locscot's digitisation day school 18th march 2016

National Library of ScotlandLeabharlann Nàiseanta na h-Alba

Digitisation DaySchoolFriday 18th March 2016

National Library of Scotland

Presentations from the Panel

Ines Byrne – Digitisation and Library’s future strategyJennifer Giles – Local studies: what to digitise?Ian Scott - Newsplan for the 21st C?Graeme Hawley – Licensed Digital CollectionsFred Saunderson – Getting Copyright Right!Craig Statham – Maps: copyright and reuse


DIGITISATION AND THE LIBRARY’S NEW

STRATEGYInes Byrne

Digital Collections Specialist

[email protected]

0131-623-3759

mailto:[email protected]


Physical Collections at the National Library

25 million physical items in 490 languages

• 15 million printed items• 7 million manuscripts• 2 million maps• 32,000 films• 172,000 serial-type materials (active and closed)• 5,000 items received per week via Legal Deposit

• 1/5 of our published collections seem to be the only copy in public collections• 4/5 of our collections are not recorded electronically at item level• 1.87 million physical items are undiscoverable• 0.75 million digital items are undiscoverable


Digital Collections at the National Librarymainstream and local publications

Non-print Legal Deposit (since 2013)• monographs, serials, ephemera, websites• ca 1.3 million journal articles • ca 50,000 eBooks• ca 4 million URL seeds (3.4 billion URLs)

Licensed digital collections • monographs, serials, historic archives, databases, indexes• 60 collections accessible remotely within Scotland

Digitised from our analogue collections • ca. 170,000 paper-based items / 5.2 million images (monographs, serials,

photographs, posters, maps, manuscripts)• ca. 3,500 film clips, circa 1,500 of those are online• some reel-to-reel tapes, shellac records, wax cylinders, cassette tapes and CDs


Digitisation at the National LibraryCurrent annual throughput

1 million images from bound printed materials

80,000 flat-sheet maps

20,000 images from manuscripts, photographs, slides, microfilms, bound maps/atlases, pamphlets, outsized book formats

= under 100,000 items per year


New NLS strategy: 'The way forward 2015-2020'

We will make it easier to access our collections. By 2025 – the centenary of the Library’s foundation –

we will complete a full listing of the Library’s holdings

and have a third in digital format.

We will identify the main collection areas for digitisation and take action to make that material globally available.

http://www.nls.uk/news/archive/2015/09/library-strategy




Digital collections development under the new strategy

Prognosis for 2025

40 million items in our collections

28 million (70%) analogue

7 million (17.5%) born-digital

5 million (12.5%) digitised

target annual digitisation throughput = 500,000 items for 10 years(includes circa 180,000 titles currently on microfilm)


LOCAL STUDIES WHAT TO DIGITISE?

Jennifer GilesCurator (Scottish Communities & Organisations)

[email protected]

0131-623-3910



LOCAL MATERIAL – WHAT TO DIGITISE?• Local titles of known use?

• ‘Go-to’ history of a town, area or industry?

• Items NLS holds but you don’t?

• Wider sources, eg. Scottish Burgh Surveys?, local newspapers?, “Scots Magazine?”, Referendum leaflets?.

• What do you propose?


HOW TO MAKE IT AVAILABLE?

• A link to the digital item from NLS’s catalogue record.

• A link from an external catalogue record, or website?

• Create a ‘Local History’ hub?


An Introduction to the Modern Collections


ABERDEEN [possible example of a web information page]Key Histories:Aberdeen Street Names by G. M. Fraser (1911)The Churches of Aberdeen by Alexander Gammie (1909)Memorials of the Aldermen, Provosts, and Lord Provosts of Aberdeen by Alexander M. Munro (1897)Historical Aberdeen by G. M. Fraser (1905)Aberdeen Awa’ by George Walker (1897)Aberdeen in Byegone Days by Robert Anderson (1910)Merchant and Craft Guilds: A History of the Aberdeen Incorporated Trades by Ebenezer Bain (1887)East Neuk Chronicles by William Skene (1905)

Hard copies of these and many other titles relating to Aberdeen can be found in:- • The National Library of Scotland, in Edinburgh Explore the catalogue here http://

main-cat.nls.uk/vwebv/searchBasic?sk=nls_en For more information contact – Jennifer Giles ([email protected]; 0131-623-3910)

• Aberdeen City Library, in Aberdeen Explore the local resources - http://

www.aberdeencity.gov.uk/Library_Service/Services/lib_local_home.asp For information contact - Tel: 01224 652543; Email: [email protected])

Have you published something about Aberdeen? If so please , please tell the National Library of Scotland and Aberdeen City Library so that we can obtain copies. Find out more about legal deposit and the National Library here - http://www.nls.uk/guides/publishers

http://main-cat.nls.uk/vwebv/holdingsInfo?searchId=2010&recCount=25&recPointer=2&bibId=309200


http://main-cat.nls.uk/vwebv/search?searchArg=churches+of+aberdeen&searchCode=TALL&limitTo=none&recCount=25&searchType=1&page.search.search.button=Search




http://main-cat.nls.uk/vwebv/search?searchArg=memorials+of+the+aldermen&searchCode=TALL&limitTo=none&recCount=25&searchType=1&page.search.search.button=Search

http://main-cat.nls.uk/vwebv/search?searchArg=memorials+of+the+aldermen&searchCode=TALL&limitTo=none&recCount=25&searchType=1&page.search.search.button=Search







http://main-cat.nls.uk/vwebv/search?searchArg=aberdeen+in+byegone+days&searchCode=TALL&limitTo=none&recCount=25&searchType=1&page.search.search.button=Search






http://main-cat.nls.uk/vwebv/search?searchType=7&searchId=1918&maxResultsPerPage=25&recCount=25&recPointer=0&resultPointer=1&headingId=3918950

http://main-cat.nls.uk/vwebv/search?searchType=7&searchId=1918&maxResultsPerPage=25&recCount=25&recPointer=0&resultPointer=1&headingId=3918950

http://main-cat.nls.uk/vwebv/holdingsInfo?searchId=1952&recPointer=0&recCount=25







http://main-cat.nls.uk/vwebv/searchBasic?sk=nls_en

http://main-cat.nls.uk/vwebv/searchBasic?sk=nls_en


http://www.aberdeencity.gov.uk/Library_Service/Services/lib_local_home.asp

http://www.aberdeencity.gov.uk/Library_Service/Services/lib_local_home.asp


http://www.nls.uk/guides/publishers

http://www.nls.uk/guides/publishers


Ian ScottCurator (Sport, Leisure &

Newspapers)

[email protected]

0131-623-3911



LICENSED DIGITAL COLLECTIONSGraeme Hawley

General Collections Manager

[email protected]

0131-623-3905



National Library of Scotland

Copyright and digitisation

Fred Saunderson, National Library of ScotlandLocScot 18 March 2016


Copyright essentials

Copyright is a transferable property right that subsists in certain works:• Literary, dramatic, musical and artistic works• Films, sound recordings, broadcasts, software, typographical arrangementsWorks must be recorded and originalCopyright is naturally arisingProtection lasts for a fixed durationAllows the owner to control substantial use – Acts restricted by copyright:• Copying the work• Issuing copies of the work to the public• Performing, showing or playing the work in public• Communicating the work to the public• Adapting the work, or doing any of the above in relation to making an adaptationExcept with permission, doing any of these acts is infringementThe author is normally the first owner of copyright, except when a work is created in the course of employment, in which case the employer is the first owner by default‘Standard’ copyright duration is for a period of 70 years from the end of the year in which the last living author died (published literary, dramatic, musical and artistic works of known authorship) – But there are many other durations!Copyright, Designs and Patents Act 1988 (an up-to-date, but unofficial, version is available from the IPO here)Berne Convention (1886 onwards)Directive 2001/29/EC on the harmonisation of certain aspects of copyright and related rights in the information society (InfoSoc Directive)

Copyright and digitisation – Fred Saunderson18 March 2016

http://www.legislation.gov.uk/ukpga/1988/48/contents

https://www.gov.uk/government/publications/copyright-acts-and-related-laws

http://www.wipo.int/treaties/en/ip/berne/index.html

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:32001L0029:EN:HTML






The National Archives, http://www.nationalarchives.gov.uk/documents/information-management/copyright-related-rights.pdf, available under the OGL

http://www.nationalarchives.gov.uk/documents/information-management/copyright-related-rights.pdf

http://www.nationalarchives.gov.uk/documents/information-management/copyright-related-rights.pdf

http://www.nationalarchives.gov.uk/doc/open-government-licence/version/2/


Copyright exceptions

Exceptions to copyright enable certain uses of in-copyright material without requirement to obtain explicit permission from copyright owner(s). Many exceptions were updated or expanded in 2014.

Exceptions must comply with the Berne convention’s ‘three-step test’ – Exceptions are permitted ‘in certain special cases, provided that such reproduction does not conflict with the reasonable exploitation of the work and does not unreasonably prejudice the legitimate interests of the author’ (Berne Convention, 1979, Article 9)

Many UK exceptions are premised on ‘fair dealing’ – How would a fair-minded and honest person have dealt with the work?• Does the purpose affect the market for the work?• Is the amount of the work used reasonable, appropriate, and no more than necessary?

Not the same as ‘fair use’ in the United States – Fair use is an open-ended exception, whereas fair dealing is a qualifier to certain specified exceptions

UK copyright exceptions are split into sections:• General (sections 28A-31 of the Copyright, Designs and Patents Act 1988 – N.B. s. 28B has been

quashed)• Disability (s. 31A-31F)• Education (s. 32-36A)• Libraries and archives (s. 40A-44A)• Public administration (s. 45-50)• Further exceptions up to s. 76


http://www.wipo.int/treaties/en/ip/berne/index.html


Licences

The other way to use material that is in copyright is with permission from the copyright owner(s) – under licence.

Licensing agreements – formal and informal

‘Blanket’ licences to cover future use – Creative Commons or Open Government Licence

Most Crown copyright material is available for re-use under the Open Government Licence – See: http://www.nationalarchives.gov.uk/information-management/re-using-public-sector-information/licensing-for-re-use/


http://www.nationalarchives.gov.uk/information-management/re-using-public-sector-information/licensing-for-re-use/




Orphan works

An orphan work is a work that is protected by copyright but where one or more of the copyright owners is unknown or cannot be located.

Protected by copyright – know durations, works in the public domain cannot be copyright orphansCopyright owner – not necessarily ‘author’ – copyright is a transferable rightOne or more – there can be multiple joint copyright owners – permission is needed from all

Orphan works licensing scheme (UK) • Seven year non-exclusive licences for UK use of an orphan work for commercial or non-commercial

purposes• Administered by the Intellectual Property Office• Must undertake a diligent search for the copyright owner(s)• Licence fees (10p to tens of thousands of £s) and application fees (£20 to £80)• One application can be for up to 30 works

Orphan works exception - Certain permitted uses of orphan works (EU)• Certain publicly accessible cultural heritage organisations (including libraries, educational

establishments, museums, and archives) can digitise their orphan works and place online for non-commercial use

• Standalone artistic works are excluded• Diligent search, but no fees• Administered by the Office for Harmonisation in the Internal Market (OHIM) –

EU orphan works database

Consider options!


https://www.gov.uk/guidance/copyright-orphan-works

https://oami.europa.eu/orphanworks/


Digitisation and copyright

Your reasons for digitising a work can have a big impactCopyright exceptions can enable works to be digitised by organisations even when they are in copyright, for example for:

• Preservation of rare or irreplaceable items (Copyright, Designs and Patents Act 1988 s. 42)• Making available on dedicated terminals on your premises (s. 40B)• Orphan works (that aren’t standalone artistic works) (Schedule ZA1)

But these may not be the easiest ways to undertake BIG digitisation projects Unless you’re using a copyright exception you need:

• to ensure the work is out of copyright• to get a licence• adapt a risk appetite for digitising works





1. Is the work in copyright?

2. If it is, or you think it might be, can you digitise it under an

exception?

3. If you can’t, can you get permission?

4. If you can’t, what’s your risk appetite for proceeding?

5. If you do digitise, who is doing the work? If it isn’t you, what rights do they have? What’s your agreement with them?



Rights after digitisation – New assets

Debatable whether faithful digital reproductions of two-demensional works are sufficiently ‘original’ to attract copyright protection

Either way, label assets – make re-use and access conditions as clear as possible

Re-use of Public Sector information Regulations 2015


Images

Metadata Structure

http://www.legislation.gov.uk/uksi/2015/1415/contents/made


Fred SaundersonIntellectual Property [email protected]

/NationalLibraryofScotland

@natlibscot@fredsaunderson

THANK YOU

Except for images or where otherwise stated this presentation is © National Library of Scotland and is licensed under the Creative Commons Attribution 4.0 International Licence. To view a copy of this license, visit: http://creativecommons.org/licenses/by/4.0/


https://www.facebook.com/NationalLibraryofScotland




https://twitter.com/natlibscot

https://twitter.com/natlibscot

https://twitter.com/fredsaunderson

https://twitter.com/fredsaunderson

http://creativecommons.org/licenses/by/4.0/


Copyright, Permissions and Maps

Craig Statham


Copyright

Craig Statham


A common misconception … and the reality

Craig Statham

We don’t hold the copyright of any maps

Some of our maps are in copyright

We hold copyright for the digital maps images

If you own a copy of an out-of-copyright map,

you can use it without permission


Permissions

Craig Statham


A general rule

Craig Statham

If you can buy the map from our website… then you apply to the National Library of

Scotland for the right to use it in your project


However …

Craig Statham

If the map is on our website but you can’t buy it, then we can’t give permission


And remember …

Craig Statham

Just because a map isn’t on our site doesn’t mean we don’t have it


The library cataloguehttp://main-cat.nls.uk/vwebv/searchAdvanced

Craig Statham

http://main-cat.nls.uk/vwebv/searchAdvanced

http://main-cat.nls.uk/vwebv/searchAdvanced


And a few more things …

Craig Statham

Yes, you can use screengrabs!

And you can right click and save the map

And you can print from the PDF button

You can use these under CC-BY-NC-SA


Using Our Maps!Another General Rule

Craig Statham

Is the usage going to be commercial?

But it’s not quite that simple – you need to contact us even if your usage is non-

commercial


Using Our Maps!

Craig Statham

Is the book being sold?Is it being sold to cover costs?


Using Our Maps!

Craig Statham

Is there a charge to enter the exhibition?

Copyright: East Lothian Museums Service


Using Our Maps!

Craig Statham

Does the journal charge a fee to members?

Is it being sold to cover costs?

https://commons.wikimedia.org/wiki/Category:Journal_covers#/media/File:Jnl_cover_israel.jpg

https://creativecommons.org/licenses/by-sa/3.0/deed.en

Copyright: Berghahn Journals






Using Our Maps!

Craig Statham

Does the website charge a fee to join?

Does it host advertising?

Does it sell anything?


https://upload.wikimedia.org/wikipedia/commons/2/24/Consistent_Experience_Across_Multiple_Screen_Sizes.jpg?uselang=en-gb

Copyright: IntelFreePress







Using Our Maps!

Craig Statham

https://upload.wikimedia.org/wikipedia/commons/0/0b/Captain_America_The_Winter_Soldier_-_Stealth_S.T.R.I.K.E._Suit.jpg?uselang=en-gb


Copyright: Fetx2003

Copyright: BBC






Using Our Maps!

Craig Statham

https://creativecommons.org/licenses/by/3.0/deed.en

https://upload.wikimedia.org/wikipedia/commons/4/49/Criterion_Theatre_London_2011.jpg?uselang=en-gb

Copyright: Andreas Praefcke

Copyright: http://www.muralswallpaper.co.uk





http://www.muralswallpaper.co.uk/




Using Our Maps!

Craig Statham


https://upload.wikimedia.org/wikipedia/commons/b/b2/'Tourist_tat'_in_a_Main_Street_shop_-_geograph.org.uk_-_252369.jpg?uselang=en-gb

Copyright: Stanley Howe

Copyright: NahidSultan

https://upload.wikimedia.org/wikipedia/commons/3/3b/Bengali_Wikipedia_Mug.jpg?uselang=en-gb











If in doubt … just ask

Craig Statham

[email protected]

0131 623 4660


Craig [email protected]

/NationalLibraryofScotland

@natlibscotmaps

THANK YOU

Except for images or where otherwise stated this presentation is © National Library of Scotland and is licensed under the Creative Commons Attribution 4.0 International Licence. To view a copy of this license, visit: http://creativecommons.org/licenses/by/4.0/




locscot's digitisation day school 18th march 2016

Technology