los angeles community college district personnel ... · 7/24/2019 · 770 wilshire boulevard, los...

LOS ANGELES COMMUNITY COLLEGE DISTRICT

PERSONNEL COMMISSION MEETING

Wednesday, July 24, 2019 - 12:30 p.m.

Educational Services Center

4th Floor Conference Room

770 Wilshire Boulevard, Los Angeles, California

ORDER OF BUSINESS-CLOSED SESSION MEETING

I. Roll Call

II. Requests to Address the Personnel Commission on Closed Session Matters

III. Convene in Closed Session

a. To Discuss Public Employee Discipline/Dismissal/Release

Pursuant to Government Code Section 54957

b. Conference with Legal Counsel – Anticipated Litigation

Pursuant to Government Code Section 54956(b)(3), (C), (D)

Potential litigation – 1 matter

IV. Report of Action taken in Closed Session

V. Adjourn

NEXT PERSONNEL COMMISSION MEETING:

Wednesday, August 14, 2019

Closed Meeting 12:30 p.m.

Open Meeting 1:00 p.m.




In compliance with Government Code Section 54957.5 (b), documents made available to the Personnel Commission after

posting of the agenda that relate to an upcoming public session item will be made available by positing on the District’s

official bulletin board located in the lobby of the Educational Services Center located at 770 Wilshire Boulevard, Los

Angeles, California 90017. Members of the public wishing to view the material will need to make their own parking

arrangements at another location.

If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by

Section 202 of the American with Disability Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted

in implementation thereof.

To make a request for disability-related modification or accommodation, including auxiliary aids or services, please contact

the Personnel Commission Office at (213) 891-2333 no later than 12 p.m. (noon) on the Monday prior to the Personnel

Commission meeting.


PERSONNEL COMMISSION MEETING

Wednesday, July 24, 2019 - 1:00 p.m.




ORDER OF BUSINESS – OPEN SESSION MEETING

I. Convene Regular Meeting

II. Report of Actions Taken in Closed Session

III. Review and Approve Minutes of the Closed and Open Meetings of June 26, 2019

IV. Miscellaneous Personnel Commission Activities and Announcements

a. Classified Employment Opportunities Bulletin

b. Strictly Classified Monthly Employee Bulletins

V. Salary and Classification Study: Compliance Related Job Classifications (Case 3732)

a. Approve the Establishment of the New Classifications of ADA Compliance Officer

and Senior Compliance Analyst

b. Approve the Salary Allocation for the New Classifications of ADA Compliance

Officer and Senior Compliance Analyst

c. Approve the Class Description for the New Classifications of ADA Compliance

Officer and Senior Compliance Analyst

d. Approve the Examination Authorization for the New Classifications of ADA

Compliance Officer and Senior Compliance Analyst, with an Open and

Promotional (Dual Certification) Field of Competition

e. Approve the Title Change, Salary Reallocation, and Class Description Revision for

the Classification of Compliance Officer

f. Approve the Class Description Revision for Director of Diversity, Equity, and

Inclusion

VI. Ratification for Continuous Examination Authorization for Pool Lifeguard (Case 3733)

VII. Informative Report on the Annual Job Classification Survey (Case 3731)

VIII. Class Description Revisions for:

a. Art Gallery and Museum Director

b. Art Gallery Preparator

c. Facilities Assistant

d. Senior Facilities Assistant

IX. Notices of Outstanding Work Performance for:

a. Gustavo Martinez-Gomez, Secretary, Life Sciences, East Los Angeles College

b. Julianne Cueva, Administrative Secretary, Office of the Vice President of Student

Services, Los Angeles Pierce College

c. Gigi Chamizo-Lew, Executive Assistant, Office of the Vice Chancellor of Human

Resources, Educational Services Center

d. Claudia Gallegos, Administrative Secretary, Employer Employee Relations,


X. Correspondence

XI. Notice of Anticipated Items: Classification Study: Student Support Services Representative,

EN 1017389 (AFT); Class Description Revisions for: Assignment Auditor (AFT),

Electronics Technician (Building & Trades), Graphic Designer (Local 721), Instructional

Assistant, Information Technology (AFT), Payroll Assistant (AFT), Projectionist (Building

& Trades)

XII. Hear Non-Agenda Speakers/Open Forum

XIII. Reconvene into Closed Session

XIV. Reconvene into Open Session

XV. Report of Actions Taken in Closed Session

XVI. Adjourn

NEXT PERSONNEL COMMISSION MEETING:

Wednesday, August 14, 2019

Closed Meeting 12:30 p.m.

Open Meeting 1:00 p.m.




In compliance with Government Code Section 54957.5 (b), documents made available to the Personnel Commission after

posting of the agenda that relate to an upcoming public session item will be made available by posting on the District’s

official bulletin board located in the lobby of the Educational Services Center located at 770 Wilshire Boulevard, Los

Angeles, California 90017. Members of the public wishing to view the material will need to make their own parking

arrangements at another location.

If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by

Section 202 of the American with Disability Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted

in implementation thereof.

To make a request for disability-related modification or accommodation, including auxiliary aids or services, please contact

the Personnel Commission Office at (213) 891-2333 no later than 12 p.m. (noon) on the Monday prior to the Personnel

Commission meeting.

DRAFT

Closed Session Minutes Page 1 of 1 June 26, 2019


PERSONNEL COMMISSION

Wednesday, June 26, 2019 – 12:30 p.m.

Educational Services Center – 4th Floor Conference Room


MINUTES OF THE REGULAR MEETING – CLOSED SESSION

Present: Commissioners:

David Iwata, Chair

Ann Young-Havens

Staff:

Karen Martin, Personnel Director

Guests:

Jeffrey Prieto, General Counsel

Brittany Grice, Director of Diversity, Equity and Inclusion

I. Roll Call

II. Requests to Address the Personnel Commission on Closed Session Matters - None

III. Convene in Closed Session

a. Public Employee Discipline/Dismissal/Release

Pursuant to Government Code Section 54957

IV. Report Out Actions Taken in Closed Session - Mr. Iwata reported that the Personnel

Commission took no action in Closed Session.

V. Correspondence – No correspondence was received.

VI. Adjourn. The meeting adjourned at 12:59 p.m.

This is to certify that these are the full and correct minutes of the Closed Session meeting of the

Personnel Commission of the Los Angeles Community College District.

__________________________ _______________________________

Date David Iwata, Chair

DRAFT

Open Session Minutes 1 June 26, 2019


PERSONNEL COMMISSION

Wednesday, June 26, 2019 – 1:00 p.m.

Educational Services Center – 4th Floor Conference Room


MINUTES OF THE REGULAR MEETING – OPEN SESSION

Present: Commissioners:

David Iwata, Chair

Ann Young-Havens

Staff:


Ute Severa, Assistant Personnel Director

Neely Miller, Executive Assistant

Ryan Pennock, Personnel Analyst

Patrick Sung, Administrative Intern

Deborah Tsai, Assistant Personnel Analyst

Guests:

Shawn Tramel, Administrative Analyst, Human Resources, Educational Services

Center

I. The Chair convened the regular meeting at 1:01 p.m.

II. Report of Actions Taken in Closed Session – The Chair reported that no action was taken

in Closed Session

III. Review and Approve Minutes of the Closed and Open Meetings of June 5, 2019-. Upon

motion by Ms. Young-Havens and concurred with by the Chair, the Personnel Commission

approved the minutes of the Closed and Open Meetings of June 5, 2019.

IV. Miscellaneous Personnel Commission Activities and Announcements – Upon motion

by Ms. Young-Havens and concurred with by the Chair, the Personnel Commission

received the latest Classified Employment Opportunities Bulletin and Strictly Classified

Monthly Employment Bulletin as information.

V. Receive Personnel Commission Schedule of Meetings for July – December 2019 –

Upon motion by Ms. Young-Havens and concurred with by the Chair, the Personnel

Commission received the Personnel Commission schedule of meetings for July –

December 2019.

VI. Claims for Temporary Work Out of Classification for EN 794505 (Case 3726) -


Commission approved the claims for temporary work out of classification for EN

794505.

VII. Recommendation to Terminate the Eligibility List for Piano Accompanist Dated

March 28, 2019 (Case 3729) - Upon motion by Ms. Young-Havens and concurred with

DRAFT

Open Session Minutes 2 June 26, 2019

by the Chair, the Personnel Commission approved the termination of the eligibility list

for Piano Accompanist dated March 28, 2019.

VIII. Salary Reallocation for the Classification of Youth Camp Assistant (Case 3728) -


Commission approved the salary reallocation for the classification of Youth Camp

Assistant.

IX. Correspondence – No correspondence was received.

X. Notice of Anticipated Agenda Items – Upon motion by Ms. Young-Havens and

concurred with by the Chair, the Personnel Commission acknowledged notice of

Anticipated Agenda Items: Classification Study: Student Support Services Representative,

EN 1017389 (AFT 1521A); Class Description Revisions for: Art Gallery Preparator (AFT

1521A), Art Gallery and Museum Director (Management); Informational Report on the

Annual Job Classification Survey.

XI. Hear Non-Agenda Speakers/Open Forum – There were no non-agenda speakers.

XII. Reconvene into Closed Session

XIII. Reconvene into Open Session

XIV. Report Out Actions Taken in Closed Session – Mr. Iwata reported that the Personnel

Commission took no action in Closed Session

XV. Adjourn – The meeting adjourned at 1:50 p.m.

_________________________________________


This is to certify that these are the full and correct minutes of the regular meeting of the Personnel

Commission of the Los Angeles Community College District.

___________________________ _________________________________________

Date David Iwata, Chair

Case 3732 July 24, 2019

1 KJM:US


TO: THE PERSONNEL COMMISSION

FROM: Karen J. Martin

SUBJECT: Salary and Classification Study: Compliance Related Job Classifications (Case 3732)

Recommendations:

I. It is recommended that the Personnel Commission establish a new class of Senior Compliance Analyst;

that the new class be placed in the Personnel Group, Administration Series; that the new class description

be adopted; that the new class be allocated to Salary Schedule 8286.80; that the salary setting basis for the

new class be based on a four-step differential above the key class of Personnel Analyst; and that the

examination authorization for the class be Open and Promotional (Dual Certification).

New Class of Senior Compliance Analyst:

Salary Schedule 8286.80

$8,286.80 $8,742.58 $9,223.42 $9,730.70 $10,265.89 Monthly

$99,441.60 $104,910.96 $110,681.04 $116,768.40 $123,190.68 Annually

II. It is recommended that the Personnel Commission establish a new class of ADA Compliance Officer; that

the new class be placed in the Personnel Group, Administration Series; that the new class description be

adopted; that the new class be allocated to Salary Schedule 7445.30; that the salary setting basis for the

new class be based on a two-step differential above the key class of Personnel Analyst; and that the

examination authorization for the class be Open and Promotional (Dual Certification).

New Class of ADA Compliance Officer:


$7,445.30 $7,854.79 $8,286.80 $8,742.58 $9,223.42 Monthly

$89,343.60 $94,257.48 $99,441.60 $104,910.96 $110,681.04 Annually

III. It is recommended that the Rule 596, OVERTIME, be amended to designate the new class of Senior

Compliance Analyst as Supervisory for purposes of overtime.

IV. It is recommended that the salary for the class of Compliance Officer in the Personnel Group,

Administration Series, be retitled to Compliance Analyst; that the salary for the class be reallocated from

salary schedule (8286.80) to salary schedule (6689.24); and that the salary setting basis for the class be

changed and based on direct alignment with the key class of Personnel Analyst.

Current Salary Allocation:


$8,286.80 $8,742.58 $9,223.42 $9,730.70 $10,265.89 Monthly

$99,441.60 $104,910.96 $110,681.04 $116,768.40 $123,190.68 Annually

Case 3732 July 24, 2019

2 KJM:US

Proposed Salary Allocation:


$6,689.24 $7,057.15 $7,445.30 $7,854.79 $8,286.80 Monthly

$80,270.88 $84,685.80 $89,343.60 $94,257.48 $99,441.60 Annually

V. It is recommended that the Personnel Commission approve a starred rate of $9,730.70 for EN 1056298

and EN 1054343, and a starred rate of $10,265.89 for EN 1019634 based on their prior service in the

class of Compliance Officer (retitled to Compliance Analyst).

VI. It is recommended that the Personnel Commission approve class specification revisions for the classes of

Director of Diversity, Equity, and Inclusion and Compliance Officer (retitled to Compliance Analyst).

Bases of Recommendations:

1. The General Counsel requested a comprehensive review of the District’s compliance related positions. Based

on the staffing needs expressed by the initiator of the study as well as information gathered on positions

prevalent in the compliance occupational area, staff is proposing the establishment of two new professional-

level compliance classes, one that provides assistance to the Director in the supervision of staff and

investigation of the more complex cases, and one that implements, coordinates, and monitors the District’s

ADA compliance activities. Additionally, staff’s recommendations included changes to existing compliance

related job descriptions as well as a salary reallocation for the class of Compliance Officer.

The proposed classification structure of the Office of Diversity, Equity, and Inclusion is summarized in the

attached organization chart.

2. An incumbent in the new class of Senior Compliance Analyst plans, organizes, and supervises the day-to-day

activities of a small unit engaged in investigating, analyzing, and resolving complaints, grievances of alleged

violations of civil rights, discrimination, gender equity, sexual harassment, and accessibility for individuals with

disabilities and other related policies at locations throughout the District; personally performs the more complex

investigation of complaints in accordance with applicable laws and regulations.

The recommended salary for the new class is based on a four-step differential above the class of Personnel

Analyst. This is the salary setting basis that has been established for comparable classified senior professional-

level analyst positions in finance, personnel, and research within the Classified Service.

3. An incumbent in the new class of ADA Compliance Officer develops, implements, and evaluates policies,

procedures, and standards for the effective administration of a comprehensive District ADA compliance

program; coordinates and monitors compliance activities.

The recommended salary for this new class is based on a two-step differential above the class of Personnel

Analyst. Staff considers the proposed salary setting basis appropriate since it provides for a two-step

differential above the class of Compliance Analyst which recognizes the higher-level of independence and

scope of responsibilities associated with the new class. Additionally, it places the salary of the new class two

steps below the salary for the class of Senior Compliance Analyst class, which is a job classification that

encompasses higher-level responsibilities since an incumbent also assumes on-going supervisory

responsibilities in addition to conducting the more complex work of the assigned unit.

Case 3732 July 24, 2019

3 KJM:US

Staff surveyed other public agencies within the Greater Los Angeles area but was unable to identify an

adequate salary sample for an analogous position.

4. The recommended salary reallocation for the class of Compliance Officer (retitled to Compliance Analyst) is

intended to create a more appropriate salary setting basis for the class. The prior salary setting basis was

based on a four-step differential above Personnel Analyst. This salary setting basis was created when the class

was established in November of 1994. During that time compliance officers were assigned to the colleges

and required the incumbents to act as a sole technical advisor to administrators on compliance related matters

and required incumbents to be responsible for a broad range of problems without the presence of a technical

supervisor. In 2012, the District administration decided to centralize the compliance functions and moved all

compliance officers under the supervision of a Director of Affirmative Action Programs who was responsible

for the administration of the District’s compliance programs. This reorganization impacted the level of

responsibility these positions exercised and aligned them more closely with the class of Personnel Analyst.

Therefore, staff recommended a change in the salary setting basis and proposed a direct alignment with the

class of Personnel Analyst as the new salary setting basis.

The proposed salary schedule for the class of Compliance Officer (retitled to Compliance Analyst) is as

follows:

Step 1 Step 2 Step 3 Step 4 Step 5

$6,689.24 $7,057.15 $7,445.30 $7,854.79 $8,286.80 Monthly

$80,270.88 $84,685.80 $89,343.60 $94,257.48 $99,441.60 Annually

The proposed salary schedule also falls within the range of salary data for an analogous position identified in

the U.S. Department of Labor, Bureau of Labor Statistics, OES survey database.

5. The recommendation for a starred rate for EN 1054343, EN 1056298, and EN 1019634 is based on the

organizational change that occurred when the compliance functions were moved from the colleges to the

District Office several years back, as well as the desire of the District to limit financial loss to the incumbents.

Under the provisions of Rule 591, SALARY ALLOCATION AT RECLASSIFICATION OR

REALLOCATION, Paragraph C.4., this starred rate shall be in effect only as long as the incumbent remains

in the same position and until the starred rate falls within the schedule of the class to which reallocated by

virtue of future upward salary movement. If after a maximum time period of 39 months, the salary rate of the

incumbents’ positions have not been adjusted upward to meet the starred rate amount, the incumbents will be

assigned to the highest salary rate allocated to their job classifications.

6. The recommended titles for the new classes are descriptive of the level and type of duties that are assigned to

the positions.

7. The recommended title change for the class of Compliance Officer to Compliance Analyst is intended to

provide a more accurate reflection of the level of duties and scope of responsibilities reflected in the class

concept for this job classification.

8. Personnel Commission Rule 596, OVERTIME, defines a supervisory class as one where the primary duties

and responsibilities of the position consist of the supervision of a major operating unit at the Section level, or

its equivalent, and encompass the following characteristics:

• Customarily and regularly plan, organize, direct, and review the work of other employees.

• Customarily establish procedures regarding the operations of the assigned unit.

Case 3732 July 24, 2019

4 KJM:US

• Customarily and regularly exercise discretionary powers and sanctions.

• Customarily and regularly do not include the performance of duties similar to those of subordinates.

A Senior Compliance Analyst meets the supervisory class definition outlined in this rule.

Rule Amendment

596 Overtime

Education Code Section 88026

***

A. ***

***

F. ***

The District’s current classes designated as Executive, Administrative, or Supervisory are as follows:

Executive Classes

***

Administrative Classes

***

Supervisory Classes

Senior Administrative Analyst

Senior Compliance Analyst

***

***

Case 3732 July 24, 2019

5 KJM:US

.

ORGANIZATIONAL CHART

LOS ANGELES COMMUNITY COLLEGE

Office of Diversity, Equity, and Inclusion

Compliance Analysts:

(1) M. Alford(2) V. Friedman(3) C. Passman(4) Vacant

Director of Diversity, Equity,

and InclusionB. Grice

General CounselJ.Prieto

Senior Compliance Analyst(New)

Adm. SecretaryB. Bradshaw

ADA Compliance Officer(New)

ADA COMPLIANCE OFFICER 7/24/19

LOS ANGELES COMMUNITY COLLEGE DISTRICT CLASS SPECIFICATION

PERSONNEL COMMISSION CLASS CODE

ADA COMPLIANCE OFFICER

DEFINITION

Develops, implements, and evaluates policies, procedures, and standards for the effective administration of

a comprehensive District ADA compliance program; coordinates and monitors compliance activities.

TYPICAL DUTIES

Plans, coordinates, and monitors ADA compliance activities of the District, including ensuring that every

college identifies an ADA compliance support representative.

Develops, implements, and periodically reviews self evaluation processes to assess policies, procedures,

services, and practices related to ADA and accessibility compliance obligations of the District in areas such

as public services, educational/instructional services, student support services, facilities design and

alteration, telecommunication and technology services, transportation, and employment.

Recommends appropriate proactive or corrective actions to address disability and access compliance issues;

monitors the progress toward established goals and objectives on a district-wide basis.

Chairs the District ADA Advisory Committee ensuring appropriate representatives from affected student

and employee groups for the review of issues pertaining to compliance related to programs, services, or

facilities; attends and participates in other committees related to assigned responsibilities.

Develops, publishes, and maintains effective and accessible grievance procedures that provide for prompt

and equitable resolution of all disability related complaints.

Receives, investigates, and responds to disability related inquiries and complaints from staff, students, the

public, and regulatory agencies.

Maintains a case management system of student and employee requests for accommodations, provides

guidance to District staff on how to address these requests, and tracks disposition of requests.

Participates in the review of building designs and alterations as they relate to ADA and accessibility

compliance obligations and makes recommendations.

Interprets federal and state disability laws using Supreme and Appellate Court decisions, legislative

guidance, executive directives, best business practices and other research material.

Stays abreast of legislative changes affecting ADA regulations, analyzes the effects, and makes sound

recommendations.


TYPICAL DUTIES

Designs and implements outreach and educational programs to increase knowledge and understanding of

ADA policy, issues and compliance responsibilities among ADA compliance support representatives,

administrators, faculty, staff, students, contractors, vendors and community members, and develops and

implements tailored training and development activities.

Prepares a variety of descriptive and evaluative reports, correspondence, and makes presentations related to

ADA issues.

Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

An ADA Compliance Officer develops, implements, and evaluates policies, procedures, and standards for

the effective administration of a comprehensive District ADA compliance program; coordinates and

monitors compliance activities.

A Senior Compliance Analyst plans, organizes, and supervises the day-to-day activities of a small unit

engaged in investigating, analyzing, and resolving complaints, grievances, of alleged violations of civil rights,

discrimination, gender equity, sexual harassment, and accessibility for individuals with disabilities and other

related policies at locations throughout the District; personally performs the more complex investigation of

complaints in accordance with applicable laws and regulations.

A Compliance Analyst applies a thorough knowledge of federal, state, and local laws, regulations, and

guidelines in the investigation, analysis, and resolution of grievances, appeals, and complaints related to

one or more of the following areas: civil rights, gender equity, sexual harassment, equal employment

opportunity, and accommodations of individuals with a disability enforcement and related policies,

procedures, and practices of the District.

A Director of Diversity, Equity, and Inclusion develops, implements, administers, and monitors a variety

of compliance programs to ensure compliance with federal and state statutes focused on diversity, equity,

and inclusion for the District which include but are not limited to equal employment opportunity,

discrimination, American with Disabilities Act, and Title IX.

SUPERVISION

General supervision is received from the Director of Diversity, Equity, and Inclusion. Functional

supervision may be exercised over staff and consultants on disability related matters.


CLASS QUALIFICATIONS

Knowledge of:

Federal, state and local laws, regulations, and guidelines related to the accessibility for individuals with

disabilities, including but not limited to the Americans with Disabilities Act and Section 504 and 508 of the

Rehabilitation Act

Employment policies, procedures, and practices of the District including collective bargaining agreements

District Board Rules and administrative policies related to the accessibility for individuals with disabilities

Fact finding and investigative methods, practices and procedures

Principles of counseling, guidance, and conflict resolution

Research, analytical, and statistical methods used in assigned area

Principles of staff development and training

Principles and techniques used to promote human and inter-group relations

Characteristics and working conditions of all job classifications used in the District

Organization, functions, and key staff of the District

Capabilities of computer systems, software, and hardware used in compliance programs

Ability to:

Plan, coordinate, implement, and monitor ADA compliance activities

Interpret and apply applicable laws, policies and precedents

Analyze and evaluate effectiveness of policies and standards involving an ADA compliance program

Compile data and analyze situations; identify problems and risks, and recommend innovative, workable

solutions to complex and sensitive problems

Facilitate the resolutions of employee grievances and public complaints related to ADA compliance

Prepare effective and comprehensive reports, correspondence, and presentations

Design and manage effective control, information, and documentation systems

Independently complete complex assignments

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Maintain a high level of confidentiality

New Class ADA COMPLIANCE OFFICER 7/24/19

Ability to:

Effectively communicate complex information, verbally and in writing

Effectively utilize computer equipment, software, and hardware in the performance of duties

Maintain effective working relationships with all levels of District personnel, ADA advocates, regulatory

agency representatives, business associates, and the public

Travel to off-site meetings and events

ENTRANCE QUALIFICATIONS

Education and Experience:

A bachelor’s degree from a recognized college or university, preferably with a major in public

administration, educational administration, human resources management, business administration, law, or

a related field AND three years of recent, full-time, paid experience in developing and implementing

employer-based compliance and accommodation programs mandated by federal and state laws, including

the Americans with Disabilities Act. A master’s degree is desirable.

Special:

A valid Class “C’ California driver’s license.

Travel to locations throughout the District is required.

Reasonable Accommodation

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the

position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this

class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District

provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis

throughout the application, examination, and hiring processes and throughout employment. If an individual is in

doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other

requirement noted in a class specification or job announcement, he or she should always apply for a position and

request reasonable accommodation at the appropriate time.

SENIOR COMPLIANCE ANALYST 7/24/19


PERSONNEL COMMISSION CLASS CODE

SENIOR COMPLIANCE ANALYST

DEFINITION

Plans, organizes, and supervises the day-to-day activities of a small unit engaged in investigating, analyzing, and

resolving complaints, grievances, of alleged violations of civil rights, discrimination, gender equity, sexual

harassment, and accessibility for individuals with disabilities and other related policies at locations throughout

the District; personally performs the more complex investigation of complaints in accordance with applicable

laws and regulations.

TYPICAL DUTIES

Plans, assigns, and supervises the work of staff engaged in investigating, analyzing, and resolving complaints,

grievances of alleged violations of civil rights, discrimination, gender equity, sexual harassment, and

accessibility for individuals with disabilities and other related policies at locations throughout the District.

Conducts the more complex investigations of complaints in accordance with applicable federal and state statutes

and District policies at locations throughout the District; prepares reports and issues communications detailing

findings, conclusions, and recommendations.

Confers with concerned parties in an effort to resolve relevant concerns and complaints at the earliest possible

point in the process.

Recommends procedures and practices to promote diversity, equity, and inclusion and to assure compliance with

applicable diversity, civil rights, equal employment opportunity, gender equity, accessibility, and related laws,

regulations, policies, guidelines, and agreements.

Establishes and actively maintains liaison with administrators and supervisors to collaboratively develop and

implement sound practices designed to advance diversity, equity, and inclusion through processes that promote

the advancement of civil rights, gender equity, accessibility for individuals with disabilities, and equal

employment opportunity in District operations and activities.

Supervises the collection, compilation, analysis, interpretation, and presentation of information and statistical

data related to assigned responsibilities.

Identifies underrepresented and underserved populations throughout the District and provides guidance in the

recruitment of administrators, faculty, staff, and students to meet location diversity goals and objectives.

Develops and implements assigned training activities for administrators, faculty, staff, and students to increase

awareness and sensitivity to diversity, civil rights, gender equity, accessibility for individuals with disabilities,

equal employment opportunity policies and related matters.

Establishes and maintains effective working relationships with administrators, faculty, staff, and students and

with representatives of federal, state, and local agencies, commissions, and committees.


TYPICAL DUTIES

Assists in the negotiations of solutions to complaints and recommends corrective action as appropriate.

Analyzes the possible effects of and makes recommendations on proposed legislation and regulations related to

compliance.

Effectively utilizes the capabilities and functions of standard office software applications such as data

management, spreadsheet, presentation, and word processing in completing assigned projects.

Prepares a variety of descriptive and evaluative reports and correspondence, including workforce and applicant

pool analyses for EEO and diversity monitoring and reporting purposes.

Attends and participates in committees to provide subject matter advice and guidance related to assigned

responsibilities.

Oversees the maintenance of records related to investigations.

Acts on behalf of the Director in his/her absence on designated matters.



A Senior Compliance Analyst plans, organizes, and supervises the day-to-day activities of a small unit engaged

in investigating, analyzing, and resolving complaints, grievances, of alleged violations of civil rights,





guidelines in the investigation, analysis, and resolution of grievances, appeals, and complaints related to one

or more of the following areas: civil rights, gender equity, sexual harassment, equal employment opportunity,

and accommodations of individuals with a disability enforcement and related policies, procedures, and

practices of the District.


the effective administration of a comprehensive District ADA compliance program; coordinates and monitors

compliance activities.

A Director of Diversity, Equity, and Inclusion develops, implements, administers, and monitors a variety

of compliance programs to ensure compliance with federal and state statutes focused on diversity, equity,

and inclusion for the District which include but are not limited to equal employment opportunity,

discrimination, Americans with Disabilities Act, and Title IX.


SUPERVISION

General supervision is received from the Director of Diversity, Equity, and Inclusion. Immediate supervision is

exercised over assigned professional, technical, and clerical staff.


Knowledge of:

Federal, state and local laws, regulations, and guidelines related to civil rights enforcement including but not

limited to equal employment opportunity, sexual harassment, gender equity, and the Americans with Disabilities

Act

Employment policies, procedures, and practices of the District, including collective bargaining agreements

District Board Rules and administrative policies related to equal employment opportunity, sexual harassment,

discrimination, gender equity, and accessibility for individuals with disabilities, and other related areas

Fact finding and investigative methods and procedures

Principles of management and organization

Principles and techniques of counseling, guidance, and conflict resolution

Principles of and techniques used to promote human and inter-group relations




Organization and management of records

Principles of supervision and training

Capabilities of computer systems, software, and hardware used in compliance programs

Ability to:

Plan, conduct and evaluate complex professional work related to areas such as equal employment

opportunity, discrimination, gender equity, sexual harassment, accessibility for individuals with disabilities,

and other related matters

Compile data and analyze complex and unusually difficult situations; translate findings into clear, concise reports

and recommendations; meet important deadlines

Analyze training needs and develop appropriate training programs pertinent to assigned area

Develop methods and procedures that improve efficiency of assigned functions


Ability to:

Interpret and apply applicable laws, regulations, policies, and precedents pertinent to assigned area

Work effectively and tactfully with individuals from diverse ethnic, social, and economic backgrounds

Establish and maintain effective working relationships with District administrators, staff, employee

representatives, students, and regulatory agency representatives

Develop innovative, workable solutions to complex and sensitive problems

Independently complete complex assignments and meet schedules


Prepare effective and comprehensive oral and written communications, reports, and presentations


Evaluate work methods and performance

Motivate, train, and supervise assigned staff

Travel to various locations to conduct investigations and training

Learn specialized computer applications



A. A bachelor’s degree from a recognized college or university, preferably with a major in public

administration, educational administration, human resource management, law, business administration, or a

related field AND four years of recent, full-time, paid, professional-level experience in investigating and

processing complaints, appeals, and grievances related to equal employment opportunity, affirmative action,

Title IX or other civil rights compliance, or related areas. Qualifying experience with an educational institution

and supervisory is desirable.

OR

B. A master’s degree from a recognized college or university with a major in public administration, educational

administration, human resource management, law, business administration, or related field AND two years of

recent, full-time, paid, professional-level experience in investigating and processing complaints, appeals, and

grievances related to equal employment opportunity, affirmative action, Title IX or other civil rights compliance,

or related areas. Qualifying experience with an educational institution and supervisory is desirable.

New Class SENIOR COMPLIANCE ANALYST 7/24/19

Special:

A valid Class “C” California driver's license is required.




position(s) within this job class. The duties, responsibilities, and requirements of a particular position within

this class may vary from the duties of other positions within the class. In accordance with the Americans

with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable

accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the

application, examination, and hiring processes and throughout employment. If an individual is in doubt about

his or her ability to perform the duties and responsibilities of a position or possession of any other requirement

noted in a class specification or job announcement, he or she should always apply for a position and request

reasonable accommodation at the appropriate time.

4/28/18

COMPLIANCE OFFICER ANALYST 7/24/19


PERSONNEL COMMISSION CLASS CODE 5011

COMPLIANCE OFFICER ANALYST

DEFINITION

Investigates, analyzes, reports, and resolves complaints, grievances, and appeals and develops assists in the

development and implementation of training programs to increase awareness in one or more areas such as equal

employment opportunity, sexual harassment, gender equity, civil rights, and accessibility for individuals with

disabilities enforcement and related policies, procedures, and practices of the District.

TYPICAL DUTIES

Advises administrators, faculty, staff, students, applicants, and the public of their rights, privileges, and of

procedures for filing complaints, grievances, and appeals.

Investigates and analyzes complaints of alleged violations of civil rights, discrimination, gender equity, sexual

harassment, accessibility for individuals with disabilities and other related policies at locations throughout the

District; prepares reports and issues communications detailing findings, conclusions, and recommendations.

Confers and negotiates with concerned parties in an effort to resolve relevant concerns and complaints at the

earliest possible point in the process.

Recommends and implements Assists in the development of procedures, practices, and systems to promote

diversity, equity, and inclusion and to assure compliance with applicable diversity, civil rights, equal

employment opportunity, gender equity, and related laws, regulations, policies, guidelines, and agreements.

Establishes and actively maintains liaison with administrators and supervisors to collaboratively implement

sound practices designed to advance diversity, equity, and inclusion through processes that promote the

advancement of civil rights, gender equity, accessibility for individuals with disabilities, and equal employment

opportunity in District operations and activities.

Collects, compiles, analyzes, interprets, and presents information and statistical data related to assigned

responsibilities.

Assists in identifying underrepresented and underserved populations throughout the District and provides

guidance in the recruitment of administrators, faculty, staff, and students to meet location diversity goals and

objectives.

Develops and implements Assists in the development and implementation of training and development activities

for administrators, faculty, staff, and students to increase awareness and sensitivity to diversity, civil rights,

gender equity, accessibility for individuals with disabilities, equal employment opportunity policies and related

matters.

Establishes and maintains effective working relationships with administrators, faculty, staff, and students and

with representatives of federal, state, and local agencies, commissions, and committees.

4/28/18


TYPICAL DUTIES

Serves as a technical advisor to administrators on matters related to diversity, civil rights enforcement, gender

equity, accessibility for individuals with disabilities, and grievance processing and resolution.

Analyzes the possible effects of and makes recommendations on proposed legislation and regulations related to

compliance and makes recommendations based on findings.

Effectively utilizes the capabilities and functions of standard office software applications such as data

management, spreadsheet, presentation, and word processing in completing assigned projects.

Prepares a variety of descriptive and evaluative reports and correspondence, including workforce and applicant

pool analyses for EEO and diversity monitoring and reporting purposes.

Chairs Attends and participates in committees working in areas to provide subject matter advice and guidance

related to assigned responsibilities.



A Compliance Officer Analyst applies a thorough knowledge of federal, state, and local laws, regulations, and

guidelines in the investigation, analysis, and resolution of grievances, appeals, and complaints related to one or

more of the following areas: civil rights, gender equity, sexual harassment, equal employment opportunity, and

accessibility for individuals with disabilities enforcement and related policies, procedures, and practices of the

District.






A Personnel Analyst performs a variety of complex journey-level professional personnel work related to

areas such as classification of positions, wage and salary and benefits administration, personnel policies, rules

and procedures; recruitment and selection; equal employment opportunity and affirmative action programs and

services.

SUPERVISION

General supervision is received from the a Senior Compliance Analyst Director of Diversity, Equity, and

Inclusion. Functional supervision may be exercised over clerical employees.

4/28/18



Knowledge of:

Federal, state and local laws, regulations, and guidelines related to civil rights enforcement including but not

limited to equal employment opportunity, sexual harassment, gender equity, and the Americans with Disabilities

Act

Employment policies, procedures, and practices of the District


discrimination, gender equity, and accessibility for individuals with disabilities

Collective bargaining agreements of the District

Fact finding and investigative methods and procedures

Principles and techniques of training

Principles and techniques of counseling, guidance, and conflict resolution

Principles of and techniques used to promote human and inter-group relations





Capabilities of computer systems, software, and hardware

Ability to:

Develop and implement procedures, practices, and training programs Perform complex professional work

related to areas such as equal employment opportunity, discrimination, gender equity, sexual harassment,

accessibility for individuals with disabilities, and other related areas matters

Compile data and analyze situations; translate findings into clear, concise reports and recommendations; meet

important deadlines

Analyze training needs and recommends appropriate training activities pertinent to assigned area

Interpret and apply applicable laws, regulations, policies, and precedents pertinent to assigned area

Work effectively and tactfully with individuals from diverse ethnic, social, and economic backgrounds

4/28/18


Ability to:

Maintain effective working relationships with District administrators, staff, employee representatives,

students, and regulatory agency representatives

Develop innovative, workable solutions to complex and sensitive problems

Work independently on complex assignments

Prepare effective and comprehensive oral and written communications, reports, and presentations


Travel to various locations to conduct investigations and training




A. A bachelor’s degree from a recognized college or university, preferably with a major in public

administration, human resource management, industrial or organizational psychology, law, business

administration, educational administration, or a related field AND four three years of recent, full-time, paid,

professional-level experience in investigating and processing complaints, appeals, and grievances related to

equal employment opportunity, affirmative action, Title IX or other civil rights compliance, or related areas.

Qualifying experience with an educational institution is desirable.

OR

B. A master’s degree from a recognized college or university with a major in public administration, human

resource management, industrial or organizational psychology, law, business administration, educational

administration, or related field AND two one years of recent, full-time, paid, professional-level experience in

investigating and processing complaints, appeals, and grievances related to equal employment opportunity,

affirmative action, Title IX or other civil rights compliance, or related areas. Qualifying experience with an

educational institution is desirable.

Special:

A valid Class “C” California driver's license may be is required for some positions.

Travel to locations throughout the District may be is required for some positions.

4/28/18

Revised/Retitled COMPLIANCE OFFICER ANALYST 7/24/19




this class may vary from the duties of other positions within the class. In accordance with the Americans

with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable

accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the

application, examination, and hiring processes and throughout employment. If an individual is in doubt about

his or her ability to perform the duties and responsibilities of a position or possession of any other requirement

noted in a class specification or job announcement, he or she should always apply for a position and request

reasonable accommodation at the appropriate time.

DIRECTOR OF DIVERSITY, EQUITY, AND INCLUSION 3/28/18

7/24/19



DIRECTOR OF DIVERSITY, EQUITY, AND INCLUSION

DEFINITION

Develops, implements, administers, and monitors a variety of District-wide programs focused on compliance

with federal and state statutes related to diversity, equity, and inclusion which include but are not limited to equal

employment opportunity, discrimination, the Americans with Disabilities Act, and Title IX.

TYPICAL DUTIES

Develops, and recommends, and implements District-wide policies, plans, systems, processes, and

procedures designed to ensure compliance with federal and state statutes and District goals related to

diversity, equity, and inclusion in a wide range of areas including but not limited to: admissions, recruitment,

educational programs and activities, facilities, course offerings, participation in extra-curricular activities,

financial assistance, student employment assistance, health services and student insurance, marital or parental

status, athletics and physical education.

Systematically reviews and assesses federal and state executive, legislative, administrative, and judicial

guidelines, orders, and decisions related to all assigned compliance programs to ensure related District

policies, regulations, and processes are consistent with current law, clearly presented, and readily available

as a resource for students, faculty, staff, and the public.

Coordinates with representatives from appropriate departments including Human Resources, Sheriff’s, and

Student Services, as well as local community support, education, health, and law enforcement resources to

identify and address patterns or systematic problems related to assigned compliance programs.

Develops, schedules, implements, and hosts regular events and training sessions across the District to inform

students, faculty, and staff on topics related to the policies, prevention, reporting, and appropriate response

to incidents involving equal opportunity, discrimination, and accessibility of individuals with a disability,

sexual harassment and violence.

Counsels, interprets, advises, and informs administration, faculty, staff, students and the public regarding

legal and regulatory requirements and District polices, processes, and procedures related to assigned

compliance programs.

Oversees Directs and may personally conduct objective and timely investigations of complaints arising out

of assigned compliance programs.

Oversees Directs and may personally prepare written position statements, complies supporting

documentation and interacts with compliance agency officials on behalf of the District.

Negotiates solutions to complaints and recommend corrective action as appropriate.

Ensures compliance with all statistical and narrative reporting requirements, including data collection,

database management, data analysis, and reporting.


7/24/19

TYPICAL DUTIES

Represents the District and Office of Diversity, Equity and Inclusion on designated matters at meetings

throughout the District and State.

Directs the design, implementation, and maintenance of integrated computer, auditing, and record systems applicable to the District compliance programs and functions; recommends improvements as required.

Directs and prepares correspondence, reports, and presentations regarding assigned involving compliance

programs.

Plans, schedules, reviews, and evaluates the work of assigned staff.

Develops, monitors, and oversees directs the maintenance of the office budget.



A Director of Diversity, Equity, and Inclusion develops, implements, administers, and monitors a variety of

compliance programs to ensure compliance with federal and state statutes focused on diversity, equity, and

inclusion for the District which include but are not limited to equal employment opportunity, discrimination,

Americans with Disabilities Act, and Title IX.


the effective administration of a comprehensive District ADA compliance program; coordinates and monitors

compliance activities.







guidelines in the investigation, analysis, and resolution of grievances, appeals, and complaints related to one or

more of the following areas: civil rights, gender equity, sexual harassment, equal employment opportunity, and

accessibility for individuals with disabilities enforcement and related policies, procedures, and practices of the

District.

SUPERVISION

General direction is received from the Chancellor or his/her designee General Counsel. Supervision is

exercised over management, supervisory, professional, technical, and clerical personnel assigned to the unit.


7/24/19


Knowledge of:

Principles, practices and procedures of affirmative action and equal employment opportunity

Federal and state law and executive, legislative, administrative, and judicial guidelines, orders, and decisions

related to assigned diversity, equity, and inclusion programs


discrimination, gender equity, and accommodations accessibility of for individuals with a disabilityies

Principles, practices, and techniques of fact finding, investigation, negotiation, counseling, and conflict

management

Principles and techniques of training




Employment policies, procedures, and practices of the District including collective bargaining agreements


Capabilities of computer systems, software, and hardware used in the administration of compliance programs

Ability to:

Set strategic direction, design, and implement effective compliance policies and programs

Gather, assemble, analyze, and evaluate facts, evidence, data, and other information draw reasonable and fair

conclusions and make sound decisions

Effectively counsel and provide guidance to a wide range of constituents regarding diversity, equity, and

inclusion issues and concerns

Perceive and react responsibly to the needs of a workforce, student population, and public that is ethnically,

socially, and economically diverse

Communicate clearly and concisely, both orally and in writing


Independently anticipate conditions, plan ahead, establish priorities, and meet schedules


7/24/19

Ability to:

React independently, responsibly, and promptly to situations and events

Maintain effective working relationships with all levels of District personnel, regulatory agency

representatives, business associates, and the public

Train, supervise, motivate, and promote teamwork toward the achievement of goals

Allocate and effectively utilize the human, fiscal and physical resources of the office

Effectively utilize computer equipment and software, including MS Office, HRIS, and affirmative action

software programs

Travel to off-site events and meetings


Education:

A bachelor’s degree from a recognized college or university preferably with a major in public administration,

business administration, personnel administration human resource management, law, industrial relations,

psychology, or a related field. An advanced degree in one of the aforementioned majors is desirable.

Experience:

Five years of recent, full-time, paid, professional-level experience in managing a multifaceted affirmative

action program for an organization employing 500 or more employees. Experience must have included the

supervision of staff, which included professional-level employees. Public agency experience is desirable.

Special:

A valid Class “C” California driver's license must be obtained within 10 days of establishing residency in the

State of California.


Revised DIRECTOR OF DIVERSITY, EQUITY, AND INCLUSION 3/28/18

7/24/19


Our class specification generally describes the duties, responsibilities, and requirements characteristic

of the position(s) within this job class. The duties, responsibilities, and requirements of a particular

position within this class may vary from the duties of other positions within the class. In accordance

with the Americans with Disabilities Act (ADA), the Los Angeles Community College District

provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-

case basis throughout the application, examination, and hiring processes and throughout employment.

If an individual is in doubt about his or her ability to perform the duties and responsibilities of a

position or possession of any other requirement noted in a class specification or job announcement, he

or she should always apply for a position and request reasonable accommodation at the appropriate

time.

Case 3733 July 24, 2019

KJM:US


To: The Personnel Commission

From: Karen J. Martin

Subject: Ratification of Continuous Examination Authorization for Pool Lifeguard (Case 3733)

Recommendation:

It is recommended that the Personnel Commission ratify a continuous examination authorization

for the class of Pool Lifeguard, effective July 1, 2019.

Basis for Recommendation:

The class of Pool Lifeguard was established last Fall in response to the implementation of AB

2160. The first examination administration took place the end of May of 2019 but did not produce

a sufficient pool of candidates to fill all of the vacancies for the District’s swimming pool

operations and programs. In order to assure an adequate candidate pool year around, staff

recommended to administer exams for this position on a continuous basis.


Case 3731 July 24, 2019

1 KJM: US/PS

TO: THE PERSONNEL COMMISSION

FROM: Karen J. Martin

SUBJECT: Informative Report on Results of the Annual Job Classification Survey (Case 3731)

In August of 2006, the Personnel Commission adopted the Annual Job Classification Survey as a

new procedure to afford classified employees an opportunity, each year in April, to request an

informal review of the duties that he/she believes may be outside of his/her current job

classification. The survey form does not require any review or input by an employee’s immediate

supervisor and/or administration prior to submittal to the Personnel Commission.

In accordance with this implemented procedure, staff sent out the survey to all classified

employees (totaling 2198) in April. A total of 20 employees (less than 1%) participated in the

survey. Staff carefully reviewed all survey responses and prepared a summary of the findings

below.

Survey Finding Number of Cases

Recommended initiation of formal class study Local 721 members: 1

Position was properly classified

AFT members: 9

Local 99 members: 1

Local 721 members: 4

Unrepresented employee: 3

Position was NOT properly classified—

Lower level

AFT members: 1

Position was already studied this year AFT members: 1

Total number of survey responses in 2019 20 (less than 1% of total classified workforce)*

Total number of survey responses in 2018 24 (1.1% of total classified workforce)

Total number of survey responses in 2017 7 (less than 1% of total classified workforce)











* This does not include the survey response of 3 employees who submitted incomplete forms.

Case 3731 July 24, 2019

2 KJM: US/PS

Given the results of this year’s survey, staff comes to the same conclusion as during previous

surveys: the overwhelming majority of classified employees do not appear to have concerns with

the proper classification of their positions. Staff feels confident that classified employees are

knowledgeable of the classification study and temporary work out of classification process due to:

• access to Personnel Commission staff to get questions answered about classification,

compensation, and other matters within the purview of the Personnel Commission

• informational bulletins published by the Personnel Commission office

• information provided on the Personnel Commission website

ART GALLERY AND MUSEUM DIRECTOR 9/22/15

7/24/19



ART GALLERY AND MUSEUM DIRECTOR

DEFINITION

Plans, organizes, promotes, directs, and manages the operations, exhibitions, and other activities of a

college art gallery and museum; manages the business operations of the college art gallery and museum’s

supporting foundation.

TYPICAL DUTIES

Plans, organizes, and manages the day-to-day operations of a college art gallery and museum and

exhibitions.

Plans, manages, and implements the business activities of the foundation that supports a college art gallery

and museum.

Consults with college administrators to best maximize the role of a college art gallery and museum in

college life.

Establishes and maintains an effective working relationship with the college’s fine and applied art

departments to support all relevant educational activities.

Identifies and develops sources for providing exhibits and educational programs designed to enhance the

public understanding and appreciation of art.

Establishes and maintains liaison relationships with private individuals, corporations, and foundations to

enhance donor prospects for the college art gallery and museum.

Coordinates the promotion of gallery and museum activities including the production of appropriate

promotional posters and publications.

Directs and participates in the acquisition, classification, storing, preservation, and display of art objects.

Oversees the college art gallery and museum workshop.

Establishes and enforces operational policies and procedures of a college art gallery and museum.

Directs and participates in the maintenance of all records pertaining to the college art gallery and museum

art collection.

Directs and participates in the development and maintenance of a web-site to support the college art gallery

and museum.

Develops and manages the college art gallery and museum budget.


7/24/19

TYPICAL DUTIES

Coordinates and participates in the transport of art objects and exhibits to and from the college art gallery

and museum.

Prepares reports and presentations related to the operations and activities of a college art gallery and

museum.

Supervises, trains, and evaluates assigned staff.



An Art Gallery and Museum Director has full responsibility for the planning, promotion, operation, and

direction of a college art gallery and museum and exhibitions and manages the business affairs of its

supporting foundation.

An Art Gallery Preparator assists in the physical operation of an art gallery by performing tasks involved

in displaying, storing, cleaning, cataloging, securing, transporting, and installing art exhibits.

An Instructional Assistant, Art, applies knowledge of design, drawing, painting, print making, ceramics,

and sculpture, in performing a broad range of duties related to the day-to-day operations of an art

department which includes the preparation of supplies, materials, and equipment for instructional use, art

gallery activities, record keeping, and store keeping functions.

SUPERVISION

General supervision is received from an academic or classified administrator. General supervision is

exercised over assigned staff.


Knowledge of:

Principles and techniques pertinent to the acquisition, classification, storing, transportation, preservation,

and exhibition of art objects

Fine arts and visual arts terminology and interrelationships of all areas of art

Art history

Community relations and community outreach

Federal, state, and local laws, codes, and regulations related to the business affairs of a foundation

Principles of business and personnel management


7/24/19

Knowledge of:

Principles and techniques of public relations, promotion, publicity, and marketing for galleries, museums,

and special exhibits

Security practices necessary to protect assigned art collection and temporary exhibits

Insurance requirements for galleries, museums, and special exhibits

Principles and practices of budget preparation and administration

Communication media sources and their most effective uses, including print, broadcast, web, and social

media

Principles of supervision and training


Capabilities of computer systems, software, and hardware in the management of a college art gallery and

museum

Skill in:

Interpersonal relationships

Presenting concepts orally and in writing

Gaining the understanding and support of community groups, professional organizations, and business

organizations

Ability to:

Plan, direct, organize, and manage the operations of an art gallery and museum and exhibitions

Provide a positive image for an assigned art gallery and museum

Establish and maintain cooperative relationships with administrators, faculty, staff, students, and the

community

Interpret and apply federal, state, and local laws, codes, and regulations related to the business affairs of a

foundation

Apply principles and techniques pertinent to the acquisition, classification, storing, transportation,

preservation, and display of art objects

Curate and install museum or gallery exhibits


7/24/19

Ability to:

Exercise initiative, discretion, and critical judgment

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Analyze situations accurately and adopt an effective course of action

Prepare effective reports, correspondence, and presentations

Develop and maintain a budget

Travel to off-site events and meetings

Supervise, train, and evaluate assigned staff




A. A bachelor’s degree from a recognized college or university preferably with a degree in fine arts,

studio art, art history, gallery or museum management, or related field AND five years of full-time,

paid, professional-level experience in directing or assisting in the direction of an art gallery or art

museum.

OR

B. A master’s degree from a recognized college or university with a major in fine arts, studio art, art

history, gallery or museum management, or related field AND three years of full-time, paid,

professional-level experience in directing or assisting in the direction of an art gallery or art

museum.

Special:

A valid Class “C” California driver’s license is required.


Revised ART GALLERY AND MUSEUM DIRECTOR 9/22/15

7/24/19


Our class specification generally describes the duties, responsibilities, and requirements characteristic of

the position(s) within this job class. The duties, responsibilities, and requirements of a particular position

within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College

District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-

case basis throughout the application, examination, and hiring processes and throughout employment. If an

individual is in doubt about his or her ability to perform the duties and responsibilities of a position or

possession of any other requirement noted in a class specification or job announcement, he or she should

always apply for a position and request reasonable accommodation at the appropriate time.

ART GALLERY PREPARATOR 9/9/14

7/24/19



ART GALLERY PREPARATOR

DEFINITION

Assists in the operations of an art gallery, care of its art collection, and serves students, faculty, administration,

media, benefactors, and general public by preparing and presenting world class art exhibitions.

TYPICAL DUTIES

Assists in the physical operation of an art gallery and performs tasks involved in storing, cataloging, shipping,

receiving, and installing art exhibits.

Coordinates and monitors the use of art gallery facilities by students, faculty, and others.

Maintains records and is responsible for the cataloging, assembling, care, and maintenance of a gallery’s art

collection and art collections on loan to the gallery and ensures compliance with insurance or loan agreements.

Arranges, assembles, maintains, and dismantles materials and display structures used in exhibition programs at

an art gallery.

Hangs and focuses lights according to an exhibit design using contemporary lighting consoles; selects proper

lighting equipment for artwork based on material sensitivity.

Provides guidance and assists student employees in the preparation of exhibitions and other gallery related

projects.

Oversees and maintains security related to the operation and maintenance of an art gallery and the art

collection including direction of student employees who function as receptionists and security during gallery

exhibition hours.

Directs and assists with the packing, unpacking, and transportation of art works and collections arriving and

leaving an art gallery.

Assists in the orderly maintenance of the gallery, gallery workshop, and art collection storage vault.

Frames, mounts, labels, places, and/or hangs various objects of art ensuring that aesthetic and safety standards

are met.

Assists in planning educational art exhibits and gathering information for labels and assists in arranging special

film programs and lectures.

Operates and maintains equipment such as power tools, painting equipment, and other equipment used in art

galleries and art collections.

Transports and arranges for transportation of art objects and exhibits.


7/24/19

TYPICAL DUTIES

Arranges for necessary upkeep, restoration, and framing and reframing of art works in an art gallery.

Orders, receives, inspects, and stores supplies, tools, and equipment related to an art gallery.

Coordinates the day-to-day maintenance and cleaning of an art gallery including monitoring proper humidity

and temperature levels for various artworks.

Performs clerical work related to gallery business including gathering promotional materials, program

preparation, word processing, record keeping, filing, answering telephone inquiries, mailing preparation, and

maintaining an art gallery’s mailing list.

May assist in the maintenance of an art gallery budget.



An Art Gallery Preparator assists in the physical operation of an art gallery by performing tasks involved in

displaying, storing, cleaning, cataloging, securing, transporting, and installing art exhibits.

An Art Gallery and Museum Director has full responsibility for the planning, operation, fundraising, and

direction of a college art gallery and museum.

An Instructional Assistant, Art, applies knowledge of design, drawing, painting, print making, ceramics, and

sculpture, in performing a broad range of duties related to the day-to-day operations of an art department which

includes the preparation of supplies, materials, and equipment for instructional use, art gallery activities, record

keeping, and store keeping functions.

SUPERVISION

General supervision is received from an art gallery director or academic administrator. Work direction is

provided to student employees.


Knowledge of:

Techniques and materials related to art gallery displays and exhibitions; including storage, packaging,

shipping, and display techniques for various collections such as paintings, photography, film/video, and

sculpture

Processing and cataloging of records for collections; implementing a control system for registering and

locating collection items

Basic concepts of drawing, painting, commercial art, and design


7/24/19

Knowledge of:

Design and construction of art gallery display structures such as pedestals and devices

Principles and techniques of art gallery lighting

Operation of contemporary sound and projection consoles and related equipment used in an art gallery

Fine arts terminology and interrelationship of all areas of art

Proper use and care of power and hand tools used in art galleries

Office practices and procedures

Principles of Rrecordkeeping procedures

Proper storage and care of equipment and tools

Capabilities of computer systems, software, and hardware related to the operation of an art gallery

Ability to:

Design and construct art gallery display structures such as pedestals and devices

Frame, mount, hang, and dismount various artworks according to specifications

Recommend necessary storage, safety, and handling methods for art collection items

Safely operate shop tools and power equipment such as jig saws, miter saws, table saws, electric drills, power

sanders, and scissor lifts, to construct and accommodate art gallery displays

Operate contemporary lighting consoles and select proper lighting equipment for artworks

Keep detailed and accurate records

Secure and store supplies

Climb ladders and lift and move heavy supplies and equipment safely

Work effectively and cooperatively with students, instructional staff, and other staff

Communicate effectively both orally and in writing

Effectively utilize computer hardware and software

Learn general and specialized computer applications used in an art gallery

Revised ART GALLERY PREPARATOR 9/9/14

7/24/19



Graduation from high school or its equivalent AND three years of full-time, paid experience in the preparation

and exhibition of artwork in a gallery or museum setting.

Special:

A valid Class “C” California driver's license may be required for some positions.

Travel to locations throughout the District may be required for some positions.






District provides reasonable accommodation to qualified individuals with covered disabilities on a case-

by-case basis throughout the application, examination, and hiring processes and throughout

employment. If an individual is in doubt about his or her ability to perform the duties and

responsibilities of a position or possession of any other requirement noted in a class specification or job

announcement, he or she should always apply for a position and request reasonable accommodation at

the appropriate time.

FACILITIES ASSISTANT 4/22/14

7/24/19



FACILITIES ASSISTANT

DEFINITION

Performs a variety of paraprofessional staff duties in a plant facilities department at a college, which includes

processing various documents related to facilities planning and construction projects, programs and budgets.

TYPICAL DUTIES

Prepares and processes various operational documents such as Construction Contracts, Professional Service

Agreements, Facilities Order Forms, Change Orders, Amendments, and Board items involving construction

projects.

Prepares and processes informal bidding documents for construction projects.

Interprets and explains rules, regulations, policies, and procedures related to construction contracts to college

staff, prospective bidders, and representatives from other agencies.

Answers inquiries from District staff and contractors regarding account balances, expenditures, and other

related matters involving construction projects.

Inputs, distributes, and tracks work orders for maintenance projects using a computerized work order system.

Makes inquiries with vendors and solicits bids for goods and services.

Processes invoices for construction contracts and professional services agreements.

Prepares and processes purchasing documents for maintenance projects.

Monitors and maintains various construction project accounts including funding source and timelines.

Processes payroll and personnel documents for the assigned office.

Prepares correspondence, reports, and memoranda involving the work of the assigned office and may review

and edit material, prepared by others, for accuracy and compliance with guidelines.

Searches records and obtains information and/or documents from offices and agencies such as the Los

Angeles County Recorder’s Office and the State Contractors’ License Board.

Sets up and maintains office records, files, and other information of the assigned office.

May assist in the disposal of outdated or old equipment for a college.

May provide work direction and training to assigned clerical staff.



7/24/19


A Facilities Assistant provides paraprofessional staff assistance to a plant facilities department, which

includes responsibilities for processing various documents related to facilities planning and construction

projects, programs and budgets. Construction projects processed by the office do not exceed $175,000

$125,000. A working knowledge of administrative procedures, rules, and policies related to construction

projects is continuously applied in performing the duties of this class.

A Senior Facilities Assistant provides paraprofessional staff assistance to the Facilities Planning and

Development department at the District Office, which includes responsibilities for processing various

documents related to District-wide facilities planning and major construction projects, programs and budgets

as well as assisting in developing and implementing procedures for the processing of facilities related

documents in a computerized project management system. Construction projects exceed $175,000 $125,000.

A working knowledge of facilities planning and development administrative procedures, codes, rules,

and policies is continuously applied in performing the duties of this class.

An Administrative Aide applies a thorough knowledge of established procedures and policies in the areas of:

budgeting, procurement and contracts, asset management, personnel, payroll, the production of a college’s

schedule of classes and catalog, and other centralized administrative activities for a major organizational unit.

Proficiency in the methods, procedures, and policies utilized in the Los Angeles Community College District

is of greater importance than a broad knowledge of the general principles and practices of office

administration. May perform lead duties. Use of computers and advanced software applications is an integral

aspect of the duties.

SUPERVISION

General supervision is received from the Director of College Facilities. Work direction may be exercised over

assigned clerical staff.


Knowledge of:

Policies, regulations, procedures, and precedents applicable to construction contracts

District policies and procedures related to general administrative and business transactions of the District

Organization and key staff of major operating units of the college and District

Computer software such as word-processing, spreadsheet, database management, and desktop publishing used

in facilities planning and development

Computer systems used for facilities work requests and projects

Customer service techniques for public contact in person and on the telephone

Basic research methods


7/24/19

Knowledge of:

Report and business correspondence formats

Proper business English, punctuation, spelling, and grammatical usage

Organization and use of records and files

Skill in:

Use of computer equipment

Ability to:

Perform difficult clerical and technical assignments independently

Organize and coordinate the preparation and execution of assigned projects

Understand, interpret, apply, and explain District rules, guidelines and procedures related to construction

contracts

Effectively utilize computer software to design records, create and maintain files, manipulate data, format

reports and publish final documents

Critically review source data, detect, and correct errors

Gather and compile data in written, tabular, and graphic form

Evaluate work methods and efficiency

Perform mathematical computations of moderate difficulty

Effectively communicate orally and in writing

Write clear and effective reports, correspondence and informational materials

Meet schedules and time lines

Train and provide work direction to others

Provide leadership and technical assistance to others

Establish and maintain effective relationships with administrators, staff, and the public

Maintain a variety of logs, files, and records

Learn specialized software applications

Revised FACILITIES ASSISTANT 4/22/14

7/24/19



A. An associate’s degree, or its equivalent, from a recognized college or university preferably with a major in

computer applications and office technology (CAOT), business administration, or a related field AND two

years of full-time, paid experience in applying policies and processing documents related to clerical

accounting, purchasing, and contracts. Qualifying experience must have also included providing extensive

customer service.

OR

B. Graduation from high school or its equivalent AND four years of full-time, paid experience with the Los

Angeles Community College District which included two years of full-time, paid experience in applying

policies and processing documents related to clerical accounting, purchasing, and contracts. Qualifying

experience must have also included providing extensive customer service. College-level course work in

computer applications and office technology (CAOT), or business administration, and experience in the

use of computer equipment and software is desirable.




this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District

provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis

throughout the application, examination, and hiring processes and throughout employment. If an individual is

in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any

other requirement noted in a class specification or job announcement, he or she should always apply for a

position and request reasonable accommodation at the appropriate time.

SENIOR FACILITIES ASSISTANT 4/22/14

7/24/19



SENIOR FACILITIES ASSISTANT

DEFINITION

Performs a variety of paraprofessional staff duties in the Facilities Planning and Development department,

which includes processing various documents related to the operational activities of the department as well as

assisting in developing and implementing procedures for the processing of facilities related documents in a

computerized project management system.

TYPICAL DUTIES

Maintains liaison with and provides assistance to college facilities maintenance staff regarding implementation

of budget controls, funding, bid specifications, change orders, administrations of various contracts, inspection,

and close out of DSA and other projects.

Prepares and processes various operational documents such as Construction Contracts, Professional Service

Agreements, Facilities Order Forms, Change Orders, Amendments, Notices of Completion, and Board items

involving major District construction projects.

Prepares and processes formal bidding documents for major District construction projects.

Interprets and explains rules, regulations, codes, policies, processes, and procedures related to construction

contracts to District personnel, prospective bidders, and representatives from other agencies.

Assists in the development of computerized project management systems to ensure facilities related documents

are executed and expenditures can be tracked.

Inputs “blended fund” project records in computerized project management system, tracking state and local

funds when the project is managed by contract project management firms.

Assists in orienting staff of the college facilities departments on the use of facilities forms on a computerized

project management system.

Creates, receives, verifies, inputs, and maintains computerized vendor forms.

Answers inquiries from college staff, contractors, and Surety/Bonding Insurance Agencies regarding project

status, payments processed, expenditures, and other related matters involving major construction projects.

Prepares and processes invoices for payments for major construction contracts and professional service

agreements.

Receives requests for services such as hazardous material removal, arranges for the services, and processes the

invoices.

Monitors and maintains various construction project accounts on a district-wide basis including funding source

and timelines.


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TYPICAL DUTIES

Assists in the development of training manuals for bidding and contracting procedures and processes and

participates in training sessions for college staff on this topic.

Prepares and processes property lease documents and use permits.

Obtains property space information and selects predetermined standards for lease agreements.

Maintains liaison with District staff, property owners, and the public regarding the leasing of facilities and use

of District property.

Prepares correspondence, board reports, miscellaneous reports, bulletins, and memoranda in relation to

assigned projects and may review and edit material, prepared by others, for accuracy and compliance with

guidelines and procedures.

Searches records and obtains information and/or documents from offices and agencies such as the Division of

the State Architect, the Los Angeles County Recorder’s Office, the California Community College

Chancellor’s Office, and the State Contractors’ License Board.

Prepares and processes purchasing documents for construction projects, and the facilities planning and

development department.

Processes payroll and personnel documents for the assigned department.

Maintains an archive of blueprints and specifications for buildings of the District, including electronic vault,

implementation, maintenance and assignment of project numbers, and checks out materials.

Provide work direction and training to assigned clerical staff.

Disseminates new laws, regulations, and procedures to the facilities planning and development staff as well as

the colleges as they may effect project executions.

Sets up and maintains office records, contracts files, facilities lease files, and project files.

Attends various meetings on-site and off-site to answer questions about procedural matters relative to assigned

areas of responsibilities.



7/24/19


A Senior Facilities Assistant provides paraprofessional staff assistance to the Facilities Planning and

Development department at the District Office, which includes responsibilities for processing various

documents related to District-wide facilities planning and major construction projects, programs and budgets

as well as assisting in developing and implementing procedures for the processing of facilities related

documents in a computerized project management system. Construction projects exceed $175,000 $125,000.

A working knowledge of facilities planning and development administrative procedures, codes, rules,

and policies is continuously applied in performing the duties of this class.

A Facilities Assistant provides paraprofessional staff assistance to a plant facilities department, which

includes responsibilities for processing various documents related to facilities planning and construction

projects, programs and budgets. Construction projects processed by the office do not exceed $175,000

$125,000. A working knowledge of administrative procedures, rules, and policies related to construction

projects is continuously applied in performing the duties of this class.

An Administrative Aide applies a thorough knowledge of established procedures and policies in the areas of:

budgeting, procurement and contracts, asset management, personnel, payroll, the production of a college’s

schedule of classes and catalog, and other centralized administrative activities for a major organizational unit.

Proficiency in the methods, procedures, and policies utilized in the Los Angeles Community College District is

of greater importance than a broad knowledge of the general principles and practices of office administration.

May perform lead duties. Use of computers and advanced software applications is an integral aspect of the

duties.

SUPERVISION

General supervision is received from the Director of Facilities Planning and Development or his/her designee.

Work direction may be exercised over assigned clerical staff.


Knowledge of:

Policies, regulations, codes, procedures, and precedents applicable to major construction contracts

District policies and procedures related to general administrative and business transactions of the District

Organization and key staff of major operating units of the college and District

Computer software such as word-processing, spreadsheet, database management, and desktop publishing used

in facilities planning and development

Computer systems used in facilities project management

Customer service techniques for public contact in person and on the telephone

Basic research methods

Report and business correspondence formats


7/24/19

Knowledge of:

Proper business English, punctuation, spelling, and grammatical usage

The basics of blueprint reading

Organization and use of records and files

Skill in:

Use of computer equipment

Ability to:

Organize and coordinate the preparation and execution of assigned projects

Understand, interpret, apply, and explain facilities planning and development administrative procedures,

codes, rules, and policies

Effectively utilize computer software to design records, create and maintain files, manipulate data, format

reports and publish final documents

Critically review source data, detect, and correct errors

Gather and compile data in written, tabular, and graphic form

Evaluate work methods and efficiency

Perform mathematical computations of moderate difficulty

Travel to off-site meetings

Effectively communicate orally and in writing

Write clear and effective reports, correspondence and informational materials

Meet schedules and time lines

Trains others in the practices and procedures pertinent to the office

Provide technical assistance to others

Establish and maintain effective relationships with administrators, staff, and the public

Maintain a variety of logs, files, and records

Learn specialized software applications

Revised SENIOR FACILITIES ASSISTANT 4/22/14

7/24/19



A. An associate’s degree, or its equivalent, from a recognized college or university preferably with a major in

computer applications and office technology (CAOT), business administration, or a related field AND four

years of full-time, paid experience in providing administrative assistance in the construction field, which

included processing documents related to construction or maintenance contracts.

OR

B. Graduation from high school or its equivalent AND two years of full-time, paid specialized clerical

experience AND four years of full-time, paid experience in providing administrative assistance in the

construction field, which included processing documents related to construction or maintenance contracts.

College-level course work in computer applications and office technology (CAOT), or business

administration, and experience in the use of computer equipment and software is desirable.

Special:

A valid Class “C” California driver's license is required.







District provides reasonable accommodation to qualified individuals with covered disabilities on a case-

by-case basis throughout the application, examination, and hiring processes and throughout

employment. If an individual is in doubt about his or her ability to perform the duties and

responsibilities of a position or possession of any other requirement noted in a class specification or job

announcement, he or she should always apply for a position and request reasonable accommodation at

the appropriate time.

los angeles community college district personnel ... · 7/24/2019 · 770 wilshire boulevard, los...

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