lockheed martin national source tracking system (nsts) national source tracking system (nsts)...

Lockheed Martin

National Source Tracking System (NSTS)

National Source Tracking System (NSTS)Training Guide

Prepared by:Lockheed Martin

October 28, 2008

Revised – April 30, 2009

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Table of Contents

Title PageSection 1: Overview 3

NSTS 4

Functionality 5

Interface Design 6-8

Search Features 9

Logon 10-12

Generic Landing Page 13

Section 2: Users Types 14

Licensee

Source User 15-16

Source Manufacturer 17-18

Source Distributor 19-20

Source Disposer 21-22

Source Waste Broker 23-24

Licensing Agency

Department of Energy (DOE) 25-26

Agreement State (A/S) Staff 27-28

NRC Staff 29-30

Administration

NSTS Analyst 31-32

NSTS Administrator 33-34

Section 3: Scenarios 35-38

Licensee 39-103

Licensing Agency 104-128

Administration 129-137

Section 4: NSTS Resources 138

Website 138

Help Desk 138

E-mail 1382

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Section 1 OVERVIEW

Topics Covered

• NSTS

• Functionality

• Administration

• Interface Design

• Search Features

• Logon

• Generic Landing Page

3

Learning Objectives

Upon completing the Overview users will be able to:

1. Identify objectives of NSTS

2. List NSTS interface design parts

3. Logon to NSTS

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Overview NSTS

4

Background

The events of September 11, 2001 heightened the nation’s concerns regarding the use of radioactive materials for a malevolent act. Such an attack has been of particular concern due to the widespread use of radioactive materials (often contained in sealed sources) in the United States and overseas by industry, hospitals, and academic institutions. Loss or theft of such materials could lead to a malicious use of a radiological dispersal device (RDD) also known as a “dirty bomb” — a conventional explosive that carries nuclear materials and releases them on detonation.

In July 2002, the Nuclear Regulatory Commission (NRC) and the Department of Energy (DOE) established an RDD Working Group to investigate how to improve the control of nuclear material or radioactive sources. One recommendation of the Working Group was to develop a national source tracking system to better understand and monitor the location and movement of sources of interest. To track source transfers in a timely manner, the Working Group also recommended that the system be Web-based, allowing most source transfers to be recorded directly by licensees using the Internet. The NRC adopted this recommendation in its directive to the staff, SRMCOMSECY-03-0010, updated most recently in SRM-M040309A, dated March 12, 2004. The NRC began activities needed to develop and implement sealed source tracking regulations and the National Source Tracking System (NSTS) in late 2003.

Objectives

The NSTS provides a “cradle-to-grave” account of the origins of each source (manufacture, remanufacturing, or import) and records by whom it has been used and eventually disposed of, or exported. The NSTS is a national centralized database that satisfies the International Atomic Energy Agency (IAEA) Code of Conduct. The NSTS will help the NRC and other agencies to:

• Monitor the location, use, and disposal of sources;• Improve accountability and provide better information to decision makers;• Detect and act on discrepancies;• Conduct inspections and investigations;• Communicate source information among government agencies;• Respond in the event of an emergency; and • Verify legitimate import, export, ownership, and use of sources.

Scope

The NSTS can be accessed by affected nuclear materials licensees nationwide, including nuclear source manufacturers, users, distributors, disposers, and waste brokers. The NSTS is accessible via the Web to relevant staff members of the NRC, it’s Agreement State agencies, and the Department of Energy (DOE). Additional indirect users (i.e., of reports or downloads) include relevant staff of other federal agencies including the Department of Homeland Security (DHS) and the Department of Transportation (DOT).

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Overview Functionality

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The NSTS will help the NRC and other agencies to:

• Support Licensees’ recording activities

• Support Licensing Agencies’ tracking, monitoring, and control activities

• Support System Administration and System Timer (available in Release 2) functions through time-triggered processes, reporting, and external interface processing of the system

• Perform a batch load of basic license data on a periodic basis. The number of license records uploaded during a load should not exceed the total license count (expected to be 20,000)

• Perform a batch extract and export of all NSTS data on an as-needed basis to provide licensee and source tracking information to other authorized federal agencies, such as:

oDepartment of Homeland Security (DHS)

oCustoms and Border Patrol (CBP)

oDepartment of Transportation (DOT)

oDepartment of Defense (DOD)

oEnvironmental Protection Agency (EPA)

oDepartment of Commerce (DOC)

oDepartment of State

• The number of records downloaded upon request should equal the total number of records in the system, including historical records

• Perform batch loads of NSTS-required data from agencies and licensees into the NSTS

• Maintain a history of data changes to facilitate auditing activities and provide authorized users with the capability to view audit histories

• Perform backup and recovery of NSTS data

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Overview

Interface Design

1. Columns can be sorted. Click once to sort ascending and twice to sort descending. Only columns with underlined blue headers can be sorted; columns with non-underlined black headers cannot.

Non-Sortable

Sortable

2. Links labeled “Print”, “Logout”, “NRC Home” and “FSME Home” are present in the header section of all Web pages. “Help” links are present on all pages with help topics.

3. Mandatory fields have an asterisk ( * ) beside them and a line of text that reads, “indicates required field.”

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The NRC Logo and associated graphical images are present on the header section of all Web pages, as depicted below:

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4. Labels are left-aligned.

5. Tables have column headers. Text displayed in a table is left-justified; numeric values in a table are right-justified.

6. Buttons (e.g., to submit a page) appear at the bottom of the page and are left-justified.

Label Table

Button

Overview Interface Design (cont.)

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Overview

Interface Design (cont.)

9. Check boxes are used when there is a list of options. You may select any number of choices, including zero, one, or several.

10. A stand-alone check box is used for a single option that you can either select or clear.

7. Long lists have scroll bars.

8. Radio Buttons are used to list two or more options that are mutually exclusive. You must select exactly one choice. There is a default selection.

Radio Button

Check box

Stand-alone check box

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Overview

Search Features

Search criteria helps to narrow and filter search results.

Entering multiple search criteria will return results that contain all of the entered search criteria. Forexample, entering Make X, Model Y, and Device ABC will return results that contain all three values.Values that contain only one of the search criteria will not be displayed.

If no results are returned on a particular query, eliminating some of the entered search criteria mayhelp.

Wildcard searches are permitted in text entry fields. A wildcard is a character that may be used in asearch term to represent one or more characters.

An asterisk ( * ) may be used to specify zero or more alphanumeric characters. For example, searching for the term ‘h*s’ would yield results that contain such words as “his,” “homes,” “houses,”“horses,” “horticulturalists,” and “herbaceous.”

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Overview Logon

To logon to the NSTS application, insert your Smart Card into the card reader, which connects to the application URL via your web browser.

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From your Internet Explorer web browser, access the NSTS Website with the URL: https://nsts.nrc-gateway.gov/nsts/welcome.do. Green light on card reader will indicate connectivity.

On the Choose a digital certificate screen, click “OK.”

Enter your PIN at the prompt and click OK.

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Overview Logon (cont.)

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If the following Security Alert screen appears, click Yes.

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Click the “I Accept” button if you agree to the terms and conditions for system usage.

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Overview Generic Landing Page (revised 4/30/09)

The NSTS Main Menu appears when you logon to NSTS. This page serves as the home base for the system user. All functions that you need to access are conveniently linked from this Main Menu.

You may have multiple Licenses with which to work. The NSTS is designed to allow you to quickly and easily switch between License Numbers. Using the License Number drop-down box, at the top of the window, simply select the desired License Number from a pre-assigned listing of License Numbers. The Menu items are updated to reflect the functions that can be performed with the selected License Number.

To change the License Number under which you want to perform functions, select the License Number in the License Number drop-down box, and then click Continue. The menu items in the lower portion of the window will be refreshed according to the rights and privileges associated with the selected License Number.

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User can select what License Number they would like to work with.

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Section 2

USER TYPES

Licensee• Source User• Source Manufacturer• Source Distributor• Source Disposer• Source Waste Broker

Licensing Agency• Department of Energy (DOE)• Agreement State (A/S) Staff• NRC Staff

Administration• NSTS Analyst• NSTS Administrator

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Learning Objectives

Upon completion of Section 2, users will be able to:

1. Identify the different User Types

2. Identify the job tasks (scenarios) for different User Types

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User Type Licensee – Source User

A Licensee represents the company or person authorized to use radioactive materials under a license issued by the NRC or an Agreement State (A/S). A Source User is a Licensee that is authorized to use sources. These Licensees can manage sources and transfers.

• How to view the sources in your inventory by License Number – see pages 42-43• How to update source information, such as a source location – see pages 81-83

Sources can be transferred and received from one Licensee to another. They can also be imported and exported. Transfers may also be edited or canceled in the event of an error.

• How to enter a source transfer – see pages 59-62 • How to enter a source as received from a transfer – see pages 74-76• How to enter a source export – see pages 63-65• How to enter a source as received from an import – see pages 77-80• How to update transfer information, such as add a source to a shipment – see pages 66-70• How to cancel a transfer – see pages 66-70

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User Licensee – Source User (cont.)

Quick entry functionality, also known as Enter Unrecorded Functionality, enables the user to quickly add a source, transfer, make, model, location, or licensee into the NSTS for immediate use. Entering an unrecorded make, model, location, or licensee populates the drop-down selection list with the entered value. Entering an unrecorded source adds the source record to the NSTS for use in a source function (update source information, transfer source, receive source, update/cancel source transfer).

• How to enter an unrecorded source – see pages 51-52• How to enter an unrecorded transfer when receiving a source – see pages 47-50• How to enter an unrecorded location – see pages 53-56• How to enter an unrecorded make or model – see pages 45-46• How to enter an unrecorded licensee – see pages 57-58

Transfers which are entered as unrecorded are pending until they are verified by the sending licensee.

• How to confirm or reject a pending shipment/transfer – see pages 71-73

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User Licensee – Source Manufacturer

A Source Manufacturer is a Licensee that is authorized to manufacture sources. From the Manufacturer Landing Page, you can view, record, and update source information.

• How to view the sources in your inventory by License Number – see pages 42-43• How to record the manufacturing of a source – see pages 87-92• How to record the regeneration of a source – see pages 93-95• How to update source information, such as a source location – see pages 81-83• How to record the destruction of a source – see pages 96-100


• How to enter a source transfer – see pages 59-62• How to enter a source as received from a transfer – see pages 74-76• How to enter a source export – see pages 63-65• How to enter a source as received from an import – see pages 77-80• How to update transfer information, such as add a source to a shipment – see pages 66-70• How to cancel a transfer – see pages 66-70

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User Licensee – Source Manufacturer (cont.)

Quick entry functionality, also known as Enter Unrecorded Functionality, enables the user to quickly add a source, transfer, make, model, location, or licensee into the NSTS for immediate use. Entering an unrecorded make, model, location, or licensee populates the drop down selection listing with the entered value. Entering an unrecorded source adds the source record to the NSTS for use in a source function (update source information, transfer source, receive source, update/cancel source transfer).




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User Licensee – Source Distributor

A Source Distributor is a Licensee that is authorized to distribute sources. From the Distributor Landing Page, you can view, update and transfer sources, enter unrecorded information, and verify transfers.



• How to enter a source transfer – see pages 59-62• How to enter a source as received from a transfer – see pages 74-77• How to enter a source export – see pages 63-65• How to enter a source as received from an import – see pages 77-80• How to update transfer information, such as add a source to a shipment – see pages 66-70• How to cancel a transfer – see pages 66-70

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User Licensee – Source Distributor (cont.)





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User Licensee – Source Disposer (revised 4/30/09)

A Source Disposer is a Licensee that is authorized to dispose of sources, e.g., by burial. From the Disposer Landing Page, you can update, dispose and transfer sources, enter unrecorded information, and verify transfers.

• How to view the sources in your inventory by License Number – see pages 42-43• How to update source information, such as a source location – see pages 81-83• How to record the disposal of a source – see pages 101-103


• How to enter a source transfer – see pages 59-62• How to enter a source as received from a transfer – see pages 74-76• How to enter a source as received from an import – see pages 77-80• How to update transfer information, such as add a source to a shipment – see pages 66-70• How to cancel a transfer – see pages 66-70

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User Licensee – Source Disposer (cont.)





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User Licensee – Source Waste Broker

A Source Waste Broker is a Licensee that is authorized to temporarily store sources before transferring them to a Source Disposer. From the Waste Broker Landing Page, you can view inventory and update source information.



• How to enter a source transfer – see pages 59-62• How to enter a source as received from a transfer – see pages 74-77• How to enter a source as received from an import – see pages 77-80• How to update transfer information, such as add a source to a shipment – see pages 66-70• How to cancel a transfer – see pages 66-70

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User Licensee – Source Waste Broker (cont.)





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User Licensing Agency – Department of Energy (DOE) (revised 4/30/09)

The DOE Site represents a facility that has radioactive sources of concern. For the purposes of the NSTS, the DOE Site is treated as a ‘pseudo-licensee’ and is responsible for keeping track of individual sources that have been associated to it. From the DOE Landing Page, the user can manage license information, perform source management, enter unrecorded information, and perform verifications.

• How to record licensee transactions – see pages 105-107• How to create a licensee in the NSTS – see pages 108-111• How to update license information, such as adding a new contact – see pages 112-117• How to delete a license – see pages 112-117

The DOE has the ability to view the inventory of any of its sites. In addition, the DOE has the ability to record the destruction of sources on behalf of its sites.

• How to view a DOE site’s inventory – see pages 118-119• How to record the destruction of a source – see pages 99-100• How to record the disposal of a source – see pages 101-103

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User Licensing Agency – Department of Energy (DOE) (cont.)

Quick entry functionality, also known as Enter Unrecorded Functionality, enables the user to quickly add a source, make, or model. Entering an unrecorded source, make, or model, adds the values to the NSTS database.

• How to enter an unrecorded source – see pages 51-52• How to enter an unrecorded make or model – see pages 45-46

Makes and Models, Locations, and Licensees which have been entered as unrecorded by the Licensees must be verified by the NRC, the Agreement State, the NSTS Analyst, or the DOE.

• How to verify a pending make or model – see pages 121-122• How to verify a pending Location – see pages 127-128• How to verify a pending Licensee – see pages 123-126

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User Licensing Agency – Agreement State (A/S) Staff

An Agreement State (A/S) is a State that signs an agreement with the NRC under which the State regulates the use of by-products, sources, and small quantities of special nuclear material within that State. From the A/S Staff Landing Page, staff can manage license information, perform source management, enter unrecorded information, and perform verifications.


The Agreement State Licensing Agency has the ability to view the inventory of any of its Licensees. In addition, the Agreement State Licensing Agency has the ability to record the destruction of sources on behalf of its Licensees.

• How to view an A/S Licensee’s inventory – see pages 118-119• How to record the destruction of a source – see pages 99-100

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User Licensing Agency – Agreement State (A/S) Staff (cont.)


• How to enter an unrecorded source – see pages 51-52• How to enter an unrecorded location – see pages 53-56• How to enter an unrecorded make or model – see pages 45-46• How to enter an unrecorded Licensee – see pages 57-58

Makes and Models, Locations, and Licensees which have been entered as unrecorded by the Licensees must be verified by the NRC, the Agreement State, the NSTS Analyst or the DOE.


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User Licensing Agency – NRC Staff

From the NRC Landing Page, NRC staff can manage licenses and sources, enter unrecorded information, and verify information that is pending.


The NRC has the ability to view the inventory of any of its Licensees and of the Agreement State Licensees. In addition, the NRC has the ability to record the destruction of sources on behalf of its Licensees.

• How to view a Licensee’s inventory – see pages 118-119• How to record the destruction of a source – see pages 99-100

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User Licensing Agency – NRC Staff (cont.)





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User Administration – NSTS Analyst

The NSTS Analyst represents someone that has a holistic view of the NSTS information and can therefore see and enter all information regardless of the Licensing Agency jurisdiction. In addition to the NRC Staff, Agreement State Staff, and DOE Staff; the NSTS Analyst can perform activities in the system on behalf of a Licensee (e.g., transfer sources). From the NSTS Analyst Landing Page, the NSTS Analyst can manage license information, view a licensee’s inventory, enter unrecorded information, and perform verifications.


The NSTS Analyst has the ability to view the inventory of any of the NRC Licensees, the Agreement State Licensees, or DOE sites. In addition, the NSTS Analyst has the ability to record the destruction of sources.

• How to view a Licensee’s inventory – see pages 118-119• How to record the destruction of a source – see pages 99-100

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User Administration – NSTS Analyst (cont.)





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User Administrator – NSTS Administrator

The NSTS Administrator has the capability to access and modify all NSTS information. This user is also responsible for resolving data discrepancies and for maintaining NSTS-specific configuration information (e.g., maintaining user accounts, business rules, lookup values, etc.) From the Administrator Landing Page, the NSTS Administrator can manage user accounts, create, or update Licensing Agency information.

The NSTS users have both a user account and a user role. The user account defines the user in the NSTS. The user role defines what rights and privileges the user has access to (i.e.. disposer, manufacturer, etc.)

• How to create a user role • How to update a user role• How to create a user account• How to update a user account

The NSTS Administrator has the ability to create and update the Licensing Agencies in the NSTS.

• How to create a licensing agency – see pages 135 & 137• How to update a licensing agency – see pages 135-136

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User Administrator – NSTS Administrator (cont.)

The NSTS Administrator maintains the code tables in the NSTS. The NSTS Administrator can store and modify various NSTS-specific values (codes) used for lookups, defaults, and other validations. To add or remove (inactivate) data elements or designate tables for audit tracking, the NSTS Administrator selects a code table under Code Table Management and then clicks Go.

• How to add a new code to a code table – see pages 131-134• How to modify an existing code in a code table – see pages 131-134• How to inactivate a data element or code table – see pages 131-134• How to activate an inactive data element or code table – see pages 131-134

Audit capabilities are available to the NSTS Administrator:

• How to define the audit setting• How to view the audit history

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Section 3

Scenarios

Licensee ScenariosLicensing Agency Scenarios

Administration Scenarios

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Learning Objectives

Upon completion of Section 3, users will be able to:

1. Perform all Licensee scenarios

2. Perform all Licensing Agency scenarios

3. Perform all NSTS Administrator scenarios

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Scenarios

Scenarios describe the behavior of the system from the viewpoint of the users that interact with the system. Graphical “stick” diagrams depict the interaction between the user and the functional process. e.g., “view inventory.” The scenarios for the NSTS functions are outlined below and are organized by User Type. Each scenario also has page numbers indicating the location of each scenario for quick reference.

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Licensee ScenariosPage

3.1 View Own Inventory 42

3.2 Enter Unrecorded Make/Model 45

3.3 Enter Unrecorded Transfer 47

3.4 Enter Unrecorded Source 51

3.5 Enter Unrecorded Location 53

3.6 Enter Unrecorded Licensee 57

3.7 Transfer Source 59

3.8 Export Source 63

3.9 Update/Cancel Source Transfer 66

3.10 Verify Pending Transfer 71

3.11 Receive Source - Domestic 74

3.12 Receive Import 77

3.13 Update Source Information 81

3.14 Upload NSTS Information 84

3.15 Manufacturer New Source 87

3.16 Regenerate Source 93

3.17 Record Destroyed Source - Manufacturer 96

3.19 Dispose of Source 101

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Licensing Agency ScenariosPage

3.18 Record Destroyed Source – Licensing Agency 99

3.20 Record Licensee Transaction 105

3.21 Create License 108

3.22 Update/Delete License Info 112

3.23 View Licensee’s Inventory 118

3.24 Verify Pending Make/Model 121

3.25 Verify Pending Licensee 123

3.26 Verify Pending Location 127

3.2 Enter Unrecorded Make/Models 45

3.4 Enter Unrecorded Sources 51

3.5 Enter Unrecorded Location – Licensing Agency 53

3.6 Enter Unrecorded Licensees 57

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A/S

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Scenarios (cont.)

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Administrator ScenariosPage

3.27 Maintain Code Tables 131

3.28 Maintain Licensing Agency – Update 135

3.29 Maintain Licensing Agency – Create 137

3.20 Record Licensee Transaction 105

3.21 Create License 108

3.22 Update/Delete License Info 112

3.23 View Licensee’s Inventory 118

3.18 Record Destroyed Source 99

3.4 Enter Unrecorded Sources 51

3.5 Enter Unrecorded Location 53

3.6 Enter Unrecorded Licensees 57

3.2 Enter Unrecorded Make/Model 45

3.24 Verify Pending Make/Model 121

3.26 Verify Pending Location 127

3.25 Verify Pending Licensee 123

NS

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Scenarios (cont.)

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Scenarios - Licensee

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3.7Transfer

s Source

3.11Receive Source -Domestic

)

3.12Receive Import

3.1View Own Inventory

3.13Update Source

Information

3.3Enter

Unrecorded Transfer

3.14Upload NSTS Information

3.6Enter

Unrecorded Licensee

3.5Enter

Unrecorded Location

3.2Enter

Unrecorded

Make/Model

3.4Enter

Unrecorded Source

3.9Update/Cancel

Source Transfer

3.10Verify

PendingTransfer

Transfer Sources Receive Sources

Manage Source Inventory

Source Distributor

Source User Licensee

Source Waste Broker

Not for Source Waste Broker

3.8Export Source


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3.7Transfer

s Source


)

3.12Receive Import


3.13Update Source

Information

3.3Enter

Unrecorded Transfer


3.6Enter

Unrecorded Licensee

3.5Enter

Unrecorded Location

3.2Enter

Unrecorded

Make/Model

3.4Enter

Unrecorded Source

3.9Update/Cancel

Source Transfer

3.10Verify

PendingTransfer



Source Manufacturer

Licensee

3.15Manufacture

New Source

3.16Regenerate

Source 3.17

Record Destroyed Source

Record Source Starting Points

3.8Export Source


Record Source End Points

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3.7Transfer

s Source


)

3.12Receive Import


3.13Update Source

Information

3.3Enter

Unrecorded Transfer


3.6Enter

Unrecorded Licensee

3.5Enter

Unrecorded Location

3.2Enter

Unrecorded

Make/Model

3.4Enter

Unrecorded Source

3.9Update/Cancel

Source Transfer

3.10Verify

PendingTransfer



Source Disposer

Licensee

Record Source End Point 3.19

Dispose of Source


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Scenario 3.1 View Own Inventory

The View Own Inventory function in NSTS allows the Licensee to see all of the sources currently in their inventory, based on the License Number. Sources that are in transit, for example sources that have been transferred to another Licensee, but have not yet been received by the receiving Licensee, will be part of the Licensee’s inventory. These sources will remain part of the Licensee’s inventory until they are entered as received in the NSTS by the receiving Licensee.

In addition to viewing all of the sources in the Licensee’s inventory, the source listing can be filtered by using search criteria. The user can locate a particular source very quickly and easily by entering multiple data elements for searching. For example, selecting the Make, Model, and entering a Serial Number will return one source in the search results.

On the search results listing, the columns can be sorted for additional convenience. Click on the column heading once to sort ascending and twice to sort descending.

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Licensee

I would like to see a listing of sources in my inventory.

I am searching for a particular source; I am

not sure if it is in my inventory.

It is time for my annual inventory

reconciliation. I would like to print myinventory.

Licensee Licensee

• On the main menu, select a License Number, click Go.

• Click on the link for View Own Inventory.

• Click Search.• The inventory for the selected

license will be displayed.



• Enter search criteria and click Search.

• The search results will be displayed.

• Click the column headers once to sort ascending, twice to sort descending.



• Click Search.• The inventory for the selected

license will be displayed.• Click on the Print icon to print

the inventory.

Scenario 3.1

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Scenario 3.1 View Own Inventory

To View Own Inventory:

1. Click View Own Inventory.

(see figure 3.1)

2. In the View Own Inventory window, enter your search criteria in the fields. (see figure 3.2)

3. Click Search. To see all inventory, leave search criteria fields blank, then click Search . The search results appear below the search criteria.

(see figure 3.3) .

To close the window and return to the main menu, click Back to Menu.

To Sort Inventory:

1. Click column headings once to sort ascending. Click column headings twice to sort descending.

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Figure 3.1

Figure 3.2

Figure 3.3

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Scenario Unrecorded Information Scenarios

Unrecorded Information is a way to quickly enter information into the NSTS that is needed to complete a data entry function.

Many of the data fields required for a record are lookup lists, which are implemented in the NSTS as drop-down selection boxes. The lookup ensures consistency in data entry and enables data entry to be fast and accurate. However, there are times when the value you need is not one of the selections on the lookup list. When the value is required, the system will not allow the record to be saved without it. In these cases, the user must enter the new value as an “unrecorded” value.

Next to every pre-populated lookup listing for NSTS source data, a link is available to “Enter An Unrecorded” value. Clicking on the link to enter unrecorded information presents a data entry screen for the user to enter the value that is missing from the lookup listing. Once the record is saved, the user returns to the lookup listing, and the value they just entered is now available for selection on the lookup list.

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ManufacturerLicensee

I am manufacturing a new model and it is

not on the model listing.

I am moving this source to my new

warehouse for storage, and I do not see the location

on the lookup.

I am transferring this source to a new

Licensee, and they are not on the Licensee

lookup.

Licensee Licensee

• On the Manufacture New Source Screen, click on the link for Enter Unrecorded Make/Model.

• Enter the new model information.

• Return to the manufacture record in progress and select the new model.

• On the Update Source Information window, click on the link for Enter Unrecorded Location.

• Enter the new warehouse location address.

• Return to the update source information record in progress and select the new location.

• On the Transfer Sources Window, click on the link for Enter Unrecorded Licensee.

• Enter the new Licensee.• Return to the transfer record in

progress, and select the new receiving Licensee.

Scenario 3.2 Scenario 3.3 Scenario 3.5

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Scenario 3.2 Enter Unrecorded Make/Model

Enter Unrecorded Make/Model is used primarily by the Manufacturer Licensee to enter new makes and models that are being produced. It can also be used during data entry, when the make or model needed is not available on the Make or Model drop-down selection list. Next to each Make and Model drop-down selection box is a link to Enter an Unrecorded Make/Model. Once the new make/model is entered, it will be available on the Make or Model drop-down list for selection during data entry.

Example scenario 3.3 follows:

• A Manufacturer Licensee has a new model being produced.• The Licensee enters the new model through Enter Unrecorded Make/Model.• The new model is available for data entry for all Licensees.• The new model has a status of “pending” in the system. • The Agency staff verifies the pending model, removing the “pending” status.

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AgencyStaff

Manufacture New Source

Enter UnrecordedMake/Model

Verify PendingMake/Model

• On the manufacture new source screen, click on the link for Enter Unrecorded Make/Model.

• Enter the new model.• Return to the manufacture

source record in progress.• Complete the manufacture

source record.

• Click on the link for Verify Pending Make/Model.

• Select the “pending” model• Verify the “pending” model.

Scenario 3.2

OAO-Lockheed Martin


Scenario 3.2 Enter Unrecorded Make/Model (cont.)

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To Enter an Unrecorded Make/Model:

1. From the NSTS Main Menu, click Enter Unrecorded Make/Model to display the Enter an Unrecorded Make/Model window.

(see figure 3.4)

2. Enter the new Make and Model.

3. Select a Chemical Form and a Physical form (optional).

4. To add isotopes, enter the Number of Isotopes in the Number of Isotopes box .

5 . Enter a Comment (optional).

6. Click Continue.

7. The Enter Isotope Information window is displayed, with the Number of Isotopes entered previously enabled for the entry (see figure 3.5).

8. Select the Isotope Name and Activity Unit. Enter the Maximum Activity. Click Save.

9. The Enter an Unrecorded Make/Model Review window will be displayed. Review the information and click Save.

10. When the confirmation window appears, click Back to Menu to return to the Main Menu.

Figure 3.4

Figure 3.5

OAO-Lockheed Martin


Scenario 3.3 Enter Unrecorded Transfer

The Enter Unrecorded Transfer functionality is a quick and easy way to enter transfer information that does not exist in the NSTS. When a Licensee receives a transfer, the transfer is entered as received through the Receive Sources function. The Receive Sources window presents a list of transfers that have been sent to the Receiving Licensee, and the Receiving Licensee selects the transfer for receipt from this listing. However, if the Sending Licensee did not enter the transfer in the NSTS, the record will not be on the Receiving Licensee’s listing of transfers. Therefore, the Receiving Licensee needs to enter an Unrecorded Transfer to enter the transfer record, essentially, on behalf of the Sending Licensee. Once the Unrecorded Transfer is entered, the Sending Licensee needs to go into the NSTS and Verify the Pending Transfer. Once the verification is complete, the sources in the transfer are recorded in the Receiving Licensee’s inventory.

An example scenario follows:

• A Licensee receives a shipment of sources• The Licensee selects Receive Sources from the NSTS Main Menu• The system presents a listing of Shipments/Transfers, where the Licensee is the “Receiving

Licensee”• The Licensee clicks the link for Enter Unrecorded Transfer • The Licensee enters the Transfer Information and saves the record • The Sending Licensee selects Verify Pending Transfer from the NSTS Main Menu• The Sending Licensee Accepts the Pending Transfer Record• The Sources are added to the Receiving Licensee’s Inventory

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ReceivingLicensee

SendingLicensee

Receive SourcesEnter Unrecorded

TransferVerify Pending

Transfer

• On the Receive Sources screen, select Enter Unrecorded Transfer.

• Enter the transfer information and Save the record.

• From the Main Menu, select Verify Pending Transfer.

• Select the “Pending” transfer record and Verify.

• The Sources are removed from the Sending Licensee’s inventory, and placed in the Receiving Licensee’s inventory.

Scenario 3.3

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Scenario 3.3 Enter Unrecorded Transfer (cont.)

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To Enter an Unrecorded Transfer:

1. From the From the NSTS Main Menu, click Receive Sources (Domestic).

2. The View and Choose Open Shipments (Domestic) window appears. (see figure 3.6)

3. If the shipment you would like to record as received is not on the Open Shipments listing, click on the Enter Unrecorded Shipment/Transfers button.

4. The Search and Choose Sending Licensee window will be displayed. Enter Search Criteria and click Search.

5. The results appear in the Licensee box. Select the Sending Licensee by clicking the Select radio button.

6. Click Continue. To view additional license information, such as the addresses and the phone number, click the Additional License Information link. Note: If the Sending Licensee is not the system, click Enter Unrecorded License to enter it.

7. On the Enter Unrecorded Shipment/Transfer window, enter the Ship-to Address and the Date Received. (see figure 3.7)

Figure 3.6

Figure 3.7

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8. Enter the Number of Transfers (Sources) received and click Continue.

9. The transfer records will be displayed.(see figure 3.8)

10. Select the Make and Model from the drop-down selection list. If the source is not in the system, click the Enter Unrecorded Source button to enter it.

11. Enter the Serial Number.

12. Enter a Device Make, Device Model, and Device Serial Number (optional).Click Continue.

13. The Review Unrecorded Shipment/Transfers window will be displayed. Verify all entered information and click Save. (see figure 3.9)

14. The View and Choose Open Domestic Shipments window will be displayed. Click OK to return to the Main Menu.

Figure 3.8

Figure 3.9

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14. The View and Choose Open Domestic Shipments window will be displayed Click OK to return to the Main Menu.(see figure 3.10).

15. Click the Select radio button for the entered shipment and click Continue.

16. The Enter Receipt Shipment/Transfers Information (Domestic) window will be displayed. (see figure 3.11)

17. Enter a Receipt Date. This will default to the current date.

18. Select a Location Address from the Location Address drop-down listing. If the location is not available on the list, click on the link for Enter Unrecorded Location to enter it.

19. Click Save.

20. The Receive Sources Confirmation window will be displayed. Click Back to Menu to return to the Main Menu.

Figure 3.10

Figure 3.11

OAO-Lockheed Martin


Scenario 3.4 Enter Unrecorded Source

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SendingLicensee

ReceivingLicensee

TransferSources

Enter UnrecordedSource

TransferSources

• The Licensee enters a source transfer using Transfer Sources (Domestic).

• On the Search and Choose Sources for Transfer window, the system displays the error “Source is Not Found”

• The Licensee clicks on the Enter Unrecorded Source link.

• The Licensee enters the source record through Enter Unrecorded Source.

• The source is saved in the database, and is added to the Sending Licensee’s inventory.

• The Licensee completes the transfer record, selecting the newly entered source.

An unrecorded source refers to a source that was never entered into the NSTS, but is in the physical possession of a Licensee. The Enter Unrecorded Source function is used when the source the Licensee is searching for (e.g., for transfer, regeneration, etc.) is not found in the system.

The user can access Enter Unrecorded Source from the Main Menu. In addition, the link for Enter Unrecorded Source is available throughout the system, on the Search For Sources screens.


• A Licensee is entering a source transfer. • On the Search and Choose Sources for Transfer, an error message is displayed that the

source is not in the NSTS. • The Licensee clicks the link for Enter Unrecorded Source. • The Licensee enters the source information and saves the record. The source is added to the

Licensee’s inventory.• The Licensee returns to the Transfer record already in progress and selects the newly entered

source record for transfer.

ReceiveSources

• The Receiving Licensee accepts the source transfer through Receive Sources.

• The Source is removed from the Sending Licensee’s inventory and is added to the Receiving Licensee’s inventory.

Scenario 3.4

OAO-Lockheed Martin


Scenario 3.4 Enter Unrecorded Source (cont.)

To Enter an Unrecorded Source:

1. From the NSTS Main Menu, click Enter Unrecorded Source. The Enter Unrecorded Source window appears. (see figure 3.12)

2. Select a Make and a Model from the drop-down selection lists. The Isotope table will display, populated with the Isotopes associated with the selected Make and Model. If the Make or Model of the Source is not available in the drop-down list, click the link for Enter Unrecorded Make/Model to enter it.

3. Enter the Isotope Activity, Activity Unit, and Activity Date. The displayed isotopes are those that are already associated with the entered Make/Model. You do not have to enter values for each isotope row. If no value is entered on a row, that isotope is not saved with the source.

4. Enter the source Serial Number designated by the Manufacturer.

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5. Select a Location Address from the drop-down list, which is populated with all locations on file for the Licensee. If the list does not contain the appropriate location, click on the Enter Unrecorded Location link to enter it.

6. Enter a Comment and Device Information (optional).

7. Click Save.

8. On the Confirmation window, click Back to Menu to return to the Main Menu.

Figure 3.12

OAO-Lockheed Martin


Scenario 3.5 Enter Unrecorded Location

Location Addresses for the Licensee are entered by selecting the address from a drop-down selection list. The listed Location Addresses are populated in the system when the License information is entered. If the Licensee has a new location that has not yet been entered in the system, the new location will not be available on the Location Address lookup listing. If a Licensee is sending source material to this new Location Address, they will have to enter the new address using the Enter Unrecorded Location function. Once the new address record is entered, it will be available for the Licensee to select in the Location Address drop-down selection listing.

An example scenario to enter an unrecorded location follows:• A Manufacturer Licensee is entering a record for newly manufactured sources. The location for

the source material is the newly acquired warehouse on 10th Street. • The Licensee clicks on the link for Enter Unrecorded Location and enters the location into the

system. The new location address has a status of “pending.”• The Licensee returns to the manufacture new source record and selects the new location

address from the drop-down listing. • An Agency Staff user will validate the entered location through Verify Pending Locations.

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LicensingAgency

ManufactureSources

Enter UnrecordedLocation

ManufactureSources

• The Licensee enters the Manufacture of New Sources.

• The new location is not available on the Location Address drop-down selection list.

• The Licensee clicks on the link for Enter Unrecorded Location.

• The Licensee enters the location address through Enter Unrecorded Location.

• The location address is saved in the database and has a status of Pending.

• The Licensee completes the manufacture source record, selecting the newly entered location address.

Verify PendingLocation

• The Licensing Agency user verifies the new location address through Verify Pending Locations.

Scenario 3.5

OAO-Lockheed Martin


Scenario 3.5 Enter Unrecorded Location (Licensee)

To Enter an Unrecorded Location as a Manufacturer Licensee:

1. Click on the link for Enter Unrecorded Location. (see figure 3.13 )

2. The Enter An Unrecorded Location window will be displayed. Enter the location Address Line 1, Line 2 (optional), City, State, Zip, and Comments (optional). (see figure 3.14)

3. Click Save. When the Confirmation window appears, click Back to Menu to return to the Main Menu.

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Figure 3.13

Figure 3.14

OAO-Lockheed Martin


Scenario 3.5 Enter Unrecorded Location (Licensing Agency)

To Enter an Unrecorded Location as a NRC Analyst Licensee:

1. Click on the Enter Unrecorded Location link. The Search and Choose Licensee window appears. (see figures 3.15 and 3.16)

2. Enter Licensee search criteria for the Licensee with the unrecorded location: Licensing Agency, Licensee Name, License Number, Docket Number, and Address City and State. (see figure 3.16)

3. Click Search. To see all licensees, leave search criteria fields blank, then click Search. The results appear below the search criteria.

4. Select the Licensee by clicking the Select radio button, and then click Continue.

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Figure 3.15

Figure 3.16

OAO-Lockheed Martin


Scenario 3.5 Enter Unrecorded Location (Licensing Agency) (cont.)

5. In the Enter Unrecorded Location window, enter location information: Address Line 1, Line 2 (optional), City, and Zip. Select the State. (see figure 3.17)

6. Click Save. When the confirmation window appears, click Back to Menu to return to the Main Menu.

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Figure 3.17

OAO-Lockheed Martin


Scenario 3.6 Enter Unrecorded Licensee

Enter Unrecorded Licensee is used to enter a Licensee in the NSTS, which has not been previously entered, for use in a data entry function. For example, when a Licensee is sending a Transfer to another Licensee, and the Receiving Licensee is not available on the Licensee lookup listing, the Licensee must be entered in the system using Enter Unrecorded Licensee. Once the Licensee is entered in the system, it will be available on the Licensee lookup listing.

An example scenario to enter an unrecorded licensee follows:

• A Licensee is entering a Source Transfer and in searching for the receiving Licensee, an error message is displayed that the Licensee does not exist in the NSTS.

• The Sending Licensee clicks on the link to Enter an Unrecorded Licensee.• The Sending Licensee completes the entry for the unrecorded Licensee, and returns to the

transfer record already in progress. The newly entered Licensee is selected as the Receiving Licensee, and the transfer record is completed. The newly entered Licensee has a status of “Pending.”

• The Licensing Agency will Verify the Pending Licensee, changing the status to “Approved.”

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Licensee LicensingAgency

TransferSources

Enter UnrecordedLicensee

TransferSources

• The Licensee enters a source transfer record.

• On Search and Choose Receiving Licensee, the Licensee is not found.

• The Sending Licensee clicks on the link for Enter Unrecorded Licensee.

• The Licensee enters the new Licensee information in the Enter Unrecorded Licensee screen.

• The new Licensee is saved in the database and has a status of Pending.

• The Sending Licensee completes the source transfer record, selecting the newly entered Licensee as the Receiving Licensee.

Verify PendingLicensee

• The Licensing Agency user verifies the new Licensee through the Verify Pending Licensee. The status is changed from “Pending” to “Approved.”

Scenario 3.6

OAO-Lockheed Martin


Scenario 3.6 Enter Unrecorded Licensee

To Enter an Unrecorded Licensee:

1. From the NSTS Main Menu, click Enter Unrecorded License. The Enter An Unrecorded Licensee window appears. (see figure 3.18)

2. Enter the Licensee’s Name and License Number. (see figure 3.19)

3. Select the Licensing Agency.

4. Enter address information: Address Line 1, Line 2 (optional), City, State, and Zip.

5. Enter the contact’s First Name, Middle Name (optional), Last Name, Title, and Phone Number.

6. Click Save.


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Figure 3.18

Figure 3.19

OAO-Lockheed Martin


Scenario 3.7 Transfer Sources

Transfer refers to the change of possession of NSTS-trackable Source material from one Licensee to another. The transfer of sources must be recorded in the NSTS by the next business day. A shipment can include one or more transfers.

The transfer and receipt of sources between Licensees results in inventory adjustments. Inventory adjustment occur when the transaction is completed by both parties. For example, a Licensee ships three transfers (sources) to another Licensee. The Sending Licensee records the transfer in the NSTS. The Receiving Licensee records the Receipt of the transfers in the NSTS. Once the Receiving Licensee accepts the transfers as Received; the sources are removed from the Sending Licensee’s inventory and placed in the Receiving Licensee’s inventory. Until the Receiving Licensee records the receipt of the sources in the NSTS, the Sending Licensee is responsible for the sources.

An example scenario for entering a source transfer follows:

• A Manufacturer Licensee sends a source transfer to a Distributor Licensee. • The Manufacturer Licensee records the transfer of the sources in the NSTS using the Transfer

Sources (Domestic) function. Transfer records are created for the sources, and a shipment record is created.

• The Distributor Licensee receives the shipment.• The Distributor Licensee records in the NSTS the receipt of the transfers in NSTS using the

Receive Sources (Domestic) function.• When the Receive Sources transaction is complete, the sources are removed from the

Manufacture Licensee’s inventory and placed in the Distributor Licensee’s inventory.

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• The Sending Licensee records the transfer of sources in NSTS.

• A shipment and transfer records (one for each source) is created in NSTS.

• NSTS associates the transfers with the Receiving Licensee.

• Upon receipt of the shipment, the Receiving Licensee records the receipt of the transfers in the NSTS.

• The Receiving Licensee selects the source transfers from a list of transfers associated to them.

• The Receiving Licensee records the transfers (sources) as Received.

• The NSTS removes the sources from the Sending Licensee’s inventory, and places them in the Receiving Licensee’s inventory.


DistributorLicensee

TransferSources

ReceiveSources

Scenario 3.7

OAO-Lockheed Martin


Scenario 3.7 Transfer Sources (cont.)

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To Record the Transfer of Sources to Another Licensee:

1. From the NSTS Main Menu – click Transfer Sources (Domestic). The Search and Choose Sources for Transfer (Domestic) window appears. (see figure 3.20)

2. Enter search criteria (optional): Make, Model, Serial Number, Source ID, Device Make, Device Model, Device Serial Number, Alternate Source ID, and Isotope Name, Operator, Activity, and Unit. (see figure 3.21)

3. To include Sources Below Threshold, select the Yes check box.

4. Click Search. To see all sources available for transfer, leave search criteria fields blank, then click Search.

5, To select the source(s) for transfer, click the Select checkbox.

6. Click Continue. Note: If the Licensee cannot find the sources to be transferred, the Licensee must first enter the sources by clicking Enter Unrecorded Source.

Figure 3.21

Figure 3.20

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7. In the Search and Choose Receiving Licensee window, enter search criteria (optional): Licensing Agency, License Number, Docket Number, Licensee Name, and Address City and State. (see figure 3.22)

8. Click Search. To see all licenses available for transfer, leave search criteria fields blank, then click Search.

9, To select the Receiving Licensee, click the Select radio button.

10. To view the license Street Address, Mailing Address, Company Phone Number, and Company Fax Number, click the Additional Information link for the license.

11. Click Continue.

12. The Enter Transfer Information (Domestic) window appears. The sources to transfer are listed at the top of the page. The Receiving Licensee information is listed below. (see figure 3.23)

Note: If more sources need to be added to the transfer, click on the Add Sources button. The Search and Choose Sources for Transfer window will be displayed. When the sources are selected, the system will return the user to this window, with the newly added sources included in the Sources for Transfer listing.

Figure 3.23

Figure 3.22

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13. In the Enter Transfer Information (Domestic) window, select a location address from the Location Address drop-down list (optional).

14. If the Ship-to-Address is the same as the selected Location Address, click the Yes check-box to populate it.

15. Enter Ship-to-Address information: Address Line 1, Line 2 (optional), City, State, and Zip.

16. Enter the Sending Date (the date the Sources are shipped); defaults to the current date.

17. Select a Carrier (optional).

18. Enter the Tracking Number (optional), Estimated Arrival Date, Alternate Shipment ID (optional), and Manifest Number (optional).

19. Enter a Comment (optional).

20. Click Save.


OAO-Lockheed Martin


Scenario 3.8 Export Sources

A Licensee with the proper Export License can export sources to foreign entities. Licensees may only export to foreign entities in approved countries, which are provided on a lookup selection listing. The Licensee must record in the NSTS when an NSTS-trackable source is exported to a foreign entity by the next business day.

Since the source is being exported, there is no Licensee receiving the source in the NSTS. Therefore, the export of an NSTS-trackable source represents a reversible endpoint in the source’s life cycle. Reversible meaning that the source may be returned to the US in the form of an import and then the export endpoint would be reversed.

An example scenario for entering a source export follows:

• A Source User Licensee sends an Export of sources to a company in the United Kingdom (UK).• The Licensee records the Export in the NSTS using the Export Sources (Foreign) function.• The NSTS generates an Export and Shipment record. • The NSTS removes the source from the Source User Licensee’s Inventory.

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Source UserLicensee

ExportSources

• The Source User enters the Export of Sources in the NSTS.

• A shipment and transfer record is created in the NSTS.

• The export of a source is an endpoint in the NSTS and therefore no further action is taken.

• The source is removed from the Sending Licensee’s inventory.

• If the source is imported back into the country, the system will find the source record and reactivate it. Otherwise, a new record is created for an imported source.

• The source export record will be available to the Sending Licensee for a XX day period for Update/Cancel Export purposes.

Source End Point

Scenario 3.8

OAO-Lockheed Martin


Scenario 3.8 Export Sources (cont.)

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To record the Export of a Source to a Foreign Entity:

1. From the In the NSTS Main Menu – click Export Sources. The Search and Choose Sources for Export window appears (see figure 3.24)

2. Select search criteria (optional): Make, Model, and Isotope Operator, Activity, Activity Unit, Serial Number, Source ID, Device Make, Device Model, Device Serial Number, and/or Alternate Source ID. (see figure 3.25)

3. Click Search. To see all sources available for export, leave search criteria fields blank, then click Search.

4. Select the source(s) for export by clicking the Select check box, and then click Export Sources.

Figure 3.24

Figure 3.25

OAO-Lockheed Martin


Scenario 3.8 Export Sources (cont.)

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5. In the Enter Export Information window, enter the following: Export License Number, Foreign Company Information, Ship-to-Address, Shipping Date, Carrier (optional), Tracking Number (optional), Estimated Arrival Date, Alternate Shipment ID (optional), and Comments (optional). (see figure 3.26)

6. Click Save.


Figure 3.26

OAO-Lockheed Martin


Once a transfer record is completed in the NSTS, it is possible to make an update to it if there is erroneous information on the record. For example, if the Sending Licensee only added two out of four transfers, the missing two can be added. If the Sending Licensee entered the wrong Ship-to Address, the wrong Receiving Licensee, or if the whole transfer was entered in error, these can all be corrected through Update/Cancel Source Transfer.

An example scenario for entering a source export follows:

• A Manufacturer Licensee ships ten sources to a Waste Broker. They enter nine transfers in the NSTS.

• The Waste Broker receives ten sources in a shipment and attempts to record them as received in the NSTS through Receive Sources Domestic but only nine transfers are in the NSTS pending receipt!

• The Waste Broker contacts the Sending Licensee and requests that they resolve the problem.• The Manufacture Licensee uses Update/Cancel Source Transfer and adds the missing source

transfer.• The Waste Broker uses Receive Sources and now all ten sources are pending receipt. The Waste

Broker records the receipt of the ten sources and they are added to his inventory.

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Waste BrokerLicensee

TransferSources

Update/CancelSource Transfer

• The Sending Licensee enters the transfers in the NSTS.

• The NSTS generates a shipment record and associates the transfers to the Receiving Licensee.

• The Receiving Licensee attempts to receive the sources, but some are missing from the shipment.

• The Receiving Licensee contacts the Sending Licensee and requests they correct the discrepancy.

• The Sending Licensee clicks on the Update/Cancel Source Transfer link.

• The Sending Licensee adds the missing sources to the transfer record.

• The NSTS associates the newly entered transfers with the Receiving Licensee.

ReceiveSources

• The Receiving Licensee uses Receive Sources to accept all of the sources/transfers in the shipment.

• The Sources are removed from the Sending Licensee’s inventory, and placed in the Receiving Licensee’s inventory.


Waste BrokerLicensee

ReceiveSources

Scenario 3.9

Scenario 3.9 Update/Cancel Source Transfer

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Scenario 3.9 Update/Cancel Source Transfer (cont.)

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To Update an Existing Transfer:

1. From the In the NSTS Main Menu – click Update/Cancel Source Transfer. (see figure 3.27)

2. The View and Choose Open Domestic Shipments window appears with a list of open shipments and transfers where the licensee is the Sending Licensee. Click the Select radio button to select a shipment to update. (see figure 3.28)

3. Click Update/Cancel Shipment.

Figure 3.28

Figure 3.27

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To Add Sources to the Transfer:

1. In the Update/Cancel Domestic Shipment window, click Add Sources. The Search and Choose Sources for Transfer (Domestic) window appears. (see figure 3.29)

2. In the Search and Choose Sources for Transfer window, enter search criteria (optional): Make, Model, Isotope (Name, Operator, Activity, and Unit), Serial Number, Source ID, Device Make, Device Model, Device Serial Number, and/or Alternate ID. (see figure 3.30)

3. Click Search. If you want to include Sources Below Threshold, select the Yes check box. The results will be displayed.

4. Select the source(s) to add to the transfer by clicking the Select check box.

5. Click Add Sources.

6. The Update/Cancel Domestic Shipment window appears with the newly added source(s).

Figure 3.30

Figure 3.29

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To Change the Receiving Licensee:

1. In the Update/Cancel Domestic Shipment window, click the Update link. The Search and Choose Receiving Licensee window appears. (see figure 3.31)

2. Enter search criteria (optional): Licensing Agency, Licensee Name, License Number, Docket Number, and/or Address City and State.

3. Click Search. Results appear in the View and Choose Open Domestic Shipments window.

4. Select a new receiving licensee by clicking the Select radio button, and then click Continue.

5. The Update/Cancel Domestic Shipment window appears with the updated Licensee in the Receiving Licensee box.

To Update Transfer Information:

1. The fields on the Update/Cancel Domestic Shipment window can be edited. When the edits are complete, click Save.

Figure 3.30

Figure 3.31

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To Remove a Source From a Shipment:

1. In the Update/Cancel Domestic Shipment window, click the Remove link for a particular source. (see figure 3.32)

To Cancel an Entire Shipment:

1. In the Update/Cancel Domestic Shipment window, click Cancel Entire Shipment. (see figure 3.33)

2. When the confirmation window appears, click Back to Menu to return to the NSTS Main Menu.

Figure 3.33

Figure 3.32

OAO-Lockheed Martin


Scenario 3.10 Verify Pending Transfer

Transfers which are entered in the NSTS through “Enter Unrecorded Transfer” must be verified by the Sending Licensee to complete the process.

When a licensee receives a transfer, they enter the transfer as received through the Receive Sources function. The Receive Sources window presents a list of transfers that have been sent to the Receiving Licensee, and the Receiving Licensee selects the transfer for receipt from this listing. However, if the Sending Licensee did not enter the transfer in the NSTS, the record will not be on the Receiving Licensee’s listing of transfers. Therefore, the Receiving Licensee needs to enter an Unrecorded Transfer to enter the transfer record, essentially, on behalf of the Sending Licensee. Once the Unrecorded Transfer is entered, the Sending Licensee needs to go into the NSTS and Verify the Pending Transfer. Once the verification is complete, the sources in the transfer are recorded in the Receiving Licensee’s inventory.


• A Licensee receives a shipment of sources. • The Licensee selects Receive Sources from the NSTS Main Menu.• The system presents a listing of Shipments/Transfers, where the Licensee is the “Receiving

Licensee.” • The Licensee enters the transfer information as an unrecorded transfer. • The Sending Licensee selects Verify Pending Transfer from the NSTS Main Menu.• The Sending Licensee Accepts the Pending Transfer Record.• The Sources are added to the Receiving Licensee’s inventory.

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ReceivingLicensee

SendingLicensee

Receive SourcesEnter Unrecorded

TransferVerify Pending

Transfer

• On the Receive Sources screen, select Enter Unrecorded Transfer.

• Enter the transfer information and save the record.

• From the Main Menu, select Verify Pending Transfer.

• Select the “Pending” transfer record and Verify.• The Sources are removed from the Sending

Licensee’s inventory, and placed in the Receiving Licensee’s inventory.

Scenario 3.10

OAO-Lockheed Martin


Scenario 3.10 Verify Pending Transfer (cont.)

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To Verify a Pending Shipment/Transfer:

1. From the In the NSTS Main Menu – click Verify Pending Transfer.

2. The View and Choose Pending Shipment/Transfers window appears, with the pending shipments/transfers associated with the Licensee. (see figure 3.34)

3. To select a pending shipment/transfer to confirm or reject, click the Select radio button.

4. Click Continue.

Figure 3.34

OAO-Lockheed Martin


Scenario 3.10 Verify Pending Transfer (cont.)

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5. In the Verify Pending Shipment/Transfers window, review the shipment/transfer information. (see figure 3.35)

6. In the Verify Transfer drop-down list, select Approve to verify the transfer or Rejected to reject the transfer. (see figure 3.36)

Note: If the shipment/transfer is approved, the system sets the status to ‘Received,’ and the sources are added to the Receiving Licensee’s inventory. If the shipment/transfer is rejected, the system sets the status to ‘Investigate,’ and the Licensing Agency becomes involved to resolve the issue.

7. To approve all the transfers in the shipment, select Yes.

8. Click Save. To close the window without saving the changes, click Cancel.


Figure 3.36

Figure 3.35

OAO-Lockheed Martin


Scenario 3.11 Receive Sources (Domestic)

A Licensee must record the receipt of sources in the NSTS if the material is an NSTS-trackable source.

The Receiving Licensee has three options when receiving sources in the NSTS. The source transfer can be accepted by selecting “Received,” rejected by selecting “Not Received,” or entered as “Unknown.” Unknown is used when the Receiving Licensee is unable to determine at the time if they received the source or not. For example, if the Licensee cannot find the serial number on the source to verify whether or not it is received. They may need to contact the Sending Licensee to find out where the serial number is located on the source.

An example scenario for receiving a source transfer follows:

• A Manufacturer Licensee sends a source transfer to a Distributor Licensee. • The Manufacturer Licensee records the transfer of the sources in the NSTS, using the Transfer

Sources (Domestic) function. Transfer records are created for the sources, and a shipment record is created.

• The Distributor Licensee receives the shipment.• The Distributor Licensee records in the NSTS the receipt of the transfers in the NSTS using the

Receive Sources (Domestic) function, selecting the source transfers as “Received. • When the Receive Sources transaction is complete, the sources are removed from the

Manufacture Licensee’s inventory, and placed in the Distributor Licensee’s inventory.

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• The Sending Licensee records the transfer of sources in the NSTS.

• A shipment and transfer records (one for each source) is created in the NSTS.

• The NSTS associates the transfers with the receiving licensee.

• Upon receipt of the shipment, the Receiving Licensee records the receipt of the transfers in the NSTS.

• The Receiving Licensee selects the source transfers from a list of transfers associated to them.

• The Receiving Licensee records the transfers (sources) as Received.

•The NSTS removes the sources from the Sending Licensee’s inventory, and places them in the Receiving Licensee’s inventory.


DistributorLicensee

TransferSources

ReceiveSources

Scenario 3.11

OAO-Lockheed Martin


Scenario 3.11 Receive Sources (Domestic) (cont.)

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To Receive a Shipment of Sources:

1. From the In the NSTS Main Menu – click Receive Sources (Domestic). (see figure 3.37)

2. The View and Choose Pending Shipment/Transfers window appears, with the shipments/transfers associated with the Licensee displayed.

3. Select a shipment to receive by clicking the Select radio button. (see figure 3.38)

4. Click Continue. Figure 3.38

Figure 3.37

OAO-Lockheed Martin


Scenario 3.11 Receive Sources (Domestic) (cont.)

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6. In the Enter Receipt Shipment/Transfers Information (Domestic) window, verify the transfer information for the shipment. (see figure 3.39)

7. In the Transfer Status drop-down list, select a status for each source in the shipment: Received, Not Received, or Unknown. (see figure 3.40)

8. Click Save.


Note: You cannot change the status of a Pending transfer. The transfer status remains Pending until the Sending Licensee verifies the Pending transfer through the Verify Pending Transfer function.

If the transfer status is Received, the system removes the source from the Sending Licensee’s inventory and adds the source to the Receiving Licensee’s inventory. The source’s current Alternate Source ID is carried to the Receiving Licensee’s inventory record.

If all items in a shipment are received, the system will set the shipment status to Received.

Figure 3.40

Figure 3.39

OAO-Lockheed Martin


Scenario 3.12 Receive Import

The Receive Import function is used when a Licensee receives NSTS-trackable source material from a foreign entity. The entry of the import must be entered into the NSTS within one business day of receipt. To record this receipt, the Licensee uses the Receive Import function. In most cases, the source material is being entered in the NSTS for the first time when it is received from an import. In the case where the source material has been in the NSTS then was exported and is now being imported back, the system will reactivate the existing source record.

An example scenario for receiving a source transfer follows:

• A Source User Licensee receives sources from a foreign supplier. • The Source User clicks on the Receive Imports (Foreign) link to enter the receipt of the source. • The Source User completes the data entry information and saves the record.• The system checks if the source’s Make, Model, and Serial Number are in the database with a

transfer status of “Exported.”• The system finds the source, reactivates the record, and adds the source to the Licensee’s

inventory.

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Source UserLicensee

ReceiveImport

• The Source User receives an import shipment from a foreign manufacturer.

• The Licensee selects Receive Import (Foreign) from the main menu.

• The Licensee completes the data entry form and saves the record.

• The system checks for an existing source in the database with the same Make, Model, and Serial Number with an Exported status.

• If found, the system reactivates the source record, and adds the source to the Receiving Licensee’s inventory.

Scenario 3.12

OAO-Lockheed Martin


Scenario 3.12 Receive Import (cont.)

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To Receive a Shipment of Imported Sources:

1. From the In the NSTS Main Menu, click Receive Imports. (see figure 3.41)

2. In the Enter Receipt Information (Foreign) window, enter the Import License Number, Foreign Company Name, Receipt Date, and Comments, if any. (see figure 3.42)

3. Select the Foreign Country and the Receiving Licensee Location Address.

4. Enter the Number of Sources received in the import and click Continue.

Figure 3.42

Figure 3.41

OAO-Lockheed Martin



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5. In the Enter Receipt Sources Information (Foreign) window, select the Make and Model for each received Source. If this is the first time that a particular Make and Model of a source is being received, the Make and Model may not be populated on the lookup listing. To add the Make and Model, click on the link for Enter Unrecorded Make/Model. (see pages 38-39 for more information). (see figure 3.43)

6. The Isotope table will display,

populated with the isotopes associated with the selected Make and Model.

7. Enter the Isotope information, Activity, Activity Unit, and Activity Date. Note: The displayed isotopes are those isotopes already associated with the entered Make/Model. You do not have to enter values for each isotope row. If no value is entered on a row, that isotope is not saved with the Source. (see figure 3.44)

8. Enter the Source Serial Number. I If the Source’s activity is Greater Than class C, check the GTCC checkbox. . If the GTCC checkbox is not checked, the system will set the GTCC to NO.

Figure 3.44

Figure 3.43

Figure 3.44Figure 3.44

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9. Optionally, enter an Alternate Source ID, Device Make, Device Model, and Device Serial Number. Note: If the Serial Number is not available, the system will generate a serial number.(see figure 3.45)

10. Click Save.

11. Click Back to Menu on the Confirmation window to return to the Main Menu.

Figure 3.45

OAO-Lockheed Martin


Scenario 3.13 Update Source Information

The NSTS provides the ability for Licensees to update source information once the sources are loaded in the database. There may be times that the Licensee needs to update the location of a source, note that a source is in long term storage, or update the device information, for example, for a particular source. Using the Update Source Information function provides a quick and easy way for the Licensee to make necessary updates.

An example scenario for update source information follows :

• A Distributor Licensee is moving ten crates of sources to the west warehouse at their facility for long term storage.

• The Licensee clicks on the link for Update Source Information.• On the data entry screen for each source record, the Licensee selects the new location address

(west warehouse), and indicates the source is in Long-Term Storage. • When the entry is complete, the Licensee saves the record.

81

DistributorLicensee

Update SourceInformation

• The Distributor clicks on the Update Source Information link.

• A search screen is displayed for the Licensee to locate the source record.

• The Licensee enters search criteria and selects the source to update from the search results.

• On the Update Source Information window, the Licensee selects the new location address for the source and indicates the source is in Long-Term Storage.

• The Licensee saves the record.

• The system updates the information in the database.

Scenario 3.13

OAO-Lockheed Martin


Scenario 3.13 Update Source Information (cont.)

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To Update Source Information:

1. From the NSTS Main Menu, clickUpdate Source Information. The Search Sources for Update windowappears. (see figure 3.47)

2. Enter search criteria (optional) and then click Search. To view all sources available for update, leave search criteria field blank, then click Search.

3. Select the source by clicking the Select radio button. (see figure 3.48)

4. Click Update Source Info.

Figure 3.48

Figure 3.47

OAO-Lockheed Martin


Scenario 3.13 Update Source Information (cont.)

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5. In the Update Source Information window, update any of the editable data elements as necessary. (see figure 3.49)

6. If a source is being removed from a device, click Clear Device Info to remove the associated device information.

10. When the updates to the record are complete, click Save.

11. When the confirmation window appears, click Back to Menu to return to the NSTS Main Menu. (see figure 3.50)

Note: Deleting a Source – To delete a source from the NSTS, contact the System Administrator.

Figure 3.50

Figure 3.49

OAO-Lockheed Martin


Scenario 3.14 Upload NSTS Information

There are two methods for providing information to the NSTS: via data entry or via file upload . To enter data through the data entry functions within the NSTS clicking on the links for Manufacture New Source, Transfer Source, etc. provide a user interface for data entry. When the entry is complete and the record is saved, it is added to the NSTS database. The other method is through File Upload. The file upload function allows the Licensee to upload an XML file of data into the NSTS. The system then saves the records in the appropriate tables in the database.

The Licensee will add their data to the provided XML template and then upload it through the Upload NSTS Information page in the application.

An example scenario for Upload NSTS Information follows:

• A Manufacturer Licensee manufactures 800 new sources and needs to add them to the NSTS.• The Manufacturer uses the XML template to add all of the source information; Make, Model,

Serial Number, Isotopes, Activity Amounts and Units, Manufacture Date, and Location Information.

• When the file is complete the Licensee saves the file, and clicks on the link to Upload NSTS Information.

• The Licensee browses to the saved XML file, and clicks Upload.• The system reviews the records for any validation discrepancies and returns an error message if

a discrepancy exists. The remaining records are saved in the database.

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Upload NSTSInformation

• A Manufacturer Licensee manufactures a number of new sources and wishes to input them in the NSTS using the Upload function rather than manual data entry.

• The Licensee provides the manufacture source information on the provided XML template.

• The Licensee uploads the file into the system using the Upload NSTS Information function.

• The system reviews the records for validation discrepancies and returns an error message if a discrepancy exists.

• The records are saved in the database.

Scenario 3.14

OAO-Lockheed Martin


Scenario 3.14 Upload NSTS Information (cont.)

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To Upload NSTS Information:

1. From the NSTS Main Menu, clickUpload NSTS Information. The File Upload window will be displayed (see figure 3.51)

2. Click Browse and browse to the XML file you want to upload. (see figure 3.52)

3. Click on the Submit button to validate the file or Cancel to return to the Main Menu.

Figure 3.51

Figure 3.52

OAO-Lockheed Martin


Scenario 3.14 Upload NSTS Information (cont.)

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6. If validation errors are present, the system will display the errors. If the validation is successful, the system will display a Validation Successful message. (see figure 3.53)

7. The records free of error will be saved in the database.

8. A confirmation message will be displayed when the upload is complete. (see figure 3.54)

Figure 3.53

Figure 3.54

OAO-Lockheed Martin


Scenario 3.15 Manufacture New Source

The Manufacture New Sources function allows the licensee to record into the NSTS that they have manufactured one or more new sources. Any sources that are NSTS-trackable, Category 1, or Category 2 sources, must be recorded in the NSTS by the next business day. This includes sources that are manufactured from bulk material or are manufactured from re-manufactured sources.

An example scenario for manufacture new source follows:

• Manufacturer Licensee manufactures a new NSTS-trackable source from bulk material. • The Manufacturer clicks on the link for Manufacture New Source. • A data entry screen is provided for the Licensee to enter the manufactured Make, Model, Serial

Number, Isotope information, Manufacture Date, and Location Address. Optionally, the user can enter device information.

• Once the initial data entry is complete, the Manufacturer has the option to enter additional sources with the same Make and Model. On these records, the Manufacturer only needs to add the Serial Number, Manufacture Date, and Isotope information.

• Once all the records are entered, the Manufacturer has the option to edit the records or delete them before they are saved to the database.

• Once saved, the system provides a confirmation and Source ID’s for the newly entered source records.

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Manufacture New Sources

• A Manufacturer Licensee manufactures a number of new sources and wishes to input them in the NSTS.

• The Licensee clicks on the Manufacture New Sources link from the Main Menu.

• The Licensee enters the Make and Model information, the Isotope information, the source Serial Numbers, Manufacture Date, and Location.

• The Licensee enters up to 5 additional sources with the same Make and Model.

• The Licensee adds the required information to these records.

• The system provides a review screen, where the Licensee can edit or remove if necessary.

• The Licensee chooses to save the records as is.

• The system generates Source ID’s and displays a Confirmation message for the newly entered sources.

Scenario 3.15

OAO-Lockheed Martin


Scenario 3.15

Manufacture New Source (cont.)

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To Manufacture a New Source:

1. From the NSTS Main Menu, clickManufacture New Sources. TheManufacture New Sources windowappears. (see figures 3.55 and 3.56)

2. Select a Make and Model. The Isotope table will be displayed with the Isotopes associated with the selected Make and Model. (see figure 3.57)

Note: The bottom image shows the Isotopes table which is displayed after the Make and Model are selected.

3. Enter a Manufacture Date. The Manufacture Date must be on or before the current date.

4. Enter the Source Serial Number. If a source exists in the system with the same Make, Model, and Serial Number, the system will display a duplicate source error message and prohibit the entry.

5. Enter Isotope Activity, Activity Unit, and Activity Date in the Isotopes table. You do not have to enter values for each isotope row. If no value is entered, that isotope is not saved with the source.

6. Optionally, enter an Alternate Source ID.

Figure 3.55

Figure 3.56

Figure 3.58

Figure 3.57

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Scenario 3.15 Manufacture New Source (cont.)

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7. Select a Location Address from the Location Address drop down listing. (see figure 3.58)

8. Optionally, enter a comment.

9. Optionally, enter Device Information: Device Make, Model, and Serial Number.

10. Click Continue.

11. The Review New Sources window will be displayed.

To Remove a Source:

1. Select the Remove Check Box for the source and click Save. (see figure 3.59)

Figure 3.59

Figure 3.58

OAO-Lockheed Martin


Scenario 3.15

Manufacture New Source (cont.)

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To Add Additional Sources With the Same Make and Model:

1. In the Review New Sources window, enter the Number of Sources and then click Add. (see figure 3.60)

2. The Manufacture Additional Sources window appears. (see figure 3.61)

3. Enter the Serial Number, Manufacture Date, and Isotope Information and click Save. (see figure 3.62)

4. The Review screen will be displayed again and the Licensee has the opportunity to Edit or Remove the sources, or add even more with the same Make and Model.

Figure 3.61

Figure 3.60

Figure 3.62

OAO-Lockheed Martin



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To Edit Source Information:

1. In the Review New Sources, click Edit toopen the Edit Source window and make any necessary changes. (see figures 3.63 and 3.64)

2. Information must be entered in the following fields: Serial Number, Manufacture Date, Isotope Activity, Activity Unit, Activity Date, and Location Address.

3. Once all changes have been entered, click Save.

Figure 3.63

Figure 3.64

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4 The Review New Sources window will be displayed again. (see figure 3.65) Click the Save button.

5 The Manufacture New Sources Confirmation window will be displayed. The Source IDs assigned to the source records will be displayed. (see figure 3.66)

6. Click Back to Menu to close the window and return to the Main Menu.

Figure 3.65

Figure 3.66

OAO-Lockheed Martin


Scenario 3.16 Regenerate Source

The activity amount of a source can be increased through a ‘regeneration’ process that some manufacturers perform. The Manufacturer Licensee must record in the NSTS that an NSTS-trackable source has been regenerated and has a new activity amount. The Licensee must record the information by the following business day.

An example scenario for Regenerate Source follows:

• A Manufacture Licensee is regenerating sources by adding additional source material. • The Licensee selects Regenerate Source from the main menu.• The Licensee updates the data entry form with the new Activity Amounts and Activity Date. • Once the required information is populated on the record, the Licensee saves the record.• A confirmation message is displayed, and the record is saved in the database.

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Regenerate Sources

• A Manufacturer Licensee is regenerating decaying sources to make them active Category 1 or Category 2 sources.

• The Licensee selects Regenerate Source from the main menu.

• The Licensee enters the Regenerate information in the NSTS including the Isotope information and the Regenerated Date.

• The Licensee saves the record in the NSTS.

• The Regenerated source record is saved in the NSTS.

Scenario 3.16

OAO-Lockheed Martin


Scenario 3.16 Regenerate Source (cont.)

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To Regenerate a Source:

1. From the NSTS Main Menu clickRegenerate Source. (see figure 3.65) The Search Sources for Regeneration window appears. (see figure 3.66)

2. Enter search criteria (optional), and then click Search. To view all sources available for regeneration, leave search criteria fields blank, then click Search.

3. Select the Source for Regeneration and click Regenerate Source. (see figure 3.67)

4. The Regenerate Source window will be displayed.(see figure 3.68 on next page).

5. Enter the Regenerate Date (must be on or before the current date) and the Activity Amount, Activity Unit, and Activity Date (must be on or before the current date).

6. Click Save.

7. On the Confirmation window, click Back to Menu to return to the Main Menu.

Figure 3.67

Figure 3.66

Figure 3.65

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Scenario 3.16 Regenerate Source (cont.)

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Figure 3.66

Figure 3.68

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Scenario 3.17 Record Destroyed Source – Manufacturer

Manufacturer Licensees and Licensing Agencies have the ability to record the destruction of source material in the NSTS. Sources can be destroyed intentionally, for example, disassembled and reassembled as part of the ‘remanufacturing’ process, or they can be destroyed accidentally.

The Manufacture Licensee can enter it’s own destroyed sources, but other Licensees must report to their Licensing Agency when a source is destroyed. The Licensing Agency will then enter the destroyed source in the NSTS on behalf of the Licensee.

A destroyed source has reached an endpoint in the NSTS source life cycle.

An example scenario for record destroyed source follows:

• A tornado at a Licensee’s facility causes all of the sources stored in the warehouse to be destroyed. • The Licensee contacts its Licensing Agency and requests they enter the destroyed sources in the

NSTS.• The Licensing Agency user clicks on the link for Record Destroyed Sources. They select the Licensee

from a listing and then search for the sources. • The source records are populated with the Destruction Date, the Type of Destruction (in this case

accidental) and a Destruction Comment.• The Licensing Agency saves the records. The sources are updated in the database as Destroyed,

and are no longer available for use, transfer, etc. The sources are removed from the Licensee’s inventory.

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Source UserLicensee

LicensingAgency

RecordDestroyed Source

• The Source User Licensee contacts its Licensing Agency and request they record the destroyed sources.

• From the main menu, the Licensing Agency clicks on the link for Record Destroyed Sources.

• The Source User Licensee is selected from the list of Licensees.

• The Licensing Agency user then searches for the sources by location.

• The Licensing Agency user selects the sources and updates the records.

• The source records are populated with the Destruction Date, Destruction Type, and a Destruction Comment.

• Once saved, the sources are no longer displayed in the Licensee’s inventory. The sources are not available for use, transfer, etc.

• The sources have reached an endpoint in the NSTS Source Life Cycle.

Scenario 3.17

OAO-Lockheed Martin


Scenario 3.17 Record Destroyed Sources – Manufacturer (cont.)

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To Record a Destroyed Source as a Manufacturer Licensee:

1. From the NSTS Main Menu, click Record Destroyed Sources. (see figure 3.69) The Search Sources for Recording Destroyed window appears.

2. Enter search criteria (optional), and then click Search. Note: To view all sources available for update, leave search criteria fields blank, then click Search. (see figure 3.70)

Figure 3.69

Figure 3.70

OAO-Lockheed Martin


Scenario 3.17 Record Destroyed Sources – Manufacturer (cont.)

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5. Select the source by clicking the Select radio button. (see figure 3.71)

6. Click Record Destroyed Source.

• In the Record Destroyed Source window, enter the Destroyed Date. The system defaults to the current date. (see figure 3.72)

6. Enter the reason the source was destroyed in the Destruction Details box.

7. Select the type of destruction in the Destruction Type drop-down list.

8. Enter Comments, if any.

9. Click Save.


Note: Once a source has been destroyed, you will not be able to readily undo the action. Care should be taken when using this functionality. If a source is recorded as Destroyed in error, please contact the System Administrator to correct it.

Figure 3.71

Figure 3.72

OAO-Lockheed Martin


Scenario 3.18 Record Destroyed Sources – Licensing Agency

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To Record a Destroyed Source as a Licensing Agency User:

1. From the NSTS Main Menu click Record Destroyed Sources. The Search and Choose Licensee window appears. (see figure 3.73)

2. Enter search criteria (optional), and then click Search. Note: To view all Licensees, leave search criteria fields blank, then click Search. (see figure 3.74)

3. Select a Licensee by clicking the Select radio button and then click Continue.

Figure 3.74

Figure 3.73

OAO-Lockheed Martin


Scenario 3.18 Record Destroyed Sources – Licensing Agency (cont.)

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4. In the Search Sources for Recording Destroyed window, enter search criteria (optional), and then click Search. Note: To view all Licensees, leave search criteria fields blank, then click Search. (see figure 3.75)

5. Select a source by clicking the Select radio button, and then click Record Destroyed Sources. Note: You can only select one source at a time.

6. In the Record Destroyed Sources window, enter the date the source was destroyed in the Destroyed Date box. The system defaults to the current date. Note: The Destroyed Date must be on or before the current date. (see figure 3.76)

7. Enter the reason why the source was destroyed in the Destruction Type box.

8. Select the type of destruction in the Destruction Type drop-down list.


10. Click Save.


Note: Once a source has been destroyed, you will not be able to readily undo the action. Care should be taken when using this functionality. If a source is recorded as Destroyed in error, please contact the System Administrator to correct it.

Figure 3.76

Figure 3.75

OAO-Lockheed Martin


Scenario 3.19 Dispose Source

Disposer Licensees have the ability to record disposed sources in the NSTS. The disposal must be recorded in the NSTS by the next business day. Sources for disposal are sent and received in disposal containers. It is not expected that the Disposer Licensee will open the sealed disposal container to verify the sources in it. If an error is made, the Licensee can use the Update/Cancel Source Transfer function to correct it or they can contact their Licensing Agency to resolve it.

An example scenario for dispose source follows:

• A Source User Licensee has a shipment of sources for disposal.• The Source User places in the sources in an appropriate disposal container, and ships them to

the Disposer Licensee.• The Source User records in the NSTS the transfer of sources to the Disposer.• The Disposer receives the shipment, and records the receipt of sources in the NSTS using

Receive Source. The sources are removed from the Source User’s inventory, and placed in the Disposer Licensee’s inventory.

• The Disposer then buries the container of sources, and records the disposal of sources in the NSTS. The sources are recorded as “Disposed” in the NSTS, and are no longer available for use, transfer, etc.

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Source UserLicensee

DisposerLicensee

Transfer Sources Receive Sources Dispose Sources

• The Source User Licensee places the sources for disposal in a container.

• The Source User enters the transfer of the sources to the Disposer Licensee using Transfer Sources.

• The Disposer Licensee receives the shipment from the Source User and enters the receipt of sources using Receive Sources.

• The sources are moved from the Source User’s inventory to the Disposer Licensee’s inventory.

• The Disposer Licensee buries the sources and records the disposal of the sources using Dispose Sources.

• The sources have now reached an endpoint in the NSTS source life cycle. The sources are no longer available for use, transfer, etc.

Scenario 3.19

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Scenario 3.19 Dispose Source (cont.)

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To Record the Disposal of a Source:

1. From the NSTS Main Menu click Dispose Source. The Search Sources for Dispose window appears. (see figure 3.77)

2. Enter search criteria (optional), and then click Search. Note: To view all sources/containers available for disposal, leave search criteria fields blank, then click Search. (see figure 3.78)

3. Select a source/container to be disposed by clicking the Select radio button.

4. Click Dispose Source.

Figure 3.77

Figure 3.78

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Scenario 3.19 Dispose Source (cont.)

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5. In the Dispose Source window, enter the Disposal Date. The system will default the Disposal Date to the current date. (see figure 3.79)


7. Click Save.


Figure 3.79

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Scenarios - Licensing Agency

104

3.23View Licensee’s

Inventory 3.26

Verify Pending Location

3.24Verify

Pending Make/Model

3.25Verify

Pending Licensee

3.21Create License

3.22Update/Delete

License Info

Manage License Information

DOE

Licensing Agency

NRC

Licensing Agency

+All AboveScenarios

Verification

3.20Record

Licensee Transaction

A/S Staff

3.4Enter

Unrecorded Sources

3.5Enter

Unrecorded Locations

3.6Enter

Unrecorded

Licensees

Unrecorded Information

3.2Enter

Unrecorded Make/Model

3.18Record

Destroyed Source

OAO-Lockheed Martin


Scenario 3.20 Record Licensee Transaction

The NRC Staff, Agreement State Staff, and DOE Staff need the ability to perform activities in the system on behalf of a Licensee (e.g., Source Transfers). Using Record Licensee Transaction, the Licensing Agency staff can enter Source Transfer, Source Receipt, Source Export, etc. on behalf of the Licensee, as a surrogate.

The Licensing Agency selects Record Licensee Transactions and selects the Licensee from a list of assigned Licensees. The Licensing Agency will have the rights and privileges for the selected Licensee. For example, if the Licensing Agency selects a Disposer Licensee, they will have the rights to complete Dispose Source.

While the Licensing Agency is acting on behalf of another Licensee, they will only see the sources assigned to that selected Licensee. In addition, a banner message is displayed at the top of the Licensing Agency screen with the Licensee information that they are acting on behalf of.

The following user roles can act as a surrogate: • Agreement State Staff• NRC Staff• Master Material License Holders• NSTS Analyst

The following information can be entered while in the surrogate role: • Manufacture New Source• Regenerate Source• Transfer Source• Receive Source• Export Source• Update/Cancel Source Transfer• Verify Pending Transfer• Receive Import• Update Source Information• Enter Unrecorded Source• Enter Unrecorded Transfer• Enter Unrecorded Location• Enter Unrecorded Make and Model• Enter Unrecorded License• Dispose Source• View Own Inventory

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Scenario 3.20 Record Licensee Transaction

An example scenario for record licensee transactions follows:

• A Source User Licensee is unable to enter a source transfer transaction directly into the NSTS via the Web interface because its internal system is down. The Licensee faxes or telephones the transfer information to the NRC to enter it on behalf of the Licensee.

• The NRC selects the Record Licensee Transactions link and selects the Source User Licensee.• The NRC then selects the Transfer Sources link and enters the source transfer for the Source

User Licensee.• When the transfer record is complete, the NRC signs out as the selected Licensee and returns to

the Licensing Agency role.

106

Source UserLicensee

LicensingAgency

Transfer SourcesRecord Licensee

TransactionsTransfer Sources

• The Source User Licensee has lost their Internet connection and cannot enter the source transfer sent out this morning!

• The Source User contacts their Licensing Agency to enter the transfer on their behalf.

• The Licensing Agency user selects Record Licensee Transactions.

• The Licensing Agency user selects the Source User Licensee and then selects Transfer Sources.

• The transfer information is entered by the Licensing Agency and the records are updated in the database.

Scenario 3.20

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Scenario 3.20 Record Licensee Transaction (cont.)

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To Record a Licensee Transaction:

1. From the NSTS Main Menu, click Record Licensee Transactions. (see figure 3.80)

2. In the Search and Choose Licensee window, enter search criteria (optional), and then click Search. Note: To retrieve all Licensees, leave search criteria fields blank, then click Search. (see figure 3.81)

3. When the search results appear, click the Select radio button of the licensee you want to record transactions for.

4. Click Continue.

5. The Main Menu for the Licensee the Analyst is acting for is displayed.

6. The Analyst can then carry out any system function on behalf of the Licensee by clicking the appropriate link on the Main Menu.

7. To return to the agency staff Main Menu, click on the link Return to Login User’s Main Menu.

Figure 3.81

Figure 3.80

OAO-Lockheed Martin


Scenario 3.21 Create License

The NRC Staff, Agreement State Staff, and DOE Staff need the ability to enter new licenses into the NSTS. A Master Materials License (MML) Licensee also needs the ability to enter new permittee licenses. If the license is entered by the MML holder, the new license will be associated with the MML as the Parent Licensee.

An example scenario for Create License follows:• An Agreement State (A/S) recently licensed a new Source user; the Agreement State Staff needs

to enter the new license into the system. • The A/S user selects Create License from their Main Menu.• The A/S user is presented with a data entry form for the License Information.• The A/S user enters all required information for the Licensee including the Location Address,

Contacts, License Numbers, etc.• Once the License record is saved in the database, the License is available for use. When

executing the “Search and Choose Licensee” functions in the system, the newly entered Licensee will be available for selection.

108

LicensingAgency

CreateLicense

• A Licensing Agency user needs to enter a new License into the NSTS.

• The Licensing Agency user clicks on the link for Create License.

• A License data entry form is presented and the Licensing Agency fills out the form with all of the required information.

• When the record is saved in the database, the License is available for use in the NSTS.

Scenario 3.21Scenario 3.21

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Scenario 3.21 Create License (cont.)

109

To Create a New License:

1. From the NSTS Main Menu, click Create License. (see figure 3.82)

2. In the Create License window, enter the required data to create a new License record. (see figure 3.83)

3. If you want to copy the Street Address to the Location Address, select the Yes checkbox.

4. For Location Address information, enter the number of locations in the Number of Location Addresses box, and then click Continue. (see figure 3.84)

Figure 3.84Figure 3.83

Figure 3.82

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110

5. In the Enter License Location Address Information window, enter the Location Address, City, State, and Zip. (see figure 3.85)

6. Enter the Number of Contacts for the licensee in the Number of Contacts box.

7. Click Continue.

Figure 3.85

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111

9. In the Enter License Contact Information window, enter the Contact Type, Title, Salutation, Name, Address, Phone, Fax, and E-mail information. (see figure 3.86)

10. If the Contact Address is the same as the Street Address, select the Yes checkbox.

11. Click Continue.

12. The Create License window appears with all information populated.

13. Verify the information, and then scroll down and click Save.

14. When the confirmation window appears, click Back to Menu.

Figure 3.86

OAO-Lockheed Martin


Scenario 3.22 Update/Delete License Information

The NRC Staff, Agreement State Staff, and DOE Staff need the ability to update License information as the need arises. For example, if the primary contact for a Licensee retires, that information needs to be updated on the License record. A Master Materials License (MML) Licensee also needs the ability to update information for its permittee licensees.

An example scenario for update/delete license information follows:

• An Agreement State Licensee has hired a new Radiation Safety Office (RSO). This user will be the new primary contact for the Licensee.

• The Licensee reports the new user to the Agreement State Licensing Agency.• The Agreement State Agency user clicks on the link for Update/License Information to enter the

new RSO.• The A/S user searches for the Licensee, selects the Licensee and then is presented with a data

entry form for update.• The A/S user removes the old primary contact as requested by the Licensee and enters the new

primary contact who is also the RSO into the record.• The record is saved in the database with the new contact information.

112

Source UserLicensee

LicensingAgency

Update/DeleteLicense Information

• The Source User Licensee contacts its Licensing Agency and request they remove the current primary contact, and enter their new hire RSO as the new primary contact.

• From the Main Menu, the Licensing Agency clicks on the link for Update/Delete License information.

• The Source User Licensee is selected from the list of Licensees.

• The Licensing Agency user then updates the License record with the new contact information.

• The updated License record is saved in the database with the new primary contact RSO.

Scenario 3.22

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Scenario 3.22 Update/Delete License Information (cont.)

113

To Update/Delete License Information:

1. From the NSTS Main Menu, click Update/Delete License Information. (see figure 3.87)

2. In the Search and Choose License window, enter search criteria (optional): Licensing Agency, Licensee Name, License Number, Docket Number, License Category, and Address City and State. (see figure 3.88)

3. Click Search. The search results display at the bottom of the window.

4. To view the License Street Address, Mailing Address, Company Phone Number, and Company Fax Number, click the Additional License Information link for the license. (see figure 3.89)

Figure 3.88

Figure 3.87

Figure 3.89

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114

5. Click Close to close the Additional License Information window and return to the Search and Choose License window. (see figure 3.90)

6. In the Search and Choose License window, select the Licensee by clicking the Select radio button, and then click Continue. (see figure 3.91)

Figure 3.91

Figure 3.90

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115

7. The Update/Delete License window appears. (see figure 3.92)

8. To delete the license, click Delete the License button. (see figure 3.93)

Figure 3.92

Figure 3.93

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9. To add additional location addresses, enter the number of addresses in the Number of Location Address box, and then click Add Locations. (see figure 3.94)

10. In the Enter Additional Location Information window, enter the Location Address, City, State, and Zip for each location, and then click Save. (see figure 3.95)

Figure 3.94

Figure 3.95

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11. To add additional contact information in the Update/Delete License window, enter the number of contacts in the Number of Contacts box, and then click Add Contacts. (see figure 3.96)

12. In the Enter Additional Contact Information window, enter license contact information: Contact Type, Title, Salutation, Name, Address, Phone, Fax, and E-mail. (see figure 3.97)

13. Click Save.


Figure 3.96

Figure 3.97

OAO-Lockheed Martin


Scenario 3.23 View Licensee’s Inventory

The NRC Staff, Agreement State Staff, and Department of Energy (DOE) Staff need the ability to view a list of NSTS-trackable sources that a particular Licensee possesses. The ‘View Licensee Inventory’ function allows Licensing Agency staff and the NSTS Analyst to retrieve a list of sources in the possession of a Licensee.

When a request to view a licensee’s inventory is initiated, the NSTS provides a list of Licensees based on the search criteria entered into the system. After a Licensee is selected, the system presents a list of sources that are in the possession of the chosen Licensee.

The NRC can view the source inventory of its own licensees and the source inventory of the Agreement State licensees. The Agreement State Agency can view the source inventory of its own licensees. The DOE can see the source inventory of all DOE sites. The NSTS Analyst can see all source inventories, regardless of the Licensing Agency.

An example scenario for View Licensee’s Inventory follows:

• In preparation for an inspection, an NRC Inspector wants to print out a list of sources that a Licensee is supposed to possess.

• The NRC Inspector clicks on the link for View Licensee’s Inventory. They search and select the Licensee being inspected.

• The inventory records for the selected Licensee are displayed.• The Inspector prints out the listing and goes to the Licensee’s site to verify.

118

LicensingAgency

Review Licensee’sInventory

• The Licensing Agency user clicks on the link to View Licensee’s Inventory.

• The system presents a Search for Licensee screen.

• The Licensing Agency user selects the Licensee, and clicks Continue.

• The Inventory records for the selected Licensee are displayed.

Scenario 3.23

OAO-Lockheed Martin


Scenario 3.23 View Licensee’s Inventory (cont.)

119

To View a Licensee’s Inventory:

1. From the NSTS Main Menu, click View Licensee’s Inventory. (see figure 3.98)

2. In the Search and Choose License window, enter search criteria (optional): Licensing Agency, Licensee Name, License Number, Docket Number, and Address City and State.

3. Click Search.

4. In the View Licensee’s Inventory Information window, review a list of sources that a particular Licensee possesses. (see figure 3.99)

5. When you are done reviewing the list, click Back to Menu to return to the NSTS Main Menu.

Figure 3.98

Figure 3.99

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Scenario Verification Scenarios

120

There are three main Verifications functions that Licensing Agency staff can perform in the NSTS: (1) Verify Pending Make/Model, (2) Verify Pending Licensees, and (2) Verify Pending Locations. These functions enable the Licensing Agency staff to review and verify the records entered through the “Enter Unrecorded” functions. These include Enter Unrecorded Make/Model, Enter Unrecorded Licensee, and Enter Unrecorded Locations.

When a record is entered as “unrecorded” the required information for the record is minimal. The idea of an unrecorded record is a quick and easy way to get the information into the NSTS. Additional details can be provided to the record by the Licensing Agency at the time of verification. The Licensing Agency can also make any edits to the record for information that may have been entered incorrectly.

LicensingAgency

A Manufacturer entered a new model. I

need to verify the new model.

A Source User entered aNew Location Address for General Electric Co.I need to verify the new

Location address.

LicensingAgency

• On the Licensing Agency Main Menu, the user selects Verify Pending Make/Model.

• The listing of pending Makes and Models is displayed.

• The user selects a Make/Model and verifies the record.

• Once verified, the status of the record is set to Approved.

• On the Licensing Agency Main Menu, the user selects Verify Pending Location Address.

• The listing of pending Location Addresses is displayed.

• The user selects a Location Address and verifies the record.


A new Licensee was entered by this SourceUser. I need to verify

the Licensee.

LicensingAgency

• On the Licensing Agency Main Menu, the user selects Verify Pending Licensee.

• The listing of pending Licensees is displayed.

• The user selects a Licensee and verifies the record.


Scenario 3.24 Scenario 3.25 Scenario 3.26

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Scenario 3.24 Verify Pending Make/Model

121

Makes and Models which are entered in the NSTS through “Enter Unrecorded Make/Model” must be verified by the Licensing Agency. Makes and Models entered through “Enter Unrecorded Make/Model” have a status of Pending. Once verified, the status is set to Approved. If the Licensing Agency rejects the pending Make/Model, the status will be set to Rejected and it will not be available for use. If there are source records associated with the pending make/model, the system will not allow the verification to be rejected. The user will be prompted to resolve the issue first and then try again.

An example scenario for verify pending make/model follows:

• A Manufacturer Licensee enters an unrecorded Make/Model. The Make and Model have a status of Pending.

• The Licensee manufactures sources with new make and model.• The Licensing Agency clicks on the link for Verify Pending Make/Model. • The Licensing Agency reviews the record, and verifies the Make and Model.• The system sets the status of the Make and Model to Approved. The Make and Model are

available for use for all Licensees.


AgencyStaff

Manufacture New Source

Enter UnrecordedMake/Model

Verify PendingMake/Model

• On the Manufacture New Source Screen, click on the link for Enter Unrecorded Make/Model.

• Enter the new Make/Model.• Return to the manufacture

source record in progress.• Complete the manufacture

source record.

• Click on the link for Verify Pending Make/Model.

• Select the “Pending” Model• Verify the “Pending” Model.

Scenario 3.24

OAO-Lockheed Martin


Scenario 3.24 Verify Pending Make/Model (cont.)

122

To Verify a Pending Make/Model:

1. From the NSTS Main Menu, click Verify Pending Make/Model. The View and Choose Pending Make/Model window will appear. (see figure 3.100)

2. In the In the View and Choose PendingMake/Model window, click the Select radio button to select a Pending Make/Model.

3. Click Verify.

4. In the Verify Pending Make/ModelInformation window, review the Pending Make/Model information. (see figure 3.101)

5. If an edit to the Pending Make/Model isrequired prior to approval, make thecorrection.

6. To add isotopes to the Make/Model, enter the Number of Isotopes in the box, and then click Add.

7. To verify the pending Make/Model,select Approved in the Entry Status drop-down list.

8. To reject the pending Make/Model,select Rejected, and enter a commentreason in the Comment box. NOTE: The make/model cannot be rejected if there are sources associated with it.

9. Click Save to commit the entry.


Figure 3.100

Figure 3.101

OAO-Lockheed Martin


Scenario 3.25 Verify Pending Licensee

123

Licensees which are entered in the NSTS through “Enter Unrecorded Licensee” must be verified by the Licensing Agency. Licensees entered through “Enter Unrecorded Licensee” have a status of Pending. Once verified, the status is set to Approved. If the Licensing Agency rejects the Pending Licensee, the status will be set to Rejected, and it will not be available for use. If there are source records associated with the Pending Licensee, the system will not allow the verification to be rejected. The user will be prompted to resolve the issue first and then try again.

An example scenario for verify pending licensee follows:

• A Source User Licensee is attempting to send a source transfer to a new Licensee. The Licensee is not available in the NSTS, so the Source User enters the Licensee through Enter Unrecorded Licensee. The newly entered Licensee will have a status of Pending.

• The Licensing Agency clicks on the link for Verify Pending Licensee. • The Licensing Agency reviews the record, and verifies the Licensee.• The system sets the status of the Licensee to Approved. The Licensee is available for all

Licensees.

Licensee LicensingAgency

TransferSources

Enter UnrecordedLicensee

TransferSources

• The Licensee enters a source transfer record.

• On Search and Choose Receiving Licensee, the Licensee is not found.

• The Sending Licensee clicks on the link for Enter Unrecorded Licensee.

• The Licensee enters the new Licensee Enter Unrecorded Licensee.

• The new Licensee is saved in the database and has a status of Pending.

• The Sending Licensee completes the source transfer record, selecting the newly entered Licensee as the Receiving Licensee.

Verify PendingLicensee

• The Licensing Agency user verifies the new Licensee through Verify Pending Licensee. The status is changed from “Pending” to “Approved.”

Scenario 3.25

OAO-Lockheed Martin


Scenario 3.25 Verify Pending Licensee (cont.)

124

To Verify a Pending Licensee:

1. From the NSTS Main Menu click Verify Pending Licenses.

2. In the View and Choose Pending Licenses window, click the Select radio button to select a pending Licensee. (see figure 3.102)

3. Click Verify.

4. The Verify and Complete Pending License Information window will be displayed. (see figure 3.103)

5. To process the pending Licensee, select Approved from the Entry Status drop-down list. To reject the pending Licensee, select Rejected. (see figure 3.104)

6. To edit or add License information, click the Complete License Information link.

Figure 3.102

Figure 3.103

Figure 3.104

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125

7. The Enter Pending LicenseInformation window will be displayed. (see figure 3.105)

8. Complete the License information by populating the Street Address and the Location Address. Populate the optional fields: Mailing Address, Company Phone, Company Fax, Contact Title, Contact Salutation, Contact Address, Contact Fax, and Contact Email. When complete, click Save.

Figure 3.107

Figure 3.105

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126

9. The Verify and Complete License Information window will be displayed, with data entered on the previous screen populated. (see figure 3.106)

10. To process the pending Licensee, select Approved from the Entry Status drop-down list. To reject the pending Licensee, select Rejected.

11. Click Save. Click Cancel to close the window without saving.

12. On the Confirmation window, click on the Back to Menu button to return to the Main Menu.

Figure 3.106

Note: The system processes the Licensee information as follows:

If the Licensee is approved, the Entry status is set to ‘Approved.’

If a Shipment/Transfer is associated with the Licensee, the system instructs you to resolve the issue first (e.g., by changing the Receiving Licensee to the appropriate one).

If no existing Shipment/Transfer is associated with the Licensee, the system sets the Licensee’s entry Status to ‘Rejected.’

Once rejected, the system prohibits user access to the rejected Licensee.

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Scenario 3.26 Verify Pending Location

127

Location Addresses which are entered in the NSTS through “Enter Unrecorded Location” must be verified by the Licensing Agency. Location Addresses entered through “Enter Unrecorded Location” have a status of Pending. Once verified, the status is set to Approved. If the Licensing Agency rejects the pending Location Address, the status will be set to Rejected and it will not be available for use. If there are source records associated with the Pending Location Address, the system will not allow the verification to be rejected. The user will be prompted to resolve the issue first and then try again.

An example scenario for verify pending location address follows:

• A Manufacturer Licensee is manufacturing new sources, and storing them in their new location down the street in Warehouse B. The location address of Warehouse B is not available on the Location Address drop-down listing, so the Manufacturer enters the Location Address through Enter Unrecorded Location. The newly entered Location Address will have a status of Pending.

• The Licensing Agency clicks on the link for Verify Pending Locations. • The Licensing Agency reviews the record and verifies the Location.• The system sets the status of the Location to Approved. The Location Address is available for all

Licensees.


LicensingAgency

ManufactureSources

Enter UnrecordedLocation

ManufactureSources

• The Licensee enters the Manufacture of New Sources.

• The new location is not available on the Location Address drop-down selection list.

• The Licensee clicks on the link for Enter Unrecorded Location.

• The Licensee enters the Location Address through Enter Unrecorded Location.

• The Location Address is saved in the database and has a status of Pending.

• The Licensee completes the manufacture source record, selecting the newly entered location address.

Verify PendingLocation

• The Licensing Agency user verifies the new location address through Verify Pending Location.

Scenario 3.26

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Scenario 3.26 Verify Pending Location (cont.)

128

To view and verify location information:

1. From the NSTS Main Menu, click Verify Pending Locations.

2. In the View and Choose Pending Locations window, select a pending location, and then click the Select radio button. (see figure 3.107)

3. Click Verify.

4. When the Verify Pending LocationInformation window appears, review the pending location information. (see figure 3.108)

5. To verify the pending location, selectApproved from the Entry Status drop-down list. To reject the pending location, select Rejected.

6. Click Save.

7. To close the window without saving theinformation, and return to the PendingLocation list, click Cancel.


Figure 3.107

Figure 3.108

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Administrator NSTS

Scenarios - Administration

129

3.27Maintain

Code Table

3.28Maintain Licensing Agency – Update

3.29Maintain

Licensing Agency - Create

NSTS Administrator

Administration

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Scenarios - Administration

130

3.23View Licensee’s

Inventory 3.26

Verify Pending Location

3.24Verify

Pending Make/Model

3.25Verify

Pending Licensee

3.21Create License

3.22Update/Delete

License Info

Manage License Information

Administration

Verification

3.20Record

Licensee Transaction

3.4Enter

Unrecorded Sources

3.5Enter

Unrecorded Locations

3.6Enter

Unrecorded

Licensees

Unrecorded Information

3.2Enter

Unrecorded Make/Model

3.18Record

Destroyed Source

NSTS Analyst

OAO-Lockheed Martin


Scenario 3.27 Maintain Code Table The ‘Maintain Code Table’ function allows the NSTS Administrator to store and modify the various NSTS-specific values (codes) used for lookups, defaults, and other validations. These codes are typically used throughout the system as lookup values during data entry. In general, an entered value must match one of the values in the associated lookup code table unless otherwise specified.

The NSTS checks to see if the Code ID is referenced anywhere in the system before allowing a delete. Only an un-referenced (unused) Code ID can be deleted. The system prohibits the use of inactive codes by any new records. Before deleting a code, the system requires the user to confirm the record deletion. An archive of the code information is created by the system before a record is deleted. The system retains a history record of the code information before an update is made.

NSTS users can only modify their Name, Password, and E-mail Address. The NSTS Administrator can create accounts, assign roles to the user, and access all data elements.

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Scenario 3.27 Maintain Code Table (cont.)

132

To Maintain Code Table Information:

1. From the NSTS Main Menu (Administration – Administrator Landing page), under Code Table Management, click on the link for Maintain Code Tables (see figure 3.109)

2. The Select a Code Table window will be displayed. . (see figure 3.110)

3. Select a Code Table from the Code Table drop-down list and click Continue.

4. The Maintain Code Table window for the selected Code Table will be displayed. The user can either create a new code or edit an existing code.

Figure 3.109

Figure 3.110

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133


To add a new value to the Code Table:

Click on the New button (see figure 3.110)

5. The Create New Code window will be displayed.

6. Enter Code information and click Save. To exit the window without saving changes, click Cancel.

7. Click Save. To exit the window withoutsaving the data, click Cancel.

8. After clicking, the Code Creation Confirmation window will be displayed (see figure 3.111)

9. To edit or delete an existing Code, select a Code from the Maintain Code Table: Table Name listing and click on the Edit button (see figure 3.110).

10. The Edit Code window will be displayed. (see figure 3.112)

Figure 3.112

Figure 3.111

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134


11. Make the necessary changes. To delete the element, select Deleted from the Status drop-down list. To make the element Active or Inactive, select the status from the Status drop-down list. When all changes are complete, click Save.

12. The Edit Code Confirmation window will be displayed.

13. Click New/Edit Code to update another Code Table, or click on Back to Menu to return to the Main Menu..

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Scenario Maintain Licensing Agency

135

The NSTS Administrator can create a new Licensing Agency or update information on an existing Licensing Agency.

An example scenario for maintain licensing agency follows:

• A Licensing Agency’s Contact has retired, and a new contact has been promoted to the position. The contact information for the Licensing Agency needs to be updated in the NSTS.

• The Licensing Agency contacts the NRC with the new contact information.• The Administrator clicks on the link for Update Licensing Agency.• The Administrator selects the Licensing Agency and makes the update to the record.

LicensingAgency

NSTSAdministrator

MaintainLicensing Agency

• The Licensing Agency contacts the NRC and request they remove the existing contact, and enter a new contact.

• From the Main Menu, the Administrator selects Maintain Licensing Agency.

• The Administrator makes the necessary changes and saves the record.

• The record is updated in the database.

Scenario 3.28

OAO-Lockheed Martin


Scenario 3.28 Maintain Licensing Agency – Update Agency (cont.)

136

To Update Licensing Agency Information:

1. From the NSTS Main Menu (Administration – Administrator Landing page), select Maintain Licensing Agency. (see figure 3.113)

2. In the Search and View Licensing Agency window, enter the search criteria, and then click Search. Note: To retrieve all Licenses, leave search criteria fields blank, and click Search.

3. When the search results appear in theLicensees box, click the Select radio button of the licensee you want to update.

4. Click Update Licensing Agency Info.

5. In the Update Licensing Agency window, select the desired fields to update information for the licensing agency. (see figure 3.114)

6. Click Save. To exit the window without saving the changes, click Cancel. To clear the fields in the window, click Reset.

7. When the Confirmation window is displayed, click Back to Menu to return to the Main Menu.

Figure 3.114

Figure 3.113

OAO-Lockheed Martin


Scenario 3.29 Maintain Licensing Agency – Create Agency

137

To Create a New Licensing Agency:

1. From the NSTS Main Menu click Create Licensing Agency. (see figure 3.115)

2. In the Create Licensing Agency window, enter the required data: Street Address, Contact Title, Contact Name, Contact Phone, Contact Fax, Contact E-mail, and Contact Address. (see figure 3.116)

3. Click Save.

4. To exit the window without saving the changes, click Cancel. To clear the fields in the window, click Reset.


Note: When the new Licensing Agency record is created, the system generates a unique identifier (Licensing Agency ID) for the record.

Figure 3.116

Figure 3.115

OAO-Lockheed Martin


NSTS Resources

NSTS Website

https://nsts.nrc-gateway.gov/nsts/welcome.do

NSTS Help Desk

1-877-671-6787 (NSTS)

NSTS Help Desk e-mail

[email protected]

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