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LOS ANGELES COMMUNITY COLLEGE DISTRICT PERSONNEL COMMISSION MEETING

Wednesday, May 23, 2018 – 12:30 p.m. Educational Services Center- 4th Floor Conference Room

770 Wilshire Boulevard, Los Angeles, California

ORDER OF BUSINESS-CLOSED SESSION MEETING

I. Roll Call II. Requests to Address the Personnel Commission on Closed Session Matters III. Convene in Closed Session

a. To Discuss Public Employee Discipline/Dismissal/Release

Pursuant to Government Code Section 54957

b. Conference with Legal Counsel – Anticipated Litigation Pursuant to Government Code Section 54956(b)(3), (C), (D) Potential litigation – 1 matter

IV. Report of Action taken in Closed Session

V. Adjourn

NEXT PERSONNEL COMMISSION MEETING: Wednesday, June 13, 2018 Closed Meeting 12:30 p.m. Open Meeting 1:00 p.m. Educational Services Center- 4th Floor Conference Room 770 Wilshire Blvd., Los Angeles, CA In compliance with Government Code Section 54957.5 (b), documents made available to the Personnel Commission after posting of the agenda that relate to an upcoming public session item will be made available by positing on the District’s official bulletin board located in the lobby of the Educational Services Center located at 770 Wilshire Boulevard, Los Angeles, California 90017. Members of the public wishing to view the material will need to make their own parking arrangements at another location. If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American with Disability Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, including auxiliary aids or services, please contact the Personnel Commission Office at (213) 891-2333 no later than 12 p.m. (noon) on the Monday prior to the Personnel Commission meeting.

LOS ANGELES COMMUNITY COLLEGE DISTRICT PERSONNEL COMMISSION MEETING

Wednesday, May 23, 2018 – 1:15 p.m. Educational Services Center- 4th Floor Conference Room


ORDER OF BUSINESS – OPEN SESSION MEETING

I. Convene regular meeting

II. Review and Approve Minutes of the Closed and Open Meetings of May 9, 2018 III. Miscellaneous Personnel Commission Activities and Announcements

a. Classified Employment Opportunities Bulletin b. Strictly Classified Monthly Employee Bulletins

IV. Resolution: In Recognition of Classified School Employees Week

V. Classification Study: Administrative Intern, EN 794936, Human Resources Division, Educational Services Center (Case 3621)

VI. Revision to Personnel Commission Rule 831, EMPLOYEE PROFESSIONAL

DEVELOPMENT AND TUITION REIMBURSEMENT (Final Approval) (Case 3620)

VII. Revision to Personnel Commission Rule 596, OVERTIME (Tentative Approval) (Case 3623)

VIII. Designation of the Custodian list as the Most Appropriate Eligibility List for the Class of

Agricultural Assistant (Case 3622) IX. Class Specification Revisions for:

a. Administrative Aide b. Automotive Mechanic c. College Event and Venue Coordinator d. Environmental and Occupational Health and Safety Specialist e. Graphic Designer f. Insurance Claims Specialist g. Software Systems Engineer h. Software Systems Engineering Manager i. Theater Management Assistant j. Utility Program Manager k. Workers Compensation Claims Specialist

X. Receive Notices of Outstanding Work Performance for:

a. Mikel McMillin, Carpenter, Plant Facilities Department, Los Angeles Pierce College b. Luiza Petrosyan, Payroll Assistant, Personnel Department, West Los Angeles

College

XI. Receive Board of Trustees Agenda

XII. Correspondence

XIII. Notice of Anticipated Items: Claims for Temporary Work Out of Classification for EN 1000368; Class Specification Revisions for: Assistant Manager of Satellite College Operations (SEIU Local 721), Carpenter (Building & Trades), Child Development Center Food Services Aide (SEIU Local 99), Electrician (Building & Trades), Examination Proctor (AFT), Graphic Design Assistant (AFT), HVAC Technician (Building & Trades), Instructional Assistant – Horticulture (SEIU Local 99), Lead Carpenter (Building & Trades), Lead Electrician (Building & Trades), Lead HVAC Technician (Building & Trades), Lead Painter (Building & Trades), Lead Plumber (Building & Trades), Locksmith (Building & Trades), Machinist (Building & Trades), Manager of Satellite College Operations (SEIU Local 721), Painter (Building & Trades), Plasterer (Building & Trades), Plumber (Building & Trades), Power Equipment Mechanic (Building & Trades), Senior Cashier (AFT), Senior Exam Proctor (AFT)

XIV. Hear Non-Agenda Speakers/Open Forum

XV. Reconvene into Closed Session

XVI. Reconvene into Open Session

XVII. Report of Actions Taken in Closed Session

XVIII. Adjourn

NEXT PERSONNEL COMMISSION MEETING: Wednesday, June 13, 2018 Closed Meeting 12:30 p.m. Open Meeting 1:00 p.m. Educational Services Center- 4th Floor Conference Room 770 Wilshire Blvd., Los Angeles, CA In compliance with Government Code Section 54957.5 (b), documents made available to the Personnel Commission after posting of the agenda that relate to an upcoming public session item will be made available by positing on the District’s official bulletin board located in the lobby of the Educational Services Center located at 770 Wilshire Boulevard, Los Angeles, California 90017. Members of the public wishing to view the material will need to make their own parking arrangements at another location. If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American with Disability Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, including auxiliary aids or services, please contact the Personnel Commission Office at (213) 891-2333 no later than 12 p.m. (noon) on the Monday prior to the Personnel Commission meeting.

DRAFT

Closed Session Minutes Page 1 of 1 May 9, 2018

LOS ANGELES COMMUNITY COLLEGE DISTRICT PERSONNEL COMMISSION

Wednesday, May 9, 2018 – 12:30 p.m. District Office – 4th Floor Conference Room


MINUTES OF THE REGULAR MEETING – CLOSED SESSION

Present: Commissioners: David Iwata, Chair Henry Jones, Vice Chair Ann Young-Havens

Staff: Ute Severa, Assistant Personnel Director

I. Roll Call

II. Requests to Address the Personnel Commission on Closed Session Matters - None

III. Convene in Closed Session

a) Public Employee Discipline/Dismissal/ReleasePursuant to Government Code Section 54957

b) Exam AppealOne Case, Paralegal

V. Report Out Actions Taken in Closed Session - Mr. Iwata reported that the PersonnelCommission conducted a review of the examination appeal in the case of the Paralegaland came to a unanimous decision to uphold the Personnel Director’s findings. Theapplicant’s appeal is denied.

VI. Correspondence – No correspondence was received.

VII. Adjourn. The meeting adjourned at 1:00 p.m.

* * *

This is to certify that these are the full and correct minutes of the Closed Session meeting of the Personnel Commission of the Los Angeles Community College District.

__________________________ _______________________________ Date David Iwata, Chair

DRAFT

Open Session Minutes 1 May 9, 2018


Wednesday, May 9, 2018 – 1:00 p.m. Educational Services Center - 4th Floor Conference Room

770 Wilshire Blvd., Los Angeles, CA

MINUTES OF THE REGULAR MEETING – OPEN SESSION Present: Commissioners: David Iwata, Chair Henry Jones, Vice Chair

Ann Young Havens Staff: Ute Severa, Assistant Personnel Director Ryan Pennock, Personnel Analyst Patrick Sung, Administrative Intern

Deborah Tsai, Administrative Intern Neely Miller, Executive Assistant Guests:

Mary Van Ginkle, Senior Personnel Technician, Human Resources Karen Eyres, Community Member

1. The Chair convened the regular meeting at 1:00 p.m.

2. Review and Approve Minutes of the Closed and Open Meetings of March 28. 2018, April 11, 2018, & April 25, 2018 - Upon motion by Mr. Jones, seconded by Ms. Young Havens and concurred with by the Chair, the Personnel Commission approved the minutes of both the Closed and Open Meetings of March 28, 2018 & April 11, 2018. As Mr. Jones was not in attendance at the April 25, 2018 meeting, upon motion by Ms. Young Havens and concurred with by the Chair, the Personnel Commission approved the minutes of the Closed and Open meetings of April 25, 2018.

3. Miscellaneous Personnel Commission Activities and Announcements - Mr. Iwata received the Classified Employment Opportunities Bulletin and Strictly Classified monthly bulletins as information.

4. Classification Study: Accounting Assistant, EN 1056264, Business Office, West Los Angeles College (Case 3618)– Upon motion by Mr. Jones and concurred with by the Chair, the Personnel Commission gave approval to the results of Case 3618.

DRAFT

Open Session Minutes 2 May 9, 2018

5. Revision to Personnel Commission Rule 831, EMPLOYEE PROFESSIONAL DEVELOPMENT AND TUITION REIMBURSEMENT (Tentative Approval) (Case 3620) - Upon motion by Ms. Young Havens and concurred with by the Chair, the Personnel Commission gave tentative approval to Rule 831.

6. Class Specification Revisions for: a) Facilities Programs Specialist b) Foundation Development Assistant c) Stock Control Aide d) Stock Control Assistant e) Stock Control Supervisor f) Technical Training Coordinator

Upon motion by Mr. Jones and concurred with by the Chair, the Personnel Commission gave approval to the class specifications revisions for items 6a-f.

7. Receive Board of Trustees Agenda for May 9, 2018: The agenda was accepted as information.

8. Correspondence: No correspondence was received.

9. Notice of Anticipated Agenda Items: Notice was received for: Classification Study for

EN794936 (AFT); Class Specification Revisions for Administrative Aide, Automotive Mechanic, College Event and Venue Coordinator, Environmental and Occupational Health and Safety Specialist, Graphic Designer, Insurance Claims Specialist, Software Systems Engineer (AFT), Software Systems Engineering Manager (Mgmt.),Theater Management Assistant, & Workers Compensation Claims Specialist

10. Hear Non-Agenda Speakers/Open Forum: None

11. Reconvene into Closed Session

12. Reconvene into Open Session

13. Report Out Actions Taken in Closed Session - Mr. Iwata reported that the Personnel Commission took no action in Closed Session

14. Adjourn. - The meeting adjourned at 1:20 p.m.

_________________________________________

Karen Martin, Personnel Director This is to certify that these are the full and correct minutes of the regular meeting of the Personnel Commission of the Los Angeles Community College District. ___________________________ _________________________________________ Date David Iwata, Chair

May 23, 2018


RESOLUTION IN RECOGNITION OF CLASSIFIED SCHOOL EMPLOYEES’ WEEK

WHEREAS, the week of May 21 through May 27, 2018 has been designated as Classified School Employees’ Week throughout California; and

WHEREAS, the Los Angeles Community College District employs more than 2,128 classified employees who perform services which are vital to the educational process and student success; and

WHEREAS, classified employees of the District bring specialized skills, diverse talents, and true dedication which contribute significantly to the educational excellence of our programs and colleges; and

WHEREAS, classified employees directly support the needs of students and their families, educators, parents, volunteers, business partners and community that are essential to the efficient operation of our institutions; for all purposes, now therefore be it

RESOLVED, that the Personnel Commission hereby recognizes and enthusiastically wishes to extend sincere appreciation and commendation and honor the contribution of classified employees to quality education in the State of California and in the Los Angeles Community College District and declares the week of May 21 through May 27, 2018, as Classified School Employee Week in the Los Angeles Community College District.

_____________________ ______________________ ________________________ David Iwata, Chair Henry Jones, Vice Chair Ann Young-Havens, Member

Case 3621 May 23, 2018 KJM:RP

LOS ANGELES COMMUNITY COLLEGE DISTRICT TO: THE PERSONNEL COMMISSION FROM: Karen J. Martin SUBJECT: Classification Study: Administrative Intern, EN 794936, Human Resources Division, Educational

Services Center (Case 3621) Recommendation:

It is recommended that the Personnel Commission approve the following reclassification action: From: To: Administrative Intern Assistant Administrative Analyst ($4,574.23 – 5,666.66/month) ($5,091.23 – 6,307.14/month) Location: Incumbent: Human Resources Division L. Ray (EN 794936) Educational Services Center Effective Date: October 26, 2017

Bases of Recommendation: 1. The request to study the employee’s position was initiated by the submission of the incumbent’s performance

evaluation, dated October 26, 2017, in accordance with the provisions of Rule 702, PERFORMANCE EVALUATION FOR PROBATIONARY AND PERMANENT CLASSIFIED EMPLOYEES, Paragraph D., of the agreement between the Los Angeles Community College District and AFT College Staff Guild. The performance evaluation was accompanied by a description of the employee’s duties. The employee requested that her position be reclassified to Assistant Administrative Analyst because she has assumed higher level responsibilities in the Human Resources/Operations Department. The Administration was informed about this request.

2. Staff audited the position and found that the employee’s primary duties consist of the following:

• Researches, compiles, and analyzes information related to routine Human Resources policies and processes; writes initial drafts of new, or amendments to existing, HR Guides, HR forms and other District rules and regulations related to Human Resources; presents draft to her supervisor and the Vice Chancellor of Human Resources for review; and answers questions on drafts from HR Council members at the monthly HR Council meetings. This function accounts for approximately 50% of the employee’s time.

• Gathers, compiles, verifies, and analyzes information related to Dean job descriptions, student worker assignments, unclassified orientation and handbook, and employee demographic portions of the District’s EEO plan. This function involves researching applicable District rules, regulations, and bargaining unit contracts, generating routine management information system reports; creating and administering surveys via phone, email, and SurveyMonkey; presenting findings in graphic, tabular, written, and oral form; making initial recommendations based on findings. This function accounts for approximately 20% of the employee’s time.

• Prepares and submits annual and quarterly reports including end of term and annual Management Information System (MIS) reports to the State Chancellor’s Office as well as the annual federal IPEDS report. This function, including the functions below account for the remaining 30% of the employee’s time.

• Prepares a variety of Human Resources related AD HOC reports in order to complete requests for information from other District departments or outside agencies and to complete external salary surveys.


• Interfaces with District IT to review and update management information system reports and assists in resolving report errors identified through testing and output verification.

3. The classification concept for the employee’s current classification of Administrative Intern is based on performing

professional administrative work of an introductory nature in preparation for career advancement to more responsible and specialized management positions in administrative services, academic affairs, or student services. Work assignments are related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency. Work assignments are well defined and subject to continuous review as to progress and results. The classification concept for the requested class of Assistant Administrative Analyst is based on performing professional administrative work of moderate difficulty related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in an administrative services, academic affairs, or student services area. Employees are continuing to learn skills in preparation for promotion, but are expected to work without continuous review and supervision. After a thorough analysis of the employee’s assigned duties, staff found that the duties the employee performs falls within the higher-level class of Assistant Administrative Analyst because the employee is performing a variety of general professional level staff work of moderate complexity.

Staff would like to note that employees hired after 7/26/11 in an Administrative Intern position are required to establish eligibility to successfully advance to a higher-level professional job classification within two years of appointment. An employee may be released from his/her assignment at the discretion of the District for failing to fulfill this requirement. At the time of the employee’s appointment to her Administrative Intern position, this requirement was not in effect.

STATUS OF INCUMBENT In accordance with the provisions of Personnel Commission Rule 545, CLASSIFICATION STUDIES, L. Ray, EN 794936 must participate in an examination process and place in the top three ranks to be eligible for the reclassified position. The incumbent is currently within the top three ranks on an eligibility list for the class of Assistant Administrative Analyst dated February 13, 2018; therefore, the incumbent can immediately be appointed to the reclassified position.


LOS ANGELES COMMUNITY COLLEGEHuman Resources Division

-Operations-

Director of Human Resources

Vacant

Vice Chancellor for Human Resources

A. Roman

Senior Personnel Technician

M. Van Ginkle

Entry Services Academic Recruitment Assignments & Administrative Services

Projects, Policies, Procedures & Reports

Senior SecretaryC. Manning

Assistant Director, Human Resources

Operations M. Martinez

Administrative Secretary (S/C)

P. Martinez

Senior Personnel Assistant

R. Johnson

Personnel AssistantF. De La Torre

Personnel AssistantA. Horowitz

Office AssistantB. Staine

Administrative AnalystS. Tramel

Assistant Administrative Analyst

S. Saha

Senior Personnel AssistantC. Dorsey


D. Passoff

Personnel AssistantM. Hicks

Administrative AnalystC. Stephens

Assistant Administrative AnalystA. Bainlardi-Esmundo

Assistant Administrative Analyst

J. Lee


S. Jackson

Personnel AssistantA. Harris

Personnel AssistantA. Truong

Personnel AssistantA. Melgoza

Administrative AnalystG. Mazzarella

Assistant Administrative

AnalystL. Ray

Administrative InternH. Alonzo

Case 3620 May 23, 2018 1 KJM: PS/US

LOS ANGELES COMMUNITY COLLEGE DISTRICT TO: THE PERSONNEL COMMISSION FROM: Karen J. Martin SUBJECT: Revision to Personnel Commission Rule 831, EMPLOYEE PROFESSIONAL

DEVELOPMENT AND TUITION REIMBURSEMENT (Final Approval) (Case 3620)

This rule has been reviewed as part of the Personnel Commission’s continuing review and update of Personnel Commission Laws and Rules. A paragraph H. was added to account for scenarios where a collective bargaining unit may have negotiated provisions that differ from this rule.

LOS ANGELES COMMUNITY COLLEGE DISTRICT PERSONNEL COMMISSION 831 LAW AND RULES March 26, 2013 May 23, 2018

EMPLOYEE PROFESSIONAL DEVELOPMENT AND TUITION REIMBURSEMENT 831 Page 1 of 3

831 EMPLOYEE PROFESSIONAL DEVELOPMENT AND TUITION REIMBURSEMENT Education Code Sections 88227. Reimbursement for Training. The governing board of any community

college district may grant reimbursement of the costs, including tuition fees, to any permanent classified employee who satisfactorily completes approved training to improve his or her job knowledge, ability, or skill. Programs eligible for reimbursement shall include, but not be limited to, courses of study at approved academic institutions, seminars and training institutes conducted by recognized professional associations, and conferences, meetings, and other training programs that are designed to upgrade the classified service and to encourage retraining of employees who may otherwise be subject to layoff as the result of technological changes. Eligibility for reimbursement shall be in accordance with rules established by the personnel commission in those districts that have adopted a merit system. This section shall not apply to any employee who is receiving training and is eligible for reimbursement by any other governmental agency, organization, or association.

88075. Expenditure of Funds for Staff Training. The commission may, with

respect to the staff of the commission, expend funds for their orientation, training, retraining, and development and for any purpose prescribed by Article 7 (commencing with Section 88220) of this chapter.

A. Reimbursement of the costs, including tuition fees may be granted to any permanent classified

employee who satisfactorily completes professional development training approved by his/her division head or college president and the Human Resources Division or, in the case of a Commission employee, by the Personnel Commission. Approval shall be obtained in advance before any expense is incurred by the employee. The coursework or training shall also be approved by the Committee for Tuition Reimbursement or Human Resources staff, as required by the employee’s collective bargaining agreement. Reimbursement eligibility, limits, and requirements for approval may vary according to the employee’s applicable collective bargaining agreement.

The amount of funds established, if any, each fiscal year for professional development and tuition

reimbursement may vary. Requests will be considered until funds are exhausted at which point employees may be placed on a waiting list.



B. Training which may be approved for reimbursement shall be designated to: 1. improve the knowledge, ability, or skill required to perform the duties of the employee’s

present class, or 2. prepare the employee for promotion, or 3. train the employee, who may otherwise be subject to layoff as the result of technological

changes, in new skills which may be utilized by the District, or 4. train a disabled employee, who can no longer perform the essential duties of his/her regular

class, for other employment by the District. Training must take place at an accredited institution; however, exceptions may be made for courses,

workshops, or other organized activities offered by recognized business, industry, governmental, professional, and occupational organizations or associations. The cost of outside training shall not be reimbursed if a comparable in-service training program is available.

C. In order to be reimbursed for the costs of approved training, the employee shall present to the Human

Resources Division: 1. Evidence that he/she has satisfactorily completed the training with a grade of C or passing if

grades are received. 2. Receipts itemizing the cost of the training. Costs which may be reimbursed include tuition fees,

laboratory fees, other mandatory fees, required textbooks, and other necessary training materials. Expenses incurred for travel, parking, paper, pens, notebooks, non-mandatory student body fees, and other incidental costs shall not be reimbursed.

D. The employee's division head or college president shall provide certification to the Human Resources

Division that the employee is eligible for reimbursement of the costs of training in accordance with the provisions of this rule.

E. The following limitations are placed upon the use of tuition reimbursement: 1. Tuition reimbursement shall not be available to an employee who is receiving training and is

eligible for reimbursement by any other governmental agency, organization, or association.



2. An employee who terminates his/her employment with the District within six months after the completion of a training course for which he/she has been reimbursed, shall refund the amount of the reimbursement to the District, or it shall be deducted from his/her final warrant. The only exception to this provision shall be in the case of death or medical disability.

F. An employee of the Personnel Commission shall be reimbursed for attendance at workshops,

seminars, conferences, training institutes, and other types of meetings provided: 1. The learning experience is designed for his/her orientation, training, retraining, or

development. 2. Attendance will benefit the classified personnel program. 3. Attendance is authorized by the Commission. The employee may be required to submit a written report which evidences his/her successful

assimilation of the training. G. Despite use of the term reimbursement in this rule, employees are not required to advance personal

funds in situations where purchase orders may be used for the payment of fees or tuition. H. This rule shall have no force and effect upon employees of any collective bargaining unit to the

extent that the provisions of this rule are negotiable.

Case 3623 May 23, 2018 KJM/DT


TO: THE PERSONNEL COMMISSION FROM: Karen J. Martin SUBJECT: Revision of Personnel Commission Rule 596, OVERTIME (Tentative Approval)

(Case 3623) The proposed amendments are part of an ongoing project to review and update rules. Editorial changes have been made to the rule for clarity and conciseness. Updates have been made to the rule by removing inactive classes and adding title changes and new classes. Labor Code Section 515 was updated. The following substantive changes have been made to the rule:

• Paragraph C. was amended to include provisions from FLSA related to the accumulation of compensatory time off per fiscal year.

• Paragraph G. was reorganized in order to address compensation/compensatory time off for work performed during a holiday. Paragraph G.1 addresses employees in Executive, Administrative, or Supervisory classes and Paragraph G.2 was added to address employees in all other classes.

• Paragraph I. was added to account for scenarios where a collective bargaining unit may have negotiated provisions that differ from this rule.


596 LAW AND RULES August 9, 2017 May 23, 2018

OVERTIME 596

Page 1 of 12

596 OVERTIME

Education Code Sections

88026. Workweek. The workweek of a classified employee, as defined in Section 88033 or Section 88076, shall be 40 hours. The workday shall be eight hours. These provisions do not restrict the extension of a regular workday or workweek on an overtime basis when such is necessary to carry on the business of the district. Nothing in this section shall be deemed to bar the district from establishing a workday of less than eight hours or a workweek of less than 40 hours for all or any of its classified positions.

Notwithstanding the provisions of this section and Section 88027, a governing board may, with the approval of the personnel commission, where applicable, exempt specific classes of positions from compensation for overtime in excess of eight hours in one day, provided that hours worked in excess of 40 in a calendar week shall be compensated on an overtime basis. Such exemption shall be applied only to those classes which the governing board and personnel commission, where applicable, specifically find to be subject to fluctuations in daily working hours not susceptible to administrative control, such as security patrol and recreation classes, but shall not include food-service and transportation classes. This section shall apply to districts that have adopted the merit system in the same manner and effect as if it were a part of Article 3 (commencing with Section 88060) of this chapter. 88027. Overtime. The governing board of each community college district shall provide the extent to which, and establish the method by which ordered overtime is compensated. The board shall provide for such compensation or compensatory time off at a rate at least equal to time and one-half the regular rate of pay of the employee designated and authorized to perform the overtime. Overtime is defined to include any time required to be worked in excess of eight hours in any one day and in excess of 40 hours in any calendar week. If a governing board establishes a workday of less than eight hours but seven hours or more and a workweek of less than 40 hours but 35 hours or more for all of its classified positions or for certain classes of classified positions, all time worked in excess of the established workday and workweek shall be deemed to be overtime. The foregoing provisions do not apply to classified positions for which a workday of fewer than seven hours and a workweek of fewer than 35 hours has been established, nor to positions for which a workday of eight hours and a workweek of 40 hours has been established, but in which positions



OVERTIME 596

Page 2 of 12

employees are temporarily assigned to work fewer than eight hours per day or 40 hours per week when such reduction in hours is necessary to avoid layoffs for lack of work or lack of funds and the consent of the majority of affected employees to such reduction in hours has been first obtained. For the purpose of computing the number of hours worked, time during which an employee is excused from work because of holidays, sick leave, vacation, compensating time off, or other paid leave of absence shall be considered as time worked by the employee. This section shall apply to districts that have adopted the merit system in the same manner and effect as if it were a part of Article 3 (commencing with Section 88060) of this chapter. 88028. Compensatory Time Off. When compensatory time off is authorized in lieu of cash compensation, such compensatory time off shall be granted within 12 calendar months following the month in which the overtime was worked and without impairing the services rendered by the employing district. This section shall apply to districts that have adopted the merit system in the same manner and effect as if it were a part of Article 3 (commencing with Section 88060) of this chapter. 88029. Exclusion from Overtime Provisions. Notwithstanding Sections 88026 and 88027, a personnel commission, when applicable, or a governing board of a community college district, may specify certain positions or classes of positions as supervisory, administrative, or executive and exclude the employees serving in those positions and the positions from the overtime provisions. To be excluded from the overtime provisions, the positions or classes of positions must clearly and reasonably be management positions. In approving positions or classes of positions for exclusion from the overtime provisions, the personnel commission, when applicable, or the governing board of a district, shall certify, in writing, that the duties, flexibility of hours, salary, benefit structure, and authority of the positions or classes of positions are of such a nature that they should be set apart from those positions that are subject to the overtime provisions, and that employees serving in the excluded positions or classes of positions will not be unreasonably discriminated against as a result of the exclusion. Notwithstanding the provisions of this section, if a person serving in an excluded position is required to work on a holiday, as provided for in this code,



OVERTIME 596

Page 3 of 12

or by action of a governing board, he or she shall be paid, in addition to his or her regular pay for the holiday, compensation, or given compensating time off, at a rate not less than his or her normal rate of pay. This section shall apply to districts that have adopted the merit system in the same manner and effect as if it were a part of Article 3 (commencing with Section 88060). 88030. Overtime: Length of Workday. Notwithstanding Section 88026, the workweek shall consist of not more than five consecutive working days for any employee having an average workday of four hours or more during the workweek. Such an employee shall be compensated for any work required to be performed on the sixth or seventh day following the commencement of the workweek at a rate equal to 1 1/2 times the regular rate of pay of the employee designated and authorized to perform the work. An employee having an average workday of less than four hours during a workweek shall, for any work required to be performed on the seventh day following the commencement of his or her workweek, be compensated for at a rate equal to 1 1/2 times the regular rate of pay of the employee designated and authorized to perform the work. Positions and employees excluded from overtime compensation pursuant to Section 88029 shall likewise be excluded from this section. This section shall apply to districts that have adopted the merit system in the same manner and effect as if it were a part of Article 3 (commencing with Section 88060). 88040. Alternative Workweek Schedules. (a) (1) Notwithstanding Section 88026, the governing board of a community college district may establish the workday and workweek schedules of classified employees with the concurrence of the employee organization, or in the absence of an employee organization, the concurrence of the affected employee. (2) Notwithstanding Section 88027, if the governing board of a community college district establishes a workday or workweek schedule, or both, pursuant to this section, the overtime rate shall be paid for all hours worked in excess of the required workday or a workweek of 40 hours. (b) This section applies to districts that have adopted the merit system in the same manner and effect as if it were a part of Article 3 (commencing with Section 88060).



OVERTIME 596

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88076. Establishment of Classified Service; Definitions; Positions Excluded. (a) The commission shall classify all employees and positions within the jurisdiction of the governing board or of the commission, except those which are exempt from the classified service, as specified in subdivision (b). The employees and positions shall be known as the classified service. "To classify" shall include, but not be limited to, allocating positions to appropriate classes, arranging classes into occupational hierarchies, determining reasonable relationships within occupational hierarchies, and preparing written class specifications. (b) The following positions and employees are exempt from the classified service: (1) Academic positions. (2) Part-time playground positions. (3) Full-time students employed part time. (4) Part-time students employed part time in any college work-study

program or in a work experience education program conducted by a community college which is financed by state or federal funds.

(5) Apprentice positions. (6) Positions established for the employment of professional experts on

a temporary basis for a specific project by the governing board or by the commission when so designated by the commission.

Employment of either full-time or part-time students in any college work-study program, or in a work experience education program shall not result in the displacement of classified personnel or impair existing contracts for services. However, nothing in this section shall prevent an employee, who has attained regular status in a full-time position, from taking a voluntary reduction in time and retaining his or her regular status under the provisions of this law. No person whose contribution consists solely in the rendition of individual personal services and whose employment does not come within the scope of the exceptions listed above shall be employed outside the classified service. A part-time position is one for which the assigned time, when computed on an hourly, daily, weekly, or monthly basis, is less than 87 1/2 percent of the normally assigned time of the majority of employees in the classified service.



OVERTIME 596

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Labor Code Sections

510. (a) Eight hours of labor constitutes a day's work. Any work in excess of eight hours in one workday and any work in excess of 40 hours in any one workweek and the first eight hours worked on the seventh day of work in any one workweek shall be compensated at the rate of no less than one and one-half times the regular rate of pay for an employee. Any work in excess of 12 hours in one day shall be compensated at the rate of no less than twice the regular rate of pay for an employee. In addition, any work in excess of eight hours on any seventh day of a workweek shall be compensated at the rate of no less than twice the regular rate of pay of an employee. Nothing in this section requires an employer to combine more than one rate of overtime compensation in order to calculate the amount to be paid to an employee for any hour of overtime work. The requirements of this section do not apply to the payment of overtime compensation to an employee working pursuant to any of the following: (1) An alternative workweek schedule adopted pursuant to Section 511. (2) An alternative workweek schedule adopted pursuant to a collective bargaining agreement pursuant to Section 514. (3) An alternative workweek schedule to which this chapter is inapplicable pursuant to Section 554. (b) Time spent commuting to and from the first place at which an employee's presence is required by the employer shall not be considered to be a part of a day's work, when the employee commutes in a vehicle that is owned, leased, or subsidized by the employer and is used for the purpose of ridesharing, as defined in Section 522 of the Vehicle Code. (c) This section does not affect, change, or limit an employer's liability under the workers' compensation law. 515. (a) The Industrial Welfare Commission may establish exemptions from the requirement that an overtime rate of compensation be paid pursuant to Sections 510 and 511 for executive, administrative, and professional employees, if provided that the employee is primarily engaged in the duties that meet the test of the exemption, customarily and regularly exercises discretion and independent judgment in performing those duties, and earns a monthly salary equivalent to no less than two times the state minimum wage for full-time employment. The commission shall conduct a review of the duties that meet the test of the exemption. The commission may, based upon this review, convene a public hearing to adopt or modify regulations at that hearing pertaining to duties that meet the test of the exemption without convening wage boards. Any hearing conducted pursuant to this subdivision shall be concluded not later than July 1, 2000.



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(b) (1) The commission may establish additional exemptions to hours of work requirements under this division where it finds that hours or conditions of labor may be prejudicial to the health or welfare of employees in any occupation, trade, or industry. This paragraph shall become inoperative on January 1, 2005. (b)(2) Except as otherwise provided in this section and in subdivision (g) of Section 511, nothing in this section requires the commission to alter any exemption from provisions regulating hours of work that was contained in any valid wage order in effect in 1997. Except as otherwise provided in this division, the commission may review, retain, or eliminate any exemption from provisions regulating hours of work that was contained in any valid wage order in effect in 1997. (c) For the purposes of this section subdivision (a), "full-time employment" means employment in which an employee is employed for 40 hours per week. (d) (1) For the purpose of computing the overtime rate of compensation required to be paid to a nonexempt full-time salaried employee, the employee's regular hourly rate shall be 1/40th of the employee's weekly salary. (2) Payment of a fixed salary to a nonexempt employee shall be deemed to provide compensation only for the employee’s regular, nonovertime hours, notwithstanding any private agreement to the contrary. (e) For the purposes of this section, "primarily" means more than one-half of the employee's worktime. (f) (1) In addition to the requirements of subdivision (a), a registered nurses employed to engage in the practice of nursing shall not be exempted from coverage under any part of the orders of the Industrial Welfare Commission, unless they he or she individually meets the criteria for exemptions established for executive or administrative employees. (2) This subdivision does not apply to any of the following: (A) A certified nurse midwife who is primarily engaged in performing duties for which certification is required pursuant to Article 2.5 (commencing with Section 2746) of Chapter 6 of Division 2 of the Business and Professions Code. (B) A certified nurse anesthetist who is primarily engaged in performing duties for which certification is required pursuant to Article 7 (commencing with Section 2825) of Chapter 6 of Division 2 of the Business and Professions Code. (C) A certified nurse practitioner who is primarily engaged in performing duties for which certification is required pursuant to Article 8 (commencing with Section 2834) of Chapter 6 of Division 2 of the Business and Professions Code.



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(D) Nothing in this paragraph shall exempt the occupations set forth in subparagraphs (A), (B), and (C) from meeting the requirements of subdivision (a).

A. Employees appointed to a position in a class designated as Executive, Administrative, or Supervisory

are exempt from the overtime payment provisions outlined in this rule except as provided in Paragraph F.5., below.

B. Employees other than those identified in Paragraph A., above, are considered nonexempt and are

eligible to earn overtime of up to 30 hours per week when required and authorized. This 30-hour time limitation does not apply to overtime caused by emergencies such as fire, flood, or danger to life and property. Overtime shall be defined as authorized time worked in excess of 40 hours in one workweek or in excess of the employee’s established workday schedule as follows: 1. Hours worked in excess of eight hours per workday for employees assigned to a standard five-

day, 40-hour workweek.

2. Hours worked in excess of nine or eight hours per workday for employees assigned to a 9/80 work schedule, 80 hours within a two-workweek period.

3. Hours worked in excess of ten hours per workday for employees assigned to a 4/10 work

schedule. No one shall require an employee to work overtime unless it is authorized and compensable. Such overtime shall be approved and reported according to procedures established by the District. Under no circumstances shall unauthorized overtime be compensable.

C. Overtime shall be compensated as either cash payment or compensatory time off at a rate equal to one

and one-half times the regular rate of pay of the employee who worked overtime. If compensatory time off is granted in lieu of cash payment, such compensatory time off shall be taken by the employee before the end of the fiscal year third week of the pay period which immediately follows the pay period in which the overtime was worked. Accumulation of compensatory time off shall be limited to 240 hours per fiscal year. If an employee’s balance equals or exceeds this amount, overtime must be in the form of cash payment. Any compensatory time off which has not been taken by the employee within the fiscal year in which the overtime was worked aforementioned time period shall be compensated as a cash payment at the end of the same fiscal year on the regular pay day for the pay period which immediately follows the pay period in which the overtime was worked. Hours worked as overtime shall not be counted for vacation or seniority accrual purposes.

Except as indicated below, overtime shall be computed only on the basis of hours in paid status, exclusive of meal periods, in excess of the regular total hours of a full-time employee’s established workday schedule or 40 hours in any workweek. Continuous service which extends beyond the hour of 12 midnight and meets these conditions shall be compensated as overtime. Time during which an employee is excused from work because of holidays, sick leave, vacation, compensating time off, or



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other paid leave of absence shall be considered time worked by the employee for the purpose of computing the number of hours worked. Less than 15 minutes overtime in any one day shall not be counted.

Notwithstanding the provisions above:

1. An employee who has been in paid status for an average of four hours or more a day for five

days within a workweek shall receive overtime compensation for any work required to be performed on the sixth day of the workweek.

2. An employee who has been in paid status six days within a workweek shall receive overtime

compensation for any work required on the seventh day of the workweek, regardless of the number of hours in paid status during the workweek.

3. For the purpose of the provisions in Paragraphs 1. and 2. above, workweek is defined as

Monday through Sunday and sixth day is defined as the sixth day in paid status within such a workweek, regardless of whether it falls on Saturday or Sunday.

4. Employees who are given released time for purposes of career development will be required to

work makeup time at the rate of one hour of makeup time for each two hours of released time. Time spent for makeup purposes which results in an employee being in paid status for a total of more than eight hours in any one day shall not be considered as authorized and compensable overtime for purposes of cash payment.

D. Assignments to the following classes by reason of their variable daily hours are excluded from the

time and one-half provisions of this rule for hours worked in excess of eight hours in a workday, but are not excluded from overtime compensation for hours worked in excess of 40 hours per week.

Agricultural Assistant Performing Arts Technician Agricultural Technician Security Guard Art Gallery Preparator Senior Agricultural Technician Athletic Trainer Senior Examination Proctor Catering Event Coordinator Senior Sign Language Interpreter Specialist College Event and Venue Coordinator Sign Language Interpreter Specialist I College Event and Venue Technician Sign Language Interpreter Specialist II Community Services Aide Student Services Aide Community Services Assistant Student Services Assistant Community Services Specialist Student Services Specialist Costume Maker Student Support Services Representative Examination Proctor Swimming Pool Supervisor Equestrian Manager Theater Management Assistant Farm Manager



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E. An equitable distribution of overtime shall be made among qualified employees of a given office or unit as the circumstances permit. Need, seniority, availability, skills, and fitness are proper factors for consideration in making this distribution.

F. Classes whose primary duties and responsibilities meet the criteria for exemption from overtime

compensation may be designated as Executive, Administrative, or Supervisory in accordance with the following guidelines, except as provided in Paragraph F.5., below:

1. Supervisory

The primary duties and responsibilities consist of the supervision of a major operating unit at the Section level, or its equivalent, and encompass the following characteristics:

a. Customarily and regularly plan, organize, direct, and review the work of other employees.

b. Customarily establish procedures regarding the operations of the assigned unit. c. Customarily and regularly exercise discretionary powers and sanctions. d. Customarily and regularly do not include the performance of duties similar to those of

subordinates.

2. Administrative

The primary duties and responsibilities consist of the administration of an organizational unit at the Branch level, or its equivalent, and encompass, in addition to those listed in Paragraph 1., above, the following characteristics:

a. Customarily and regularly direct the activities of the assigned unit through subordinate

supervisory employees.

b. Customarily establish policies regarding the operations of the unit. c. Customarily and regularly review recommendations and decisions of subordinates which

significantly impact the District.

3. Executive The primary duties and responsibilities consist of the management of an organizational unit above the Branch level and encompass, in addition to those listed in Paragraph 2., above, the following characteristics:



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a. Customarily and regularly make recommendations affecting District-wide operations or personnel.

b. Customarily and regularly make policy presentations to the Board of Trustees.

4. The Personnel Commission may designate other classes as Executive, Administrative, or Supervisory when special circumstances warrant exceptions to the definitions above.

5. Classes defined in this rule as supervisory may receive overtime compensation at a rate equal to

the normal rate of pay, except for those classes that have been claimed by an exclusive bargaining unit, under the following conditions:

The Chancellor or his/her designated representative shall have discretionary power to authorize overtime compensation, in accordance with the provisions of Paragraph C., above, to an employee at a rate equal to his/her normal rate of pay if the administrator of the employee’s unit requests the overtime compensation based on one of the following conditions: a. An extraordinary or peak work load exists that cannot be accomplished during normal working hours; or b. The presence of the employee is required to supervise the work of his/her staff.

The District’s current classes designated as Executive, Administrative, or Supervisory are as follows:

EXECUTIVE CLASSES

Chief Facilities Executive Director of Human Resources Chief Financial Officer/Treasurer Director of Institutional Advancement Chief Information Officer Director of Internal Audit Director of Accounting General Counsel Director of Budget and Management Analysis Personnel Director Director of Business Services Vice Chancellor of Finance and Resource Development Director of Diversity, Equity, and Inclusion Vice President, Administrative Services Director of Facilities Planning and Development



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ADMINISTRATIVE CLASSES

Accounting Manager Deputy Director, Construction Inspection ADA Compliance Administrator Director of College Facilities Assistant Director, Employer-Employee Relations Director of Communications and External Relations Assistant Director, Human Resources Operations Director of Foundation Assistant Director of Disbursements Finance Project Manager–Bond and Special Funding Assistant General Counsel Payroll Manager Assistant Personnel Director Risk Manager Associate General Counsel Safety and Emergency Services Manager Associate Vice President, Administrative Services SAP/ERP Manager Associate Vice President, Business Services Senior Director of Foundation College Enterprise Manager Software Systems Engineering Manager College Financial Administrator* Systems and Programming Manager Computer and Network Operations Manager Utility Program Manager Contracts Manager Procurement Manager

SUPERVISORY CLASSES

Academic Personnel Specialist Registrar Administrative Officer to the Chancellor Retirement Systems Coordinator Art Gallery & Museum Director SAP Team Leader (Finance) Assistant Computer and Network Operations Manager SAP Team Leader (Human Resources) College Store Manager* Bookstore Manager* Senior Administrative Analyst Community Services Manager Senior Financial Analyst Enterprise Resource Planning (ERP) Senior Procurement Specialist Team Leader (Student Systems) Senior Research Analyst Facilities Project Manager SFP – Program Director Facilities Project Manager- Central Plant & Utilities (CPU) Supervising Accountant* Financial Aid Manager* Supervising Construction Inspector General Foreman* Supervising Personnel Analyst Manager, College Information Systems Supervising Systems and Programming Analyst Manager of Satellite College Operations Technical Training Coordinator Operations Manager* Training and Staff Development Coordinator Professional Development Coordinator Manager

* Identifies classes that have been claimed by an exclusive bargaining unit.

G. Employees in Executive or Administrative classes shall, Iif required to work on a holiday as provided in Rule 816, HOLIDAYS, compensation or be granted compensatory time off shall be granted, in addition to regular pay received for the holiday, for:

1. employees in Executive, Administrative, or Supervisory classes on a straight time hour-for-hour

basis within 12 calendar months following the months in which the holiday was worked.



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2. employees other than those identified in the above Paragraph G.1. at a rate equal to one and

one-half times the regular rate of pay of the employee for actual hours worked. H. All classified employees who are required to work any hours that the Board of Trustees has

designated as excused time shall be given equivalent time off prior to the end of the following pay period.

I. This rule shall have no force and effect upon employees of any collective bargaining unit to the extent

that the provisions of this rule are negotiable.

Case 3622 May 23, 2018 1 KJM: DT

LOS ANGELES COMMUNITY COLLEGE DISTRICT

TO: PERSONNEL COMMISSION FROM: Karen J. Martin SUBJECT: Designation of the Custodian list as the Most Appropriate Eligibility List for the

Class of Agricultural Assistant (Case 3622) RECOMMENDATION: It is recommended that the Personnel Commission designate the eligibility list for Custodian as the most appropriate eligibility list for the class of Agricultural Assistant. BASES FOR RECOMMENDATION: 1. The Vice President, Administrative Services, of Pierce College has requested that the

Personnel Commission designate the current eligibility list for Custodian as the most appropriate list for the class of Agricultural Assistant. The college’s Farm Operations currently has two vacancies and the positions need to be filled immediately. There is no current list for Agricultural Assistant. The list for Custodian, dated July 31, 2017, has a total of 12 ranks with a total of 93 eligibles.

2. The following information is provided in accordance with Rule 659, ORDER OF

PRECENDENCE IN CERTIFICATION FOR FILLING VACANCIES, Paragraph D.:

Salary Comparison

Custodian: $2949.02 $3090.46 $3237.22 $3394.56 $3558.98 Monthly Agricultural Assistant: $2233.00 $2355.82 $2485.39 $2622.10 $2766.30 Monthly

Entrance Qualifications

CUSTODIAN

A. Graduation from high school or its equivalent AND successful completion of a custodial training course of at least 60 hours.

OR B. Graduation from high school or its equivalent AND one year of full-time paid janitorial or custodial experience with a single employer.

Case 3622 May 23, 2018 2 KJM: DT

AGRICULTURAL ASSISTANT

Graduation from high school or its equivalent AND experience in unskilled and semi-skilled work related to farming is desirable.

Similarity of Fields of Promotional Candidates The fields of candidates are somewhat similar. The same education requirement exists for both classes. Manual labor experience is required for Custodian and is desirable for Agricultural Assistant. Similarity of Examination Content The examination content of the two classes are somewhat similar. Both classes are being tested on their ability to safely perform manual labor tasks.

3. Paragraph E. of Rule 659 provides that when a proposed use of a most appropriate list is

submitted to the Personnel Commission and objections or requests for deferral of approval are made, the Personnel Commission will defer action until the next scheduled open meeting. Any basis for objections must be prepared and submitted to the Commission in writing at or before the meeting following the deferral of action.

ADMINISTRATIVE AIDE ADMINISTRATIVE AIDE (CONFIDENTIAL) 8/7/12

5/23/18

LOS ANGELES COMMUNITY COLLEGE DISTRICT CLASS SPECIFICATION PERSONNEL COMMISSION CLASS CODE 2460 2450 (C)

ADMINISTRATIVE AIDE ADMINISTRATIVE AIDE (CONFIDENTIAL)

DEFINITION

Performs paraprofessional staff duties for a major organizational unit related to areas such as budgeting, procurement and contracts, asset management, personnel, payroll, the production of a college’s schedule of classes and catalog, and other centralized administrative activities.

TYPICAL DUTIES

Prepares comprehensive reports, operational documents, and correspondence related to the work of a major organizational unit.

Creates and maintains a variety of databases and extracts data utilizing a variety of general and specialized software applications.

Investigates and resolves difficult problems and responds to non-routine inquiries related to the work of a major organizational unit.

Effectively utilizes computer software to create, edit, model, and translate data into complex reports and graphic formats.

Reconciles data reports for accuracy and resolves discrepancies. Recommends and initiates procedural changes to expedite transmittal of information and/or facilitate

implementation of policies and programs. Acts as a liaison with the staff from other offices on assigned projects. Researches and Ccompiles a variety of information for a major organizational unit. Applies laws, rules, policies, and procedures related to assigned work. Reviews information submitted to the office for completeness, accuracy, and conformance with applicable

policies, procedures, and practices. Composes, edits, and publishes materials for distribution to the public. Coordinates the processing and/or production of documents in accordance with established time lines. May post information updates to department website. May provide work direction and training to employees in the work of the office. May conduct training sessions for staff on processes and procedures related to the operations of a major

organizational unit. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

An Administrative Aide applies a thorough knowledge of established procedures and policies in the areas of: budgeting, procurement and contracts, asset management, personnel, payroll, the production of a college’s schedule of classes and catalog, and other centralized administrative activities for a major organizational unit. Proficiency in the methods, procedures, and policies utilized in the Los Angeles Community College District is of greater importance than a broad knowledge of the general principles and practices of office administration. May perform lead duties. Use of computers and advanced software applications is an integral aspect of the duties. The class of Administrative Aide (Confidential) is distinguished from the class of Administrative Aide because the employee, in the regular course of his/her duties, is required to have access to, or possess information relating to, the District’s employer-employee relations.

ADMINISTRATIVE AIDE ADMINISTRATIVE AIDE (CONFIDENTIAL) 8/7/12

5/23/18

DISTINGUISHING CHARACTERISTICS (Cont.)

An Administrative Assistant, Administrative Services, provides paraprofessional staff assistance to a Vice President, Administrative Services, in executing his/her administrative responsibilities related to the business operations of a college. Work assignments require the incumbent to be able to work independently and use good judgment and apply reasoning skills. Use of computer and advanced software applications is an integral aspect of the duties.

A Senior Office Assistant performs complex clerical duties, applies a thorough knowledge of a highly specialized office function while assisting in the daily operation of an assigned office or department, and exercises initiative and independent judgment in applying established practices to specific cases. Operating a keyboard and use of computer equipment are an integral aspect of the duties.

SUPERVISION

General supervision is received from a classified or academic supervisor, manager, or administrator. Work direction may be exercised over assigned clerical staff.

CLASS QUALIFICATIONS

Knowledge of:

Policies, regulations, procedures, and precedents applicable to a major organizational unit District policies and procedures related to general administrative and business transactions of the

District Computer software such as word processing, spreadsheet, database management, and desktop

publishing Specialized computer applications used in assigned unit Office practices and procedures Proper Correct use of business English, punctuation, spelling, and grammar tical usage Report and business correspondence formats Customer service techniques for public contact in person and on the telephone, and in written

communication Organization and use of records and files Capabilities of computer systems, applications software, and hardware common to used in the

operations of the assigned unit Ability to: Perform difficult technical assignments independently Organize and coordinate major projects through to completion Understand, interpret, and apply applicable rules, policies, and procedures

Effectively utilize computer equipment, and software, and management information systems in the performance of duties

Critically review source data and detect and correct errors Gather and compile data in written, tabular, and graphic form Write reports, correspondence, and instructions Perform mathematical computations of moderate difficulty Effectively communicate orally and in writing Provide leadership and technical assistance to others Train others in the functions, rules, and practices and procedures of the office Evaluate work methods and efficiency

Revised ADMINISTRATIVE AIDE ADMINISTRATIVE AIDE (CONFIDENTIAL) 8/7/12

5/23/18

Ability to: (Cont.) Meet schedules and critical timelines Give clear and concise instructions Evaluate work methods and performance Maintain a variety of logs, files, and records Keep accurate and detailed records Work effectively and cooperatively with administrators, faculty, staff, students, and the public Learn specialized software applications ENTRANCE QUALIFICATIONS Education and Experience:

A. An associate’s degree or its equivalent from a recognized college or university preferably with a

major in computer applications and office technology (CAOT), business administration, or a related field AND two years of full-time paid clerical experience which included the processing of documents related to one or more of the following areas: budgeting, purchasing, personnel, payroll, contracts, or the preparation of a college catalog and/or schedule of classes. The required experience must have included the use of at least one computer software application preferably a spreadsheet or database management application. Two years of additional qualifying experience may be substituted for the degree requirement.

OR

B. Graduation from high school or its equivalent AND four years of full-time paid clerical experience,

two years of the experience must have included processing documents related to one or more of the following areas: budgeting, purchasing, personnel, payroll, contracts, or the preparation of a college catalog and/or schedule of classes. The required experience must have included the use of at least one computer software application preferably a spreadsheet or database management application. College-level courses in computer applications and office technology (CAOT), business administration, or a related field is desirable.

Reasonable Accommodation Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

AUTOMOTIVE MECHANIC 5/13/14 5/23/18

LOS ANGELES COMMUNITY COLLEGE DISTRICT CLASS SPECIFICATION PERSONNEL COMMISSION CLASS CODE 5770

AUTOMOTIVE MECHANIC DEFINITION

Performs journey-level work in the all-around diagnosis, overhaul, maintenance, and repair of various types of gasoline-, diesel-, and electric-powered automotive equipment.

TYPICAL DUTIES Overhauls a variety of gasoline, diesel, and electric-powered automotive equipment, such as automobiles,

light-, medium-, and heavy-duty trucks, vans, scooters, motorized farm and garden equipment, utility vehicles, power sweepers, man lifts, and forklifts.

Diagnoses causes of equipment malfunction. Performs repair work on internal combustion engines such as grinding valves, installing piston rings and

pistons; fitting bearings and bushings; aligning rods, including dismantling and reassembling engine components.

Adjusts and repairs other components of automotive equipment such as clutches, transmissions, single and multiple speed differentials, hydraulic loading and accessory systems and controls, mechanical vacuum boosters, hydraulic and air brake systems, suspension systems, steering assemblies, and carburetion, ignition and electrical systems including voltage regulators, generators, and alternators.

Performs maintenance work on automotive equipment such as tune-ups, oil changes, balancing wheels and tires, and inspecting and repairing mufflers and smog control devices. Troubleshoots vehicle computers and computerized sensors and replaces faulty components and parts as

needed. Safely Ooperates shop equipment such as hand-set grinders, drill and hydraulic presses, hydraulic lifts,

engine analyzers, valve and seat refacers, welding equipment, and electrical system testing equipment. Performs electric and oxygen acetylene welding. Matches tires on dual wheels. Orders and stocks parts and supplies needed for repairs. Maintains equipment usage, inspection, smog certification, and service and repair records. Maintains an inventory of supplies and tools for assigned area/projects. Estimates costs for parts and equipment. Makes recommendations regarding repair by outside contractors. Test drive vehicles on the road. Maintains shop area, supplies and tools in a safe, clean, and orderly condition. May perform repair of heavy-duty off road vehicles. May perform repair and maintenance on auxiliary equipment such as sprayers, plows, seed planters, and other related equipment. May assign, review the work of, and provide training to assigned lower-level staff. Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS

An Automotive Mechanic repairs, overhauls, and maintains light-, medium-, and heavy-duty automotive equipment including motorized farm and garden equipment.

A Power Equipment Mechanic repairs, overhauls, and maintains a variety of light-duty power equipment and performs minor repairs and maintenance on automotive equipment.

AUTOMOTIVE MECHANIC 5/13/14 5/23/18

SUPERVISION

General supervision is received from a General Foreman or Director of College Facilities facilities management personnel. Work direction may be provided to Maintenance Assistants.

CLASS QUALIFICATIONS Knowledge of: Types, models, and operation of automotive equipment Principles and theories related to automotive mechanics and electrical wiring systems Tools, diagnostic instruments, materials, and parts involved in the repair and maintenance of automotive equipment Gasoline and diesel internal combustion engines Hydraulic and power take-off accessory systems Preventive maintenance requirements for automotive equipment Electric and oxygen acetylene welding Safety precautions, practices, and procedures of the trade Basic recordkeeping procedures Basic operations of computer equipment Skill in: Use of tools and instruments of the trade Ability to: Diagnose and repair electric, electronic, and mechanical malfunctions of a wide range of automotive equipment Adjust and operate automotive shop equipment Use and read precision instruments such as micrometers, dial indicators, and oscilloscopes Read and use manuals and specifications related to automotive equipment Work independently

Work effectively and cooperatively with District staff, students, and outside service contractors Keep accurate records Road test vehicles Learn the characteristics of new equipment and update technical skills to adapt to changing technology Learn general and specialized software applications

Revised AUTOMOTIVE MECHANIC 5/13/14 5/23/18

ENTRANCE QUALIFICATIONS Education and Experience: A. Graduation from high school or its equivalent AND completion of a recognized apprenticeship program

of at least four years’ duration or its equivalent in automotive equipment repair AND one year of recent, full-time paid journey-level experience in all-around automotive repair of complete power train, electric, and hydraulic systems including work on automobiles, heavy-duty trucks, buses, or off road equipment.

OR

B. Graduation from high school or its equivalent AND five years of full-time paid experience in all-around

automotive repair of complete power train, electric, and hydraulic systems including work on automobiles, heavy-duty trucks, buses, or off-the-road equipment. One year of the required experience must have been recent and at the journey-level.

Physical Requirements: Ability to lift and move items weighing up to fifty pounds. Special:

A valid Class "C" California driver's license.


COLLEGE EVENT AND VENUE COORDINATOR 2/26/13 5/23/18

COLLEGE EVENT AND VENUE COORDINATOR

DEFINITION

Plans, organizes, and coordinates a wide variety of special college and community events scheduled in college facilities and event venues and participates in the operation of a variety of college facilities.

TYPICAL DUTIES

Plans and coordinates a wide variety of events including the use and schedule of college facilities and event venues such as art galleries and museums, performing arts centers, auditoriums, classrooms, stadiums, athletic fields, gymnasiums, and aquatic centers with administrators, faculty, staff, and the community

Participates in the day-to-day operations of various college facilities and event venues Consults with customers in regard to equipment and staffing needs and scheduling priorities Promotes activities campus-wide and to the community which involves developing public relations

and marketing materials to promote the use of college facilities and event venues in publications such as newsletters, brochures, posters, and college websites

Develops and enforces operational and safety policies, procedures, and rules for the use of college facilities and event venues

Develops and maintains emergency procedure plans for natural and man-made disasters Provides information regarding event activities to college offices and the community Supervises, trains, and schedules the work of assigned event staff providing support functions for

events such as ticket-taking, box office, ushering activities, and traffic control Supervises and participates in the setup and operation of sound and lighting equipment, public address

systems, projection equipment, and other associated equipment requested for special college and community events

Ensures that college facilities, event venues, and surrounding areas are free of health and safety hazards

Provides guidance to administrators, faculty, staff, and the community on proper use of college facilities, event venues, and equipment

Coordinates the maintenance and repair needs of college facilities, event venues, and equipment with appropriate college staff

Resolves problems or complaints from customers using college facilities and event venues in accordance with established policies and procedures

Conducts customer surveys to keep informed of service standards, customer perceptions and potential areas for improvement and expansion of services

Prepares reports and presentations related to events held in college facilities and event venues Develops and maintains the budgets for assigned college and community events Prepares working agreements permitting the use of college facilities and event venues and provides

information regarding costs, terms, and conditions Supervises the receiving, storing, issuing, and maintenance of equipment and supplies for assigned

college facilities and event venues. Maintains program files and records Performs related duties as assigned


COLLEGE EVENT AND VENUE COORDINATOR 2/26/13 5/23/18


A College Event and Venue Coordinator plans, organizes, and participates in scheduling and promoting a wide variety of facilities and event venues such as art galleries and museums, performing arts centers, auditoriums, classrooms, stadiums, athletic fields, gymnasiums, and aquatic centers.

SUPERVISION

General supervision is received from an academic or classified administrator. Immediate supervision is exercised over assigned technical and clerical staff assisting with college venue and community events.


Knowledge of:

Principles of event planning and coordination Policies and procedures of college facilities operation and maintenance Proper set-up and operation of college facilities, equipment, and tools Technical set up for stage productions Basic principles of community relations, promotion, publicity, marketing, and advertising Customer service techniques for public contact in person, on the telephone, or in through

electronic correspondence and surveys Health and safety procedures pertinent to the operation of college facilities Basic principles and practices of budget preparation and maintenance Procedures of estimating event costs Principles of supervision and training Organization and management of records Capabilities of computer systems, software, and hardware used in event venue coordination

Ability to:

Plan, organize, and direct the activities of a variety of college facilities and event venues Coordinate and promote college facilities and events Gather, develop and impart program related information Prepare comprehensive reports, presentations, correspondence, and publicity materials Project staffing and equipment needs for assigned event venues Anticipate conditions, plan ahead, establish priorities, and meet schedules and deadlines Set-up and operate sound, lighting, public address system, and projection equipment Coordinate crowd control and security procedures Establish and maintain effective and cooperative working relationships with administrators,

faculty, students, employees, vendors, and the community Develop effective interpersonal relationships Effectively communicate orally and in writing Respond appropriately in emergency situations Meet schedules and time lines Supervise, coordinate, and schedule the work of assigned staff Effectively utilize computer equipment Learn specialized computer applications

Revised COLLEGE EVENT AND VENUE COORDINATOR 2/26/13 5/23/18

ENTRANCE QUALIFICATIONS

Education and Experience:

Graduation A bachelor’s degree from a recognized four-year college or university with a major in business administration, marketing, hospitality management, or a related field AND one year of full-time paid experience in the operation of facilities including the coordination of events. Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.

Special:

A valid Class “C” California driver's license may be required for some positions. Travel to locations throughout the District may be required for some positions.

Reasonable Accommodation

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

Revised ENVIRONMENTAL AND OCCUPATIONAL 2/26/13 HEALTH AND SAFETY SPECIALIST 5/23/18


ENVIRONMENTAL AND OCCUPATIONAL HEALTH AND SAFETY SPECIALIST

DEFINITION

Develops, implements, coordinates, promotes, and evaluates safety and risk management programs encompassing environmental and occupational health, safety, hazardous materials management, and emergency preparedness services and activities.

TYPICAL DUTIES

Recommends priorities for and develops, implements, promotes, and evaluates comprehensive environmental and occupational health, safety, hazardous materials management, and assigned emergency preparedness programs

Evaluates working conditions and operational practices and routinely inspects properties and equipment to assure ergonomic use of equipment, identify health and safety hazards and other violations of health and safety standards, and to ensure conformance with established environmental and occupational health and safety laws, rules, and requirements

Conducts studies of technical safety, health, and disaster control issues and develops recommendations and procedures for the improvement and extended implementation of safety programs

Investigates possible violations of health and safety regulations, personal injuries, and material damages; compiles and analyzes data to identify the severity of accidents and hazards, their causes and costs, and recommends corrective and remedial action

Responds to employee complaints and investigates for the purpose of identifying hazards Advises management and operating officials on technical and administrative matters related to safety

and risk management programs Responds to emergencies related to chemical spills, fires, or other hazardous materials or conditions and

takes appropriate action Analyzes federal, state, and local laws, directives, guidelines, and codes related to environmental and

occupational health and safety and adapts and incorporates applicable provisions into safety and emergency preparedness programs

Develops educational, technical, and promotional materials and implements and conducts risk management and safety education and training programs for employees

Contacts regulatory agencies and serves as a contact person involving environmental and occupational health, safety, and disaster control matters and prepares required reports and updates

Develops procedures for monitoring safety and risk management functions Prepares correspondence, reports, and presentations related to safety and risk management programs May develop and maintain a recycling program May provide training and work direction to student employees Performs related duties as assigned



An Environmental and Occupational Health and Safety Specialist applies a thorough knowledge of the principles and practices associated with environmental and occupational health and safety in developing and recommending policies, procedures, and standards and implementing and managing of occupational health, safety, hazardous materials management, and emergency services programs. There are currently no closely related classes in the District. A Safety and Emergency Services Manager applies a thorough knowledge of principles, procedures, and standards of institutional safety and emergency management in developing and implementing plans and services designed to ensure protection from, preparedness for, response to, recovery from and/or mitigation of hazards, threats, incidents, and other vulnerabilities.

SUPERVISION

General supervision is received from a classified administrator. Work direction may be provided to student employees.


Knowledge of:

Principles and techniques of environmental and occupational health and safety and accident prevention

Methods and techniques of accident reporting and investigation Theories and techniques of fire prevention Environmental and occupational health and safety principles and practices Disaster control and emergency preparedness Hazardous materials management Federal, state, and local laws, regulations, and guidelines related to environmental and

occupational health and safety including pertinent provisions of the Safety Orders of the California Division of Industrial Safety, the California Vehicle Code, the California Worker's Compensation Act, and the federal and state Occupational Safety and Health Acts

Activities and services of national, state, and local safety, health, and emergency services organizations

Principles and techniques of training Organization and management of records Equipment, operations, and hazards associated with occupational groups found in the public

service Capabilities of computer systems, applications, and hardware

Ability to:

Develop, coordinate, and evaluate safety and risk management programs Identify and analyze health, safety, and hazardous materials problems and risks, evaluate

alternative practices, and make appropriate recommendations


Ability to (Cont.):

Interpret and analyze laws, rules, regulations, and policies related to safety, risk management, hazardous materials management, and emergency preparedness programs

Prepare Make clear, concise, and effective oral and written presentations and reports Train others in safety, health, hazardous materials management, and emergency procedures and

practices Establish and maintain effective and cooperative working relationships with administrators, staff,

students, and representatives of private organizations and public agencies Direct others in emergency situations Learn general and specialized software applications



Graduation A bachelor’s degree from a recognized four-year college or university or its equivalent. Courses in safety engineering, industrial engineering, environmental and occupational health and safety, fire prevention, or closely related fields are desirable.

AND

Three years of full-time paid professional-level experience in environmental and occupational safety engineering, safety inspection, or safety program development, implementation, or administration.

Special:





GRAPHIC DESIGNER 5/21/13 5/23/18


GRAPHIC DESIGNER

DEFINITION

Creates, designs, lays out, and produces printed and digital materials and publications utilizing a wide variety of commercial art media and techniques and applies creative and innovative ways to translate written or verbal ideas or concepts into graphic design work.

TYPICAL DUTIES

Designs and produces graphic design work using a variety of techniques and media for such items as print and digital advertisements, brochures, pamphlets, handbooks, presentations, charts, graphs, posters, banners, maps, teaching guides, certificates, books, slides, overhead transparencies, filmstrips, films, and special forms

Applies computer graphics in the production of graphic design work including software and hardware management

Advises instructional and administrative staff on various aspects of graphic design projects which may include design and layout, art media, materials, costs, and timelines

Designs, lays out, and prepares digital pre-press files and determines the color and techniques of final products

Organizes and lays out the content of publications and makes editorial suggestions to improve and clarify the text

Designs and lays out web pages by using specialized computer applications, typographic techniques, photography, and illustration

Takes and prepares photographs for print and/or display including mounting, laminating, retouching, sizing, cropping, and scanning; distributes photographs to appropriate sources

Coordinates budget, printing specifications, and other related areas with printers and outside graphic design material vendors

Develops and updates templates to ensure graphic design standards are consistent in printed and digital publications and materials

Maintains files and records of finished projects, graphic design work, logos, photos, clip art, and digital signatures

Requisitions supplies and equipment and makes recommendations on the purchase of graphic design related software and hardware

Creates signage using various media, styles, and sizes May perform routine freehand and mechanical lettering and calligraphy May provide work direction to staff assigned to projects Performs related duties as assigned


A Graphic Designer, using a wide variety of commercial art media and techniques, creates and produces graphic design work from rough sketches, notes, or verbal instructions with great latitude for creativity and independent judgment. The use of advanced graphic software applications is an integral aspect of the duties.

GRAPHIC DESIGNER 5/21/13 5/23/18

DISTINGUISHING CHARACTERISTICS (Cont.) A Graphic Arts Assistant assists in the design, lay out, and production of traditional and digital artwork using a variety of art media and techniques. A Graphic Arts Assistant (Restricted) performs essentially the same duties as a Graphic Arts Assistant but employment in the class is restricted to mentally, physically, or developmentally disabled persons.

An Instructional Media Specialist operates, adjusts, and maintains complex instructional media equipment and electronic media systems. Provides technical assistance as an integral part of the college media production team in the development, production, and distribution of instructional media programs.

SUPERVISION

General supervision is received from an academic or classified manager or administrator. Immediate supervision may be exercised over assigned staff and student employees.


Knowledge of:

Principles, techniques, materials, and equipment used in graphic design Graphic design software such as InDesign, QuarkXPress, Photoshop, and Illustrator, and Freehand World Wide Web and Internet environments Design and layout tools related to web site development such as HTML, CSS, and Dreamweaver Presentation software such as Microsoft Powerpoint Principles of composition, typography, aesthetics, color and design theories Principles of copywriting and editing Principles of marketing and public relations Requirements and terminology for digital pre-press High volume offset and/or digital printing methods, both sheetfed and web Techniques related to the preparation of graphics for TV, multimedia, and video Recordkeeping procedures Capabilities of computer systems and hardware common in graphic design

Skill in:

Using and maintaining various graphic design studio equipment Using graphic/publishing computer systems such as Macintosh and others

Ability to:

Independently produce graphic design work utilizing a variety of software, materials, and equipment Apply creativity in the preparation of layouts, drawings, illustrations, and related graphic materials Create graphic design work from scanned images, photographs, sketches, and ideas Design and lay out web pages Prepare graphic design work as digital files for offset printing Operate photographic equipment and software

Revised GRAPHIC DESIGNER 5/21/13 5/23/18

Ability to (Cont.): Design using typographical, illustrative, coloring, and other related techniques Perform routine freehand and mechanical lettering and calligraphy on an as needed basis Organize work load and meet deadlines to meet deadlines and budgets Establish and maintain effective and cooperative working relationships with staff, students, vendors,

and the public Give clear and concise instructions orally and in writing Learn new software applications and equipment in the field of graphic design



A. Graduation A bachelor’s degree from a recognized four-year college or university with a major in

graphic design, fine arts, or a related field AND two years of recent full-time paid experience in commercial graphic design including the use of graphics software.

OR

B. An associate degree or its equivalent from a recognized college or university with a major in

graphic design, fine arts, or a related field AND four years of recent full-time paid experience in commercial graphic design including the use of graphics software.

OR

C. Graduation from high school or its equivalent AND six years of recent full-time paid experience in

commercial graphic design including the use of graphics software. Reasonable Accommodation



4/30/13 INSURANCE CLAIMS SPECIALIST 5/23/18


A Risk Manager develops, implements, and administers risk management programs designed to minimize losses and to assure the efficient and economical operations of the District’s liability, workers’ compensation, occupational health and safety, and loss control programs. A Workers’ Compensation Claims Specialist performs a variety of professional-level staff work related to the administration of the District’s workers’ compensation claims program. An Employee Benefits Specialist administers the day-to-day operational activities of the employee benefits program of the District; assists in reviewing, selecting, and negotiating benefits plans, vendors, and carriers and serves as a resource person to the Joint Labor Management Benefits Committee.

SUPERVISION

General supervision is received from a classified manager or administrator. Functional supervision Mmay be exercised immediate supervision over assigned technical and clerical staff.


Knowledge of:

Principles and practices of property, casualty, and liability insurance Practices and procedures pertinent to insurance claims administration Policies and business practices of the insurance industry Sections of the California Education and Government Code pertaining to liability and self insurance Sections of the California Insurance Code pertinent to insurance claims Principles of underwriting, claims management, safety, and risk management Literature, periodicals, and other source materials pertaining to current trends in insurance claims

administration Principles and procedures of budgeting Basic principles and methods of statistical analysis, prediction and presentation Organization and management of records Principles and practices of business and public administration Principles of training Capabilities of computer systems, software, and hardware used in the insurance claims administration

field

Ability to: Perform complex professional staff work related to the administration of an insurance claims program Understand, iInterpret, analyze and apply laws, rules, regulations and policies pertinent to assigned

area Work effectively and tactfully with all levels of personnel staff in the District and representatives of

contractors and other public agencies Write clear, comprehensive, and accurate reports and correspondence Make clear, concise, and effective oral and written presentations



INSURANCE CLAIMS SPECIALIST

DEFINITION

Performs a variety of complex journey-level professional staff work related to the administration of the District’s insurance claims program.

TYPICAL DUTIES

Performs a variety of professional technical and advisory work related to the administration of the District’s insurance claims program which includes property, liability, and student insurance claims

Investigates District insurance claims and approves or denies payments up to established limits Audits outside insurance claims administration firms and outside vendors such as insurance brokers,

defense counsels, investigation firms, and certificate tracking firms Attends meetings, depositions, settlement conferences, mediations, hearings, and trials Makes recommendations regarding settlement and disposition of insurance claims Researches, interviews, and makes recommendations regarding the use and selection of outside

vendors such as insurance brokers, defense counsels, claims administration firms, investigation firms, and certificate tracking firms

Reviews insurance and indemnification language on contracts and recommends amendments to ensure the protection of the District

Assists in the development of specifications for the procurement of insurance Assists in the development and implementation of policies, regulations, rules, and practices regarding

the administration of insurance claims Provides information, guidance, advice, and policy interpretation to District employees on insurance

related matters Effectively Uutilizes the capabilities of management information systems related to insurance programs Prepares Board of Trustees reports and letters for settled claims. Prepares a monthly status report of open and closed property and liability insurance claims Plans, schedules and conducts in-service workshops on insurance related issues Develops information packages, instructions, and brochures related to insurance issues Maintains the District’s Department of Motor Vehicle program that monitors the eligibility of

employees to operate District vehicles May supervise the work of assigned staff Performs related duties as assigned


An Insurance Claims Specialist performs a variety of professional-level staff work related to the administration of the District’s insurance claims program.



A Risk Manager develops, implements, and administers risk management programs designed to minimize losses and to assure the efficient and economical operations of the District’s liability, workers’ compensation, occupational health and safety, and loss control programs. A Workers’ Compensation Claims Specialist performs a variety of professional-level staff work related to the administration of the District’s workers’ compensation claims program. An Employee Benefits Specialist administers the day-to-day operational activities of the employee benefits program of the District; assists in reviewing, selecting, and negotiating benefits plans, vendors, and carriers and serves as a resource person to the Joint Labor Management Benefits Committee.

SUPERVISION

General supervision is received from a classified manager or administrator. Functional supervision Mmay be exercised immediate supervision over assigned technical and clerical staff.


Knowledge of:

Principles and practices of property, casualty, and liability insurance Practices and procedures pertinent to insurance claims administration Policies and business practices of the insurance industry Sections of the California Education and Government Code pertaining to liability and self insurance Sections of the California Insurance Code pertinent to insurance claims Principles of underwriting, claims management, safety, and risk management Literature, periodicals, and other source materials pertaining to current trends in insurance claims

administration Principles and procedures of budgeting Basic principles and methods of statistical analysis, prediction and presentation Organization and management of records Principles and practices of business and public administration Principles of training Capabilities of computer systems, software, and hardware used in the insurance claims administration

field

Ability to: Perform complex professional staff work related to the administration of an insurance claims program Understand, iInterpret, analyze and apply laws, rules, regulations and policies pertinent to assigned


contractors and other public agencies Write clear, comprehensive, and accurate reports and correspondence Make clear, concise, and effective oral and written presentations

4/30/13 New Class/Revised INSURANCE CLAIMS SPECIALIST 5/23/18

Ability to: (Cont.)

Identify insurance program needs and alternatives, and makes recommendations on modifications and improvements as needed

Collect, analyze, interpret, and evaluate data, draw sound conclusions, and make recommendations Cope with novel and difficult problems Effectively utilize computer equipment, software, and management information systems in the

performance of duties Organize work to meet critical deadlines Plan, schedule, coordinate, and conduct in-service workshops, seminars and conferences Develop informational packages, instructions and brochures relating to insurance Provides technical assistance and guidance to others Travel to offsite meetings Learn specialized computer applications


Education:

Graduation A bachelor’s degree from a recognized four-year college or university preferably with a degree major in insurance management, risk management, public administration, business administration, or a related field.

Experience:

Three years of recent full-time, paid professional-level experience related to the administration of an insurance claims program for an large employer organization employing 500 or more employees Possession of a valid Chartered Property and Casualty Underwriter (CPCU) designation issued by the American Institute For Chartered Property Casualty Underwriters is desirable.

Special:

A valid Class “C” California driver’s license. Travel to locations throughout the District may be is required.


SOFTWARE SYSTEMS ENGINEER 2/26/13 5/23/18


SOFTWARE SYSTEMS ENGINEER DEFINITION

Analyzes, installs, customizes, optimizes, troubleshoots, and monitors large scale, complex application and system software for the District.

TYPICAL DUTIES

Analyzes, installs, customizes, optimizes, troubleshoots, and monitors complex application and system software such as Enterprise Resource Planning (ERP), database systems, computer operating systems, web servers, application development tools, and systems management tools and utilities.

Provides technical support and advice affecting application and system software projects to the colleges and to the Office of Information Technology.

Installs and uses systems management software to monitor systems activities at multiple sites. Establishes and monitors system security controls. Evaluates software packages and new software technologies available from vendors in terms of applicability

to the District's system, program objectives, processing efficiency, necessary modifications, and economic feasibility; and makes recommendations regarding procurement.

Undertakes systems capacity planning studies. Participates in periodic system disaster recovery tests. Helps assure that software systems work is coordinated with applications systems work to maximize

efficiency of the District's computer and telecommunications network systems. Reviews technical manuals and periodicals for information pertinent to software systems. Confers with computer manufacturers regarding hardware/software interface problems. Prepares and maintains application and system software documentation. Trains staff relative to software and new technological processes. Assists in monitoring District contracts for software packages and services to assure fulfillment of contract

terms. May act for the Software Systems Engineering Manager in his/her absence. Performs related duties as assigned.


A Software Systems Engineer is a member of a technical team responsible for analyzing, installing, customizing, optimizing, troubleshooting, and monitoring large scale, complex application and system software for the District. An employee of this class receives assignments that are geared towards meeting high-level technical goals and objectives and assuring implementation of software that meets those objectives with maximum effectiveness and efficiency. A Software Systems Engineering Manager is responsible for managing the work of technical staff engaged in analyzing, installing, customizing, optimizing, troubleshooting, and monitoring large scale, complex application and system software for the District.

SUPERVISION

General supervision is received from a Software Systems Engineering Manager. Some technical supervision is exercised over staff with lower-level technical skills.

SOFTWARE SYSTEMS ENGINEER 2/26/13 5/23/18


Knowledge of:

Technology and methodology of current application and system software Application and system software analysis, testing, and maintenance Command language scripting in Unix, MS-Windows, etc. Programming languages such as ABAP, Visual Basic, Java, C, C++, Cobol, etc. Enterprise Resource Planning (ERP) systems such as SAP, Peoplesoft, Oracle, etc. Database systems such as Oracle, SQL Server, Rdb etc. System security and access control Web page design and development using tools such as SAP Portals, .ASP, Dreamweaver, etc. Principles of central user administration, system security, and software transport management Principles of systems documentation Principles, procedures, and methods used in data acquisition, storage, structuring, and retrieval Characteristics and capabilities of servers, networks, and other related equipment Principles of training English usage, spelling, and punctuation

Ability to:

Analyze, install, customize, optimize, troubleshoot, and monitor application and system software Conduct multiple projects of a complex and technical nature Respond to highly complex application and system software problems accurately and take appropriate

action Train technical and non-technical staff in the application of new concepts related to software support

services Create clear guidelines, procedures, and documentation Analyze and interpret detailed systems and procedures Achieve maximum utilization and efficiency of system resources by using software in the most efficient

manner Analyze and express difficult technical concepts in oral and written communications Provide technical assistance to users Meet project schedules and deadlines Establish and maintain cooperative working relationships with District staff, system users, vendors, and

project consultants Learn new application and system software and update technical skills to adapt to changing technology



A bachelor’s degree Graduation from a recognized four-year college or university, with a major in computer science, computer information systems, computer engineering, or a related field AND three years of recent, full-time, paid experience in the analysis, design, and implementation of large scale, complex application and/or system software. Experience with an Enterprise Resource Planning (ERP) system is desirable.

Special:


Revised SOFTWARE SYSTEMS ENGINEER 2/26/13 5/23/18


SOFTWARE SYSTEMS ENGINEERING MANAGER 2/26/13 5/23/18


SOFTWARE SYSTEMS ENGINEERING MANAGER

DEFINITION

Plans, schedules, manages, and reviews evaluates the work of staff engaged in analyzing, installing, customizing, optimizing, troubleshooting, and monitoring large scale, complex application and system software for the District.

TYPICAL DUTIES

Plans, manages, and evaluates the work of Supervises a group of technical staff engaged in analyzing, installing, customizing, optimizing, troubleshooting, and monitoring complex application and system software such as Enterprise Resource Planning (ERP), database systems, computer operating systems, web servers, application development tools, and systems management tools and utilities.

Plans and schedules application and system software analysis, design, and implementation activities; assigns projects; reviews progress, and prepares status reports.

Assures that adequate technical support and advice are provided and policies and procedures are adhered to by the colleges and to the Office of Information Technology.

Evaluates, selects, and oversees the use of systems management software to monitor system activities at multiple sites.

Assures that software systems work is coordinated with applications systems work to maximize efficiency of the District's computer and telecommunications network systems.

Provides technical assistance expertise in the complex and technically difficult phases of software systems projects.

Plans, oversees, and monitors the establishment of system security controls. Oversees the evaluation of new software technologies, prepares cost-benefit analyses, and makes

recommendations regarding their applicability to the District. Develops and revises documentation procedures and standards for assigned technical units. Plans, directs, and evaluates system capacity planning studies. Maintains and oversees periodic testing of system disaster recovery plans. Drafts contract language with software vendors and reviews vendor performance. Reviews technical manuals and periodicals for information pertinent to software systems. Confers with computer manufacturers regarding hardware/software interface problems. Selects and trains staff of assigned technical units. Plans, organizes, schedules, and participates in the training of staff relative to system software and new

technological processes. May act for the Chief Information Officer in his/her absence. Performs related duties as assigned.



A Software Systems Engineering Manager is responsible for planning, managing, and evaluating the work of technical staff engaged in analyzing, installing, customizing, optimizing, troubleshooting, and monitoring large scale, complex application and system software for the District. A Software Systems Engineer is a member of a technical team responsible for analyzing, installing, customizing, optimizing, troubleshooting, and monitoring large scale, complex application and system software for the District. An employee of this class receives assignments that are geared towards meeting high-level technical goals and objectives and assuring implementation of software that meets those objectives with maximum effectiveness and efficiency.

SUPERVISION

General supervision is received from the Chief Information Officer. General supervision is exercised over technical staff engaged in application and system software design, implementation, and maintenance.


Knowledge of:

Technology and methodology of application and system software Principles of system planning and process control, documentation, and testing Command language scripting in Unix, MS-Windows, etc. Programming languages such as ABAP, Visual Basic, Java, C, C++, Cobol, etc. Application and system software analysis, testing, and maintenance Database systems such as Oracle, SQL Server, Rdb, etc. Web page design and development using tools such as SAP Portals, .ASP, Dreamweaver, etc. Enterprise Resource Planning (ERP) systems such as SAP, Peoplesoft, Oracle, etc. Principles of central user administration, system security, and software transport management System security and access control Concepts and techniques of project management including project control, planning, estimating,

resource management and qualify assurance Principles, procedures, and methods used in data acquisition, storage, structuring, and retrieval Principles and practices of organization, management, and work simplification Principles of supervision and training Characteristics and capabilities of servers, networks, and related equipment New developments and current trends in application and system software concepts, methodology

and technology


Ability to:

Plan, coordinate, manage, and evaluate review the work of assigned technical staff Supervise Manage and coordinate multiple projects of a complex and technical nature Estimate needs for staff and maintain work schedules Train staff in the application of new application and system software concepts Analyze and interpret detailed systems and procedures Provide technical assistance to users and staff members Create clear guidelines, procedures, and documentation Achieve maximum utilization and efficiency of system resources by using software to the best

advantage and by modifying software to meet changing needs and requirements Acquire knowledge of new technologies and software and apply that knowledge to solving

operational problems Analyze and express difficult concepts in oral and written communications Prepare effective written and oral communications, reports, and presentations Anticipate conditions, plan ahead, establish priorities, and meet project schedules Review and evaluate detailed project management plans and project progress Review and evaluate project deliverables Motivate, direct, and develop others Stimulate teamwork and promote cohesiveness to achieve team and project goals Establish effective working relationships with administrators, staff, project consultants, and vendors Travel to off-site meetings


Education:

A bachelor’s degree Graduation from a recognized four-year college or university, preferably with a major in computer science, computer information systems, computer engineering, or a related field.

Experience:

Four years of recent, full-time, paid experience in the analysis, design, and implementation of large scale, complex application and system software. Experience in a supervisory capacity and experience with an Enterprise Resource Planning (ERP) system are desirable.

Special:

A valid Class “C” California driver's license. Travel to locations throughout the District may be is required.

Revised SOFTWARE SYSTEMS ENGINEERING MANAGER 2/26/13 5/23/18


THEATER MANAGEMENT ASSISTANT 2/26/13 5/23/18


THEATER MANAGEMENT ASSISTANT

DEFINITION

Assists in the production of a campus theatrical program by promoting and publicizing theater events and activities, coordinating the details of box office, house, and concession operations, and managing the day-to-day business transactions of the theater department office

TYPICAL DUTIES

Coordinates and performs a wide variety of duties related to the management of a theatrical box office, theater business office, and concession and house operations

Trains theater students in various functions of house organization and management including ushering, ticket taking, and box office and concession operations

Answers inquiries from District personnel staff, news media, students, local businesses, and community members regarding theatrical productions and theater department business

Writes press releases and public service spot announcements for the purpose of publicizing theatrical events

Writes, designs, and prepares or oversees the design and preparation of programs, sketches of posters, and other forms of promotional materials

Coordinates the printing and distribution of publicity materials by obtaining bids, planning and maintaining productions and mailing schedules, and resolving related problems

Attends and participates in department planning and production meetings Reviews and accounts for all box office receipts Prepares financial records and statements on ticket office and concession operation monies for

submission to the college financial office Maintains contacts with publishing/licensing companies to obtain or provide information regarding play

or musical production rights and royalties Maintains liaison with the community and local businesses to promote theatrical programs Assists in the coordination of special theater events Composes and edits letters and memoranda regarding business transactions of the theater department Develops and maintains the record and filing system of the theater department office Prepares requisitions for supplies, services, and equipment May assists department chair in selecting theatrical productions May publicize theater classes and auditions May provide training and work direction to student employees Performs related duties as assigned


A Theater Management Assistant is responsible for publicity, box office, and house operations for a theater arts department where instructional staff and students perform the production and technical duties as part of the educational program.

THEATER MANAGEMENT ASSISTANT 2/26/13 5/23/18


A Performing Arts Technician coordinates and performs technical work required in the maintenance of a theater or TV and film stage and production areas or music and dance concert hall, and assists instructors in the conduct of technical production classes for theater, or TV, film, and broadcast performances.

SUPERVISION

General supervision is received from a Department Chair. Functional supervision is received from instructional staff. Work direction may be provided to student employees.


Knowledge of:

Principles of theater management and production Principles of public relations Basic principles of community relations, promotion, publicity, marketing, and advertising Fundamentals of writing, composition, layout and production for mass media publicity materials Principles of training Basic bookkeeping practices and procedures Office practices and procedures Equipment, processes, and materials used in the printing industry Principles of Recordkeeping procedures Capabilities of computer applications, systems, and hardware common to a theater department

Ability to:

Apply sound business practices to the management of theater department productions and activities Conceptualize attractive and effective publicity and informational materials Establish and maintain effective relationships with District staff, students, representatives of the

community and the media Make simple arithmetical computations Train others Give clear and concise instructions Keep detailed and accurate records Meet schedules and time lines Learn general and specialized computer applications Effectively utilize standard and specialized software applications and computer equipment

Revised THEATER MANAGEMENT ASSISTANT 2/26/13 5/23/18



A. An associate degree or its equivalent from a recognized college or university preferably with a major in theater management or a related field AND one year of full-time paid experience in the coordination of business operations associated with theatrical or other entertainment-oriented productions, activities, and events

OR

B. Graduation from high school or its equivalent AND three years of full-time paid experience in the

coordination of business operations associated with theatrical or other entertainment-oriented productions, activities, and events


Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

UTILITY PROGRAM MANAGER 6/11/13 5/23/18


UTILITY PROGRAM MANAGER

DEFINITION

Plans, develops, implements, manages, and evaluates a District-wide utility management program; identifies and evaluates new and innovative energy technologies for the District and makes appropriate recommendations.

TYPICAL DUTIES

Provides cost savings to the District by developing energy consumption and unit-cost reduction strategies and specifications; assesses utility usage and demands and adjusts strategies accordingly

Makes recommendations for modification of District utility policies and procedures based on prevailing codes, feasibility, maintenance requirements, savings incentives, and cost-effectiveness

Analyzes utility information and identifies trends in usage and demand; develops projections of District utility resource needs and options for meeting current and future needs with cost-effectiveness

Researches new and innovative technologies/methodologies within the energy industry, monitors energy regulatory climate, and makes appropriate recommendations

Acts as single point of contact for the District with LADWP, Edison, and The Gas Company involving utility related projects

Develops energy project planning proposals; prepares supporting documentation; explains and advocates District project proposals before state agencies

Represents the District’s interests at various committee and council meetings involving utility related projects

Negotiates rates and incentive programs for all District utilities Assists in the development of RFQ’S and RFP’S for the implementation of a District-wide energy

management program Develops power purchase agreements for the District Evaluates energy project proposals for feasibility and cost effectiveness Develops utility related contracts and negotiates contract scope and cost. Assists colleges and satellite campuses in the implementation of a Central Plant for basic utilities Directs the preparation of the approved specifications and plans for contracts related to energy

development Maintains liaison with District administrators and contract architectural and engineering firms to

facilitate the design process of a District-wide utility program Reviews plans submitted by commissioned architects for conformance to energy goals and

specifications of the District Directs the work of contract architectural and construction management firms and general

contractors for compliance with contract specifications, terms and conditions, and authorizing payment in accordance with contract provisions involving utility related projects

Monitors the progress of assigned utility related projects through various stages; making adjustments to schedules or scope of work; recommending acceptance of completed projects

Assists in the development of time-cost phased schedules for the accomplishment of various phases of project planning and construction


TYPICAL DUTIES (Cont.) Provides technical expertise and information on utility projects and installations Troubleshoots District wide energy operational problems and develops practical solutions Coordinates energy efficient equipment certification with the contract agencies Acts as liaison with financial evaluation agencies to ensure feasibility of energy projects Assists colleges and satellite locations with timely implementation of Board mandates for energy

and completion of energy projects Prepares reports, communications, and presentations regarding assigned area Performs related duties as assigned


A Utility Program Manager plans, develops, implements, manages, and evaluates a District-wide utility management program; identifies and evaluates new and innovative energy technologies for the District and makes appropriate recommendations. A Facilities Project Manager participates with and represents college and District staff in the development and administration of plans for assigned campus building construction and remodeling projects; technically reviews and submits project plans and applications to the California Community Colleges Chancellor's Office for approval; develops project budgets and fiscal controls and approves expenditures; coordinates the implementation of approved projects with various District, state, and local jurisdictions; and maintains liaison with campus and District administration throughout project development and construction.

SUPERVISION

General supervision is received from the Director of Facilities Planning and Development. Functional supervision is exercised over commissioned architects, engineers, consultants, and contractors employed by the District on an assigned project.


Knowledge of:

Principles of energy conservation technology Principles of utility management programs Current trends and developments in the energy management technology field Cost effective strategies for improving District energy and consumption Principles and techniques of analyzing energy operations Computerized utility management and control systems Engineering, mechanical support systems, and environmental design practices and principles as they

relate to energy management Safety standards and practices associated with utility management technologies, systems, and equipment Laws, codes, regulations, policies, and procedures pertinent to utilities planning, design, construction,

and maintenance Principles of project management Principles of budgeting and cost benefit analysis Organization and management of records Principles of supervision and training


Knowledge of (Cont.):

Capabilities of computer applications, systems, and hardware

Ability to:

Plan, organize, and monitor the development and implementation of a District-wide utility management

program Research new and innovative energy technologies and make appropriate recommendations Apply the principles and methods used in energy conservation Provide cost savings to the District by developing energy consumption and unit-cost reduction strategies

and specifications Effectively utilize computer equipment and software in the performance of duties Read and interpret architectural and engineering designs, plans, and specifications Analyze and interpret complex information and make appropriate recommendations Anticipate conditions, plan ahead, establish priorities, and meet schedules Act independently and promptly to situations and events Make clear, concise, and effective oral and written communications, reports, and presentations Establish and maintain cooperative and effective working relations with architects, consultants,

contractors, and District administrators Keep accurate and complete records Learn specialized software applications



A. Possession of a current Certified Energy Manager credential issued by the Association of Energy Engineers.

OR

B. Graduation A bachelor’s degree from a recognized four-year college or university preferably with a degree in energy management, engineering, or a related field AND three years of full-time paid professional-level experience in utility management within a large, multi-facility environment including assessment of new energy technologies and implementation of alternative energy systems. Related experience with an educational institution is desirable.

OR

C. Any equivalent combination of A. or B.

Special:

A valid Class “C” California driver's license. Travel to locations throughout the District may be required.

Revised UTILITY PROGRAM MANAGER 6/11/13 5/23/18




4/30/13 WORKERS’ COMPENSATION CLAIMS SPECIALIST 5/23/18


WORKERS’ COMPENSATION CLAIMS SPECIALIST

DEFINITION

Performs a variety of complex journey-level professional staff work related to the administration of the District’s workers’ compensation claims program.

TYPICAL DUTIES

Performs a variety of professional technical and advisory work related to the administration of the District’s workers’ compensation claims program

Investigates District workers’ compensation claims Audits outside workers’ compensation claims administration firms and outside vendors such as defense

counsels, investigation firms, vocational rehabilitation firms, and medical clinics Attends meetings, depositions, settlement conferences, hearings, and trials Makes recommendations regarding settlement and disposition of workers’ compensation cases and

assists in mediating return to work disputes Researches, interviews, and makes recommendations regarding the use and selection of outside

vendors such as defense counsels, medical clinics, claims administration firms, investigation firms, and vocational rehabilitation firms

Assists in the development and implementation of policies, regulations, rules, and practices regarding the administration of workers’ compensation claims

Provides information, guidance, advice, and policy interpretation to District administrators and employees on workers’ compensation related matter

Effectively Uutilizes the capabilities of management information systems related to worker’s compensation programs

Prepares the annual Survey of Occupational Injuries and Illnesses report for state agencies and the annual Public Self Insurers report

Distributes monthly OSHA and Workers’ Compensation Experience reports to the colleges and appropriate departments

Arranges or attends interactive meetings in cases where a work injury is the cause of an employee’s disability

Plans, schedules and conducts in-service workshops on workers’ compensation related issues Develops information packages, instructions, and brochures related to workers’ compensation issues May supervise the work of assigned staff Performs related duties as assigned


A Workers’ Compensation Claims Specialist performs a variety of professional-level staff work related to the administration of the District’s workers’ compensation claims program.

A Risk Manager develops, implements, and administers risk management programs designed to minimize losses and to assure the efficient and economical operations of the District’s liability, workers’ compensation, occupational health and safety and loss control programs.

4/30/13 WORKERS’ COMPENSATION CLAIMS SPECIALIST 5/23/18


An Insurance Claims Specialist performs a variety of professional-level staff work related to the administration of the District’s insurance claims program. An Employee Benefits Specialist administers the day-to-day operational activities of the employee benefits program of the District; assists in reviewing, selecting, and negotiating benefits plans, vendors, and carriers and serves as a resource person to the Joint Labor Management Benefits Committee.

SUPERVISION

General supervision is received from a classified manager or administrator. Functional supervision Mmay be exercised immediate supervision over assigned lower-level technical and clerical staff.


Knowledge of:

Practices and procedures pertinent to workers’ compensation administration Sections of the California Education and Government Code pertaining to workers’ compensation Sections of the California Labor Code pertinent to workers’ compensation Rules and regulations of the California Division of Industrial Accidents, Workers’ Compensation

Appeals Board, and Unemployment Insurance Appeals Board California OSHA laws, rules and regulations Principles of underwriting, claims management, safety, and risk management Literature, periodicals, and other source materials pertaining to current trends in workers’

compensation administration Principles and procedures of budgeting Basic principles and methods of statistical analysis, prediction and presentation Organization and management of records Principles and practices of business and public administration Principles of training Capabilities of computer systems, software, and hardware used in the workers’ compensation field

Ability to:

Perform complex professional staff work related to the administration of a workers’ compensation

program Understand, iInterpret, analyze and apply laws, rules, regulations and policies pertinent to assigned


contractors and other public agencies Write clear, comprehensive, and accurate reports and correspondence Make clear, concise, and effective oral and written presentations Identify workers’ compensation program needs and alternatives, and makes recommendations on

modifications and improvements as needed Collect, analyze, interpret, and evaluate data, draw sound conclusions, and make recommendations

4/30/13 Revised WORKERS’ COMPENSATION CLAIMS SPECIALIST 5/23/18

Ability to: (Cont.)

Effectively utilize computer equipment, software, and management information systems in the performance of duties

Cope with novel and difficult problems Organize work to meet critical deadlines Plan, schedule, coordinate, and conduct in-service workshops, seminars and conferences Develop informational packages, instructions and brochures relating to workers’ compensation Provides technical assistance and guidance to others Travel to offsite meetings Learn specialized computer applications


Education:

Graduation A bachelor’s degree from a recognized four-year college or university preferably with a degree major in risk management, public administration, business administration, or a related field.

Experience:

Three years of recent full-time, paid professional-level experience related to the administration of a workers’ compensation claims program for an large employer organization employing 500 or more employees. Possession of a valid California Workers’ Compensation Claims Administration Certificate (WCCA) and California Workers’ Compensation Claims Professional (WCCP) designation issued by the Insurance Educational Association are desirable.

Special:

A valid Class “C” California driver’s license. Travel to locations throughout the District may be is required.


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