los medanos college
DESCRIPTION
Extended Opportunity Programs & Services (EOPS) Spring 2014 Information Session A large group meeting held each semester required for new and continuing EOPS students, outlining the services, expectations, and benefits of participating in EOPS Revised 1/09/13. LOS MEDANOS COLLEGE. Forms. - PowerPoint PPT PresentationTRANSCRIPT
LOS MEDANOS COLLEGE
Extended Opportunity Programs & Services (EOPS)
Spring 2014 Information SessionA large group meeting held each semester required for new and continuing EOPS students, outlining the services, expectations, and benefits of participating in EOPS
Revised 1/09/13
Forms
Forms you’ll need
1. EOPS SP14 Network Services & Dates
2. My Academic Network Strategy3. EOPS Policies & Procedures4. EOPS Mutual Responsibility
Contract (MRC)
Objectives
What we’ll do today
1. Create academic network strategies
2. Establish academic networks3. Define program & student
expectations4. Increase network resources
Academic Network Strategy
“We are caught in an inescapable network of
mutuality, tied in a single garment of destiny.
Whatever affects one directly, affects all
indirectly.”
~Rev. Dr. Martin Luther King, Jr., Nobel Prize Laureate,
Human Rights Activist
Invalid success formula
StudentGoal + Classroom
Instructor = StudentSuccess
Valid success formula
StudentGoal + Academic
NetworkParticipation
= StudentSuccess
Some academic network categories1. Immediate family2. Extended family3. Long-time friends4. Employers5. Religious
Organization6. Public Organizations7. LMC staff8. LMC CORE9. LMC Bookstore10.LMC Automotive
Tech11.LMC Child Study
Center
12. Career Mentor13.LMC Instructor14.LMS SG15. Financial Aid16. Admissions&
Records17. LMC Administrator18. Cafeteria19. LMC Library20.LMC Employment
Ctr21. LMC Scholarship
Ofc22. LMC Transfer Ctr
________key relationships____________________current date
My Academic Network Strategy Worksheet
_______________AA/AS/Transfer/Certificate_____________________________________target date___________
inward qualities
_______________challenges facing
_______________core values
_______________ LMC faculty
_______________Study-buddy________________________
LMC student service program
___________________student activity
__________________ peer
_______________________ work/business
________________________religious/civic organization
_______________ LMC faculty
_______________career goal_____________________________________target date
_______________ kick-it buddy
_______________state/local institutions
_______________ family
NAME: ____________________________________ ID#:__________________ EMAIL: [email protected] DATE: _________________
______________LMC staff
________key relationships____________________current date
My Academic Network Strategy
_______________AA/AS/Transfer/Certificate_____________________________________target date___________
inward qualities
_______________challenges facing
_______________core values
_______________ LMC faculty
_______________Study-buddy________________________
LMC student service program
___________________student activity
__________________ peer
_______________________ work/business
________________________religious/civic organization
_______________ LMC faculty
_______________career goal_____________________________________target date
_______________ kick-it buddy
_______________state/local institutions
_______________ family
NAME: ____________________________________ ID#:__________________ EMAIL: [email protected] DATE: _________________student
spousecaretaker
8/14/13
sound engr tech
5/30/15
AA- recording arts5/30/13
S- singing H- entertainingA- poetry writing P- outgoingE- Beyonce’ lunch
housingfamily pressuremental healthhope
trustcourage self-honesty A&R- transcript evaluationLarry K- math 30
St Paul’s UMC- scholarship
Maria- co-Raider’s fan
Ernest- flexible schedule
Larry K- math 30
Joseph- dad- car
Marsha-CalWORKs
______________ LMC student service program
EOPS- priority regRust- math/ACE
Caldwell- Englishstudent government
Leslie Thompson 1234567 lthompson567 8/14/130
EOPS is a state-funded student service program
that promotes academic excellence among
students from low-income, underrepresented
backgrounds in higher education. EOPS promotes excellence by offering
services that are above, beyond, and in addition to
services available to all LMC students.
What’s EOPS?
ENROLLMENT RETENTION
PERSISTENCE SUCCCESS
The EOPS Mission
The EOPS Vision
EOPS students and staff are passionate change-agents who thrive as they create
and nurture intentional, academic partnerships-partnerships that inspire
people to choose trust over fear, equity over injustice, responsibility over victimhood,
hope over apathy, self-honesty over competition, and link personal success to
the success of the greater good.
EOPS counseling goals & valuesGoal
To guide students as they navigate through the system of higher
education through self-awareness, self-determination, and self-reliance.
Values• Partnership
• Initiative/ownership•Authenticity
•Comprehensiveness
Counseling purposes and timelineLimited
Services/AppealNew Students
P.O.W.E.R Workshop1/6/2014 – 1/7/2014
1st Contact –
Ed-Plan Update
1/13/2014 – 2/28/2014
1st Contact – NAVI Workshop
12/17/2013 – 1/8/2014
Progress ReportDue 2/28/2014 @ 1:00pm
Progress ReportDue 2/28/2014 @ 1:00pm
2nd Contact – Peer-to-Peer contact
3/3/2014 – 4/4/2014
2nd Contact – Ed-Planning
1/13/2014 – 2/28/2014
3rd Contact – Pre-registration Advising
3/24/2014 – 5/7/2014
3rd Contact – Pre-registration Advising
3/24/2014 – 5/7/2014
Program linked to EOPS What ‘s CARE?
A student support program offering additional student support services to eligible EOPS
students. Who’s Eligible?
A current EOPS student who is: a) single-head of household, b) parent/guardian of child 14 or
younger in home, c) whose child or is personally receiving TANF/ CalWORKs (cash-aid)What Services Are Offered?
Childcare, educational grant($), monthly meal tickets, automotive repair services, life-
development workshopsWhen Do I Apply?
NOW– see Robin Harrison
EOPS Spring 2014 Network Service & Program Dates
OPTIONAL SERVICES: Students may opt not to participate in the services listed below with no change in their program status.
Description Start Date End DateSchool Supply Pick-Up (between 3:00pm-
6:00pm, except Fri) 01/15/2014 01/17/2014
Book Voucher 01/09/2014 01/27/2014
Calculator Loans 01/15/2014 05/21/2014
Email Assistance 01/21/2014 05/21/2014
FAFSA Application Assistance 01/21/2014 05/21/2014
Miscellaneous Supplies (Scan-Trons, blue books) 01/15/2014 05/21/2014
Parking Permit (between 3:00pm-6:00pm, except Fri) 01/15/2014 01/21/2014
Recommendations 01/21/2014 05/21/2014
Textbook Loans 01/15/2014 05/21/2014
UC/CSU Fee Waivers 01/13/2014 05/21/2014
Policies & Procedures
The following policies govern the processes by which EOPS will deliver particular services and
requirements that students are to meet in order to receive them.
Appealing for readmissionPolicy
Students dismissed from EOPS due to back-to-back
semesters of non-compliance may submit a written
request for readmission. (No second appeals accepted. No
appeals for status downgrades permitted.)
Procedure Meet EOPS staff to review appeals process Complete 6 units with term GPA of 2.0 or
better semester before appealing Submit written appeal with supporting
documents Submit EOPS application
Book vouchers Policy1. For use at LMC Bookstore 2. For one-time use only3. Expires 14 days after disbursed4. Good only for textbook purchases or
loans5. Lost vouchers only replaced with police
report
Procedure• Present ID and schedule at LMC Bookstore
• Return to bookstore for books out of stock when purchasing– bookstore re-opens voucher
Book purchased are student’s property
CalWORKsPolicy
1. County supplies book vouchers2. County supplies parking permits3. County provides course supplies
Procedure• Students who experience complications
securing services from Contra Costa County must document attempts to secure services.
Counseling expectationsPolicy
1. No children allowed2. Students that no-show, cancel, and/or
reschedule appointments will not be guaranteed make-up appointment
3. No drop-ins4. After 10 minutes, no admittance
Procedure• Schedule all appointments in the EOPS
office by phone or in person• Retain record of appointments– no
reminder calls
Counseling expectations, cont’d
1. All three (3) required counseling contacts to be completed with an EOPS counselor or EOPS designated staff
• Exception: Students permitted to meet with non-EOPS counselor to complete 2 of the 3 meetings as specified in the Program Timeline (i.e., cover topics by required dates) Procedure
• Meet during the dates and cover the topics stated on the Program Timeline
• Provide EOPS Office proof of each meeting by EOPS Counseling Timeline meeting deadline
Eligibility limits
1)70 degree-applicable units2)6- consecutive semesters
(summers excluded)3)Dishonor MRC 2 consecutive
semesters 4)Voluntarily withdraw from EOPS
E-mail requirement
Policy• Students are to establish, maintain, consult
their insite.4cd.edu e-mail account weekly • Serves as the contact point for EOPS official
communication• EOPS no longer corresponds via US Mail
Enrolling at multiple campuses
Policy1. Majority of units must be taken at LMC2. If enrolled in an even number of courses,
LMC must be designated as financial “home”
Procedure• Designate LMC as financial “home”• Receive services at LMC EOPS
Full-time waiver request Policy
At sole discretion of the EOPS director, a limited
number of students may be approved to enroll and
complete less than a full-time course load.
Procedure Submit waiver request to director with supporting documents by required deadline
Academic Progress Report (APR)Policy
1. Student must meet with instructors during office hours to obtain instructor feedback for, at least, fifty (50%) of enrolled classes. Must obtain feedback from ALL instructors.
2. Must show comments– letter/% grade optional.
Procedure• Download APR at EOPS website (forms
tab)• Make appointment with instructor• Submit to EOPS Office by February 28,
2014, 1:00pm
Networking with instructors
Note office hours in syllabus Introduce yourself when semester
begins Call/email appointment request for
APR Ask course-related questions at
meeting Express appreciation to instructor Thank instructor for meeting
Nine (9) unit waiverPolicy
Continuing students successfully completing (2.0 or better) 12 units may take 9.0-11.9 units in following semester
<12 unit semesters cannot be back-to-back < 12 unit semester limit – 2 semesters life-time
tenure in programProcedure/Example
SP’14– completes 12 units w/ 2.0 GPA, FA ’14 completed 10 units with 2.o or better term GPA
Submits no waiver for FA ‘14 Meets counselor in FA ‘14 to revise Ed Plan
Waiver approval required for all other studentsNote: financial aid status may be impacted as a result of non-full-time
enrollment
Non-satisfactory academic progress
PolicyStudents earning Ds or Fs at APR deadline must meet with EOPS counselor or staff no later than two weeks after the APR deadline to devise a strategic plan
Procedure Develop strategic plan Makes follow-up meeting with
counselor/staff, at least, 2 days before semester drop deadline
Time/Unit limit waiverPolicy
Full-service students with high unit CCCCO approved “high unit majors” may petition to extend eligibility for EOPS services up to 2 semesters beyond 70 degree-applicable unit/6 semester limit.
Procedure Meet counselor to determine program
eligibility Before start of each semester, submit
waiver to EOPS director for approval
Transferring to another EOPS
PolicyEOPS supports student transfers to another
EOPS program but cannot guarantee admission.
Procedure Request LMC EOPS to send EOPS Transfer
Request to selected EOPS program EOPS sends record of student’s program
history, transcript, and current status to selected program
Parking Permits
Policy• Limited-service and appeal students are
ineligible for this service.
• Issued only one (1) permit per EOPS student
• Must request permit during today’s Informational Session
Mutual Responsibility Contract
Establishing Your MRCenter information appearing underlined on MRC form
1. Enroll 12 units every semester, i.e., fall/spring 12 units, summer 6 units
Multiple campus enrollment must have majority units at LMC
DSPS students with less than 12 units must submit DSPS waiver to eligible for services before signing contract
EOPS students with less than 12 units must submit EOPS waiver to eligible for services before signing contract
Establishing Your MRCenter information appearing underlined on MRC form
2. Complete 12 units each semester earning a term Grade Point Average (GPA) of, at least, 2.0 EOPS or DSPS waiver required for less
than 12 units Waiver must be submitted before
services can be received
Establishing Your MRCenter information appearing underlined on MRC form
3. Schedule and meet with EOPS counselor/staff 3 times each semester as outlined in Spring 2014 Network Service & Program Dates All 3 meetings with EOPS counselor (see
Policies)
Establishing Your MRCenter information appearing underlined on MRC form
4. Submit APR by 1:00pm, 02/28/14 For on-line classes-- attach e-mail to APR
from instructor with comments on your: a) participation, b) grade, c) attendance, and d) understanding of course material
Write “late start” for classes starting after 02/28/14
Meet instructors during office hours
Establishing Your MRCenter information appearing underlined on MRC form
5. Use EOPS priority registration to register for your next semester classes
Use WebAdvisor/Insite Portal Check WebAdvisor/Insite Portal for
your personal registration appointment date and time
Establishing Your MRCenter information appearing underlined on MRC form
6. Notify Admissions & Records and EOPS after changing contact information Address, phone numbers, name, etc.
Let’s work together on making this phrase--
“I didn’t receive that e-mail”, not happen.
Establishing Your MRCenter information appearing underlined on MRC form 7. Establish, maintain, and
regularly check personal [email protected] email for EOPS official correspondence
Activate Los Medanos e-mail through Insite portal– Insite.4cd.edu
Establishing Your MRCenter information appearing underlined on MRC form
8. Student must meet with instructors during office hours to obtain instructor feedback for, at least, fifty (50%) of enrolled classes. (Ex. If student has 4 classes, student must meet with 2 instructors during office hours. Student will need ALL 4 signatures)
Other Matters
File a FAFSA
Beta Ed Plans
SB1456 Starting fall 2013
Peer Mentoring
Starting spring 2014 Second “counseling” contact for Full
service and Limited/Appeal EOPS students only
EOPS Student Advocate
A group of EOPS students selected by
application to assist EOPS in areas of:
1)Program policy2)Strategic planning 3)Developing program initiatives4)Community leadership
Book vouchers
Expires 14 days from today
New students- $250Continuing Full-Service- $350Continuing Limited-Service- $0Appeal-$0
Scheduling counseling appointments
1-Start scheduling 01/13/14 @ 8:30am2-Call or visit EOPS Office
Staff Contacts
Robin HarrisonCARE Coordinator(925) 439-2181 [email protected]
George MillsEOPS Retention Specialist(925) 439-2181 [email protected]
Lisa GregoryAdministrative Secretary(925) 439-2181 [email protected]
Yasmine FlaggsEOPS Assistant(925) 439-2181 [email protected]
Catherine FonsecaCalWORKs Coordinator(925) 439-2181 [email protected]
Laura SubiaEOPS Counselor(925) 439-2181 [email protected]
Jeffrey BenfordDean of Counseling & Student Services(925) 439-2181 [email protected]
1-Request permit today upon check-out 2-Apply on-line in EOPS office between the hours of (bring make/model of vehicle and license plate) 3:00pm-6:00pm Mon-Thurs (deadline is 01/21/14)3-Take receipt to cashier 4-Obtain temporary permit 5-Receive SP14 permit in mail within 5-7 business days
5-Step parking permit process
Must complete process 01/15-01/21/14
PARKING PERMIT REQUESTS AND SUPPLY HANDOUTS
MUST request parking permit today (No exceptions)
Student supply pickup:1/15/14-1/17/14
3:00pm-6:00pm (except Friday when it’s 3:00-4:00pm)