unit will vary on an incident by incident basis.
b. Responsibility: (1) Provide a Support Agency Officer/s as required; (2) Engage ‘face to face’ two way communication and liaison with
affected communities through a point of public interface e.g. at a welfare centre;
(3) Support the facilitation of public meetings and other community‐based communication networks to support the IMT provide the community with timely, accurate and relevant information about the incident;
(4) Obtain local ‘intelligence’ and feedback from the community/ communities relating to the incident and provide this to the IMT; and
(5) Providing an interface for community members and others to request specific incident based support.
HEALTH (DEPARTMENT OF) (DoH)
a. Role:
Assist with the welfare functional area of Personal Support Services, in particular specialist counselling services; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required;
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 29 of 56
(2) Provide a comprehensive response to mental health effects of an emergency, as outlined in the Mental Health Disaster Subplan;
(3) Provide health response as outlined in WESTPLAN - Health; (4) Assist with the provision of Personal Support Services at Welfare
Centres; and (5) Assist with other welfare functional areas where agreed.
HUMAN SERVICES (DEPARTMENT OF) - CENTRELINK
a. Role:
Assist with the welfare functional area of Financial Assistance;
Assist with the welfare functional area of Personal Support Services; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Provide Financial Assistance to people affected by the emergency
in accordance with Centrelink guidelines, policies and the Social Security Act;
(3) Provide support services or referral advice to appropriate agencies; and
(4) Assist with other welfare functional areas where agreed.
LOCAL GOVERNMENT AND COMMUNITIES (DEPARTMENT OF) a. Role:
Assist with welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Negotiate at the local level how the Department of Local
Government and Communities could assist; and (3) Assist with other welfare functional areas where agreed.
LOCAL GOVERNMENT AUTHORITY/IES (City of Belmont, Town of Victoria Park, City of Canning, City of South Perth) The specific role of individual Local Government Authorities (LGA) are negotiated by the Department at the local level – this could include Ranger Services.
a. Role:
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 30 of 56
Assist with the welfare functional area of Emergency Accommodation; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Assist with the welfare functional area of Emergency
Accommodation by utilising Local Government facilities as Welfare Centres; and
(3) Assist with other welfare functional areas where agreed. MULTICULTURAL INTERESTS (OFFICE OF) (OoMI)/LOCAL MULTICULTURAL GROUPS a. Role:
Assist with welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Provide strategic policy advice regarding the provision of welfare
services within a multicultural framework; and (3) Assist with other welfare functional areas where agreed.
RED CROSS (AUSTRALIAN)
a. Role:
Manage the welfare functional area of Registration and Reunification.
Assist with the welfare functional area of Personal Support Services; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Assist with Registration at Welfare Centres; (3) Provide a State Central Registry and Inquiry Centre to receive,
process and answer inquiries regarding the whereabouts and safety of relatives and friends;
(4) Manage and operate the Registration and Reunification System; (5) Assist with the provision of Personal Support Services; and (6) Assist with other welfare functional areas where agreed.
A
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 31 of 56
SALVATION ARMY
a. Role:
Manage the welfare functional area of Emergency Catering;
Manage the welfare functional area of Emergency Clothing and Personal Requisites;
Assist with the welfare functional area of Personal Support Services; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Provide Emergency Catering at Welfare Centres; (3) Provide Emergency Clothing and Personal Requisites such as
toiletries and other incidentals to those affected as required; (4) Assist with the provision of Personal Support Services; and (5) Assist with other welfare functional areas where agreed.
ST. JOHN AMBULANCE (First Aiders) - PLEASE CALL CPFS’S ESU - 0418 943 835 TO APPROVE COST BEFORE CONTACTING SJA. If an ambulance is required please call 000/112/106.
a. Role:
Assist with the welfare functional area of Personal Support Services; and
Assist with other welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer /s as required; (2) Provide qualified First Aiders at Welfare Centres, where required;
and (3) Assist with other welfare functional areas where agreed.
VOLUNTEERING WA a. Role:
Assist with welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required;
A
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 32 of 56
(2) Provide strategic policy and advice regarding the provision of volunteering services within the welfare emergency management environment;
(3) Manage affiliated and spontaneous non-affiliated Volunteers; and (4) Assist with other welfare functional areas where agreed.
WA POLICE a. Role:
Assist with welfare functional areas where agreed. b. Responsibility:
(1) Provide a Support Agency Officer/s as required; (2) Maintain public order where required; and (3) Assist with other welfare functional areas where agreed.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 33 of 56
Appendix 4 – Local Welfare Centres The management of Evacuation is the responsibility of the HMA/ Controlling Agency in charge of the emergency. It is the responsibility of Local Governments to ensure the provision of facilities for use as Welfare Centres in an emergency (DFES Local EM Arrangements Development Guide 2009 page 32). The Department works in partnership with Local Governments and establishes and manages Welfare Centres on behalf of the HMA/Controlling Agency. The Department appoints a Welfare Centre Coordinator to coordinate welfare services at the Welfare Centre. Emergency Accommodation is the provision of temporary shelter for persons rendered homeless by an emergency or due to evacuation from an emergency, ranging from short term emergency shelter to medium term accommodation determined by the Department. Accommodation facilities, such as government owned or managed or private residential facilities may be utilised when available and appropriate. A list of pre-determined Welfare Centres should be negotiated and maintained by the Department’s District Emergency Services Officer and is included in this Appendix, together with Appendix 4A Emergency Accommodation Services.
(1) The provision of temporary shelter may take the form of a centre established and maintained to provide emergency welfare services to disaster affected persons, known as a Welfare Centre. Welfare Centres may include: Evacuation Centres, Relief/Recovery Centres (commonly referred to as ‘One Stop Shops’) and Accommodation Centres.
(2) Welfare Centres are pre-determined by the Department in partnership with the Local Government/s’ Local Emergency Management Committees (LEMCs). The LEMCs are to ensure Local Emergency Management Arrangements (LEMA) identify such facilities and existing infrastructure that are available for use by Emergency Management Agencies (including the Department) within their respective boundaries. In the event of a lack of facilities the LEMC are to note this in the LEMA’s and advise the HMA/Controlling Agency to make alternative arrangements.
(3) The pre-determined Welfare Centres are recorded on the State Welfare Centre Database which HMAs/Controlling Agencies have access to, in Local Governments’ LEMAs and in relevant Local Welfare Plans. The activation of which pre-determined Welfare Centre to utilise for all hazards is through consultation with the respective Local Emergency Coordinator, the HMA/Controlling Agency, the Department’s Welfare Coordinator and the relevant Local Government to ensure the safety of evacuees, welfare centre staff and volunteers. Therefore, the Department will not establish Welfare Centres in Bushfire Emergency Warning areas, and will only establish Welfare Centres in Bushfire Watch and Act areas with the assurance of the HMA/Controlling Agency that it is deemed safe to do so. The HMA/Controlling Agency must consult with the Department’s Welfare Coordinator and the Local Government regarding the activation of Welfare Centres as part of the assessment of the integrity and suitability of
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 34 of 56
buildings, particularly in cyclone areas and for other hazards such as storm surge and flood.
(4) In smaller, non-complex events, and in some regional and remote areas where the Local Government Welfare Coordinator has been approved by the Department, any expenditure under this arrangement would need to be requested and considered by the Department prior to the financial cost being incurred, as outlined in Section 3.8 Financial Arrangements for Response above. Where Local Governments elect to make their own arrangements to establish and manage Welfare Centres, without consultation with the Department, they do so at their own expense.
(5) The Department will take responsibility for the premises utilised as Welfare Centres and shall exercise reasonable care in the conduct of its activities and agrees to replace or reimburse for supplies used in the operation of the Welfare Centre. The Department staffs and operates Welfare Centres on behalf of the relevant HMA/Controlling Agency. In the event of any claim for unusual damage incurred as a result of the use of facility as a Welfare Centre, the Department will facilitate processes with the HMA/Controlling Agency to respond to the claim. The owner/s of the facilities agree to utilise their building insurance, in the event of damage resulting from the actual disaster event to the structure of the building. The Department will utilise contract cleaners or pay for the use of the usual cleaners to restore the facilities directly utilised as a Welfare Centres back to serviceable condition.
(6) In some circumstances the HMA/Controlling Agency may need to exercise powers within the Emergency Management Act 2005 to acquire such suitable facilities for use in the event of an emergency (as deemed necessary).
Please note the following:
In the event of an evacuation, people may make their own accommodation arrangements e.g. stay with family or friends locally (if this is safe) or in another town.
Some special groups may need their own secure section in a welfare centre, or a separate welfare centre.
Organisations, educational and care facilities, e.g. aged, special needs, with responsibility for the care, supervision or provision of services to children or their clients, should ensure plans are in place to maintain service provision during an emergency. Should they evacuate or otherwise attend a welfare centre, the organisations’ supervisory staff must continue their responsibilities by remaining at the centre and continuing to supervise and provide services to their children or clients, liaising with the welfare coordinator at the centre.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 35 of 56
Children or clients are to be returned to parents or other responsible adults approved by that organisation.
Welfare centres will only accept Assistance Dogs e.g. Guide Dogs, “Hearing” Dogs and Disability Aid Dogs.
If a school needs to evacuate they would try to evacuate to another school as a first option. Schools would use resources within the school such as gym mats, blankets if they had them, any food in school canteens etc. However if these resources weren’t available and the Department had spare items, these items would be shared with the school. If schools and the Department didn’t have these resources available, the Department would share any information on sourcing items from Appendices in this Local Welfare Plan.
See over for the list of Pre-determined Welfare Centres.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 36 of 56
List of Pre-Determined Welfare Centres As per point (2) above in App 4 - Welfare Centres are pre-determined by the Department in partnership with the Local Government/s’ Local Emergency Management Committees (LEMCs). The LEMCs are to ensure Local Emergency Management Arrangements (LEMA) identify such facilities and existing infrastructure that are available for use by Emergency Management Agencies (including the Department) within their respective boundaries. In the event of a lack of facilities the LEMC are to note this in the LEMA’s and advise the HMA/Controlling Agency to make alternative arrangements.
The buildings in the shaded boxes below have been identified as most suitable for use in Level 2 and 3 events and these details have been provided to a Hazard Management Agency Database
NAME CAPACITY ADDRESS CONTACT Lynwood Wandarah Hall 200 persons
Edgware Street Lynwood (nearest cnr Kenton St)
City of Canning Patrol and Security 9231 0606 Riverton Leisureplex
500 Persons Cnr Willeri Drive and High Road Willeton
Bentley Community Centre 150 persons
Nyamup Road Bentley (nearest cnr Hedley St)
Cannington Leisureplex 500 Persons Cnr Wharf and Railway Parade Cannington
NAME CAPACITY ADDRESS CONTACT
South Perth Civic Centre persons Cnr Sandgate St and South Tce South Perth
9474 0777 (24/7) A/H ask to speak to the priority Contact person (PCP) urgently. You may be asked tl leave a number for call back, but response should be quick. OR David Fyfe 0420 655 767
George Burnett Leisure Centre
persons 180 Manning Rd South Perth (nearest cnr Goss Ave)
COLLIN STREET CENTRE
persons
2-4 Collin St, Cnr Shaftesbury St
MANNING SENIOR CITIZENS CENTRE
persons 3 Downey Drive Manning (nearest cnr Ley St)
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 37 of 56
NAME CAPACITY ADDRESS CONTACT BELMONT OASIS LEISURE CENTRE
500 persons Cnr Alexander Road and Abernethy Road Belmont
Steve Morrison 9477 7281 A/H 0417 591 805 Warren Stephens 94777292 A/H 0437 705 521 Graeme Todd 9477 7264 A/H 0430 574 678 Ric Lutey 9477 7280 A/H 0419 766 439 CoB Duty Ranger 9477 7221 Office Hours OR After Hours Call Centre 9477 7224
REDCLIFFE COMMUNITY CENTRE
230 persons 33 Morgan Road Redcliffe (nearest cnr Field Ave)
RIVERVALE COMMUNITY CENTRE
235 persons Cnr Francisco Street and Surrey Rd Rivervale
FORSTER PARK HALL 100 persons Cnr Abernethy Road and Keane Street Cloverdale
NAME CAPACITY ADDRESS CONTACT LEISURE LIFE 1000 persons Cnr Kent and Gloucester Street
Victoria Park Emergency after hours number 9311 8188 Andrew McDonald 9311 8149 or 0403294909 Steve Kipkurgat 9311 8167 or 0403 294 909
BROWN STADIUM 1000 persons Cnr Mars St and Mercury St Lathlain
Note: Capacity normal use ‘Capacity normal use’ is shown as the official registered capacity of the building in accordance with licensing for building use. As a guide when being used as a welfare evacuation centre CPFS would recommend utilising only one third of capacity for a short term evacuation (I.E. not overnight), or one quarter capacity for overnight or longer evacuations.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 38 of 56
Directional signs CPFS has triangular directional signs in District Emergency Kits that can be placed on street corners to guide evacuees to nominated buildings. Cannington Police have a variable message board that may be able to be utilized on major street intersections to indicate the location of welfare evacuation centres. To access this contact: Crime Intelligence Coordination Unit Ph: 9451 0108 - Information Analyst Ph: 9451 0109 - Information Officer Night Time District Supervisor: Ph: 9451 0093 OR Steve Banks on 9451 0053 or 0413 445 615 Variable Message Boards also with City of South Perth, City of Belmont, and Curtin University. Other accommodation options In the event of an evacuation, people may make their own accommodation arrangements eg stay with family and friends locally (if this is safe) or in another locality. If a small number of people were required to evacuate the Department for Child Protection and Family Support would explore alternative arrangements, depending on the situation. This may include a range of options such as commercial or private facilities. Refer to the Welfare Centres Local Welfare Emergency Management Support Plan – Sub Plan. This sub plan details the facilities inventory checklists, floor plans, photos and assembly points (currently being developed). Designated State Evacuation welfare Centres Information on designated State Evacuation Centres is managed by the Adventist Development and Relief Agency (ADRA) and inquiries should be made via the CPFS Emergency Services Unit on 0418 943 835. Private Facilities with Capacity to Host Large Numbers Challenge Stadium Stephenson Avenue,
Mt Claremont WA Sports Centre Trust Ph: 9441 822 0417 096 962
Halls, Meeting Rooms, Stadium, Showers, Caterers Capacity:
Royal Agricultural Showgrounds Claremont
Graylands Road, Claremont
Ph: 9384 1933 Pavilions, Halls, Meeting & Conference Rooms, Showers, Parking, Camping, Large Commercial Kitchens
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\ Metro\cannington\cannington region Page 39 of 56
Capacity 2000+ Seventh Day Adventist Camp
Maida Vale Road, Kalamunda
Mandijal Scout Camp Nettleton Road, Jarrahdale http://www.dsr.wa.gov.au/bickley
Dept for Sport and Recreation
Aged Care and Disabled Refer to the individual facilities evacuation plans for the specific details for the Emergency Evacuation and Reception of Residents – Aged Care & Disabled – due to the special needs of these groups a general evacuation/welfare centre is generally not appropriate. Local Government Authorities may be able to assist with identifying any cooperative aged/disabled care emergency evacuation agreements in place within their areas.
.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 40 of 56
Appendix 4A – Alternative Accommodation Services: In the event of an evacuation, people may make their own accommodation arrangements e.g. stay with family or friends locally (if this is safe) or in another town. If a small number of people were required to evacuate the Department would explore alternative arrangements, depending upon the situation at the time. This may include a range of options such as commercial and private facilities. PLEASE ENSURE ACCOMMODATION PROVIDERS HAVE ABNs – providers cannot receive payment without one. Please contact the On Call Duty Officer of CPFS’s Emergency Service Unit – 0418 943 835 – to seek approval for use of commercial accommodation. In a larger emergency CPFS may need assistance in organising accommodation for evacuees and ADRA can assist with this in designated areas. If additional help is required please contact the On Call Duty Officer of CPFS’s Emergency Services Unit – 0418 943 835 and the Officer will activate ADRA if appropriate.
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 41 of 56
Appendix 5 – Emergency Catering Services The establishment of an emergency catering service for those rendered homeless, evacuees and welfare workers engaged under this plan.
(1) Depending on the numbers involved and the length of time catering is required, this may be met through the following: (a) voluntary groups such as the Salvation Army, Country Women's
Association (CWA) or local service clubs; (b) fast food outlets; (c) Meals-on-Wheels; or (d) Hospital/Hotel/Motel/Public Catering services.
(2) Responsibility for the provision of meals for non-welfare emergency workers is the responsibility of the HMA/Controlling Agency.
(3) A resource list of catering agencies and other options should be maintained by the District Emergency Services Officer and is included in this Appendix.
Salvation Army Head Quarters – Emergency Services – 0407 611 466 ES Trailer 50-100 (Local); Truck,+ Mobile Cool Room 100-250+ (HQ) To activate and in accordance with the State Agreement/Partnership – discuss requirements further with CPFS Duty Officer and then Salvation Army Duty Officer rather than local contacts Country Women’s Association – will support the Salvation Army Head Office: 1174 Hay Street West Perth 9321 6041 Meals on Wheels Stirling – Cnr Natalie Way & Delawney Street, Balcatta Ph: 9345 8580 Subiaco – 6 Rupert Street, Subiaco Ph: 9381 2129 Head Office – 67 Cleaver Street, West Perth Ph 9285 5822 (Approx 1000 chilled meals ready for reheating and distribution) Easy Meals 1 Yelland Way Bassendean (08) 9379 3460 Fax 9379 1169 [email protected] Easy Meals can be supplied to you at the very cost effective rate of $7.50 per meal package; however we would be prepared to negotiate a special price considering the special nature of your operation.
9379 3460 Via phone by 11.30am on: 9379 3460, three working days prior to delivery, Faxed to our office, also by 11.30am on: 9379 1169, three working days prior
to delivery. By e-mail to [email protected]
Swancare – Bentley Park Retirement Village 73 Jarrah Road Bentley (08) 6250 0113 Fax (08) 6250 0145 [email protected] www.swancare.com.au
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 42 of 56
SwanCare would able to provide meals if required in an emergency situation, I would propose that it would be under the following guide lines providing we were not affected by same event at the time
Require 24hrs notification if requiring a reheat-able hot meal – roast meat and vegetables
Short notice 12hrs or less packaged mixed sandwiches or meat salad plate and a piece fruit
Bottled water –( depending on stock on hand) We would require you pick up goods
Costs Roast meal -$7.50 Sandwich and fruit - $5.50 Meat & salad plate and fruit -$6.50 Bottled water -$ 3.00
Payment via invoice. Special dietary needs/culturally appropriate food LGA Environmental Health Officers will have access to information on providers of food that may address special dietary requirements, including cultural needs. Contact details as per below or via LGA contacts at Appendix 2.
Name Address Contact Details After Hours Contact
Jason Jenke Coordinator
Environmental Health Services
City of South Perth 9474-0871 work 0428 109138
Craig Mackenzie Coordinator
Environmental Health
City of Belmont 9477 7261 0419 766 443
Scott Teymant City of Canning 9231 0850 0438 758 070 Alan Mihala City of Canning 92310665 0417 935262
EHO 1 Victoria Park 0408939539
EHO 2 Victoria Park 0457505244
EHO 3 Victoria Park 0403344619
EHO 4 Victoria Park 0448796945
Senior Health Officer
Victoria Park 08 9311 8166
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 43 of 56
Fast Food Outlets can provide quick food in an emergency but only for the short term.
Name Address Contact Details Opening hours Red Rooster
Belmont Abernethy Rd Cnr Fulham St
9277 6899 9am-10pm
7 days East Victoria
Park 347 Shepparton Rd 9362 5374
Rivervale 49 Gt East Hwy Cnr Kooyong Rd
9472 7486
South Perth 130 Canning Hwy
9367 7401
Chicken Treat
Bentley La Plaza Shopping Centre
Albany Hwy
9451 8652 10am-9pm
7 days Cloverdale 327 Abernethy Rd 9277 2899 Karawarra Manning Rd 9450 5415 Riverton 353 High Rd 9354 9034
South Perth Berwick St 9474 1446 Subway
Ascot 200 Gt East Hwy 9478 4545 8am-10pm 7 days
Belmont 2 Fulham St 9458 8125 Burswood 23 Bolton Ave 9470 3605
Cannington 1490 Albany Highway 9358 2425 Como 24 Preston Rd 9368 0808
East Victoria Park
789 Albany Hwy 9355 3333
Karawarra Cnr Kent St and Manning Rd
9313 1115
Riverton Cnr Wileri Dv and High Rd
9259 0155
Pizza
All area’s Domino’s delivery 1300 366 466 24 hours
TELEPHONE DIRECTORY ASSISTANCE 12456 YELLOW PAGES WWW.YELLOWPAGES.COM.AU WHITE PAGES WWW.WHITEPAGES.COM.AU
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 44 of 56
Appendix 6 – Personal Requisites – Supply Information and Retail Outlets The provision of essential clothing and personal requisites, such as toiletry packs, to persons affected by an emergency.
(1) This function includes the provision of basic necessities such as blankets, towels, mattresses, pillows, bedding, disposable nappies, and sanitary needs, as required.
(2) Where possible new clothing or financial assistance for the purchase of new clothing should be provided to eligible persons as soon as practicable.
(3) The use of ‘recycled’ clothing is a last resort. (4) A resource list of emergency clothing and personal requisites suppliers
should be maintained by the District Emergency Services Officer and is included in Appendix 6 of this plan. This lists organisations and retail outlets who agree to participate in these arrangements, and ensures that acceptable procedural matters have been established.
Petrol Stations 24 hour - With Consumable Supplies.
Name Address Contact Details Opening Hours Gull Victoria Park Cnr Albany Hwy and
Shepparton Rd Victoria Park (causeway end)
24 hours/7 days
Caltex Cannington Cnr Albany Hwy and Cecil Ave Cannington
24 hours/7 days
BP South Perth Cnr Mill Point Rd and Harper St South Perth
24 hours/7 days
Gull Burswood Gt East Hwy Burswood
9355 2999 24 hours/7 days
Supermarkets
IGA South Perth 4 Harper Tce South Perth
9367 2260 8am-8pm - 7 days
IGA East Vic Park 860 Albany Hwy East Victoria Park
9470 2344
8am-9pm - 7 days
IGA Riverton
189 High Rd (Cnr Herald Ave) Riverton
9354 0000 8am-7pm – 7 days
IGA Carlisle 232 Orrong Rd Carlisle
9470 4998 7am-8pm – 7 days
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 45 of 56
Chemists
Beaufort Street 24 hour Pharmacy
647 Beaufort Street Mt Lawley
9328 7775 24 hours/7 days
Amcal Comm Pharmacy
144 Coode St (Cnr South Tce) Como
9367 1584 8am-8pm – 7 days
Soul Pattinson Chemist
779 Albany Hwy East Victoria Park
9361 1072
8am-10pm – M-F 8.30am-9pm Sat 9am-9pm Sun
Chemist Megamart Cannington
3/24 Cecil Ave Cannington
9458 3492
8am-8pm – M-F 8am-9pm Thurs 9am-6pm Sat/Sun
Wizard Warehouse Pharmacy Belmont
Belmont Village Shopping Centre Belmont Ave Belmont
9478 1819 8.30am-9pm 7 days
Equipment Hire
Kennards Hire
Cnr Nicholson Rd and Spencer Rd Cannington
9358 6366 9358 6366 - Recorded message will redirect to after hours number
Coates Hire 1512 Albany Highway (Cnr William St) Cannington
9451 5211
Temporary Fence Hire All suburbs 0418 666 605
24 hours/7 days
Pet Supplies
City Farmers
91 Belmont Ave Belmont
94774181 8.30am-5pm M-F 8.30am-5.30pm Sat 11am-5pm Sun
171 High Rd Willeton
9354 4525
Hardware
Bunnings Belmont Cnr Alexandr Rd and Abernethy Rd Belmont
9373 4800 7am-7pm weekends 7am-9pm weekdays
Bunnings Cannington 1347 Albany Hwy Cannington
9358 8900
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 46 of 56
Camping Supplies
Ray’s Outdoor 1480 Albany Hwy Cannington
9451 6044 9am-5.30pm M-F 9am-8pm Thur 9am-5pm Sat 11am-4.30pm Sun
BCF 17 William St Cannington
9350 5888 9am-5.30pm M-F 9am-8pm Thur 9am-5pm Sat 11am-5pm Sun
Water Supplies
Water Corporation Water Corp have a trailer located in Canning Vale and Balcatta, each holding 2000 x 600ML bottles of water, which we can access 24/7. Weight on trailer is 1400KG. Water Corp may be able to deliver the trailer, or have a contarctor deliver it, or we can collect, but will require 4WD.
9420 3347 George Basonovic
0417 180 677
TELEPHONE DIRECTORY ASSISTANCE 12456 YELLOW PAGES WWW.YELLOWPAGES.COM.AU WHITE PAGES WWW.WHITEPAGES.COM.AU NOTES:
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 47 of 56
Appendix 7 – Personal Support Services The provision of Personal Support Services, including practical assistance, emotional support, basic first aid services, information, referral, advocacy, advice, counselling, child care and psychological services, is to ensure that affected persons receive the necessary personal support to cope with the effects of loss, stress, confusion, trauma and family disruption.
(1) Departmental officers will work with other specialist agencies in providing this service. These include specialised counselling and psychological services, childcare facilities and self-help groups.
(2) Referral to information and advisory services on matters which may include other relief measures not necessarily provided by the Department, such as availability of grants and other forms of financial assistance, healthcare, provision of child care and financial counselling.
(3) A list of relevant agencies and services should be maintained by the District Emergency Services Officer and is included in this Appendix.
Type of Service Organisation Address Contact Details After Hours Contact
Psych counselling CPFS Cannington
Dept. of Education
See Appendix 2 For Contact Details.
Financial relief CPFS Cannington Financial support/advice Centrelink
Registration and inquiry
CPFS Cannington
Red Cross Personal support CPFS Cannington Red Cross Salvation Army Dept of Education Personal requisites CPFS Cannington
Disability Services
Disability Services Commission
Support for the Blind (Counseling and Soc. Work)
Association for the Blind of WA
16 Sunbury Rd, Victoria Park
(08) 9311 8202
Cultural Support and advice
Metropolitan Migrant Resource Centre
1/14 Chesterfield St Mirrabooka
(08) 9345 5755
Ethnic Communities Council (Peak Body) – Broad level advice only
(08) 9227 5322 No after hours contact
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 48 of 56
Type of Service Organisation Address Contact Details After Hours Contact
Multi Cultural Services Centre of WA
Ramdas Sankaran Exec Director
(08) 9328 2699 ramdas@@mscwa.com.au
0418 275 786
Translation and Interpreters
Translating and Interpreting Service
131 450 131 450
Interpreters Deaf Society of WA 46/5 Aberdeen St, East Perth
(08) 9441 2677 0410 017 540
Access to support from churches
Council of Churches (Churches of various denominations)
Revd Eira Clapton
(08) 9385 5477 [email protected]
After hours number to be supplied
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 49 of 56
Appendix 8 – Key Personnel and Contact Lists:
Name Organisation Work Contact After Hours Contact
CPFS 24 hour welfare coordination
Department for Child Protection and Family Support
Early Response Team 0418 943 835
0418 943 835
Department of Health – Statewide Duty Officer – Can organize a Doctor at a welfare centre and/or write out prescriptions.
Department of Health – Disaster Preparedness and Management Unit
9328 0553 Duty Officer 24/7
9328 0553 Duty Officer 24/7
Western Power Telstra Alinta Gas Western Power – Control Room
Note: Requests for provision of information and services from providers of utilities should generally be directed to the DCPFS Emergency Services Unit. The Unit has access to these service providers via the State Emergency coordination Group or OASG.
ESU Duty Officer 0418 943 835
Boyd Brown – Area General Manager
Telstra – Can provide a wireless connection for telephone service during an emergency
08 9726 7312 0418 748 197 [email protected]
0418 748 197
Information on road closures Main roads http://www.mainroads.wa.gov.au /alerts/default.aspx#
Information on road closures DFES http://www.dfes.wa.gov.au/internet
Weather BOM www.bom.wa.gov.au
DFES State Public Information Officer – To be used to circulate information regarding evacuation centre location
DFES Email: [email protected] Landline: 92255955 (diverts to Communication centre if not answered) Mobile: 0427479499
Indigenous services/advice Dept for Aboriginal Affairs John Brinkman 9274 4288
0407 886 713
Derbarl Yerrigan Health Service 156 Wittenoom St, East
(08) 9421 3888 (Admin) (08) 9421 3801 (Medical Clinic)
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 50 of 56
Perth Name Organisation Work Contact After Hours
Contact Special Event Crowd Control Services (To be used only where Police cannot provide this service)
Jaguar Security Services Natale Security Services Icon Security
0433 119 165 9203 5743 9490 7869
0433 119 165 0418 953 0939490 7869
Camille Le Geois Margaret Mairata Multi Cultural Services Officers
Centrelink (can provide support and information regarding CALD groups.
(08) 94648186 (08) 94648139
0411670812
Clint Dann Deanne Reed Indigenous Services Officers
Centrelink 0428 635 446 0447861040
Possible accommodation/Transport
RAAF Pearce Airbase Squ Leader Murray Sullivan Ph: 9571 7120 Mob: 0408 427 195 Fl Sgt Paul Manson Ph: 95717601
Maria McAtackney CEO
Noongar Patrol System 92284211 [email protected]
0403 228 960
Lifelines LIFELINES – PUBLIC INFORMATION PHONE/FAX DFES Public Information Line 13 DFES (13 3337)
www.dfes.wa.gov.au/Pages/default.aspx
Main Roads Western Australia (MRWA) ‐ Primary public contact point for road closure information
Phone: 138 138 Fax: 9323 4400 www.mainroads.wa.gov.au
Alinta Gas 13 13 58 Optus 131 344 Public Transport Authority 9326 2000 or 9220 9999 SES 132 500 Telstra 132 203 Water Corporation 13 13 75 Western Power Phone: 13 13 51
Fax: 9345 8822 Horizon Power Powerlines – 13 23 51
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 51 of 56
Residential – 1800 267 926
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 52 of 56
Appendix 9 – Animal Welfare Families and individuals may arrive at the Welfare Evacuation Centre with a variety of animals, and may need to stay at the ‘centre’ for a period of time, including overnight stays. Animals are not permitted to enter buildings for health and safety reasons, and therefore options may need to be explored to cater for the needs of the families and individuals who arrive with animals. Concern for the welfare of pets can be a major stress factor in evacuees and therefore the need to address these concerns should not be overlooked. Possible options to address the needs of evacuees who arrive with animals are set out below; 1. Evacuees who arrive with animals should be encouraged to register and then
relocate with the animals to friends or family. 2. The City of Fremantle has an ‘Animal Welfare Plan’ which may be of assistance if
evacuees arrive at the Welfare Evacuation Centre with animals. 3. Local Government Authorities may be able to offer assistance via their Ranger
Services. 4. Consider contacting local Dog and Cat boarding facilities via use of search on
www.whitepages.com.au OR www.yellowpages.com.au OR internet search engine such as Google OR Directory Assistance on 12456
Other useful contacts are listed below:
Balcatta Veterinary Hospital (24 hrs) 59 Erindale Road, Balcatta Phone: 9344 2341
Murdoch Pet Emergency Centre (24 hrs) Emergency & Critical Care 1300 652 494
Fauna Rehabilitation Centre 170 Camboon Road Malaga Phone: 9249 3434
Wildlife Help Line (for injured wildlife) Dept Parks and Wildlife (Wildcare) – 9474 9055 (6am to 10PM)
Cat Haven 23 Lemnos Street, Shenton Park Phone: 9442 3600
Swan Animal Haven Lot 1 Kalamunda Road, South Guildford Phone: 9279 8485
Dog Refuge Home 30 Lemnos Street, Shenton Park Phone: 9381 8166
RSPCA 108 Malaga Drive Malaga 6090 Phone 9209 9300
Animal Protection Society 9398 6616 www.animalprotectionsociety.westnet.com.au
Best Friends Dog Rescue 0415 779 610
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 53 of 56
K9 Dog rescue Mandurah 9581 9005 www.k9dogrescue.com John Home 9581 7332
www.petaddress.com.au Data base for micro chipped pets. National Animal ID Register 24 hour hotline 1800 025 461 Central animal ID register 24 hour hotline 1800 333 202. After hours 0419 591 996
Native Ark (for injured or rescued native animals) 172 Hope Rd Bibra Lake 8am-8pm 7 days a week 94177105 A/H 0487 922 484 – Metro area only
Pet Supplies
City Farmers
91 Belmont Ave Belmont
94774181 8.30am-5pm M-F 8.30am-5.30pm Sat 11am-5pm Sun
171 High Rd Willeton
9354 4525
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\Metro\cannington\cannington region Page 54 of 56
Appendix 10 – Distribution List: This plan has been distributed electronically to: Department for Child Protection and Family Support
Cannington District Office Staff plus hard copies – located in
o Local Welfare Coordinator Guide and Checklist folder Emergency Services Unit Staff
Local Emergency Management Committee
City of Belmont, Town of Victoria Park, City of Canning, and City of South Perth Local Emergency Management Committee/s (Controlled Document)
Welfare Coordination Group – can use the table below to record the agencies
List the agencies
Name Agency Address Email &/or Postal
Contact Details
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\metro\cannington\cannington region Page 55 of 56
Appendix 11 – The Department’s Standard Operating Procedures:
LOCAL WELFARE PLAN - CANNINGTON REGION
P:EM\Local Welfare Plans\metro\cannington\cannington region Page 56 of 56
Appendix 12 – Glossary In accordance with SEMC State Emergency Management Plans Development Guide, only terms and acronyms used in this document which are not identified in the Emergency Management Western Australia Glossary are included here. EMERGENCY SERVICES COORDINATOR – an appointed officer of the Department for Child Protection and Family Support authorised to activate responses to emergencies and approve emergency expenditure and utilisation of resources to meet the emergency welfare requirements. FUNCTIONAL TEAM LEADER – a person tasked to coordinate the delivery of service provision for one of the 6 (six) Welfare defined functional areas (Accommodation, Catering, etc). The term Functional Team Leader relates to the specific task to be performed not the title of the incumbent (i.e. the Functional Team Leader may be a Department Team Leader, Manager, Project officer but is performing the task of Functional Team Leader) LOCAL GOVERNMENT WELFARE COORDINATOR – the nominated representative of the Local Government Authority which has elected to assume the responsibility to coordinate the welfare response during emergencies, and liaise with the Welfare Coordinator of the Department. REGISTRATION – The process of accurately recording on registration forms appropriate details of all persons affected by an emergency and who are temporarily in a Welfare Centre or other location under the authority of the Emergency Services. STATE WELFARE COORDINATOR – the nominated representative of the Director General, Department for Child Protection and Family Support, with the responsibility to coordinate the welfare response to emergencies. SUPPORT AGENCY OFFICER – are officers from each Welfare Support Agency provided to the Department to assist in the management of the welfare response, as outlined in Section 3.1.3 of this plan. WELFARE CENTRE – any centre established for the purpose of provision of emergency welfare support services to persons affected by an emergency. The facility may be named an Evacuation Centre, Accommodation Centre, Relief Centre, Recovery Centre, One-Stop-Shop or other name as appropriate. For the purposes of this plan all such facilities are classified as a Local Welfare Centre. WELFARE CENTRE COORDINATOR – a person appointed by the District Director or Welfare Coordinator to manage the functioning of a Welfare Centre. Usually a senior Department for Child Protection and Family Support staff member. WELFARE COORDINATOR – are the Department’s staff member appointed by the District Director for the Department and have responsibilities as outlined in Section 2.6 of this plan. WELFARE SUPPORT AGENCY – a participating organisation whose response in an emergency is to provide assistance to functions under this plan.
Local Recovery Plan
LOCAL RECOVERY PLAN
12 JUNE 2017
CITY OF BELMONT / TOWN OF VICTORIA PARK
Local Recovery Plan
TABLE OF CONTENTS PART ONE: INTRODUCTION ................................................................................................................... 1
1.1 Authority ......................................................................................................................................... 1
1.2 Purpose .......................................................................................................................................... 1
1.3 Objectives ...................................................................................................................................... 1
1.4 Scope .............................................................................................................................................. 1
PART TWO: RELATED DOCUMENTS AND ARRANGEMENTS ....................................................... 2
PART THREE: RESOURCES .................................................................................................................... 3
3.1 Resources ...................................................................................................................................... 3
3.2 Local Recovery Coordination Centre ......................................................................................... 3
3.3 Financial Arrangements ............................................................................................................... 4
3.3.1 Insurance of Assets .............................................................................................................. 4
3.3.2 Internal Funding .................................................................................................................... 4
3.3.3 Financial Records ................................................................................................................. 4
3.3.4 External Funding ................................................................................................................... 4
PART FOUR: ROLES AND RESPONSIBILITIES .................................................................................. 5
4.1 Controlling Agency ........................................................................................................................ 5
4.2 Local Recovery Coordinator ........................................................................................................ 5
4.3 The Role and Functions of the Local Recovery Coordinator ................................................. 5
4.3.1 Role ......................................................................................................................................... 5
4.3.2 Functions ................................................................................................................................ 5
4.4 The Local Recovery Coordinating Group .................................................................................. 6
4.4.1 Core Membership ................................................................................................................. 6
4.4.2 The Role and Functions of the Local Recovery Coordinating Group ........................... 6
4.4.2.1 Role ......................................................................................................................................... 6
4.4.2.2 Functions ................................................................................................................................ 6
4.5 Local Recovery Coordinating Group Subcommittees (where required) ............................... 7
4.5.1 Community (or Social) Subcommittee Functions ............................................................. 7
4.5.2 Environment (or Natural) Subcommittee Functions ........................................................ 7
4.5.3 Infrastructure (or Built) Subcommittee Functions ............................................................ 8
4.5.4 Finance (Economic) Subcommittee ................................................................................... 8
PART FIVE: COMMUNICATIONS .......................................................................................................... 10
5.1 Communication Plan .................................................................................................................. 10
Local Recovery Plan
ATTACHMENTS ......................................................................................................................................... 11
Attachment 1: Contacts and Resources List ...................................................................................... 11
Attachment 2: Local Recovery Coordinator/Coordinating Group Action Checklist....................... 23
Attachment 3: Operational Recovery Plan Template ........................................................................ 25
Local Recovery Plan Page 1
PART ONE: INTRODUCTION
1.1 Authority
The Local Recovery Plan has been prepared in accordance with Section 41(4) of the Emergency Management Act 2005 and forms a part of the Local Emergency Management Arrangements for the City of Belmont and Town of Victoria Park. This includes the identification of a Local Recovery Coordinator and inclusion of a Recovery Plan as detailed in State Emergency Management Policy 6 Recovery – 6.3.2.
This plan has been endorsed by the City of Belmont/Town of Victoria Park Local Emergency Management Committee and has been tabled for information and comment with the South East Metropolitan District Emergency Management Committee.
1.2 Purpose
The purpose of the Local Recovery plan is to describe the arrangements for effectively managing recovery at a local level, including accountability and responsibility.
1.3 Objectives
The objectives of the Plan are to: • Describe the roles, responsibilities, available resources and procedures for the management
of recovery from emergencies for the City of Belmont and Town of Victoria Park • Establish a basis for the coordination of recovery activities at the local level • Promote effective liaison between all Hazard Management Agencies (HMA), emergency
services and supporting agencies, which may become involved in recovery management • Provide a framework for recovery operations.
1.4 Scope
The scope of this recovery plan is limited to the boundaries of City of Belmont and Town of Victoria Park and forms a part of its joint Local Emergency Management Arrangements. It details the local recovery arrangements for the community. In developing this plan, consideration has been given to the dynamics and complexities within the community of City of Belmont and Town of Victoria Park and the organizations themselves including: • After hours, weekends and public holidays • Culturally and Linguistically Diverse (CALD) Communities • Perth Airport • Major transport links.
Local Recovery Plan Page 2
PART TWO: RELATED DOCUMENTS AND ARRANGEMENTS
Document / Agreement Summary of Document / Agreement
State Emergency Management Policies and State Emergency Management Plans
To enable integrated and coordinated delivery of emergency management within the City of Belmont and the Town of Victoria Park, these arrangements are consistent with State Emergency Management Policies and State Emergency Management Plans
Local Emergency Management Plan for the Provision of Welfare Support - Cannington District
Reference should also be made to the Department for Child Protection and Family Services "Local Emergency Management Plan for the Provision of Welfare Support- Cannington District"
CoB/ToVP Share Resources Agreement
City of Belmont and Town of Victoria Park share a reciprocal agreement to share equipment and resources in an emergency to the extent that the equipment and resources are available under the prevailing conditions.
ToVP / Crown Resorts (Burswood Casino)
Use of facility in the event that own facility is unavailable in a ‘crisis event’
CoB Crisis (Issues) Communication Management Plan
Internal City of Belmont document providing a framework of how the City of Belmont’s Communications Team will deal with a crisis and defines the roles and responsibilities of the communications team. It also lists the Crisis Communication Management Team (CCMT), their responsibilities and an action plan which should be followed during a crisis.
Local Recovery Plan Page 3
PART THREE: RESOURCES
3.1 Resources
The resources available for recovery have been identified and are included in Attachment 1.
Resources may include local government staff and volunteers, emergency management agencies, subject matter experts and contacts, local government facilities, plant, equipment and transport vehicles.
3.2 Local Recovery Coordination Centre
The decision of where to establish the Local Recovery Coordination Centre will be made by the Local Recovery Coordinator and depend upon the location, extent and severity of the emergency.
The following table identifies suitable Local Recovery Coordination Centre's in the local government area:
Centre Name Address Capacity and Available Resources Contacts
Local Recovery Coordination Centre (LRCC) City of Belmont
Rem
oved
for c
onfid
entia
lity
• Capacity: 50ppl max • Whiteboard • 3 x Laptops • EM Phones (x4) • 2-Way system • Fax • Photocopier • Maps • O/head projector
Rem
oved
for c
onfid
entia
lity
Alternate LRCC City of Belmont
• Whiteboard • 3 x Laptops • 2-Way system • Fax • Photocopier • Maps • O/head projector
Local Recovery Coordination Centre (LRCC) Town of Victoria Park
• Whiteboards • 5 x Computers • 2 x Laptops • 1 x Dedicated interactive
screen • Fax • Photocopier • Phone Line
Alternate LRCC Town of Victoria Park
Waiting for information from ToVP
Local Recovery Plan Page 4
3.3 Financial Arrangements
3.3.1 Insurance of Assets
The City of Belmont and Town of Victoria Park have arrangements in place to insure their assets.
3.3.2 Internal Funding
The following arrangements have been made to fund recovery activities if necessary:
• The use of s6.8(1)(b) or (c) of the Local Government Act 1995 - expenditure not included in the annual budget can be authorised in advance by an absolute majority decision of the Council, or by the mayor in an emergency and then reported to the next ordinary meeting of the Council.
• The use of s6.11(2) to utilise a cash reserve established for another purpose, subject to one month’s local public notice being given of the use for another purpose. Local Government (Financial Management) Regulations 1996 – regulation 18(a) provides an exemption from giving local public notice to change the use of money in a reserve where the mayor has authorised expenditure in an emergency. This would still require a formal decision of the Council before money can be accessed.
• The use of s6.20(2) to borrow funds, subject to one month’s local public notice of the proposal and exercising of the power to borrow by an absolute majority decision of the Council.
3.3.3 Financial Records
To ensure accurate records of costs associated with an emergency, specific cost centres to which all costs associated with the recovery process have been allocated:
City of Belmont 914001 – Emergency Response Reimbursements 914002 – Emergency Response Reimbursements Event
Town of Victoria Park 14774.1289 – Emergency Response
3.3.4 External Funding
The State Emergency Management Plan for State level Recovery Coordination (Westplan Recovery Coordination) outlines the States recovery funding arrangements. Relief programs include:
• Western Australia Natural Disaster Relief and Recovery Arrangements (WANDRRA) • Centrelink • Lord Mayor's Distress Relief Fund (LMDRF).
Information on these relief arrangements can be found in the State Emergency Management Plan for State level Recovery Coordination (Westplan - Recovery Coordination, 2014).
Local Recovery Plan Page 5
PART FOUR: ROLES AND RESPONSIBILITIES
The roles and responsibilities of those involved in recovery management are outlined below.
4.1 Controlling Agency
The Controlling Agency with responsibility for the response to an emergency will initiate recovery activity during the response to that emergency. To facilitate recovery it will:
• liaise with the Local Recovery Coordinator include him or her in the incident management arrangements including the Incident Support Group and Operations Area Support Group.
• undertake an initial impact assessment for the emergency and provide that assessment to the Local Recovery Coordinator and the State Recovery Coordinator.
• coordinate and complete the Comprehensive Impact Assessment, prior to cessation of the response, in accordance with the approved procedure, and in consultation with the Incident Support Group, all affected local governments and the State Recovery Coordinator.
• Provide risk management advice to the affected community (in consultation with the HMA).
4.2 Local Recovery Coordinator
The Director Technical Services has been appointed as the Local Recovery Coordinator for the City of Belmont in accordance with the Emergency Management Act 2005, S 41. (4). The Coordinator Community Safety will act in the role if the primary appointee is unavailable when an emergency occurs.
The Director Renew Life Program has been appointed as the Local Recovery Coordinator for the Town of Victoria Park in accordance with the Emergency Management Act 2005, S 41. (4). The Director Business Life will act in the role if the primary appointee is unavailable when an emergency occurs.
4.3 The Role and Functions of the Local Recovery Coordinator
4.3.1 Role
The Local Recovery Coordinator is responsible for the development and implementation of recovery management arrangements for the local government, in conjunction with the Local Recovery Coordinating Group.
4.3.2 Functions
• Ensure the Local Recovery Plan is established • Liaise with the Controlling Agency, including attending the Incident Support Group and
Operations Area Support Group meetings where appropriate • Assess the community recovery requirements for each event, in conjunction with the HMA,
Local Emergency Coordinator (LEC) and other responsible agencies • Provide advice to the Mayor and Chief Executive Officer (CEO) on the requirement to convene
the Local Recovery Coordinating Group (LRCG) and provide advice to the LRCG if convened • Ensure the functions of the Executive Officer are undertaken for the Local Recovery
Coordinating Group • Assess for the LRCG requirements for the restoration of services and facilities with the
assistance of the responsible agencies where appropriate • Determine the resources required for the recovery process in consultation with the Local
Recovery Coordinating Group • Coordinate local level recovery activities for a particular event, in accordance with plans,
strategies and policies determined by the LRCG
Local Recovery Plan Page 6
• Monitor the progress of recovery and provide periodic reports to the Local Recovery Coordinating Group and State Recovery Coordinating Group, if established
• Liaise with the State Recovery Coordinator on issues where State level support is required or where there are problems with services from government agencies locally
• Facilitate the acquisition and appropriate application of the resources necessary to ensure an effective recovery
• Ensure the recovery activities are consistent with the principles of community engagement and communication with the community is regular, timely and accurate
• Arrange for the conduct of an operational debriefing of all participating agencies and organisations as soon as possible after cessation of the arrangements
• Arrange for an evaluation of the effectiveness of the recovery activities in relation to the recovery plan, within 12 months of the emergency
Attachment 2 of this Plan provides a Local Recovery Coordinator/Coordinating Group Action Checklist.
4.4 The Local Recovery Coordinating Group
4.4.1 Core Membership
The Local Recovery Coordinating Group comprises a core membership of:
• Local Recovery Coordinator • Senior Management Group • Mayor and/or nominated Councillor/s • Business Leadership Team (members as requested) • Department of Child Protection and Family Services (DCPFS) • Participating agencies (DFES, WAPOL, Western Power, Alinta Gas, Water Corporation,
MRWA, Opt of Health as required) • Community representatives
4.4.2 The Role and Functions of the Local Recovery Coordinating Group
4.4.2.1 Role
The role of the Local Recovery Coordinating Group is to coordinate and support local management of the recovery processes within the community.
4.4.2.2 Functions
The functions of the Local Recovery Coordinating Group are:
• Establish subcommittees as required • Assess requirements, based on the impact assessment, for recovery activities relating to the
social, built, economic and natural wellbeing of the community with the assistance of the responsible agencies where appropriate
• Develop an operational plan for the coordination of the recovery process for the event that: − takes account of the local government long term planning and goals − includes an assessment of the recovery needs and determines which recovery functions
are still required − develops a timetable and identifies responsibilities for completing the major activities − considers the needs of youth, the aged, the disabled, and culturally and linguistically
diverse (CALD) people − allows full community participation and access; and
Local Recovery Plan Page 7
− allows for the monitoring of the progress of recovery − refer to Attachment 3 for template
• Oversee the delivery of projects that support the social, built, economic and natural environments of recovery to ensure that they are community-owned and targeted to best support the recovery of impacted communities
• Facilitate the provision of services, public information, information exchange and resource acquisition
• Provide advice to the State and Local Government/s to ensure that recovery programs and services meet the needs of the community
• Negotiate the most effective use of available resources including the support of State and Commonwealth agencies
• Monitor the progress of recovery, and receiving periodic reports from recovery agencies • Ensure a coordinated multi agency approach to community recovery:
− Provide a central point of communication and coordination for the actions of the wide range of recovery-related services and projects being progressed outside of the direct control of the Committee
− Make appropriate recommendations, based on lessons learnt, to the LEMC to improve the community's recovery preparedness.
4.5 Local Recovery Coordinating Group Subcommittees (where required)
It may be appropriate to consider establishing one or more subcommittees to assist the Local Recovery Coordinator and Coordinating Group by addressing specific components of the recovery process.
Consideration will be given to establishing the following subcommittees, dependent on the nature and extent of the recovery:
1. Community (Social) 2. Infrastructure (Built) 3. Environment (Natural) 4. Finance (Economic)
4.5.1 Community (or Social) Subcommittee Functions
Objectives:
• To provide advice and guidance to assist in the restoration and strengthening of community well-being post the event
• To facilitate understanding on the needs of the impacted community in relation to community wellbeing
• To assess and recommend priority areas, projects, and events to assist with the recovery process in the immediate and short-term regarding the restoration and strengthening of community wellbeing
• To assess and recommend medium and long term priority areas to the local government for consideration to assist in the restoration and strengthening of community wellbeing
• To ensure the affected community is informed and involved in the recovery processes so actions and programs match their needs
4.5.2 Environment (or Natural) Subcommittee Functions
Objectives:
• To provide advice and guidance to assist in the restoration of the natural environment post the event
• To facilitate understanding of the needs of the impacted community in relation to environmental restoration
Local Recovery Plan Page 8
• To assess and recommend priority areas, projects and community education to assist with the recovery process in the immediate and short-term regarding the restoration of the environment including weed management and impacts on wildlife
• To assess and recommend medium and long term priority areas to the local government for consideration to assist in the restoration of the natural environment in the medium to long term
4.5.3 Infrastructure (or Built) Subcommittee Functions
Objectives:
• Assist in assessing requirements for the restoration of services and facilities in conjunction with the responsible agencies where appropriate
• To provide advice and assist in the coordination of the restoration of infrastructure assets and essential services damaged or destroyed during the emergency
• To assess and recommend priority infrastructure projects to assist with the recovery process in the immediate and short, medium and long term
4.5.4 Finance (Economic) Subcommittee
To make recommendations to the Lord Mayor's Distress Relief Fund (LMDRF) on the orderly and equitable disbursement of donations and offers of assistance to individuals having suffered personal loss and hardship as a result of the event.
Objectives:
• The development of eligibility criteria and procedures by which payments from the LMDRF will be made to affected individuals which:
− ensure the principles of equity, fairness, simplicity and transparency apply − ensure the procedures developed are straightforward and not onerous to individuals
seeking assistance − recognise the extent of loss suffered by individuals − complement other forms of relief and assistance provided by government and the private
sector − recognise immediate, short, medium and longer term needs of affected individuals − ensure the privacy of individuals is protected at all times
• Facilitate the disbursement of financial donations from the corporate sector to affected individuals, where practical
Sample LMDRF Eligibility Criteria and Levels of Financial Assistance (Criteria used by the Shire of Mundaring for the ParkerVille-Stoneville-Mt Helena Fire on 12 January 2014)
Owners/Owner Occupiers For Owners/Owner Occupiers of properties impacted by the event, there are three levels of LMDRF grant assistance available as follows:
• Level One - shall apply in those instances where the house/house and contents have been totally destroyed
• Level Two - shall apply in those instances where the house/house and contents have been damaged but the house remains habitable
• Level Three - shall apply in those instances where there has been other property damage/loss, e.g. sheds, shed contents, pergolas, outdoor furniture etc.
Local Recovery Plan Page 9
Occupiers For Occupiers (those renting) of properties impacted by the event, there are two levels of LMDRF grant assistance available as follows:
• Level Four - shall apply in those instances where the house contents have been totally destroyed as a consequence of the house being totally destroyed
• Level Five - shall apply in those instances where there has been partial damage/loss of house contents and other personal effects
Local Recovery Plan Page 10
PART FIVE: COMMUNICATIONS
5.1 Communication Plan
Communications will be undertaken using the 'City of Belmont Crisis (Issues) Communication Management Plan’, ‘City of Belmont Communication Strategy’, and ‘Town of Victoria Park Communications Protocols', and will address the community and other target audiences by a variety of methods.
Key groups who need to receive recovery information, the methods available and potential locations where information can be provided are detailed below:
Who needs information? How-what communication methods will be used?
Where will the information be provided?
• Affected community • Recovery workers • Support agencies • Vulnerable groups • Media
• Social media • Website • Press releases • Face to face • Notice Board • Radio • TV
• Public meeting venues • One-stop-shop locations • Online • TV • Radio
Local Recovery Plan Page 11
ATTACHMENTS Attachment 1
Contacts and Resources List
(Removed for Confidentiality)
Local Recovery Plan Page 23
Attachment 2: Local Recovery Coordinator/Coordinating Group Action Checklist
LOCAL RECOVERY COORDINATOR/COORDINATING GROUP ACTION CHECKLIST
(Please note this listing is a guide only and is not exhaustive)
Task Description Complete
24 to 48 hours*
Local Recovery Coordinator to contact and alert key local contacts
Local Recovery Coordinator to liaise with the Controlling Agency and participate in the incident management arrangements, including the Incident Support Group and Operations Area Support Group where appropriate
Local Recovery Coordinator to receive initial impact assessment from the Controlling Agency
Local Recovery Coordinator to determine the need for the Local Recovery
Coordinating Group to be convened and its members briefed, in conjunction with the local government
Local Recovery Coordinator and the local government to participate in the determination of state involvement in conjunction with the State Recovery Coordinator
Meet with specific agencies involved with recovery operations to determine actions
Further develop and implement event specific Communication Plan, including public information, appointment of a spokesperson and the local governments internal communication processes
Consider support required, for example resources to maintain a record of events and actions
Within 1 week
Participate in consultation on the coordination of completion of a Comprehensive Impact Assessment by the Controlling Agency
Activate a recovery coordination centre if required
Identify special needs groups or individuals
Determine the need to establish subcommittees, and determine functions and membership if necessary
Develop an Operational Recovery Plan which determines the recovery objectives and details the recovery requirements, governance arrangements, resources and priorities
Confirm whether the event has been proclaimed an eligible natural disaster under the WA Natural Disaster Relief Arrangements and if so what assistance measures are available
Local Recovery Plan Page 24
Manage offers of assistance, incl. volunteers, material aid and donated money.
Report to organisational hierarchy on likely costs/impact of involvement in recovery activities
Activate outreach program to meet immediate needs and determine ongoing needs. Issues to be considered should include the need for specialist counselling, material aid, accommodation, financial assistance and social, recreational and domestic facilities.
Establish a system for recording all expenditure during recovery (includes logging expenditure, keeping receipts and providing timesheets for paid labour)
Consider establishing a call centre with prepared responses for frequently asked questions
Establish a 'one-stop shop' recovery centre to provide the affected community with access to all recovery services.
Manage restoration of essential infrastructure/utilities.
Brief media on the recovery program.
Within 12 months
Determine longer-term recovery strategies
Debrief recovery agencies and staff
Implement transitioning to mainstream services
Evaluate effectiveness of recovery within 12 months of the emergency
*Timeframes are approximate only
Local Recovery Plan Page 25
Attachment 3: Operational Recovery Plan Template
OPERATIONAL RECOVERY PLAN
(Suggested composition/layout following a major emergency)
City of Belmont Local Recovery Coordinating Group
Operational Recovery Plan
Emergency: (type and location)
Date of Emergency:
Section 1
Introduction
• Background on the nature of the emergency or incident • Aim or purpose of the plan • Authority for plan.
Section 2
Assessment of Recovery Requirements
• Details of loss and damage to residential, commercial and industrial buildings, transport, essential services (including State and Local Government infrastructure)
• Estimates of costs of damage • Temporary accommodation requirements (includes details of evacuation centres) • Additional personnel requirements (general and specialist) • Human services (personal and psychological support) requirements • Other health issues.
Section 3
Organisational Aspects
• Details the composition, structure and reporting lines of the groups/committees and • subcommittees set up to manage the recovery process • Details the inter-agency relationships and responsibilities • Details the roles, key tasks and responsibilities of the various groups/committees and those
appointed to various positions including the Recovery Coordinator.
Section 4
Operational Aspects
• Details resources available and required • Redevelopment Plans (includes mitigation proposals) • Reconstruction restoration programme and priorities, (including estimated timeframes) • Includes programs and strategies of government agencies to restore essential services and
policies for mitigation against future emergencies • Includes the local government program for community services restoration • Financial arrangements (assistance programs (NDRRA), insurance, public appeals and
donations • Public information dissemination.
Local Recovery Plan Page 26
Section 5
Administrative Arrangements
• Administration of recovery funding and other general financial issues • Public appeals policy and administration (including policies and strategies for office and living
accommodation, furniture and equipment details for additional temporary personnel).
Section 6
Conclusion
Summarises goals, priorities and timetable of plan.
Signed by:
25/07/2017 __________________________________ ____________________ Chair, Local Recovery Coordinating Group Date: