Location Management Module

Packaging Issues & Return Module

Introduction

Wayahead Systems have released a series of modules, for Packaging, LotNo Location Management, Order Picking and Stocktaking.

These modules handle all aspects of lotno tracking, from receipt, through location movements and also stocktake procedures.

A work order Picking procedure is available when you require to assemble the materials for a work order, during the preparation of a work order.

Within the Packaging module, packaging materials are managed including the issue to a work order of packaging material. When the work order is complete, the left over or remaining material can be returned back to a (different) location.

Location Management (LOCMGT) and Packaging (PKG), have been developed to run on radio frequency (RF) hand-held barcode scanners. The latest release uses Intermec CK31 or Symbol MC9190 barcode scanners. These scanners include a touch-screen feature, which makes data entry and enquiry much easier for the operator.

 The hand-held screen uses a Windows style, which enhances the screen display to the user.

Menu Options

The following screen layouts show each menu option available:

1. ELECTRONIC SIGNATURE (Userid & Password) Login management

2. LOCATION Enquiry

3. LOT NO Enquiry

4. LOCATION Movements

5. MATERIAL PICKING by Work Order

6. STOCKTAKE Entry

7. PACKAGING Issues

8. PACKAGING Returns

A full audit trail to FDA level requirements is generated for all data access.

The system is multi-lingual. It is currently in use in Chinese, in Shanghai.

Screen terminology and warning prompts can be customized to suit each site.

Complete validation test scripts and test results are available.

Reporting and enquiry functionality is available within 3WS main online programs.

1. Login Processing

Login Screen

Follows all FDA requirements for Electronic signatures and data audit trail.

Main Screen

Press F2 to display the menu options.

2. Location Enquiry

Menu Options Screen

Use the arrow keys to move between options or touch the specific line on the screen.

Select Location Enquiry menu option.

Location Enquiry Screen

The operator enters the LOCATION No and LOT No.

Search facility is available to list all locations.

2. Location Selection

Information from location LS.

This location has 18 Lot Nos (ie 1/18).

To move through each LotNo, use the scroll forward [>] or backwards [<] buttons.

If SEARCH is pressed, the list of Warehouses (ie 300) & Locations (ie A) are displayed.

Then select a location (ie A0000) and press OK to move to this location enquiry.

3. Lot No Enquiry

Menu Options Screen Lot No Enquiry Screen

Enter or Scan the LotNo and the screen is updated.

Displays the information of Lot No J05120101 from all Locations (1/3).

3. Lotno screen scrolling

Press the forward [>] button moves to the next Location.

Displays the information of

Lot No J05120101 from

Location A0105 (2/3).

4. Lot No Location Management

Menu Options Screen Lot No Move Screen

Enter or scan the LotNo and the Location No.

4. Lot No MOVE

Scan the lot no and location, which is to be moved.

Large characters make this screen easier to view.

Press the >> button to display the data values.

Input the quantity to be moved.

4. MOVE TO A NEW LOCATION

Scan the new location which the quantity will be moved to.

Move 2,000 PC to new location LS.

5. Picking Module – Work Order Assembly

Lotno ‘LTOL01’ has 100kg available

5. Picking Module – lotno screen

Lotno ‘LTOL01’ has 100kg available

5. Picking Module – Current Locations

Lotno ‘LTOL01’ has 100kg available, in a single Location ‘A01’

5. Picking Module – Movement History

Lotno ‘LTOL01’ history will show all movements between locations.

5. Picking materials for an Order (batch)

Menu Options Screen Select or Scan the BATCH

Nominate the Location, where the materials are to be moved TO for this BATCH (work order)

Note: Usually to a default Location

5. Select material (item) then scan Lotno

Select the Material Scan the Lotno

Scan the Location

5. Select Lot, Location and Quantity

Enter the material quantity picked for this order (batch).

5. Picking Module – Current Locations

The list of CURRENT Locations, now reflects the 1kg movement from A01 to B01

5. Picking Module - History

The history screen details each individual movement

ie: NEW into A01 (100kg)

then from A01 to B01 (1kg)

6. Stocktake Module

Menu Options Screen Stocktake Screen

Select a stocktake plan, which has already been set-up in 3WS.

Press the >> button to continue.

6. You can stocktake any group of areas & locations

Select an area, which has been setup within this Stocktake Plan.

Scan or enter a Location No & LotNo.

6. Enter the quantity at that location

Scan the location and lot no.

Press the QUANTITY button to continue.

Enter the Quantity to be counted during the stocktake.

6. Accept the quantity

Count the quantity.

Press the OK button.

7. Packaging Module – Issues to an order

Menu Options Screen

Also includes Picking materials by Work Order (raw materials, packaging components and interim materials)

Packaging Issues Screen

Scan the batch (work order) to be issued.

The batch already exists in 3WS.

The batch may have pre-allocated (assigned) LotNos for each material.

7. Select Batch, select Item then ISSUE

Packaging List of Materials Screen

One item is to be issued.

Required = 2,200 PC

Issued = zero

Returned= zero

Display the pre-allocated details:

LotNo (J05121201$1) and the

Location NO (XA01)

Then scan or enter the LotNo & Location

7. Select Lot, Location and Quantity

Confirm the pre-allocated LotNo and the Location No.

Press the QUANTITY button.

Enter the quantity to be issued to this batch (work order).

7. Complete the Issue

Input the quantity.

Press OK.

One item has been issued.

Required = 2,200 PC

Issued = 3,000 PC

Returned = zero

A quantity of 3,000 is issued against 2,200 required.

8. Packaging Returns

Packaging Returns Screen

A list of Packaging Issues is displayed.

Select one Issue from the list of Issues.

Scan or enter the Location No for the returned material.

Return the remaining packaging material to Location No A0000.

Press the QUANTITY button.

8. Complete the Return entry

Enter the returned quantity (ie 100).

100 PC will be returned to

Location No A0000.

One item has been issued & returned. Required = 2,200 PC

Issued = 3,000 PC

Returned = 100 PC

100 PC have been returned. This process continues until all left over material has been moved to a Location

Functionality considerations

• VALIDATION - A documented IQ, OQ, PQ validation protocol is available for this module. This validation protocol includes validation test scripts and completed validation test results.

• AUDIT TRAIL - All activities are included in the 3WS Data Audit Trail module, which manages data changes to the FDA (21CFR Part 11) requirements.

• INTERFACES - All activities are included in the Interface transactions between 3WS and your ERP system (ie SAP). This includes Location Movements, Work Order Issues, Work Order Returns etc.

• SCREEN LAYOUTS - All screen functionality can be customized for site specific requirements. Screen terminology and warning messages can be modified to suit local conditions, including foreign languages.

• ENQUIRY & REPORTING - A full set of enquiry and reporting options are available to print LotNo, Location, Location Movements, Picking, Stocktake or Packaging information.