LOS ANGELES UNIFIED SCHOOL DISTRICT

PERSONNEL COMMISSION

AGENDA / ORDER OF BUSINESS

Council Meeting

TUESDAY, AUGUST 23, 2016

10:00 A.M., HEARING ROOM 12-113

BEAUDRY BUILDING, 12TH FLOOR

Personnel Commission Meeting

MONDAY, AUGUST 29, 2016

3:00 P.M., BOARD ROOM

BEAUDRY BUILDING, 1ST FLOOR

1. Convene regular meeting. Roll call.

2. Approval of minutes of the meeting of July 25, 2016.

3. Receipt of minutes of the meeting of August 8, 2016.

4. Recognition of the Everyday Heroes Outstanding Classified Employees

(Winter 2015-Spring 2016):

Shirley Callangan, Deputy Director of Payroll Administration, Payroll Administration –

Supervisory-Managerial Category

Stacey Ellis, Administrative Services Manager, Information Technology Division – Supervisory-

Managerial Category

King Lai, Associate Computer Applications Specialist, Materiel Management Branch – Technical-

Professional Category

Angela Sanders, Heavy Bus Driver, Transportation Services Division – Transportation Category

CONSENT ITEMS

5. Ratification of Reclassification by Director’s Approval.

a. Position at Office of the Inspector General, Investigator ($35.99044-44.84781/hr.) to Senior

Investigator ($40.20980-50.08147/hr.), effective August 2, 2016. (RDA 8, Accounting Series)

[Position Number 30418088]

b. Position at Talent Acquisition and Selection Branch, Personnel Commission, Human Resources

Specialist II ($28.05988-34.95753/hr.) to Human Resources Specialist III ($35.66919-

44.74506/hr.), effective August 1, 2016. (RDA 339, Human Resources Series) [Position

Number 30092385]

c. Position at Lomita Elementary/Math/Science/Technology Magnet, Local District – South, Office

Technician ($13.92045-19.33223/hr.) to Senior Office Technician ($16.40736-20.44271/hr.),

effective August 1, 2016. (RDA 2965, Clerical Series) [Position Number 30421654]

d. Vacant position at Stephen White Middle School, Local District – South, Office Technician

($13.92045-19.33223/hr.) to Senior Office Technician ($16.40736-20.44271/hr.), effective

August 10, 2016. (RDA 2966, Clerical Series) [Position Number 30371643]

5. Ratification of Reclassification by Director’s Approval. (Continued)

e. Vacant position at John C. Fremont High School, Local District – South, Senior Office

Technician ($16.40736-20.44271/hr.) to Office Technician ($13.92045-19.33223/hr.), effective

August 15, 2016. (RDA 2967, Clerical Series) [Position Number 30359463]

f. Position at Vista Middle School, Local District – Northeast, Office Technician ($13.92045-

19.33223/hr.) to Senior Office Technician ($16.40736-20.44271/hr.), effective August 17, 2016.

(RDA 2968, Clerical Series) [Position Number 30087480]

6. Approval of revised Class Descriptions recommended, effective August 29, 2016:

Senior Facilities Project Manager

7. Authorization of Feld of Competitions in forthcoming examinations:

8. It is recommended that the following reclassification action be ratified:

Case 11112

Case 11127

9. a. Classification Study of a Certificated Position in the Office of the General Counsel.

(Case 11108A)

b. Approval of class descriptions recommended, effective August 29, 2016:

Director of Student Safety Investigations

c. Authorization of Field of Competitions in forthcoming examinations:

Class Title Recommendation

Senior Facilities Project Manager

($8,488.61-10,512.51/mo.)

Class Description dated August 29, 2016.

Open; also promotional for all regular or

retired employees of the District who meet the

entrance qualifications specified in the Class

Description and who have served at least 130

paid days in regular status in the Classified

Service or have permanent status in the

Certificated Service.

Class Title Recommendation

Director of Student Safety Investigations

($9,844.62-12,240.65/mo.)

Class Description dated August 29, 2016.

Promotional for all regular or retired

employees of the District who meet the

entrance qualifications specified in the Class

Description and who have served at least 130

paid days in regular status in the Classified

Service or have permanent status in the

Certificated Service.

10. a. Establishment of the class of Chief Executive Officer, School Support Services. (Case11119)

b. Approval of class descriptions recommended, effective August 29, 2016:

Chief Executive Officer, School Support Services

c. Authorization of Field of Competitions in forthcoming examinations:

11. Amendment to Rule 635, Appointments from Eligibility Lists, and Rule 804, Industrial Accident or

Industrial Illness Leave. Final Approval recommended, effective August 29, 2016. (Case 11094)

Purpose: Existing law authorizes a school district that has adopted the merit system to fill all

vacancies in the classified service from applicants in the first three ranks of the eligibility list who

are ready and willing to accept the positions except AB2125 (Hall) in 2012 allows exceptions for

school districts with a pupil population over 400,000 for named classes which require specialized

licenses, certifications, knowledge, or ability that cannot reasonably be acquired during the probation

period; or gender. AB 1339 (Santiago), as of September 2, 2016, extends these provisions for all

except for the information technology solution technician classification until December 31, 2020.

Existing law requires an employee receiving leave benefits pursuant to the provisions of Ed Code

45192 to remain within California during periods of injury or illness, unless the governing board

authorizes travel outside the state. The Education Code and the Labor Code each have a special

workers’ compensation-like statutory benefit for certain employees, but only the Education Code

limits out-of-state travel for those employees while they are receiving the benefit. Assembly Bill

915 (Holden) effective January 1, 2016 aligns the laws governing industrial accident or illness leaves

by removing the travel restrictions on an employee receiving these benefits.

12. Receipt of Correspondence and recommended disposition. (See Addendum)

13. Public Comment

a. Public employee discipline

b. Examination Appeals

NOTE: Public comment is for the purpose of hearing

issues that are not addressed in staff or Hearing Officer

reports. This time should not be used to attempt to re-hear

the case. Speakers are requested to limit their comments

to 1 -1 ½ minutes with a maximum of 3 minutes for

multiple speakers on the same side of an issue.

Class Title Recommendation

Chief Executive Officer, School Support

Services

($14,090.29-17,403.46/mo.)

Class Description dated August 29, 2016.

Open.

It is preferable that individuals wishing to address these

cases do so by submitting a written statement to staff by

the close of business on the Thursday preceding the

Commission hearing.

14. Recess to Closed Session in Accordance with Provisions of the Government Code (Section 54957)

to Consider:

a. Disciplinary Appeals

b. Examination Appeals

Complex Project Manager

School Administrative Assistant

c. Potential Litigation

15. Reconvene Regular Session and report of actions taken in Closed Session.

16. Consideration of the recommendation of the Hearing Officer on the Disciplinary Appeal of:

Lena Garmania

Ruben Navarrete

Daniel Underwood

17. Consideration of the recommendation of staff on the Examination Appeals of:

Ligia Murdock

Renee Taylor

Maria Thorpe

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION Class Code 1413

Management – Unit J SENIOR FACILITIES PROJECT MANAGER DEFINITION

Manages and coordinates the efforts of District staff and outside contractors and consultants in the planning, design process, fund application, Division of State Architect approval, implementation, construction progress review, and problem solving for school construction, modernization, or maintenance projects.

TYPICAL DUTIES Provides management and direction of architectural and design processes, including defining solutions to the more technically complex issues, to several project teams that: Develop, analyze, and direct school design and construction, or direct work pertaining to the planning, implementation, and project activities with other Facilities Services Division personnel, administrators, community representatives, and other involved participants.

Manage and coordinate Board-approved projects and land acquisition activities and analyze the impact on major maintenance programs, equipment needs, project design, contract solicitation, and project inspection, and coordinate these activities with other District offices including Maintenance and Operations, Asset Management, Project Execution, Real Estate, Office of Environmental Health and Safety, and other related organizational units. Determine which projects require review or approval from the Board of Education, Division of State Architect, Office of Public School Construction, State Allocation Board, California Department of Education, or others. Prepare or coordinate applications for projects and submit project information for review and

approval. Prepare and provide program strategies, project descriptions, definitions, and specifications for contract architects or other contractors and District architectural, engineering, or maintenance personnel. Gather and analyze data to prepare project budgets and maintain responsibility for fiscal Controls, grant and rebate funding mechanisms and cost management. Analyze and evaluate requests for specialized modernization or deferred maintenance projects and develop a master project plan that includes health and safety concerns, the effects of the interruption on the education process, and cost effectiveness. Prepare, review, and evaluate project schedules, scope, and budgets, and determine the action

necessary to resolve problems and staffing. Supervise and participate in the use of data systems, data entry, and development of management reports related to District and Board approved projects, utilizing computerized reporting systems. Make presentations to governmental agencies to clarify and justify project fund requirements. Provide written and oral reports to higher-level administrators regarding project status relating to scope, schedule, and budgets.

Assigns staff and projects, supervises staff activities, and evaluates performance. Plans, directs, reviews, and participates in training for staff and others affected by the services of the organization.

Assists in developing or reviewing personnel management policies and procedures within the organization and assures that personnel programs and transactions conform to regulations and District policies.

May provide constructability review of construction contract documents such as architectural, engineering, utility, and shop drawings and specifications.

May review change orders, requests for clarification, inspection reports, punch lists, non conformance reports, fire alarm systems, permits, establishes scope changes, DSA reviews, and determines any deficiencies in project design or construction.

Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Senior Facilities Project Manager provides direction and oversees all activities of several assigned Facilities Project Managers, level I and II, and Assistant Project Managers, and assists in the administration of a Branch or Region.

A Facilities Project Manager II directs the activities concerning the study, planning, design, construction and/or modernization of several school facilities; coordinates related land acquisition and implementation with various State, District, and local personnel; and prepares project applications and secures project funds.

Branch or Regional Directors are the administrative heads of large, multi-section organizational units with multiple functions that usually are interrelated.

SUPERVISION

A Senior Facilities Project Manager receives general direction from a higher-level administrator. General supervision is exercised over Facilities Project Managers II, Facilities Project Managers I, and other lower-level technical and clerical personnel.

CLASS QUALIFICATIONS

Knowledge of:

Principles of organization, management, and supervision District standards and legal provisions governing school construction, maintenance, budgeting,

and finance Engineering and architectural academic principles combined with practical field experience Principles of budgetary planning and control Local and State building codes and safety regulations, including Division of State Architect

requirements for school facilities Current practices, processes, and materials in the modernization and maintenance and repair

field, including the construction, installation, and maintenance of school buildings and grounds Planning, design, construction, and close out process of school construction projects Fire alarm, public address, and intrusion security systems Commissioning and sustainability requirements Permitting process and utilities interface Environmental soil remediation process Contract process for job order and lump sum contracts Construction claims and negotiation Computer applications that provide analysis of data by using spreadsheets and database

management Administrative organization of the Los Angeles Unified School District Basic District personnel rules, regulations, practices, and policies

Pertinent sections of District collective bargaining agreements Principles of training, employee evaluation, and employee relations Applicable concepts of progressive discipline Principles of school facilities planning as related to classroom instruction, traffic flow, economy of maintenance, growth, and adaptability of multi-functional usage General characteristics and relative costs of methods of construction, architectural features, and building and room designs suitable for school uses Geographic area of the District and general population and enrollment characteristics of areas

within the District Characteristics and uses of methods of graphic presentation and cartography

Ability to:

Plan, coordinate, and provide leadership in technically complex activities involving many

participants Resolve technically complex construction issues for Architects, Engineers, and/or other lower level Facilities Project Managers Analyze and interpret technical materials, such as architectural plans, building standards, project schedules, and budget data, accurately and effectively in written and oral communication Estimate material and labor costs Manage budgets within parameters established Collect, classify, analyze, interpret, and explain statistical and budgetary data Prepare clear, concise reports and make project-related recommendations Conduct meetings and make effective oral presentations Resolve conflicts and promote cooperation Supervise and train individual team members Allocate staff and projects appropriately Work effectively and with flexibility to accommodate shifting priorities

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree in architecture, engineering, construction management, or a related field. Possession of a valid Certified Construction Manager (CCM) credential issued by the Construction Manager Certification Institute (CMCI) may be substituted for the required education.

Experience:

Six years of experience as a project manager in the planning, design, modernization, and construction of facilities, two of which may be at the level of an assistant project manager or higher. Experience with educational facilities is preferred.

Special Physical Requirement:

Ability to climb ladders, walk on roofs, and move safely in partially completed buildings and crawl spaces

Special:

A Certificate of Registration and a valid license to practice as a professional architect or civil, structural, mechanical, or electrical engineer in the State of California is preferred. A valid California Driver License. Use of an automobile.

SPECIAL NOTE

1. Management class, exempt from bargaining units. 2. Exempt from FLSA. 32. An employee in this class may be subject to the reporting requirements of the District’s Conflict

of Interest Code. This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Revised 08-29-16 VR

District Notification Date: 08-12-2016 Union Notification Date: 08-15-2016

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION

LOS ANGELES UNIFIED SCHOOL DISTRICT TO: THE PERSONNEL COMMISSION FROM: KARLA M. GOULD, PERSONNEL DIRECTOR SUBJECT: RECLASSIFICATION REPORT It is recommended that the following reclassifications action be approved:

From:

Senior Paralegal (2483) ($33.50479-41.74777/hr.)

To: Senior Administrative Analyst (5070) ($35.96060-44.83179/hr.)

POS: Location:

30114275 (A Basis) Office of the General Counsel Administrative Legal Services Team

POS: 30114275 (A Basis) Incumbent: R. Turner (EN 779383) Cost Center (1019901)

Reason for Reclassification: The subject position meets the class concept of Senior Administrative Analyst in that the incumbent is responsible for maintaining a confidential settlement tracking database; utilizing the Time Matters system to generate and analyze customized reports detailing subjects such as teacher dismissal cases and settlement costs; and liaising between the Office of the General Counsel, Office of Staff Relations, and the State of California auditors regarding teacher dismissal hearing and reassignment procedures and processes and reviewing, documenting, and updating staff and auditors on teacher dismissal case timelines and status. In addition, the position coordinates a pilot program between the Office of the General Counsel and School Mental Health focused on addressing the needs of student witnesses by creating procedures and practices for student witness pre-trial preparation and trial testimony and organizing formal training sessions for attorneys and local district staff regarding the subject of student witnesses; and coordinating student witness transportation. Furthermore, the position is assigned to supervise an Office Technician. Status of Incumbent: Incumbent R. Turner (EN 779383) must compete in the examination for Senior Administrative Analyst, be reachable on the resultant eligibility list and appointed to the reclassified position, or be otherwise assigned. In the absence of an eligibility list, the incumbent may be provisionally assigned to the position pending the results of the examination. Effective Date: August 9, 2016 Case: 11112 RGK/JPK

From:

Out-of-School Regional Director ($30.77026-38.34758/hr.)

To:

Out-of-School Senior Director ($32.62184-40.63043/hr.)

POS: 30092461 (E Basis) POS: 30092461 (E Basis)

Location: Beyond the Bell Incumbent: D. Tuero (651132) Cost Center (1153001)

Reason for Reclassification: The revised duties and responsibilities of the position are consistent with the recommended classification.

August 29, 2016

The subject position has been assigned duties that meet the class concept of Out-of-School Senior Director in that the incumbent is responsible for directing the district-wide implementation of “Ready-Set-Go!”, a before school academic and enrichment program for LAUSD. To this effort the position supervises and oversees twenty staff including four Out-of-School Area Program Supervisors and fifteen Out-of-School Traveling Program Supervisors serving 97 sites within multiple regions, and manages the 2.5 million dollar budget while ensuring the terms of the grant are implemented. Status of Incumbent: Incumbent D. Tuero (EN 651132) is reachable on the current eligibility list for Out-of-School Senior Director and may be appointed to the reclassified position, or be otherwise assigned. Effective: August 16, 2016 Case: 11127 RGK/SD c: Talent Acquisition and Selection Branch Classified Employment Services Branch Files Unit

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION LOS ANGELES UNIFIED SCHOOL DISTRICT TO: THE PERSONNEL COMMISSION FROM: KARLA M. GOULD, PERSONNEL DIRECTOR SUBJECT: CLASSIFICATION STUDY OF A CERTIFICATED POSITION IN THE OFFICE OF GENERAL

COUNSEL RECOMMENDATIONS: It is recommended that, effective August 29, 2016:

I) The Director of Student Safety Investigations be established in the Executive/Administrative Group, Business Administrative Series.

A) It is recommended that the salary for the established class be $9,844.62 - $12,240.65/month or $118,135.44 - $146,887.80/year.

B) Future salary movement is to be based on related classes in the Executive/Administrative Group,

Business Administrative Series. C) The duties and responsibilities of the class are listed in the class description presented for approval

in conjunction with this report.

D) Final approval be given to the amendment of Rule 596, Overtime to include Director of Student Safety Investigation (NEW CLASS) in the list of classes exempt from the overtime payment provisions of the rule.

II) The certificated position of Temporary Advisor - Confidential (0514) (PN 30395521) with working title, “Director of Student Safety Investigation (SSI)” held by J. Cantu (EN 276523) in the Student Safety Investigation Unit be reclassified to the Director of Student Safety Investigation (NEW CLASS) in the classified service.

III) As an employee in good standing, the administration is recommending that incumbent J. Cantu (EN 276523) be star-rated at the salary of $147,033.96 in accordance to Personnel Commission Rule 591.

August 29, 2016

BACKGROUND: The District is currently reviewing certificated positions in an effort to align certificated staffing levels with the State requirement R2 ratio levels. The Human Resources Division has requested the assistance of the Personnel Commission staff in evaluating certificated positions identified by the Division to determine whether or not the duties assigned to the position meet the provisions of Education Code 44065. BASIS OF RECOMMENDATIONS: Staff studied the Temporary Advisor – MST – Confidential (0514) position with the working title, “Director of Student Safety Investigation (SSI)” and found that the duties and responsibilities do not meet the provisions of Education Code 44065. Based on staff’s analysis, the duties assigned to J. Cantu include directing, planning, and coordinating employee misconduct investigations involving violations of District policies; ensuring that the investigations are thorough, timely, and conducted with the highest level of integrity and discretion; directing and overseeing the establishment and effectiveness of policies, guidelines, requirements, and strategies for employee misconduct investigations; analyzing and reviewing all preliminary and final investigative reports, summaries, and statements to ensure compliance with investigative protocols, standards, and guidelines; and directing the department in analyzing cases, establishing timelines, gathering and examining evidence, interviewing witnesses or person(s) of interest, and accurately writing the reports. An external salary survey of public agencies was conducted, but no comparable classifications were found. Therefore, the proposed salary is based on internal alignment. The level of responsibility and scope are evaluated to be similar to that of the Deputy Inspector General, Investigations at $9,844.62 - $12,240.65 per month or $118,135.44 - $146,887.80/year. The scope and responsibility are similar in that both classifications direct and plan investigative functions and activities. Therefore, the salary range of $9,844.62 - $12,240.65 per month or $118,135.44 - $146,887.80/year is appropriate. STATUS OF INCUMBENT: Incumbent J. Cantu (EN 276523) may be appointed to the reclassified position in accordance with the provisions of Education Code 45271 and Personnel Commission Rule 715, Transfer and Change of Location. The conversion of the subject position from certificated service to the classified service will have no effect on the status or seniority of the incumbent in accordance with the provisions of Education Code 45271. Case: 11088A KMG/RGK/JPK/SJ

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION DIRECTOR OF STUDENT SAFETY INVESTIGATIONS DEFINITION

Plans, develops, and directs the operations of the Student Safety Investigations Unit (SSIU) and oversees staff engaged in complex and sensitive investigations of employee misconduct involving students.

TYPICAL DUTIES

Directs, plans, and coordinates employee misconduct investigations involving violations of District policies.

Directs and oversees the establishment and effectiveness of policies, guidelines, requirements, and strategies for employee misconduct investigations.

Ensures that the investigations are thorough, timely, and conducted with the highest level of integrity and discretion.

Directs the department in analyzing cases, establishing timelines, gathering and examining evidence, interviewing witnesses or person(s) of interest, and accurately writing the reports.

Directs and supervises the District’s forensic unit. Reviews all preliminary and final investigative reports, summaries, and statements to ensure

compliance with investigative protocols, standards, and guidelines. Ensures the protection, storage, and confidentiality of all documents and information concerning the

parties and witnesses involved in investigations consistent with the Family Educational Rights and Privacy Act (FERPA), Freedom of Information Act (FOIA), and Public Records Act (PRA).

Serves as the District lead in State Audits of Reassigned Employees under investigation for allegations of misconduct.

Supervises and coordinates the external contracted bench of investigators. Coordinates with law enforcement agencies and the Department of Children and Family Services

(DCFS) to release information for employee criminal cases. Consults and advises District management and local district and school administrators to resolve

discrepancies identified in investigations and improve management and operational controls and procedures.

Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The Director of Student Safety Investigations administers, directs, and coordinates the investigative functions pertaining to employee misconduct with students. The Supervising Investigator plans, directs, organizes and supervises the investigators and investigations assigned to his/her group. The Deputy Inspector General, Investigations plans, directs, organizes, and manages the functions of the Office of Investigations.

SUPERVISION

General supervision is received from an Associate General Counsel II. Supervision is exercised over a Supervising Investigator, Senior Investigators, Investigators, and other support staff.

CLASS QUALIFICATIONS Knowledge of: Investigative procedures, theory, and techniques

Child abuse reporting requirements and laws Provisions of the Education Code, Government Code, and other State and federal laws, rules, and regulations that govern the activities of the Los Angeles Unified School District

District organization, programs, policies, regulations, and procedures Office organization, methods, and procedures Laws, rules, regulations, court decisions, and legal interpretations concerning employee misconduct

Legal terminology, practices, and procedures for the conduct of administrative hearings Rules of evidence and expert witness Principles of public relations

Ability to:

Supervise, direct, and coordinate complex investigations Establish investigative priorities and assign investigative personnel Effectively analyze and interpret data Communicate effectively and express sensitive and complex information clearly, in writing and orally Supervise the preparation of clear, concise, and conclusive reports Work effectively with a wide range of District personnel and the public Develop, understand, interpret laws and execute, rules, regulations, policies, and procedures Develop and implement strategic plans Maintain confidentiality of evidence gathered

ENTRANCE QUALIFICATIONS Education: Graduation from a recognized college or university with a bachelor’s degree. Experience:

Five years of experience conducting investigations pertaining to background, fraud, employee misconduct, or abuse in a public agency, including three years of supervisory or management experience.

Special:

A valid California Driver License. Use of an automobile.

SPECIAL NOTE:

An employee in this class may be subject to the reporting requirements of the District’s Conflict of Interest Code.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. New Class 8-8-16 JPK/SJ

SUBJECT TO THE APPROVAL OF THE PERSONNEL COMMISSION

PERSONNEL COMMISSION LOS ANGELES UNIFIED SCHOOL DISTRICT ESTABLISHMENT OF CLASS CASE NO. 11119

RECOMMENDATION(S): CLASS TITLE EFFECTIVE DATE: Chief Executive Officer, School Support Services August 29, 2016

GROUP, SERIES: Executive/Administrative Group, Business Administrative Series

SALARY RANGE OR FLAT RATE/MONTHLY: $14,090.29 $14,887.58 $15,728.94 $16,549.42 $17,403.46/ month

SALARY SETTING BASIS: Future salary movement is to be based on that of related classes in the Executive/Administrative Group, Business Administrative Series.

BACKGROUND: The Superintendent of Schools has requested the establishment of the proposed classification of Chief Executive Officer, School Support Services to lead in the development and implementation of policies and programs for school support services at the executive level.

BASES OF RECOMMENDATION: An incumbent in the proposed Chief Executive Officer, School Support Services classification will be responsible for directing, reviewing, and providing administrative oversight for the administration of various District school support services through executive directors in Student Health and Human Services, Beyond the Bell, the Office of School Choice, and the Parent Community Student Services Branch; participating at the executive level in the formulation of District policies and plans; and ensuring that students and families have support services and educational options that address student learning and social needs. A class description detailing the duties and responsibilities of the classification is presented for approval in conjunction with this report. The recommended salary for the proposed classification is based on internal alignment with other existing senior management executive classifications that have similar scope and level of responsibility and are responsible for providing executive leadership to multiple divisions. Therefore, the proposed allocation of the class to the salary range of $14,090.29 - $17,403.46/month is appropriate.

RULE AMENDMENT(S): Final approval is to be given to the amendment of Rule 596, Overtime to include Chief Executive Officer, School Support

Services in the list of classes exempt from the overtime payment provisions of the rule. Final approval be given to the amendment of Rule 765, Senior Management Employees to include the Chief Executive

Officer, School Support Services in the list of designated senior management positions, contingent upon Board approval.

KG/RGK/PJO Presented to the Personnel Commission on August 29, 2016 PC1C (Rev. 09/02)

LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION PERSONNEL COMMISSION

CHIEF EXECUTIVE OFFICER, SCHOOL SUPPORT SERVICES

DEFINITION

Directs, plans, assigns, and provides strategic leadership for divisions responsible for school support services of the District.

TYPICAL DUTIES

Directs, reviews, and provides administrative oversight for the administration of various District school support services through executive directors in Student Health and Human Services, Beyond the Bell, the Office of School Choice, and the Parent Community Student Services Branch.

Leads and participates at the executive level in the formulation of District policies, programs, and plans.

Ensures that students and families have support services and educational options that address student learning and social needs.

Directs, reviews, and participates in the analysis of laws, rules, regulations, opinions, and decisions affecting school support services.

Collaborates with stakeholders to achieve goals and monitor success. Evaluates the efficiency and effectiveness of services through subordinate executive personnel. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The Chief Executive Officer, School Support Services directs, manages, and coordinates the activities of Divisions related to school support services at the executive level. The Chief Operating Officer plans, organizes, assigns, directs and reviews the business functions of the District and participates in the development and implementation of policies and programs at the executive level.

SUPERVISION

Administrative direction is received from the Superintendent of Schools. General direction is exercised over lower-level executive and managerial personnel.

CLASS QUALIFICATIONS

Knowledge of:

Principles and practices of organization, management, personnel administration, budget preparation and expenditure control

Principles of training, employee evaluation, collective bargaining and employee relations Principles of public relations Collaborative problem solving methods Interpersonal skills using tact, patience, and courtesy Effective administrative and managerial practices Applicable laws, codes, regulations, policies, and procedures that affect educational policies

District policies and procedures, goals and objectives, organizational structure and functions, and negotiated contracts

Ability to:

Create a performance-driven, student-centered culture Support and motivate staff through leadership, effective observations, and actionable feedback Plan, organize and direct complex technical operations involving coordination of efforts of multiple

specialized units Evaluate policies, procedures, and problems and develops and implements improvements

through subordinate managers Analyze complex problems, identify solutions and implement plans to solve problems Communicate effectively orally and in writing Establish and maintain effective relationships with elected officials, District administrators,

external stakeholders, union officials and employees Work effectively and cooperatively with all racial, ethnic, and socioeconomic groups Engage in shared decision-making Establish clear performance expectations and evaluate based upon results Provide direction and assistance to staff and team members

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree. A graduate degree in business or public administration, education, or a related field is required.

Experience:

Five years of executive experience over multiple school and/or business functions for a public organization.

Special:

A valid California Driver License. Use of an automobile.

SPECIAL NOTES

1. Senior Management classification. 2. An employee in this class may be subject to the reporting requirements of the District’s Conflict

of Interest Code.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and /or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. New Class 08-29-16 KG/PJO

Case 11094 August 29, 2016

SUBJECT TO THE APPROVAL

OF THE PERSONNEL COMMISSION

LOS ANGELES UNIFIED SCHOOL DISTRICT

TO: THE PERSONNEL COMMISSION

FROM: KARLA M. GOULD, PERSONNEL DIRECTOR

SUBJECT: AMENDMENT OF RULE 635, APPOINTMENTS FROM ELIGIBILITY LISTS; AND RULE 804,

INDUSTRIAL ACCIDENT OR INDUSTRIAL ILLNESS LEAVE (FINAL APPROVAL)

EXPLANATION:

Existing law authorizes a school district that has adopted the merit system to fill all vacancies in the classified

service from applicants in the first three ranks of the eligibility list who are ready and willing to accept the positions

except AB2125 (Hall) in 2012 allows exceptions for school districts with a pupil population over 400,000 for named

classes which require specialized licenses, certifications, knowledge, or ability that cannot reasonably be acquired

during the probation period; or gender. AB 1339 (Santiago), as of September 2, 2016, extends these provisions

for all except for the information technology solution technician classification until December 31, 2020.

Existing law requires an employee receiving leave benefits pursuant to the provisions of Ed Code 45192 to remain

within California during periods of injury or illness, unless the governing board authorizes travel outside the state.

The Education Code and the Labor Code each have a special workers’ compensation-like statutory benefit for

certain employees, but only the Education Code limits out-of-state travel for those employees while they are

receiving the benefit. Assembly Bill 915 (Holden) effective January 1, 2016 aligns the laws governing industrial

accident or illness leaves by removing the travel restrictions on an employee receiving these benefits

It is recommended that final approval be given to the amendment of Rules 635 and 804 effective August 29, 2016.

AMENDMENTS:

635 APPOINTMENTS FROM ELIGIBILITY LISTS Education Code 45272 All vacancies in the classified services shall be filled pursuant to this article and the rules of the commission, from applicants on eligibility lists… The commission shall place applicants on the eligibility lists in the order of their relative merit as determined by competitive examinations. The final scores of candidates shall be rounded to the nearest whole percent for all eligibles. All eligibles with the same percentage score will be considered as having the same rank. Appointments shall be made from the eligibles having the first three ranks on the list who are ready and willing to accept the position.

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Education Code 45277

Appointments may be made from other than the first three ranks of applicants on the eligibility list when the ability to speak, read, or write a language in addition to English or possession of a valid driver’s license is a requirement of the position to be filled. The recruitment bulletin announcing the examination shall indicate the special requirements which may be necessary for filling one or more of the positions in the class. Where such a position is to be filled, using the authority of this section, the appointment shall be made from among the highest three ranks of applicants on the appropriate eligibility list who meet the special requirements and who are ready and willing to accept the position.

If there are insufficient applicants who meet the special requirements, an employee who meets the

special requirements may receive provisional appointments which may accumulate to a total of 90 working days. Successive provisional appointments of 90 working days or less each may be made in the absence of an appropriate eligibility lists containing applicants who meet the special requirements if the personnel commission finds that the requirements of subdivisions (a) and (b) of Section 45288 have been met. These appointments may continue for the period of the provisional appointment, but may not be additionally extended if certification can later be made from an appropriate eligibility list

Education Code 45277.5

Notwithstanding Section 45277, in a school district with a pupil population over 400,000, the following shall apply:

(a) An appointment may be made from other than the first three ranks of eligible applicants on the eligibility list if one or more of the following are required for successful job performance of a position to be filled: (1) The ability to speak, read, or write a language in addition to English.

(2) A valid driver’s license. (3) Specialized licenses, certifications, knowledge, or ability, as determined by the school district,

personnel commission of the school district, that cannot reasonably be acquired during the probationary period.

(4) A specific gender, if it is a bona fide occupational qualification. (b) The recruitment bulletin announcing the examination shall indicate the special requirements that may be necessary for filling one or more of the positions in the classification. If a position is to be filled using the authority of this section, the appointment shall be made from among the highest three ranks of eligible

candidates on the appropriate eligibility list who meet the special requirements of the position and who are ready and willing to accept the position.

(c) If there are insufficient applicants who meet the special requirements, an employee who meets the

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special requirements may receive provisional appointments that may accumulate to a total of 90 working days. Successive provisional appointments of 90 working days or less each may be made in the absence

of an appropriate eligibility list containing applicants who meet the special requirements if the personnel commission of the school district finds that the requirements of subdivisions (a) and (b) of Section 45288 have been met. These appointments may continue for the period of the provisional appointment, but shall not be additionally extended if certification can later be made from an appropriate eligibility list.

(d) This section applies only to the following classifications: (1) Principal financial analyst. (2) Principal administrative analyst. (3) Senior administrative analyst. (4) Senior administrative assistant. (5) Senior financial analyst. (6) Information technology electronic communications technician. (7) Information technology solution technician. (87) Senior human resources specialist. (98) Any classifications that have been designated as management or confidential.

(e) A school district that makes an appointment pursuant to this section shally study the effectiveness of the selection method, the vacancy rates for each class, and the length of time to hire for each class, and submit a report on its findings to any affected labor union.

(f) This section shall remain in effect only until December 31, 20152020, and as of that date is repealed,

unless a later enacted statute, that is enacted before December 31, 20152020, deletes or extends thate date.

A. Employment of personnel from eligibility and other employment lists is subject to action by the Board of

Education based upon the recommendations of the Superintendent of Schools and the Superintendent's designees. Official offers of employment shall be made by staff of the Personnel Commission’s Classified Employment Transaction Services Branch or other administrative personnel designated by the Personnel Director of the Personnel Commission.

B. An eligible on a list for an executive/administrative, supervisory, or technical class shall be considered "ready and willing" if the eligible is

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1. willing and able to appear for an interview within 14 days from the date the availability letter is sent or the availability telephone contact is made, and is 2. willing and able to report for work within one month from the date the eligible is selected for the job. C. Except as provided in Paragraph D, below, an eligible for any other class shall be considered "ready and willing" if the eligible is 1. willing and able, to appear for an interview by the second working day after an availability telephone contact is made. 2. willing and able to appear for an interview by the second working day after an electronic mail or

electronic facsimile is sent. 3. willing and able to report for work within 14 days from the date the eligible is selected for the job. As used above, "working day" means any day except Saturday, Sunday, a holiday, or any other day (or portion thereof) the offices may be closed as authorized by the Board of Education. D. For certification to vacancies of 79 hours a pay period or less, the Personnel Commission’s Classified

Employment Transaction Services Branch shall make a minimum of two telephone calls at least six hours apart in efforts to contact the eligible in regard to availability. If the eligible cannot be contacted, the person shall be considered unavailable for that vacancy. The eligible must contact the Personnel Commission’s Classified Employment Transaction Services Branch to make themselves available again.

E. An eligible or a person on a reemployment list may refuse two offers of interview or regular appointment within his/her scope of availability. After the third refusal, no additional offer is required. All offers and refusals shall be noted on the eligibility list record. If such a person fails to respond to a communication about certification or appointment, his/her name may be passed over until an acceptable explanation has been received by the Personnel Commission’s Classified Employment Transaction Services Branch. The provisions of this Paragraph apply only to possible regular appointment; refusal of a limited-term assignment shall not affect eligibility for regular appointment. F. When an examination has been administered, the final scores of all candidates shall be rounded to the nearest whole percent. All eligibles with the same percentage score after rounding will be considered as having the same rank. Except as provided in Paragraph G, all eligibles in the highest three ranks, as well as all candidates for transfer and change of location, who have been determined to be available in accordance with Paragraph B or C, shall be certified from the eligibility list. G. When a Division Head, Administrator of Operations, or head of an independent branch determines that

the possession of a valid California Driver License, or when a site administrator or supervisor determines

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that the ability to speak, read, or write a language in addition to English; specialized licenses, certifications, knowledge, or ability that cannot reasonably be acquired during the probationary period; and/or specific gender if it a bona fide occupiational qualification, is a requirement of a position, to be filled, as listed in Education Code 45277.5, he/she shall indicate in writing to the offices of the Personnel Commission the specific requirement or requirements desired. If the request is approved after a determination that it complies with all relevant laws, rules, procedures, and policy, or if Commission staff determines that special qualifications are required for successful job performance, the special requirements shall be announced in the appropriate examination bulletin, and the Commission staff shall certify the eligibles within the three highest ranks on the eligibility list and all candidates for transfer and change of location who possess such qualifications and who have been determined to be available in accordance with Paragraph B or C and, when bilingual skill, knowledge, or ability is the requirement, have passed the appropriate test or test part. When there are fewer than three ranks of eligibles who possess the special qualifications, a person who possesses the special qualification may be given a provisional assignment in accordance with Education Code Section 45277.5. The provisional assignment is subject to all rule provisions regarding such assignments.

H. A person who is appointed under the provisions of Paragraph G for bilingual skill need not be retested for language ability in order to qualify for a language differential as provided for in Rule 588. Such differential shall be automatically established, based upon the approved request for selective certification as required in Paragraph G. The language differential may be terminated in accordance with Rule 588. I. When a position previously determined to require the special qualifications becomes vacant, the division

head, Administrator of Operations, or head of an independent branch shall indicate in the request for personnel action whether the special requirement is to be continued, subject to review and approval by Commission staff. If the special requirement is continued, the position shall be filled in accordance with Paragraph G above.

J. If a position being filled by an appointment from an eligibility list is occupied by a provisional employee whose name is not included in the names certified, the continuation of the provisional employee beyond the 15-day period after the eligibility list is established is authorized under the following circumstances: 1. At least one of the eligibles certified is not a District employee. 2. The limitation of 90 working days or 126 working days for provisional assignments provided by the Education Code is observed. 3. The applicable limitation prescribed in Paragraph B or Paragraph C, within which the selected eligible is "ready and willing" to accept the position is observed. 4. The applicable limitations prescribed in the Education Code Section 45288 have been met.

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804 INDUSTRIAL ACCIDENT OR INDUSTRIAL ILLNESS LEAVE

Education Code 44043

Any school employee of a school district who is absent because of injury or illness which arose ourt

of and in the course of the person's employment, and for which the person is receiving temporary disability benefits under the worker's compensation laws of this state, shall not be entitled to receive wages or salary from the district which, when added to the temporary disability benefits, will exceed a full day's wages or salary.

During such periods of temporary disability so long as the employee has available for the employee's

use sick leave, vacation, compensating time off or other paid leave of absence, the district shall require that temporary disability checks be endorsed payable to the district. The district shall then cause the employee to receive the person's normal wage or salary less appropriate deductions including but not limited to employee retirement contributions.

When sick leave, vacation, compensating time off or other available paid leave is used in conjunction

with temporary disability benefits derived from worker's compensation, as provided in this section, it shall be reduced only in that amount necessary to provide a full day's wage or salary when added to the temporary disability benefits.

Education Code 44044

Notwithstanding the provisions of Sections 44043, 44984, and 45192, a school district may waive the

requirement that temporary disability checks be endorsed payable the district, and may in lieu thereof, permit the employee to retain his temporary disability check, providing that notice be given to the district that such check has been delivered to the employee. In such cases, the district shall then cause the employee to receive his normal wage or salary less appropriate deductions, including, but not limited to, employee retirement contributions, and an amount equivalent to the face amount of the temporary disability check, which the employee has been permitted to retain. In all cases, employee benefits are to be computed on the basis of the employee's regular wage or salary prior to the deduction of any amounts for temporary disability payments.

Nothing contained herein shall be deemed to in any way diminish those rights and benefits which are

granted to a school employee pursuant to the provisions of Sections 44043, 44984 and 45192.

Education Code 45192

(a) The governing board Governing boards of a school district shall provide by rules and regulations

for industrial accident or illness leaves of absence for employees who are a part of the classified service…

(b) The rules and regulations shall include the following provisions:

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(a)(1) Allowable leave shall not be for less than 60 working days in any one fiscal year for the same accident.

(b)(2) Allowable leave shall not be accumulated from year to year.

(c)(3) Industrial accident or illness leave will commence on the first day of absence.

(d)(4) Payment for wages lost on any day shall not, when added to an award granted the employee

under the workers' compensation laws of this state, exceed the normal wage for the day.

(e)(5) Industrial accident leave will be reduced by one day for each day of authorized absence regardless of a compensation award made under worker's compensation.

(f)(6) When an industrial accident or illness occurs at a time when the full 60 days will overlap into

the next fiscal year, the employee shall be entitled to only that amount remaining at the end of the fiscal year in which the injury or illness occurred, for the same illness or injury.

(c) The industrial accident or illness leave of absence is to be used in lieu of entitlement acquired

under Section 45191. When entitlement to industrial accident or illness leave has been exhausted, entitlement to other sick leave will then be used; but if an employee is receiving workers' compensation the personemployee shall be entitled to use only so much of the person'shis or her accumulated or available sick leave, accumulated compensating time, vacation or other available leave whichthat, when added to the worker's compensation award, provide for a full day's wage or salary.

(d) The governing board of a district may, by rule or regulation, provide for as much additional leave

of absence, paid or unpaid, as it deems appropriate and during this leave the employee may return to the person'shis or her position without suffering any loss of status or benefits. The employee shall be notified, in writing, that available paid leave has been exhausted, and shall be offered an opportunity to request additional unpaid leave.

(e) A Period Periods of leave of absence, paid or unpaid, shall not be considered to be a break in

service of the employee.

(f) During all a paid leave leaves of absence, whether industrial accident leave as provided in this section, sick leave, vacation, compensated time off or other available leave provided by law or the action of a governing board of a district, the employee shall endorse to the district wage loss benefit checks received under the workers' compensation laws of this state. The district, in turn shall issue the employee appropriate warrants for payments of wages or salary and shall deduct normal retirement and other authorized contributions. Reduction of entitlement to leave shall be made only in accordance with this section.

(g) When all available leaves of absence, paid or unpaid, have been exhausted and if the

employee is not medically able to assume the duties of the person's his or her position, the

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person employee shall, if not placed in another position, be placed on a reemployment list for a period of 39 months. When available, during the 39-month period, the personemployee shall be employed in a vacant position in the class of the person'semployee’s previous assignment over all other available candidates except for a reemployment list established because of lack of work or lack of funds, in which case the personemployee shall be listed in accordance with appropriate seniority regulations.

(h) The governing board of a district may require that an employee serve or have served

continuously a specified period of time with the district before the benefits provided by this section are made available to the personemployee provided that such this period shall not exceed three years and that all service of anthe employee prior to the effective date of this section shall be credited in determining compliance with the requirement.

Any employee receiving benefits as a result of this section shall, during periods of injury or illness,

remain within the State of California unless the governing board authorizes travel outside the state.

(i) In the absence of rules and regulations adopted by the governing board of a district, pursuant to this section, an employee shall be entitled to industrial accident and or illness leave as provided in this section but without limitation as to the number of days of this leave and without any requirement of a specified period of service.

(j) An employee who has been placed on a reemployment list, as provided hereinin this section,

who has been medically released for return to duty and who fails to accept an appropriate assignment shall be dismissed.

(k) This section shall apply to districts that have adopted the merit system in the same manner and

effect as if it were a part of Article 6 (commencing with Section 45240) of this chapter. A. Leaves resulting from industrial accidents or industrial illnesses shall be granted in accordance with

Education Code Sections 44043 and 45192 and this Rule. B. A regular classified employee who is absent from duty because of an industrial accident or industrial

illness, as defined in the Worker's Compensation Insurance Law, shall be granted paid leave for each accident or illness while receiving temporary disability benefits known as worker's compensation.

1. In order to be eligible for paid leave, a nonregular employee must have completed at least 130 working

days of paid service in any status during each of the three years immediately preceding the beginning of the leave. A day of paid service shall be defined as any day for which pay is received.

2. When a certificated employee is granted an industrial accident/illness leave from the certificated

assignment, paid leave from a classified assignment, if any, shall be granted if the employee is eligible therefor, in accordance with preceding provisions of this Rule.

C. Paid industrial accident/illness leave shall be granted, in accordance with the employee's assignment, from

the first day of absence to and including the last day of absence resulting from each separate industrial

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illness or industrial injury. A paid industrial accident/illness leave granted under Paragraph B, above, shall be for not more than 60 working days for regular employees and not more than 60 working days of based on the average of daily hours worked by nonregular employees.

D. Paid industrial accident/illness leave shall be reduced by one day for each day of authorized absence

regardless of the temporary disability allowance made under workers' compensation. Days absent while on paid industrial accident/illness leave shall not be deducted from paid illness leave to which the employee may be entitled pursuant to Rule 808.

E. A retired person employed in accordance with Rule 763 shall be granted a paid industrial accident/illness

leave if the employee qualifies in accordance with Paragraph B.1, above. The paid industrial/illness leave shall extend only to the last day to the employee's current assignment or to 60 working days whichever occurs first.

F. Any classified employee may be granted paid leave because of an injury resulting from an act of violence

that occurred during the choice of the employee’s duty. Determination that the injury was the result of an act of violence shall be made by the employee’s site supervisor.

Paid special physical injury leave shall be granted from the first day of absence for not more than 60 working days, except that:

1. Upon request for additional leave, the Human Resources Division or Personnel Commission may

approve successive 60-day extensions up to a maximum of one year.

2. Approval of a leave beyond one year may be obtained from the Superintendent or his designated representative.

G. If an employee is unable to return to duty after exhausting paid industrial accident/illness leave, the employee, if eligible therefor, shall be placed on illness leave in accordance with Rule 808. Accumulated illness leave will be reduced only in the amount necessary to provide a full day's wages or salary, as indicated in the employee's assignment, when added to compensation without penalties from the Worker's Compensation Insurance Fund. Accumulated half-pay illness leave shall be reduced no more thatn eight hours for any one day or no more than the employee's basic daily assignment.

H. If an employee continues to receive a temporary disability allowance after all paid illness leave has been

exhausted following a paid industrial accident/illness leave, the employee shall receive pay from accrued vacation to the extent necessary to make up the employee's regular salary.

I. After the expiration of all paid leave benefits, the employee shall be notified in writing and, if he/she is a

regular employee, shall be offered the opportunity to request an extension of the leave as an unpaid leave. Vacancies caused by such unpaid leave may be filled by regular appointment. The total time of all leave benefits provided under this Rule, including unpaid accident leave, shall not exceed 36 months for any one industrial accident or industrial illness.

J. Upon return to service from industrial accident/illness leave, a regular employee shall be assigned to a

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vacant position in the employee's class. If no vacancy exists, the employee may displace the recently appointed employee in the class with less seniority. If placement cannot be effected, the employee shall be treated as if laid off from the class, in accordance with Rule 740. An employee returning from industrial accident/illness leave shall not have any loss or gain is status or benefits other than that specifically provided in the Education Code and Personnel Commission rules. An employee shall continue to receive seniority credit for all purposes while on such paid or unpaid leave of absence.

K. When all paid or unpaid leave of absence have been exhausted following an industrial accident or

industrial illness, an employee shall be terminated and be placed on the reemployment list for the class from which leave was granted for a period not to exceed 39 months. An employee who fails to accept an appropriate assignment after being medically approved shall be removed from the reemployment list. Appropriate assignment is defined as an assignment to the employee's former class at the time of layoff, in former status and time basis, and in assignment areas in which the employee was available. Employees removed from a reemployment list under this Rule may appeal the removal using the procedure indicated in Rule 600 for appeals of rejection of applicants, candidates, and eligibles except that an appeal of an administrative review decision relating to medical matters shall not be made to the Personnel Commission but shall be to such authorities as the Board of Education may designate.

L. While an employee is on any paid leave resulting from industrial accident or industrial illness, the employee's salary paid by the District shall not, when added to a normal temporary disability allowance award without penalties granted the employee under the State Worker's Compensation Insurance law, exceed the employee's regular salary. A permanent employee's regular salary is computed on the basis of number of hours and days in the employee's basic daily assignment. Regular salary of an employee who is not permanent shall be computed on the basis of the average number of hours worked each pay period in which the employee was in paid status during the preceding 12 months13 pay periods. Long-term differentials, as defined in Rule 500, shall be considered as part of the employee's regular rate for the purpose of this Rule and shall be continued during paid industrial/illness leave. (For determination of whether a particular differential is considered a long-term or a short-term differential, refer to the pertinent rule.)

Final allowances for permanent industrial disability settlements are not subject to remittance to the District.

KG/SD