louisiana digital copier pricing€¦ · 6 l ou is an copier equipment pr icng louisiana copier...

LOUISIANA Digital Copier Pricing

STATE OF LOUISIANACopier Contract for Rental and Purchase of Connected CopiersContract Numbers: - Purchase Color - 4400011619

- Maintenance Color - 4400011630- Rental Color - 4400011632- Purchase Monochrome - 4400011611- Rental Monochrome - 4400011631- Maintenance Monochrome - 4400011618

T Number 91729 July 1, 2017 - June 30, 2022

For more information contact:Dan WoollyNational/Government Account Manager(214) 557 [email protected]

KYOCERA Document Solutions America, Inc.National Accountshttps://usa.kyoceradocumentsolutions.com/April 2019

Table of Contents

Subject Page No.

Ordering & Payment information..............................................................................................3

Sample Purchase Orders .......................................................................................................4,5

Product Offerings (Monochrome) ........................................................................................6-14

Product Offerings (COLOR) ................................................................................................15-23

Scope of Contract ..............................................................................................................24-28

Contact Information ................................................................................................................29

2 LOUISIANA COPIER EQUIPMENT PRICING

This catalog is published for Louisiana Kyocera/Copystar dealer's to use to provide customers with State contract pricing. Any errors or omissions from this catalog are superseded by the prices/items published forthese contracts by the State of Louisiana Office of Procurement. Kyocera will not be financially responsiblefor any errors in pricing in this catalog.

State of LouisianaContract Numbers: - Purchase Color - 4400011619

- Maintenance Color - 4400011630 - Rental Color - 4400011632- Purchase Monochrome - 4400011611 - Rental Monochrome - 4400011631

- Maintenance Monochrome - 4400011618

T-Number: 91729 July 1, 2017 Through June 30, 2022

Ordering and Payment InformationOrdering Address Payment AddressKYOCERA Document Solutions America, Inc. KYOCERA Document Solutions America, Inc.Attn.: National Accounts 225 Sand Road, PO Box 40008c/o Local Authorized Dealer (insert name) Fairfield, NJ 07004-0008225 Sand Road, PO Box 40008Fairfield, NJ 07004-0008Telephone: (973) 808-8444E-mail: [email protected] #06-446-5503

Payment TermsNet 30 days. All prices shown herein are net (discount deducted). KYOCERA Document Solutions America, Inc. will submit invoices directly to all ordering agencies.

Delivery30 days ARO for all categories.

Federal I.D. No. DUNS#TIN: 95-2819506 06-446-5503

Ordering InformationFor complete ordering information, please reference the State of Louisiana Monochrome Copier Purchase Contract 4400011611, Rental Contract4400011631, Maintenance 4400011618 or State of Louisiana Color Copier Purchase Contract 4400011619, Rental Contract 4400011632 orMaintenance 4400011630 posted at http://doa.louisiana.gov/osp/contracts/copier/copier.htm

For more information, please call your National/Government Account Manager

Dan Woolly, at (214) 557-5207 or e-mail at [email protected]

NYES

LOUISIANA COPIER EQUIPMENT PRICING 3

“This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discriminationagainst all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulationsrequire that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regardto race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.”

Kyocera is not responsible for typographical errors. Designs and specifications subject to change without notice. Photos are for illustration only, and may contain optional accessories not included in specific product configurations.

©2019 KYOCERA Document Solutions America, Inc. All Rights Reserved.

The following is an example of an Outright Purchase Order. Please pay particular attention to the areas marked A-H.

Incorrect information in these areas will require modification from the issuing office.

A. Contract Number - Must Have Louisiana Contract Number 4400011619

B. Vendor Address - KYOCERA Document Solutions America, Inc.Attn: National Accountsc/o Local Authorized Kyocera Dealer (Insert Name)225 Sand Road, P.O. Box 40008Fairfield, New Jersey 07004-0008

C. Products - Descriptions of the items ordered by the user

D. Quantity - The quantity ordered of the unit

E. Price - The price of one unit to be purchased

F. Total Price Per Item - The total amount for that item based on the unit price (Quantity Ordered x Unit Price)

G. Total Price of Purchase Order - The total dollar amount obligated for the purchase order

H. Signature - Be sure to sign the purchase order. Must be signed by an authorized Contracting/Ordering Officer

1. LOUISIANA CONTRACT NO. 2.REQUISITION NO. 3. DATE OF ORDER 4. PURCHASE ORDER NUMBER 5. PRIORITY4400011619 DD/MM/YY XXXXX-XXXXX

6. ISSUED BY 7 ADMINISTERED BY 8. DELIVERY FOBAGENCY NAME AGENCY NAME ( X) DESTINATIONATTN, BUYERS NAME ADDRESS ( )OTHERADDRESS CITY, STATE ZIP (See Schedule)CITY, STATE ZIP

9. CONTRACTOR Vendor Id: CAGE CODE 10. DELIVERY TO FOB POINT BY 11. MARK IF BUSINESS IS

NAME AND KYOCERA Document Solutions America, Inc. 12. DISCOUNT AND/OR ( ) SMALLADDRESS ATTN: NATIONAL ACCOUNTS NET PAYMENT TERMS ( ) SMALL DIS-

C/O KYOCERA AUTHORIZED DEALER NAME ADVANTAGED 225 SAND ROAD, P.O. BOX 40008 13. MAIL INVOICES TO: ( ) WOMEN OWNEDFAIRFIELD, NJ 07004-008 ( )OTHER

14. CONSIGNEE AND DESTINATION (SHIP TO) 15. PAYMENT WILL BE MADE BY: MARK ALL PKGSAGENCY NAME AGENCY NAME AND PAPER WITHADDRESS ADDRESS CONTRACT ORATN: ATTN: ORDER NUMBERCITY, STATE ZIP CITY, STATE ZIP

16. ACCOUNTING AND APPROPRIATION DATA/LOCAL USESee Schedule

17. ITEM NO. 18. ARTICLES OR SERVICES 19. QTY. 20. UNIT 21. UNIT PRICE 22. EXTENDED AMOUNT

000X ECOSYS - XXXXXXXX 01 Each $ x,xxx.xx $ x,xxx.xxXX PPM A3 Monochrome/DF-470/AK-470Stand Riser/PF-470/Surge Protectorincludes monthly copy allowance of 6,000 copies

000X Line 0010: (Low Volume) 12 Each $ x,xxx.xx $ x,xxx.xxIncludes 6,000 Copies/mo. - $ xx.xxContract Number:408486

000X Excess Cost Per Copy over 6,000 is $ 0.00XX

If quantity accepted by the Government is same 24. ORDERED BY 25. TOTALas quantity ordered, indicated by x. If different, enter Signature____________________________________actual quantity acceptedd below quantity ordered and Name_______________________________________ $ xxxxx.xxencircle Title:________________________________________

G

Sample Purchase Order – Outright Purchase

SSAAMMPPLLEE(date)

Net 30 Days

H

FE

DC

B

A


Contract Numbers:- Purchase Color - 4400011619

- Maintenance Color - 4400011630 - Rental Color - 4400011632

- Purchase Monochrome - 4400011611 - Rental Monochrome - 4400011631


The following is an example of a Rental Purchase Order. Please pay particular attention to the areas marked A-H.

Incorrect information in these areas will require modification from the issuing office.

A. Contract Number - Must have Louisiana Contract Number 4400011632B. Vendor Address -KYOCERA Document Solutions America, Inc.Attn: National Accountsc/o Local Authorized Kyocera Dealer (Insert Name)225 Sand Road, P.O. Box 40008Fairfield, New Jersey 07004-0008C. Products - Descriptions of the items ordered by the userD. Quantity - The quantity ordered of the unitE. Price - The rental price of one unit to be acquiredF. Total Price Per Item - The total amount for that item based on the unit price (Quantity Ordered x Unit Price)G. Total Price of Purchase Order - The total dollar amount obligated for the purchase orderH. Signature - Be sure to sign the purchase order. Must be signed by an authorized Contracting/Ordering OfficerI. Term of Rental - PO must indicate term of rental - plus fiscal period covered by PO

Renewal Purchase Orders must indicate “Renewal” in the body of the order along with the serial number of the machine(s) being renewed.

1. LOUISIANA CONTRACT NO. 2. T. NUMBER 3. DATE OF ORDER 4. PURCHASE ORDER NUMBER 5. PRIORITY4400011632 DD/MM/YY XXX-XXXXX-XXXXX

6. ISSUED BY 7 ADMINISTERED BY 8. DELIVERY FOBAGENCY NAME AGENCY NAME ( X) DESTINATIONATTN, BUYERS NAME ADDRESS ( )OTHERADDRESS CITY, STATE ZIP (See Schedule)CITY, STATE ZIP

9. CONTRACTOR Vendor ID: Cage Code: 10. DELIVERY TO FOB POINT BY 11. MARK IF 03379 BUSINESS IS

NAME AND KYOCERA Document Solutions America, Inc. 12. DISCOUNT AND/OR ( ) SMALLADDRESS ATTN: NATIONAL ACCOUNTS NET PAYMENT TERMS ( ) SMALL DIS-

C/O KYOCERA AUTHORIZED DEALER NAME ADVANTAGED 225 SAND ROAD, P.O. BOX 40008 13. MAIL INVOICES TO: ( ) WOMEN OWNEDFAIRFIELD, NJ 07004-008 ( )OTHER

14. CONSIGNEE AND DESTINATION (SHIP TO) 15. PAYMENT WILL BE MADE BY: MARK ALL PKGSAGENCY NAME AGENCY NAME AND PAPER WITHADDRESS ADDRESS CONTRACT ORATN: ATTN: ORDER NUMBERCITY, STATE ZIP CITY, STATE ZIP

16. ACCOUNTING AND APPROPRIATION DATA/LOCAL USESee Schedule

17. LINE NO. 18. ARTICLES OR SERVICES 19. QTY. 20. UNIT 21. UNIT PRICE 22. EXTENDED AMOUNT

00004 ECOSYS-XXXXXX Monochrome MFP 1 7 MO .00 .00 DF-470/AK-470/Stand Riser/PF-470Surge Protectorincludes a monthly copy allowance of 6,000

000XX MONTHLY RENTAL RATE (Includes Installation, XX.XX XXX.XXRenoval and Supplies) Includes XXXXCopies/Month; All Additional Copies at $ .0XXX ea.,

000XX ACCESSORIES FOR MODELS FS-XXXX Duplex 1 7 MO X.XX XXX.XXUnit, #DU-XXXX,

If quantity accepted by the Government is same 24. ORDERED BY 25. TOTALas quantity ordered, indicated by x. If different, enter Signature____________________________________actual quantity acceptedd below quantity ordered and Name_______________________________________ $ xxxxx.xxencircle Title:________________________________________26 QUANTITY IN COLUMN 20 HAS BEEN 27. PAYMENT 28. INITIALS( ) INSPECTED ( ) RECEIVED ( ) ACCEPTED AND CONFORMS TO THE ( )COMPLETE

CONTRACT EXCEPT AS NOTED ( ) PARTIAL( ) FINAL 29. AMT VERIFIED FOR

CHECK NUMBERDATE SIGNATURE OF AUTHORIZED REP30. I certify this account is correct and proper for payment 31. PAID BY 32. BILL OF LADING NO.

DATE SIGNATURE OF AUTHORIZED REP33. REC’D AT 34. REC’D BY 35. DATE REC’D

G

Sample Purchase Order – Rental*

SSAAMMPPLLEE(date)

Net 30 Days

H

FEDC

B

A

RENTAL PERIOD FROM: 2/1/XXTO: 8/31/XX

This purchase order authorizes the rental of the above for 36 months at $XXX.XX per month. This PO is valid through June 30, 20XX. A new PO will be issued July 1 for the next fiscal year.

I


Contract Numbers:- Purchase Color - 4400011619

- Maintenance Color - 4400011630 - Rental Color - 4400011632

- Purchase Monochrome - 4400011611 - Rental Monochrome - 4400011631



� LOUISIANA Copier Equipment RENTAL

Includes Delivery andInstallation.

LOUISIANAMODEL DESCRIPTION RENTAL PRICEECOSYS M2540dw 42 P.P.M. A4 Monochrome 4 in 1 MFP

Copier Stand/Surge Protectorincludes a monthly allowance of 2,100 copies $ 38.23

ECOSYS M2540dw 42 P.P.M. A4 Monochrome 4 in 1 MFPCopier Stand/Surge Protectorincludes a monthly allowance of 3,500 copies 52.51

Optional AccessoriesPF-1100 250 Sheet Paper Drawer (Max 2 units) 2.02 SD-144-1GB(DDR3) Printer Memory 1.53

Excess Copy ChargeCPC $0.0030/copy for excess copies over MCA of 2,100CPC $0.0020/copy for excess copies over MCA of 3,500

� ECOSYS M2540dw SEGMENT 1

The ECOSYS M2540dw combines exceptional print quality withadvanced features in a monochrome multifunctional printer designed for thebudget conscious business. Easily copy,print, scan and fax from a device thatoffers reliability, low TCO and ECOSYSlong life consumables. Workgroupscan easily drive their business from any-where, with wireless functionality andOn-The-Go printing/scanning capabili-ties. Add to this print speeds up to 42ppm, advanced security features, andconvenient walk-up USB accessibility,and you’ll see why the ECOSYS 2540dwcan affordably take your businessprocesses to the next level.

SPECIFICATIONS AT A GLANCE

• Speed : 42 B&W Pages Per Minute with Standard 50 Sheet Dual Scan Document Processor

• Functions: Standard Network Print/Color Scan/Copy/Fax

• Max Monthly Duty Cycle: 80,000 Pages Per Month

• Resolution: 1200 x 1200 dpi, 600 x 600 dpi, 300 x 300 dpi

• Standard/Maximum Paper Capacity: 350 Sheets/850 Sheets

• Paper Size: Statement to Legal (5.5” x 8.5” - 8.5" x 14")

• Paper Weight Drawers: Standard/Optional Drawers: 16 lb Bond - 90 lb Index (60 - 163gsm);

MPT: 16 lb Bond - 120 lb Index (60 - 220gsm)

• Duplexing: Standard Stackless Duplex

• Interfaces: 10/100/1000BaseTX, Hi-Speed USB 2.0, 1 USB Host,

Wireless LAN IEEE 802.11b/g/n, Wi-Fi Direct

• PDL, Emulations: PRESCRIBE, PCL6 (PCL-XL/PCL-5e), KPDL3, PDF,

PDF Direct Printing, XPS, OpenXPS, TIFF

• Fax Modem Speed: 33.6kbps

• Fax Memory: 3.5MB

ECOSYS M2540dw

AVAILABLE FOR RENT ON OPEN MARKETTeaching Assistant Business App. for automated printing & grading of bubble sheet tests 5.98

� LOUISIANA Copier Equipment


PURCHASE


LOUISIANAMODEL DESCRIPTION PURCHASE PRICEECOSYS M2540dw 42 P.P.M. A4 Monochrome 4 in 1 MFP

Copier Stand/Surge Protector $ 684.00

Optional AccessoriesPF-1100 250 Sheet Paper Drawer (Max 2 units) 130.00 SD-144-1GB(DDR3) Printer Memory 92.00

� ECOSYS M2540dw SEGMENT 1

The ECOSYS M2540dw combines exceptional print quality withadvanced features in a monochrome multifunctional printer designed for thebudget conscious business. Easily copy,print, scan and fax from a device thatoffers reliability, low TCO and ECOSYSlong life consumables. Workgroupscan easily drive their business from any-where, with wireless functionality andOn-The-Go printing/scanning capabili-ties. Add to this print speeds up to 42ppm, advanced security features, andconvenient walk-up USB accessibility,and you’ll see why the ECOSYS 2540dwcan affordably take your businessprocesses to the next level.


• Speed : 42 B&W Pages Per Minute with Standard 50 Sheet Dual Scan Document Processor

• Functions: Standard Network Print/Color Scan/Copy/Fax


• Resolution: 1200 x 1200 dpi, 600 x 600 dpi, 300 x 300 dpi

• Standard/Maximum Paper Capacity: 350 Sheets/850 Sheets

• Paper Size: Statement to Legal (5.5” x 8.5” - 8.5" x 14")

• Paper Weight Drawers: Standard/Optional Drawers: 16 lb Bond - 90 lb Index (60 - 163gsm);

MPT: 16 lb Bond - 120 lb Index (60 - 220gsm)


• Interfaces: 10/100/1000BaseTX, Hi-Speed USB 2.0, 1 USB Host,

Wireless LAN IEEE 802.11b/g/n, Wi-Fi Direct

• PDL, Emulations: PRESCRIBE, PCL6 (PCL-XL/PCL-5e), KPDL3, PDF,

PDF Direct Printing, XPS, OpenXPS, TIFF

• Fax Modem Speed: 33.6kbps

• Fax Memory: 3.5MB

ECOSYS M2540dw

MAINTENANCE FOR PURCHASED COPIERContract Number 4400011618(Low Volume) Includes 2,100 Copies - $ 21.42/month(High Volume) Includes 3,500 Copies - $ 35.70/monthExcess over 2,100 - $ 0.0030Excess over 3,500 - $ 0.0020

AVAILABLE FOR PURCHASE ON OPEN MARKETTeaching Assistant Business App. for automated printing & grading of bubble sheet tests $ 359.00




LOUISIANAMODEL DESCRIPTION RENTAL PRICEECOSYS M4125idn 25 P.P.M. A3 Monochrome MFP

Stand Riser/Copier Stand/Surge Protectorincludes a monthly allowance of 3,600 copies $ 66.21

ECOSYS M4125idn 25 P.P.M. A3 Monochrome MFPStand Riser/Copier Stand/Surge Protectoincludes a monthly allowance of 6,000 copies 87.13

Optional AccessoriesPF-741 2 x 500 Sheet Paper Drawer 9.92 Fax System 13 Fax Board 6.33 SD-144-1GB(DDR3) Printer Memory 1.53


� ECOSYS M4125idn SEGMENT 2


The ECOSYS M4125idn brings high-levelfunctionality and quality black & whiteoutput to offices and workgroups lookingfor a small footprint MFP. Out-of-the-boxperformance offers print speeds up to 25pages per minute and flexible paper sizesup to 11" x 17". Capabilities can be furtherenhanced with advanced business applica-tions, enabling the device to scale to yourunique needs. Designed with Kyocera’sadvanced ECOSYS technology, it deliversreliability and durability to eco-friendlyoffices, all with a low total cost of ownership,assuring your document imagingdemands, and your bottom line, are satisfied.

SPECIFICATIONS AT A GLANCE• Speed : 25 B&W Pages Per Minute/Small Footprint MFP • Functions: Print/Copy/Scan/Optional Fax• Max Monthly Duty Cycle: 80,000 Pages Per Month • Resolution: Fine 1200 dpi x 1200 dpi; 600 x 600 dpi • Standard/Maximum Paper Capacity: 600 Sheets/1,600; Sheets Auto Selection / Switching• Paper Size: Statement to Ledger (5.5” x 8.5” - 11" x 17") • Paper Weight Trays: 16 lb–43 lb Bond; MPT: 16 lb Bond–140 lb Index • Duplexing: Standard Stackless Duplex• Interfaces: 10/100/1000BaseTX, Hi-Speed USB 2.0, 2 USB Host Interfaces, 2 Expansion Slots,

IEEE 802.11b/g/n Wireless LAN (communication distance 98.5 feet)• PDL, Emulations: PRESCRIBE, PCL6 (PCL-XL/PCL-5c), KPDL3 (Compatible with PostScript3),

PDF, XPS, TIFF, JPEG• Fax Modem Speed: 33.6kbps • Fax Memory: 12MB• HyPas Capable to tun KYOCERA Business Applications

ECOSYS M4125idn


� LOUISIANA Copier Equipment PURCHASE


MAINTENANCE FOR PURCHASED COPIERContract Number 4400011618(Low Volume) Includes 3,600 Copies - $ 20.52/month(High Volume) Includes 3,500 Copies - $ 34.20/monthExcess over 3,600 - $ 0.0043Excess over 6,000 - $ 0.0033

AVAILABLE FOR PURCHASE ON OPEN MARKETTeaching Assistant Business App. for automated printing & grading of bubble sheet tests 359.00

LOUISIANAMODEL DESCRIPTION PURCHASE PRICEECOSYS M4125idn 25 PPM A3 Monochrome MFP $ 1,929.00

PF-470DF-470AK-470Stand RiserSurge Protector

Optional AccessoriesPF-471 500 Sheets x 2 Paper Feeder 595.00 FAX System 13 Fax Board 380.00 IB-50 Gigabit EtherNet Board for Dual NIC 258.00 SD-144-1GB(DDR3) Printer Memory 92.00


The ECOSYS M4125idn brings high-levelfunctionality and quality black & whiteoutput to offices and workgroups lookingfor a small footprint MFP. Out-of-the-boxperformance offers print speeds up to 25pages per minute and flexible paper sizesup to 11" x 17". Capabilities can be furtherenhanced with advanced business applica-tions, enabling the device to scale to yourunique needs. Designed with Kyocera’sadvanced ECOSYS technology, it deliversreliability and durability to eco-friendlyoffices, all with a low total cost of ownership,assuring your document imagingdemands, and your bottom line, are satisfied.

SPECIFICATIONS AT A GLANCE• Speed : 25 B&W Pages Per Minute/Small Footprint MFP • Functions: Print/Copy/Scan/Optional Fax• Max Monthly Duty Cycle: 80,000 Pages Per Month • Resolution: Fine 1200 dpi x 1200 dpi; 600 x 600 dpi • Standard/Maximum Paper Capacity: 600 Sheets/1,600; Sheets Auto Selection / Switching• Paper Size: Statement to Ledger (5.5” x 8.5” - 11" x 17") • Paper Weight Trays: 16 lb–43 lb Bond; MPT: 16 lb Bond–140 lb Index • Duplexing: Standard Stackless Duplex• Interfaces: 10/100/1000BaseTX, Hi-Speed USB 2.0, 2 USB Host Interfaces, 2 Expansion Slots,



ECOSYS M4125idn



LOUISIANAMODEL DESCRIPTION RENTAL PRICEECOSYS M4132idn 32 P.P.M. A3 Monochrome MFP

DF-470PF-470AK-470Stand RiserSurge Protectorincludes a monthly copy allowance of 6,000 copies $ 81.61

ECOSYS M4132idn 32 P.P.M. A3 Monochrome MFPDF-470PF-470AK-470Stand RiserSurge Protectorincludes a monthly copy allowance of 10,000 copies 111.65

Optional AccessoriesPF-471 500 Sheets x 2 Paper Feeder 9.92 Fax System 13 Fax Board 6.33 IB-50 Gigabit EtherNet Board for Dual NIC 4.30 SD-144-1GB(DDR3) Printer Memory Upgrade 1.53




RENTAL


Convenient and reliable, with a lowtotal cost of ownership. That’s theECOSYS M4132idn from Kyocera. Award-winning ECOSYS technology combineswith out-of-the-box functionality at printspeeds up to 32 pages per minute andpaper sizes up to 11" x 17". Advanced fin-ishing options add professional lookingoutput, while optional business applica-tions further enhance the device’s capabil-ities with scalable solutions thatexpand workflow automation. Delivering ahigh level of functionality in a compactfootprint, it’s the smart solution for busi-nesses looking for a dependable,eco-friendly, and cost-conscious MFP.

SPECIFICATIONS AT A GLANCE• Speed : 32 B&WPages Per Minute/Small Footprint MFP • Functions: Print/Copy/Scan/Optional Fax• Max Monthly Duty Cycle: 100,000 Pages Per Month • Resolution: Fine 1200 dpi x 1200 dpi; 600 x 600 dpi • Standard/Maximum Paper Capacity: 600 Sheets/1,600; Sheets Auto Selection• Paper Size: Statement to Ledger (5.5” x 8.5” - 11" x 17") • Paper Weight Trays: 16 lb–43 lb Bond; MPT: 16 lb Bond–140 lb Index • Duplexing: Standard Stackless Duplex• Interfaces: 10/100/1000BaseTX, Hi-Speed USB 2.0, 2 USB Host Interfaces, 2 Expansion Slots,



ECOSYS M4132idn



LOUISIANAMODEL DESCRIPTION RENTAL PRICETASKalfa 4003i 40 P.P.M. A3 Monochrome MFP

DP-7100DF-7120AK-7100Data Security Kit-EStandSurge Protector-MX(15A)includes a monthly copy allowance of 6,000 copies $ 99.68

TASKalfa 4003i 40 P.P.M. A3 Monochrome MFPDP-7100DF-7120AK-7100Data Security Kit-EStandSurge Protector-MX(15A)includes a monthly copy allowance of 10,000 copies 118.48

Optional AccessoriesPF-7100 Upgrade from standard cabinet/stand to PF-7100 (2 x 500 Sheet Paper Trays) 8.95 PF-7110 Upgrade from 2 x 500 Sheet paper trays to PF-7110 (2 x 1500 Sheet Trays) 0.77 PF-7120 3,000 Sheet Side Large Capacity Tray - Letter 13.65 DF-7110 Upgrade 1000 Sheet Finisher to DF-7110 4000 Sheet Finisher 7.67 PH-7A Punch Unit for DF-7120/7110 6.45 BF-730 Booklet and Tri Folding Unit for DF-7110 14.43 MT-730(B) 7 Bin Mailbox for DF-7110 9.63 JS-7100 Job Separator 1.97 Fax System 12 Fax Board 11.12 Keyboard Holder 10 Keyboard Tray Kit 1.08 Scan Extension Kit(A) Searchable PDF Kit 5.78 IB-50 Gigabit EtherNet Board for Dual NIC 4.30 NK-7110 Numeric Keypad 1.15


� TASKalfa 4003i SEGMENT 4

RENTAL


AVAILABLE FOR RENT ON OPEN MARKETTeaching Assistant Business App. for automated printing & grading of bubble sheet tests 5.98DP-7110 Upgrade from standard Reversed DP (RADF) 140 sheets

to DP-7110 (270 Sheet Dual Scan Document Processor) 8.85

Setting new standards for maximizingworkflow, efficiency, productivity andsecurity, the TASKalfa 4003i Black &White Multifunctional System bringspower and versatility to today’sdemanding office environments. Crispelegant black text and detailed graphicsmerge with an exceptional array of scan-ning, input and professional finishingoptions to drive your business forward.Comprehensive and unmatched in reliability,the TASKalfa 4003i is engineered to deliver results.

SPECIFICATIONS AT A GLANCE• Speed: 40 B&W Pages Per Minute • Functions: Print/Scan/Copy/Optional Fax• Max Monthly Duty Cycle: 175,000 Pages Per Month• Resolution/Bit Depth: Up to 1200 x 1200 dpi• Standard/Maximum Paper Capacity: 1,150 Sheets/7,150 Sheets; Auto Selection/Switching• Paper Size: Statement to Ledger (5.5”x8.5”-11”x17”), 12”x18”, 12”x 48” Banner (Single Sheet)• Paper Weight: Trays / MPT: 14 lb Bond – 166 lb Index (52 – 300gsm)• Duplexing: Standard Stackless Duplex• Interfaces: Standard: 10/100/1000BaseTX, Hi-Speed USB 2.0, 4 USB Host Interfaces,

2 Expansion Slots, IEEE 802.11b/g/n, Wireless LAN (communication distance 98.5’)• PDL: PRESCRIBE, PCL6 (PCL-XL / PCL5), KPDL3 (PS3), XPS, OPEN XPS; Optional (UG-34):

IBM ProPrinter, LinePrinter, LQ-850• Fax Transmission Speed/Modem Speed (Optional): Less Than 3 seconds/33.6kbps• Fax Memory (Optional): 170 MB Standard

TASKalfa 4003i MONOCHROME MFP





DP-7100DF-7120AK-7100Data Security Kit-EStandSurge Protector-MX(15A)includes a monthly copy allowance of 11,500 copies $ 131.08

TASKalfa 5003i 50 P.P.M. A3 MonochromeDP-7100DF-7120AK-7100Data Security Kit-EStandSurge Protector-MX(15A)includes a monthly copy allowance of 19,200 copies $ 167.27




Empowering your workforce with unmatchedfeatures and functionality, the TASKalfa5003i Black & White MultifunctionalSystem raises the bar on maximizing work-flow, efficiency, productivity and security.Crisp, elegant type and impactful graphicscombine with a versatile array of scanning,input and professional finishing optionsfor exceptional results. Expertly engineeredto drive your business forward, theTASKalfa 5003i delivers, with capabilitiesthat exceed the needs of even the most demanding offices.

SPECIFICATIONS AT A GLANCE• Speed: 50 B&W Pages Per Minute

• Functions: Print/Scan/Copy/Optional Fax


• Resolution/Bit Depth: Up to 1200 x 1200 dpi

• Standard/Maximum Paper Capacity: 1,150 Sheets/7,150 Sheets; Auto Selection/Switching

• Paper Size: Statement to Ledger (5.5”x8.5”-11”x17”), 12”x18”, 12”x 48” Banner (Single Sheet)

• Paper Weight: Trays / MPT: 14 lb Bond – 166 lb Index (52 – 300gsm)


• Interfaces: Standard: 10/100/1000BaseTX, Hi-Speed USB 2.0, 4 USB Host Interfaces, 2 Expansion Slots, IEEE 802.11b/g/n, Wireless LAN (communication distance 98.5’)

• PDL: PRESCRIBE, PCL6 (PCL-XL / PCL5), KPDL3 (PS3), XPS, OPEN XPS; Optional (UG-34): IBM ProPrinter, LinePrinter, LQ-850

• Fax Transmission Speed/Modem Speed (Optional): Less Than 3 seconds/33.6kbps

• Fax Memory (Optional): 170 MB Standard








DP-7100DF-7110AK-7100Data Security Kit-EPF-7100Surge Protector-MX(15A)includes a monthly copy allowance of 23,500 copies $ 216.51

TASKalfa 6003i 60 P.P.M. A3 Monochrome MFPDP-7100DF-7110AK-7100Data Security Kit-EPF-7100Surge Protector-MX(15A)includes a monthly copy allowance of 39,000 copies $ 289.36




The comprehensive and versatile TASKalfa6003i Black & White Multifunctional Systemsets the standard for maximizing workflow,efficiency, productivity and security.Delivering crisp elegant black text and detailedgraphics, it offers an array of scanning, input,and professional finishing options thatexceed the needs of even the most demandingoffices. With exceptional features andunmatched reliability, the TASKalfa 6003i isexpertly engineered to help drive your businessforward.

SPECIFICATIONS AT A GLANCE• Speed: 60 B&W Pages Per Minute



• Resolution/Bit Depth: Up to 1200 x 1200 dpi





• Interfaces: Standard: 10/100/1000BaseTX, Hi-Speed USB 2.0, 4 USB Host Interfaces, 2 Expansion Slots, IEEE 802.11b/g/n, Wireless LAN (communication distance 98.5’)


• Fax Transmission Speed/Modem Speed (Optional): Less Than 3 seconds/33.6kbps









DF-7110Data Security Kit-ESurge Protector-MX(15A)includes a monthly copy allowance of 50,000 copies $ 341.40

TASKalfa 7002i 70 P.P.M. A3 Monochrome MFP/DF-7110/DF-7110Data Security Kit-ESurge Protector-MX(15A)includes a monthly copy allowance of 80,000 copies 427.40

Optional Accessories

PF-730(B) Dual 500 Sheet Paper Trays. (Requires PF-7130 for installation.) 12.40 PF-740(B) Dual 1,500 Sheet Paper Trays. Requires PF-7130 for installation.) 13.28 PF-7120 3,000 Sheet Side Large Capacity Tray - Letter 13.65 PF-7130 500 Sheet Side Multi-Media Tray 8.03 PH-7A Punch Unit for DF-7120/7110 6.45 BF-730 Booklet and Tri Folding Unit for DF-7110 14.43 MT-730(B) 7 Bin Mailbox for DF-7110 9.63 Fax System 12 Fax Board 11.12 Keyboard Holder 10 Keyboard Tray Kit 1.08 IB-50 Gigabit EtherNet Board for Dual NIC 4.30



RENTAL

The TASKalfa 7002i is an advancedBlack-and-White MFP that offers thebest of all worlds – outstanding easeof use, extraordinary image quality, fastthroughput and exceptional durability.This versatile system is ideal for busyworkgroups that require the flexibility tocommunicate in hardcopy and digitalform. Print at up to 70 pages per minute.Scan at up to 220 images per minute. To further streamline processes, thecustomizable TASKalfa 7002i can beequipped with added paper drawers, professional finisher and integrated plug-and-play Kyocera business appli-cations. Combined with ultra-reliabilityand long-life technology, Kyoceratakes the end-user experience, and yourbusiness, to another level.


• Speed: 70 B&W Pages Per Minute w/Standard Dual Scan Document Prodessor/270 Sheets



• Resolution/Bit Depth: 1200 x 1200 dpi; 9600 dpi x 600 dpi; 600 x 600 dpi





• Interfaces: Standard: 10/100/1000BaseTX, Hi-Speed USB 2.0, 4 USB Host Interfaces, 2 Expansion Slots, Wireless LAN (communication distance 98.5 feet)


• Fax Transmission Speed/Modem Speed: Less Than 3 seconds/33.6kbps






Color Copiers



LOUISIANAMODEL DESCRIPTION RENTAL PRICETASKalfa 2553ci 25/25 P.P.M. A3 Color MFP

DP-7120DF-7120AK-7100Data Security Kit EStandSurge Protectorincludes monthly copy allowance of 6,000 black and white copies $ 107.45

TASKalfa 2553ci 25/25 P.P.M. A3 Color MFPDP-7120DF-7120AK-7100Data Security Kit EStandSurge Protectorincludes monthly copy allowance of 10,000 black and white copies 129.45

Optional AccessoriesFax System 12 Fax Board 11.12 PF-7100 Upgrade from standard cabinet/stand to PF-7100 (2 x 500 Sheet Paper Trays) 8.95 PF-7110 Upgrade from 2 x 500 Sheet paper trays to PF-7110 (2 x 1500 Sheet Trays) 0.77 PF-7120 3,000 Sheet Side Large Capacity Tray - Letter 13.65 DF-7110 Upgrade 1000 Sheet Finisher to DF-7110 4000 Sheet Finisher 7.67 PH-7A Punch Unit for DF-7120/7110 6.45 Scan Extension Kit(A) Searchable PDF Kit 5.78 Banner Guide 10 MPT Guide attachment to assist the feeding of banner paper 2.98 Keyboard Holder 10 Keyboard Tray Kit 1.08 MT-730(B) 7 Bin Mailbox for DF-7110 9.63

The TASKalfa 2553ci Color MultifunctionalSystem brings power and versatility totoday’s demanding office environments.High impact color, crisp elegant blacktext and detailed graphics merge withan exceptional array of scanning, inputand professional finishing optionsthat keep your business moving forward.Comprehensive and unmatched in reliability, the TASKalfa 2553ci is engineered to deliver results.

SPECIFICATIONS AT A GLANCE• Speed: 25/25 B&W/Color Pages Per Minute

• Functions: Color Multifunctional System – Print/Scan/Copy/Optional Fax


• Resolution: Up to 1200 x 1200 dpi

• Standard Paper Capacity: Standard 1,150 Sheets, Maximum 7,150 Sheets; Auto Selection/Switching

• Paper Size: Statement to Ledger (5.5” x 8.5” - 11" x 17"), 12" x 18"; Up to 12" x 48" Banner (Single Sheet)


• Duplexing: Standard Stackless

• Interfaces: Standard: 10/100/1000BaseTX, Hi-Speed USB 2.0, 4 USB Host Interfaces, 2 Expansion Slots

Optional: 10/100/1000BaseTX (IB-50 for Dual NIC), IEEE 802.11 b/g/n (IB-51 for

Wireless LAN Interface)

• PDLs / Emulations: PRESCRIBE, PCL6 (PCL-XL / PCL5c), KPDL3 (PS3), XPS, OPEN XPS; Optional (UG-34):

IBM ProPrinter, Line Printer, LQ-850

• Fax Modem Speed (Optional): Less than 3 Seconds Per Page/33.6Kbps

• Fax Memory (Optional): Standard 170 MB

� TASKalfa 2553ci COLOR SEGMENT 3

TASKalfa 2553ci COLOR MFP


Excess Copy ChargeCPC $0.0035/copy for excess

copies over MCA of 6,000CPC $0.0035/copy for excess

copies over MCA of 10,000CPC $0.0366/copy all color copies





LOUISIANAMODEL DESCRIPTION PURCHASE PRICETASKalfa 2553ci 25/25 P.P.M. A3 Color MFP /DP-7120/DF-7120/

DP-7120DF-7120AK-7100Data Security Kit EStandSurge Protector $ 3,029.00

Optional AccessoriesDP-7110 270 Sheet Dual Scan Document Processor 619.00Fax System 12 Fax Board 667.00PF-7100 Dual 500 Sheet Paper Trays 744.00PF-7110 Dual 1,500 Sheet Paper Trays 797.00PF-7120 3,000 Sheet Side Large Capacity Tray - Letter 819.00DF-7120 1,000 Sheet Staple Finisher 889.00DF-7110 Upgrade from DF-7120 to PF-7110 (4,000 Sheet Finisher) 1,444.00 PH-7A Punch Unit for DF-7120/7110 387.00Scan Ext. Kit(A) Searchable PDF Kit 347.00Banner Guide 10 MPT Guide attachment to assist the feeding of banner paper 179.00Keyboard Holder 10 Keyboard Tray Kit 65.00MT-730(B) 7 Bin Mailbox for DF-7110 578.00

The TASKalfa 2553ci Color MultifunctionalSystem brings power and versatility totoday’s demanding office environments.High impact color, crisp elegant blacktext and detailed graphics merge withan exceptional array of scanning, inputand professional finishing optionsthat keep your business moving forward.Comprehensive and unmatched in reliability, the TASKalfa 2553ci is engineered to deliver results.

SPECIFICATIONS AT A GLANCE• Speed: 25/25 B&W/Color Pages Per Minute• Functions: Color Multifunctional System – Print/Scan/Copy/Optional Fax• Max Monthly Duty Cycle: 100,000 Pages Per Month • Resolution: Up to 1200 x 1200 dpi• Standard Paper Capacity: Standard 1,150 Sheets, Maximum 7,150 Sheets; Auto Selection/Switching • Paper Size: Statement to Ledger (5.5” x 8.5” - 11" x 17"), 12" x 18"; Up to 12" x 48" Banner (Single Sheet)• Paper Weight: Trays / MPT: 14 lb Bond – 166 lb Index (52 – 300gsm)• Duplexing: Standard Stackless

• Interfaces: Standard: 10/100/1000BaseTX, Hi-Speed USB 2.0, 4 USB Host Interfaces, 2 Expansion SlotsOptional: 10/100/1000BaseTX (IB-50 for Dual NIC), IEEE 802.11 b/g/n (IB-51 forWireless LAN Interface)

• PDLs / Emulations: PRESCRIBE, PCL6 (PCL-XL / PCL5c), KPDL3 (PS3), XPS, OPEN XPS; Optional (UG-34):IBM ProPrinter, Line Printer, LQ-850

• Fax Modem Speed (Optional): Less than 3 Seconds Per Page/33.6Kbps• Fax Memory (Optional): Standard 170 MB

� TASKalfa 2553ci COLOR SEGMENT 3



MAINTENANCE FOR PURCHASED COPIERContract Number 4400011630(Low Volume) Includes 6,000 Copies - $ 33.00/month(High Volume) Includes 10,000 Copies - $ 55.00/monthExcess over 6,000 - $ 0.0035Excess over 10,000 - $ 0.0035All Color Copies - $ 0.0366

AVAILABLE FOR PURCHASE ON OPEN MARKETTeaching Assistant Business App. for automated printing & grading of bubble sheet tests $ 359.00DP-7110 Upgrade from standard Reversed DP (RADF) 140 sheets

to DP-7110 (270 Sheet Dual Scan Document Processor) 1,040.00







� TASKALFA 3553ci COLOR SEGMENT 4

RENTAL


The versatile TASKalfa 3553ci ColorMultifunctional System brings a newdefinition to efficiency, productivity andreliability. Vibrant, high-impact color,crisp elegant black text and detailedgraphics combine with flexible scanning,input, and professional finishingoptions that exceed the needs oftoday’s demanding office environments.Both user- and eco-friendly, the expertlyengineered TASKalfa 3553ci will keepyour business moving forward.





• Standard/Maximum Paper Capacity: Standard 1,150 Sheets, Maximum 7,150 Sheets

• Paper Size: Statement to Ledger (5.5” x 8.5”- 11" x 17"), 12" x 18"; Up to 12" x 48" Banner (Single Sheet)












AVAILABLE FOR RENT ON OPEN MARKET

Teaching Assistant Business App. for automated printing & grading of bubble sheet tests 5.98DP-7110 Upgrade from standard Reversed DP (RADF) 140 sheets




LOUISIANAMODEL DESCRIPTION PURCHASE PRICETASKalfa 3553ci 35/35 P.P.M. A3 Color MFP/DP-7100/DF-7120/AK-7100

DP-7100DF-7120AK-7100Data Security Kit EStandSurge ProtectorData Security-E/Stand/Surge Protector-MX (15A) $ 3,538.00



PURCHASE


The versatile TASKalfa 3553ci ColorMultifunctional System brings a newdefinition to efficiency, productivity andreliability. Vibrant, high-impact color,crisp elegant black text and detailedgraphics combine with flexible scanning,input, and professional finishingoptions that exceed the needs oftoday’s demanding office environments.Both user- and eco-friendly, the expertlyengineered TASKalfa 3553ci will keepyour business moving forward.







• Standard/Maximum Paper Capacity: Standard 1,150 Sheets, Maximum 7,150 Sheets









AVAILABLE FOR PURCHASE ON OPEN MARKETTeaching Assistant Business App. for automated printing & grading of bubble sheet tests 359.00DP-7110 Upgrade from standard Reversed DP (RADF) 140 sheets





Empowering your workforce with unmatchedfeatures and functionality, the TASKalfa5053ci Color Multifunctional System raisesthe bar on maximizing workflow, efficiency,productivity and security. A versatile array ofscanning, input and professional finishingoptions brings exceptional results in vibrant,high-impact color. Expertly engineered todrive your business forward, the TASKalfa5053ci delivers, with capabilities thatexceed the needs of even the most demanding offices.



• Max Monthly Duty Cycle: 225,000 Pages Per Month• Resolution: Up to 1200 x 1200 dpi• Standard Paper Capacity: Standard 1,150 Sheets, Maximum 7,150 Sheets; Auto Selection/Switching • Paper Size: Statement to Ledger (5.5” x 8.5”- 11" x 17"), 12" x 18"; Up to 12" x 48" Banner (Single Sheet)• Paper Weight: Trays / MPT: 14 lb Bond – 166 lb Index (52 – 300gsm)• Duplexing: Standard Stackless


















Empowering your workforce with unmatchedfeatures and functionality, the TASKalfa5053ci Color Multifunctional System raisesthe bar on maximizing workflow, efficiency,productivity and security. A versatile array ofscanning, input and professional finishingoptions brings exceptional results in vibrant,high-impact color. Expertly engineered todrive your business forward, the TASKalfa5053ci delivers, with capabilities thatexceed the needs of even the most demanding offices.


LOUISIANAMODEL DESCRIPTION PURCHASE PRICETASKalfa 5053ci 50/50 P.P.M. A3 Color MFP

DP-7100DF-7120AK-7100Data Security Kit EStandSurge ProtectoData Security-E/Stand/Surge Protector-MX (15A) $ 4,447.00






• Max Monthly Duty Cycle: 225,000 Pages Per Month• Resolution: Up to 1200 x 1200 dpi• Standard Paper Capacity: Standard 1,150 Sheets, Maximum 7,150 Sheets; Auto Selection/Switching • Paper Size: Statement to Ledger (5.5” x 8.5”- 11" x 17"), 12" x 18"; Up to 12" x 48" Banner (Single Sheet)• Paper Weight: Trays / MPT: 14 lb Bond – 166 lb Index (52 – 300gsm)• Duplexing: Standard Stackless









The comprehensive and versatile TASKalfa6053ci Color Multifunctional System sets thestandard for maximizing workflow,efficiency, productivity and security. Delivering vibrant, high-impact color, crisp elegant black text and detailed graphics, it offers an array of scanning, input,and professional finishing optionsthat exceed the needs of even the most demanding offices. With exceptional features and unmatched reliability, the TASKalfa 6053ci is expertly engineeredto help drive your business forward.

SPECIFICATIONS AT A GLANCE• Speed: 60/55 B&W/ColorPages Per Minute















DP-7100DF-7110AK-7100Data Security Kit EPF-7100Surge Protectorincludes monthly copy allowance of 15,000 black and white copies $ 222.01

TASKalfa 6053ci 60/55 P.P.M. A3 Color MFPDP-7100DF-7110AK-7100Data Security Kit EPF-7100Surge Protectorincludes monthly copy allowance of 25,000 black and white copies 272.01










SPECIFICATIONS AT A GLANCE• Speed: 60/55 B&W/ColorPages Per Minute















The comprehensive and versatile TASKalfa6053ci Color Multifunctional System sets thestandard for maximizing workflow,efficiency, productivity and security. Delivering vibrant, high-impact color, crisp elegant black text and detailed graphics, it offers an array of scanning, input,and professional finishing optionsthat exceed the needs of even the most demanding offices. With exceptional features and unmatched reliability, the TASKalfa 6053ci is expertly engineeredto help drive your business forward.

LOUISIANAMODEL DESCRIPTION PURCHASE PRICETASKalfa 6053ci 60/55 P.P.M. A3 Color MFP

DP-7100DF-7110AK-7100Data Security Kit EPF-7100Surge Protector $ 5,981.00








SPECIAL TERMS & CONDITIONSINVITATION TO BID / NUMBER 2256421

**********SCOPE OF CONTRACT**********

THE PURPOSE OF THIS INVITATION TO BID IS TO AWARD DIGITAL COPIERS FOR PURCHASE, BUNDLEDRENTAL AND BUNDLED MAINTENANCE STATEWIDE AS SPECIFIED HEREIN.2. TERMS AND CONDITIONS. THIS SOLICITATION CONTAINS ALL TERMS AND CONDITIONS WITHRESPECT TO THE COMMODITIES HEREIN. ANY VENDOR CONTRACTS, FORMS, TERMS OR OTHERMATERIALS SUBMITTED WITH BID MAY CAUSE BID TO BE REJECTED.3. VENDOR'S FORMS. THE PURCHASE/RELEASE ORDER IS THE ONLY BINDING DOCUMENT TO BEISSUED AGAINST THIS CONTRACT. SIGNING OF VENDOR'S FORMS IS NOT ALLOWED.4. INVOICES. INVOICES WILL BE SUBMITTED BY THE CONTRACTOR TO THE USING AGENCY, AND THEINVOICE SHALL REFER TO THE DELIVERY DATE, PURCHASE/RELEASE ORDER NUMBER, QUANTITY, UNITPRICE, DELIVERY POINT (AND DELIVERY TICKET NUMBER IF AVAILABLE). A SEPARATE INVOICE FOREACH ORDER DELIVERED AND ACCEPTED SHALL BE SUBMITTED BY THE CONTRACTOR IN DUPLICATEDIRECTLY TO THE ACCOUNTING DEPARTMENT OF THE USING AGENCY. INVOICES SHALL SHOW THEAMOUNT OF ANY CASH DISCOUNT AND SHALL BE SUBMITTED ON THE CONTRACTOR'S OWNINVOICE FORM.5. VENDOR LIST. THE BIDDER WHO SIGNS THE BID WILL BE DESIGNATED AS PRIME CONTRACTORON ANY CONTRACT RESULTING FROM THIS SOLICITATION. IF ADDITIONAL DISTRIBUTOR VENDORSARE AUTHORIZED TO RECEIVE ORDERS FOR ITEMS CONTAINED IN SAID CONTRACT, THE BIDDERSHOULD SUBMIT WITH THE BID, A LIST OF THOSE ADDITIONAL AUTHORIZED DISTRIBUTORS INCLUD-ING THE COMPLETE BUSINESS ADDRESS. THE PRIME CONTRACTOR WILL BE RESPONSIBLE FOR THEACTIONS OF ANY DISTRIBUTOR VENDORS LISTED.6. COMPLIANCE WITH CIVIL RIGHTS LAWS. BY SUBMITTING AND SIGNING THIS SOLICITATION,THE BIDDER AGREES TO ABIDE BY THE REQUIREMENTS OF THE FOLLOWING AS APPLICABLE: TITLE VIAND TITLE VII OF THE CIVIL RIGHTS ACT OF 1964, AS AMENDED BY THE EQUAL OPPORTUNITY ACT OF1972, FEDERAL EXECUTIVE ORDER 11246, THE FEDERAL REHABILITATION ACT OF 1973, AS AMENDED,THE VIETNAM ERA VETERAN'S READJUSTMENT ASSISTANCE ACT OF 19 74 , TITLE IX OF THE EDUCA-TION AMENDMENTS OF 1972, THE AGE ACT OF 1975, AND BIDDER AGREES TO ABIDE BY THEREQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT OF 1990. BIDDER AGREES NOT TO DIS-CRIMINATE IN ITS EMPLOYMENT PRACTICES, AND WILL RENDER SERVICES UNDER ANY CONTRACTENTERED INTO AS A RESULT OF THIS SOLICITATION, WITHOUT REGARD TO RACE, COLOR, RELIGION,SEX, NATIONAL ORIGIN, VETERAN STATUS, POLITICAL AFFILIATION, OR DISABILITIES. ANY ACT OFDISCRIMINATION COMMITTED BY BIDDER, OR FAILURE TO COMPLY WITH THESE STATUTORY OBLIGA-TIONS WHEN APPLICABLE, SHALL BE GROUNDS FOR TERMINATION OF ANY CONTRACT ENTEREDINTO AS A RESULT OF THIS SOLICITATION.7. PREFERENCE. IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39:1595,A PREFERENCE MAY BE ALLOWED FOR PRODUCTS MANUFACTURED, PRODUCED,GROWN, ORASSEMBLED IN LOUISIANA OF EQUAL QUALITY. DO YOU CLAIM THIS PREFERENCE? SPECIFY LINE NUMBER(S): N/A SPECIFY LOCATION WITHIN LOUISIANA WHERE THIS PRODUCT IS MANUFACTURED, PRODUCED,GROWN OR ASSEMBLED: N/A(NOTE: IF MORE SPACE IS REQUIRED, INCLUDE ON SEPARATE SHEET.)DO YOU HAVE A LOUISIANA BUSINESS WORKFORCE? YES / No X8. COOPERATIVE PURCHASE. POLITICAL SUBDIVISIONS OF THE STATE, QUASI STATE AGENCIES,AND EXTERNAL PROCUREMENT UNITS (DESCRIBED BELOW), MAY BE PERMITTED TO PURCHASEFROM CONTRACTS MADE BY THE OFFICE OF STATE PURCHASING. THE BIDDER MAY, AT ITS OPTION,PERMIT POLITICAL SUBDIVISIONS OF THE STATE, QUASI STATE AGENCIES, AND EXTERNAL PROCURE-MENT UNITS TO PURCHASE FROM ANY CONTRACTS AWARDED AGAINST THIS SOLICITATION.PLEASE CHECK ALL THAT APPLY:__X__BIDDER PERMITS ANY CONTRACT AWARDED TO APPLY TO AGENCIES OF THE UNITED STATESGOVERNMENT.__X__BIDDER PERMITS ANY CONTRACT AWARDED TO APPLY TO QUASI STATE AGENCIES OR OTHERPOLITICAL SUBDIVISIONS OF THE STATE.__X__BIDDER PERMITS ANY CONTRACT AWARDED TO APPLY TO OTHER BUYING ORGANIZATIONS(OTHER THAN THE UNITED STATES GOVERNMENT), NOT LOCATED IN THIS STATE WHICH, IF LOCAT-ED IN THIS STATE, WOULD QUALIFY AS A PUBLIC PROCUREMENT UNIT.9. ACCEPTANCE. BIDS ON THIS CONTRACT WILL BE ASSUMED TO BE FIRMFOR ACCEPTANCE FOR A MINIMUM OF 60 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE SPEC-IFIED CONTRACT PERIOD.10. CONTRACT REVISIONS. REQUESTS FOR REVISIONS TO THIS CONTRACT MUST BE ADDRESSEDTO THE DIRECTOR OF STATE PURCHASING AND SHALL REFER TO THE CONTRACT ITEM NUMBERWITH JUSTIFICATION OF THE REQUEST. DISTRIBUTOR VENDOR CHANGES, PRICE REDUCTIONS ANDJUSTIFIABLE ITEM DELETIONS MAYBE CONSIDERED DURING THE CONTRACT PERIOD.CONTRACTOR MUST IMMEDIATELY NOTIFY THE OFFICE OF STATE PURCHASING WHEN ANY DEALERON THIS CONTRACT IS TERMINATED, RELOCATED OR ADDED. ALLORDERS PLACED WITH DEALERS PRIOR TO RECEIPT OF SUCH NOTIFICATION BY THE OFFICE OF STATEPURCHASING MUST BE HONORED. REVISIONS WILL BECOME EFFECTIVE ONLY UPON APPROVAL BYTHE DIRECTOR OF STATE PURCHASING OR DESIGNEE. BIDDER SHOULD INCLUDE WITH BID A LIST OFALL PERSONS, IN ADDITION TO THE SIGNER OF THIS BID, WHO ARE AUTHORIZED TO REQUEST REVI-SIONS TO THIS CONTRACT.11. QUANTITIES. THIS IS AN OPEN-ENDED REQUIREMENTS CONTRACT. QUANTITIES SHOWN AREBASED ON THE PREVIOUS CONTRACT USAGE OR ESTIMATES. THE SUCCESSFUL BIDDER MUST SUPPLY AT BID PRICES ACTUAL REQUIREMENTS AS ORDERED WHETHER THE TOTAL OF SUCHREQUIREMENTS ARE MORE OR LESS THAN THE QUANTITIES SHOWN.

12. ORDERS. ALL STATE AGENCIES ARE TO ISSUE CONTRACT RELEASE ORDERS FOR THE ITEMSREQUIRED, AS AND WHEN NEEDED. POLITICAL SUBDIVISIONS OF THE STATE AND QUASI AGENCIESWHO HAVE BEEN AUTHORIZED TO PURCHASE FROM CONTRACTS MADE BY THE OFFICE OF STATEPURCHASING, ARE TO ISSUE THEIR REGULAR PURCHASE ORDERS DIRECTLY TO THE SUPPLIER, MAKINGREFERENCE TO THE CONTRACT AND ITEM NUMBER.13. CANCELLATION. THE STATE OF LOUISIANA RESERVES THE RIGHT TO CANCEL THIS CONTRACTWITH THIRTY (30) DAYS WRITTEN NOTICE.**NOTE OTHER CANCELLATION PROVISIONS ELSEWHERE IN THIS DOCUMENT.14. CERTIFICATION OF NO SUSPENSION OR DEBARMENT. BY SIGNING AND SUBMITTING ANYBID FOR $25,000 OR MORE, THE BIDDER CERTIFIES THAT THEIR COMPANY, ANY SUBCONTRACTORS,OR PRINCIPALS ARE NOT SUSPENDED OR DEBARRED BY THE GENERAL SERVICES ADMINISTRATION(GSA) IN ACCORDANCE WITH THE REQUIREMENTS IN OMB CIRCULAR A-133.A LIST OF PARTIES WHO HAVE BEEN SUSPENDED OR DEBARRED CAN BE VIEWED VIA THE INTERNETAT WWW.SAM.GOV.15. IN AN EFFORT TO INCREASE EFFICIENCIES AND EFFECTIVENESS AS WELL AS BE STRATEGIC INUTILIZING TECHNOLOGY AND RESOURCES FOR THE STATE AND VENDORS, THE STATE INTENDS TOMAKE ALL PAYMENTS TC VENDORS ELECTRONICALLY. THE LACARTE PROCUREMENT CARD WILL BEUSED FOR PURCHASES OF $5,000 AND UNDER, AND WHERE FEASIBLE, OVER $5,000. VENDORS WILLHAVE A CHOICE OF RECEIVING ELECTRONIC PAYMENT FOR ALL OTHER PAYMENTS BY SELECTING THEELECTRONIC VENDOR PAYMENT SOLUTION (EVP) OR ELECTRONIC FUNDS TRANSFER (EFT). IF YOURECEIVE AN AWARD AND DO NOT CURRENTLY ACCEPT THE LACARTE CARD OR EVP OR HAVE NOTALREADY ENROLLED IN EFT, YOU WILL BE ASKED TO COMPLY WITH THIS REQUEST BY CHOOSINGONE THE FOLLOWING THREE OPTIONS. YOU MAY INDICATE YOUR ACCEPTANCE BELOW.LACARTETHE LACARTE PROCUREMENT CARD USES A VISA CARD PLATFORM. VENDORS RECEIVE PAYMENTFROM STATE AGENCIES USING THE CARD IN THE SAME MANNER AS OTHER VISA CARD PURCHASES.VENDORS CANNOT PROCESS PAYMENT TRANSACTIONS THROUGH. THE CREDIT CARD CLEARING-HOUSE UNTIL THE PURCHASED PRODUCTS HAVE BEEN SHIPPED OR RECEIVED OR THE SERVICES PERFORMED.FOR ALL STATEWIDE AND AGENCY TERM CONTRACTS:- UNDER THE LACARTE PROGRAM, PURCHASE ORDERS ARE NOT NECESSARY. ORDERS MUST BEPLACED AGAINST THE NET DISCOUNTED PRODUCTS OF THE CONTRACT. ALL CONTRACT TERMS ANDCONDITIONS APPLY TO PURCHASES MADE WITH LACARTE.- IF A PURCHASE ORDER IS NOT USED, THE VENDOR MUST KEEP ON FILE A RECORD OF ALL LACARTEPURCHASES ISSUED AGAINST THIS CONTRACT DURING THE CONTRACT PERIOD. THE FILE MUSTCONTAIN THE PARTICULAR ITEM NUMBER, QUANTITY, LINE TOTAL AND ORDER TOTAL. RECORDS OFTHESE PURCHASES MUST BE PROVIDED TO THE OFFICE OF STATE PURCHASING ON REQUEST.EVPEVP METHOD CONVERTS CHECK PAYMENTS TO A VISA CREDIT CARD THEREBY STREAMLINING PAY-MENTS TO YOUR ORGANIZATION. PARTICIPANTS RECEIVE A CREDIT CARD ACCOUNT NUMBER WITHUNIQUE SECURITY FEATURES. THIS CARD WILL HAVE $0 AVAILABLE FUNDS UNTIL AN INVOICE ISAPPROVED FOR PAYMENT. AS PAYMENTS ARE APPROVED, ELECTRONIC REMITTANCE NOTIFICATIONSARE SENT VIA EMAIL ALONG WITH APPROVAL TO CHARGE THE CARD FOR THAT AMOUNT. EVPREQUIRES NO CHANGE TO CURRENT INVOICE PROCEDURES; IT IS SECURE, AND DOES NOT REQUIREYOUR BANK INFORMATION.EFTEFT PAYMENTS ARE SENT FROM THE STATE'S BANK DIRECTLY TO THE PAYEE'S BANK EACH WEEK-DAY. THE ONLY REQUIREMENT IS THAT YOU HAVE AN ACTIVE CHECKING OR SAVINGS ACCOUNT ATA FINANCIAL INSTITUTION THAT CAN ACCEPT AUTOMATED CLEARING HOUSE (ACH) CREDIT FILESAND REMITTANCE INFORMATION ELECTRONICALLY. PAYMENT TYPE: LACARTE: NO EVP: NOEFT: YES16. NON-EXCLUSIVITY CLAUSE: THIS AGREEMENT IS NON-EXCLUSIVE AND SHALL NOT IN ANYWAY PRECLUDE STATE AGENCIES FROM ENTERING INTO SIMILAR AGREEMENTS AND/OR ARRANGE-MENTS WITH OTHER VENDORS OR FROM ACQUIRING SIMILAR, EQUAL, OR LIKE GOODS AND/ORSERVICES FROM OTHER ENTITIES OR SOURCES.17. PROCUREMENT OF UNITED STATES PRODUCTS: IN ACCORDANCE WITH THE PROVISIONS OFR.S. 39:1595. 7, IN THE EVENT A CONTRACT IS NOT ENTERED INTO FOR PRODUCTS PURCHASEDUNDER THE PROVISIONS OF R.S. 39:1595, EACH PROCUREMENT OFFICER, PURCHASING AGENT, ORSIMILAR OFFICIAL WHO PROCURES OR PURCHASES MATERIALS, SUPPLIES, PRODUCTS, PROVISIONS,OR EQUIPMENT UNDER THE PROVISIONS OF THIS CHAPTER MAY PURCHASE SUCH MATERIALS, SUPPLIES, PRODUCTS, PROVISIONS, OR EQUIPMENT WHICH ARE MANUFACTURED IN THE UNITED STATES, AND WHICH ARE EQUAL IN QUALITY TO OTHER MATERIALS, SUPPLIES, PRODUCTS,PROVISIONS, OR EQUIPMENT, PROVIDED THAT ALL OF THE FOLLOWING CONDITIONS ARE MET:

(1) THE COST OF SUCH ITEMS DOES NOT EXCEED THE COST OF OTHER ITEMS WHICHARE MANUFACTURED OUTSIDE THE UNITED STATES BY MORE THAN FIVE PERCENT.

(2) THE VENDOR OF SUCH ITEMS AGREES TO SELL THE ITEMS AT THE SAME PRICE ASTHE LOWEST BID OFFERED ON SUCH ITEMS.

(3) IN CASES WHERE MORE THAN ONE BIDDER OFFERS ITEMS MANUFACTURED IN THEUNITED STATES WHICH ARE WITHIN FIVE PERCENT OF THE LOWEST BID, THE BIDDEROFFERING THE LOWEST BID ON SUCH ITEMS IS ENTITLED TO ACCEPT THE PRICE OFTHE LOWEST BID MADE ON SUCH ITEMS.

(4) THE VENDOR CERTIFIES THAT SUCH ITEMS ARE MANUFACTURED IN THE UNITEDSTATES.

FOR THE PURPOSES OF THIS PREFERENCE,(1) "MANUFACTURED IN THE UNITED STATES" MEANS PRODUCED BY A PROCESS IN



WHICH THE MANUFACTURING, FINAL ASSEMBLY, PROCESSING, PACKAGING, TESTING,AND ANY OTHER PROCESS THAT ADDS VALUE, QUALITY, OR RELIABILITY TO ASSEM-BLED ARTICLES, MATERIALS, OR SUPPLIES, OCCUR IN THE UNITED STATES.(2) "UNITED STATES" MEANS THE UNITED STATES AND ANY PLACE SUBJECT TO TO THE

JURISDICTION OF THE UNITED STATES.DO YOU CLAIM THIS PREFERENCE? N/ASPECIFY LOCATION WITHIN THE UNITED STATES WHERE THIS PRODUCT IS MANUFACTURED: N/A (NOTE: IF MORE SPACE IS REQUIRED, INCLUDE ON SEPARATE SHEET)18. EVERY ITEM BID SHOULD HAVE SUFFICIENT /NFORII1ATION ENCLOSED WITH THE BID, IN ORDERTO DETERMINE QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS. THE ABOVEREQUIREMENTS INCLUDE ITEMS IN WHICH THE BIDDER STATES HE PROPOSES TO FURNISH EXACTLYWHAT IS CALLED FOR IN THE SPECIFICATIONS.CONTRACTOR SHALL PROVIDE TO THE DIVISION OF ADMINISTRATION WITHIN FIVE (5) DAYS OFWRITTEN REQUEST, USAGE INFORMATION WHICH SHALL INCLUDE AT A MINIMUM THE FOLLOWING;NAMES AND ADDRESSES OF ORDERING AGENCIES, PHYSICAL LOCATION OF THE EQUIPMENT,DESCRIPTION CF EQUIPMENT AND SERVICES SOLD TO STATE AGENCIES, METHOD, DATE, AND COSTOF ACQUISITION AND SERVICE, AND MONTHLY COPY VOLUME. ALSO, THE CONTRACTOR MAY BEREQUIRED TO PROVIDE AN ITEMIZED LISTING OF ALL OF THEIR PLACEMENTS OF A GIVEN MODEL,STATEWIDE.SUCCESSFUL BIDDERS ARE REQUIRED TO NOTIFY THE OFFICE OF STATE PURCHASING QUARTERLY OFANY AWARDED RENTAL COPIERS OR STATE-OWNED COPIERS UNDER MAINTENANCE, WHICH HAVEMONTHLY COPY VOLUMES AVERAGING BELOW THE APPLICABLE MCA WITH AGENCY DETAILS ASOUTLINED IN THE SECOND PARAGRAPH WITHIN THIS SECTION.BIDDER SHOULD SUBMIT WITH THEIR BID RESPONSE, EITHER THE MOST RECENT, PUBLIC, COMMERCIALPRICE LIST OR GSA PRICE SCHEDULE COVERING ALL ITEMS BID. IN THE EVENT THAT A PRINTED LIST OFTHESE IS UNAVAILABLE, A SIGNED AND NOTARIZED TYPED LISTING OF PRICES COVERING ALL ITEMS BIDSHOULD BE SUBMITTED. SUCH PRICE LISTS ARE FOR INFORMATIONAL PURPOSES ONLY, AND THETERMS AND CONDITIONS CONTAINED THEREIN WILL NOT BE APPLICABLE TO THIS AGREEMENT.19. PACKAGING AND LABELING: VENDORS ARE ENCOURAGED TO CONSIDER DELIVERY METHODSTHAT UTILIZE RECYCLABLE OR REUSABLE PACKAGING MATERIAL AND CONTAINERS, OR THOSE WITHRECYCLED CONTENT.CERTIFICATE OF MANUFACTURER OR TRADEMARK HOLDERTHIS IS TO CERTIFY THAT (BIDDER) IS AUTHORIZED TO PROVIDE AND/OR SERVICE OUR BRAND OFEQUIPMENT AND SUPPLIES, AS LISTED IN THE ATTACHED BID RESPONSE, AND THAT IF THE ABOVEMENTIONED COMPANY IS UNABLE TO FULFILL THE REQUIREMENTS OF THIS INVITATION TO BID, WE WILL HONOR. ALL PRICES, TERMS AND CONDITIONS OF THE CONTRACT FOR OUR BRANDS ON BEHALF OF THAT VENDOR, IF REQUIRED BY THE STATE OF LOUISIANA. THE COMPLETION OF THISCERTIFICATE IS A REQUIREMENT IF THE BIDDER IS NOT THE MANUFACTURER OR TRADEMARK HOLDER OF THE BRAND BID.NAME OF MANUFACTURER OR TRADEMARK HOLDER: NOT APPLICABLE20. COMPENSATION INSURANCE, PUBLIC LIABILITY, AND PROPERTY DAMAGE INSURANCE, AS OUTLINED BELOW, ARE REQUIRED IN THIS BID.CONTRACTOR'S LIABILITY INSURANCE:PROOF OF INSURANCE SHOULD BE SUPPLIED WITH THE BID AND WILL BE REQUIRED BEFORE WORKCAN COMMENCE.INSURANCE COVERAGE SPECIFIED BELOW SHALL BE FURNISHED WITH THE FOLLOWING MINIMUMLIMITS:COMPENSATION INSURANCE: THE CONTRACTOR AND SUBCONTRACTORS SHALL TAKE AND MAINTAIN DURING THE LIFE OF THE CONTRACT WORKMAN'S COMPENSATION INSURANCE FOR ALLOF THEIR EMPLOYEES EMPLOYED AT THE SITE OF THE PROJECT. IN CASE ANY CLASS OF EMPLOYEESENGAGED IN HAZARDOUS WORK UNDER THE WORKMAN'S COMPENSATION STATUTE, THE CONTRACTOR AND SUBCONTRACTOR SHALL PROVIDE EMPLOYER'S LIABILITY INSURANCE FOR THEPROTECTION OF THEIR EMPLOYEES NOT OTHERWISE PROTECTED.PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE: COMPREHENSIVE PUBLIC GENERAL LIABILITYINSURANCE, INCLUDING BUT NOT LIMITED TO BODILY INJURY, PROPERTY DAMAGE, CONTRACTUALLIABILITY, PRODUCTS LIABILITY, COMPLETED OPERATIONS AND OWNER'S PROTECTIVE LIABILITYWITH COMBINED SINGLE LIMITS OF $500,000 PER OCCURRENCE WITH A MINIMUM AGGREGATE OF$1,000,000.LICENSED AND NON-LICENSED MOTOR VEHICLES: THE CONTRACTOR SHALL TAKE OUT AND MAINTAIN DURING THE LIFE OF THE CONTRACT, AUTOMOBILE PUBLIC LIABILITY INSURANCE IN AN AMOUNT NOT LESS THAN COMBINED SINGLE LIMITS OF $500,000 PER OCCURRENCE FOR BODILY INJURY/PROPERTY DAMAGE. IF ANY NON-LICENSED MOTOR VEHICLES ARE ENGAGED INOPERATIONS WITHIN THE TERMS OF THE CONTRACT ON THE SITE OF THE WORK TO PERFORMTHEREUNDER, SUCH INSURANCE SHALL COVER THE USE OF ALL SUCH MOTOR VEHICLES ENGAGEDIN OPERATING WITHIN THE TERMS OF THE CONTRACT ON THE SITE OF THE WORK TO BE PERFORMEDTHEREUNDER, UNLESS SUCH COVERAGE IS INCLUDED IN THE INSURANCE SPECIFIED.IN THE EVENT OF A FORCE MAJEURE EVENT THAT CAUSES THE CLOSURE OF THE FACILITY WHERETHE EQUIPMENT IS LOCATED OR OTHERWISE PREVENTS THE FACILITY FROM BEING OPERATIONAL,THE STATE/AGENCY SHALL NOT BE LIABLE FOR PAYMENT UNDER THIS CONTRACT UNTIL SUCH TIMEAS THE FACILITY ONCE AGAIN IS OPEN AND OPERATIONAL.IF THE EQUIPMENT IS DESTROYED OR MADE INOPERABLE BY A FORCE MAJEURE EVENT, THESTATE/AGENCY SHALL NOT BE LIABLE FOR PAYMENT UNDER THIS CONTRACT UNTIL SUCH TIME ASTHE EQUIPMENT IS REPAIRED OR REPLACED AT THE SOLE COST OF THE CONTRACTOR.

21. AT THE OPTION OF THE STATE OF LOUISIANA AND ACCEPTANCE BY THE CONTRACTOR, THIS CON-TRACT MAY BE EXTENDED FOR TWO ADDITIONAL TWELVE (12) MONTH PERIODS AT THE SAME PRICE,

TERMS AND CONDITIONS. TOTAL CONTRACT TIME MAY NOT EXCEED THIRTY-SIX (36) MONTHS.22. AUTHORITY TO MAKE REVISIONS TO CONTRACT: REQUESTS FOR ALL REVISIONS TO THIS CON-TRACT MUST BE SUBMITTED IN WRITING BY THE REPRESENTATIVE AUTHORIZED TO SIGN THIS INVI-TATION TO BID, UNLESS OTHERWISE STATED HEREIN:I __N/A, DULY AUTHORIZED TO EXECUTE THIS CONTRACT, HEREBY DELEGATE THE FOLLOWING PER-SON/PERSONS TO SUBMIT WRITTEN REQUESTS FOR REVISIONS TO THIS CONTRACT:A. __N/A___ NAME & TITLEBRIEFLY STATE ANY RESTRICTIONS AS TO TYPE OF REVISIONS DELEGATES MAY REQUEST. BIDDER'SCOMMENTS (IF ANY): N/A23. HOT LINE FOR TECHNICAL ASSISTANCE: CONTRACTOR SHALL BE AVAILABLE FOR CONSULTA-TION SERVICE DURING NORMAL WORKING HOURS 8:80 AM TO 5:00 PM, MONDAY THROUGH FRIDAY,EXCLUDING HOLIDAYS THROUGH USE OF A "HOT LINE" TELEPHONE NUMBER. LIST THIS TELEPHONENUMBER FOR USING AGENCIES TO CALL WHEN TECHNICAL ASSISTANCE IS NEEDED:PHONE NUMBER 800-438-648224. AUTHORIZED VENDOR LIST: PLEASE LIST BELOW THE COMPANY NAME, ETC. (PLEASE GIVECOMPLETE CURRENT INFORMATION) OF ALL VENDORS WHO ARE AUTHORIZED TO ACCEPT RELEASEORDERS AGAINST THIS CONTRACT. BE SURE TO INCLUDE YOUR COMPANY IF YOU ARE TO RECEIVEORDERS. CHECK IF EACH IS TO RECEIVE ORDERS FOR PURCHASE, RENTAL, AND/OR MAINTENANCE.(YOU MAY COPY THIS PAGE IF NECESSARY). CIRCLE THE APPLICABLE SERVICE AREA FOR EACHAUTHORIZED VENDOR.FEDERAL ID#: 95-2819506LAGOV ID#: 952819506-00COMPANY NAME: KYOCERA Document Solutions AmericaADDRESS: 225 Sand Road, Fairfield / NJ / 07004CONTACT NAME: DAN WOOLLYPHONE NUMBER: (972) 893-1155FAX NUMBER:EMAIL: [email protected] MAY RECEIVE ORDERS FOR:PURCHASE: YESRENTAL: YESMAINTENANCE: YESAREA: 1, 2, 3, 4, 5, 6, 7, 8, (STATEWIDE) 25. AREAS FOR STATE CONTRACTS BY PARISH (COUNTY) AREA 1: AREA 2: AREA 3:ORLEANS E BATON ROUGE LAFOURCHEST TAMMANY W BATON ROUGE TERREBONNEJEFFERSON POINTE COUPEE ASSUMPTIONST BERNARD IBERVILLE ST JAMESPLAQUEMINES ASCENSION ST JOHN THE BAPTIST

LIVINGSTON ST CHARLESWASHINGTONTANGIPAHOAST HELENAE FELICIANAW FELICIANA

AREA 4: AREA 5: AREA 6:LAFAYETTE CALCASIEU RAPIDESIBERIA BEAUREGARD VERNONST LANDRY ALLEN AVOYELLESEVANGELINE JEFFERSON DAVIS GRANTACADIA CAMERON WINNST MARTIN LASALLEVERMILION CATAHOULAST MARY CONCORDIA

AREA 7: AREA 8:CADDO OUACHITABOSSIER UNIONWEBSTER MOREHOUSECLAIBORNE RICHLANDLINCOLN W CARROLLDESOTO E CARROLLRED RIVER MADISONBIENVILLE JACKSONSABINE CALDWELL NATCHITOCHES FRANKLIN

TENSASSolicitation No. 2256421

MINIMUM SPECIFICATIONS FOR COPIERS



All copiers must be digital and comply with the following minimum specifications and other require-ments of this invitation to bid, without special modifications.1. The following manufacturing status as per Buyers Laboratories, Inc. will be acceptable for award

through this solicitation.Purchase: New, Newly Manufactured, Factory-Produced new models.Rental: New, Newly Manufactured. Factory-Produced new models.

Remanufactured models will be acceptable for segments 9 and 10 only.Models designated as "discontinued" and dealer "in-place purchase only" at the time of bid openingshall not be considered for purchase or rental.Models, which are considered to be in "Preliminary" status at the time of bid opening, shall not be considered for purchase or rental.All products bid must be of current manufacture and of current vintage.The copier must meet or exceed both, the multi-copy speed, and the machine max.All copiers must be "Energy Star" qualified.All copiers, rental and purchase, with the exception of segment one (1), must be connectivity ready. Nowireless connectivity is allowed. See Page 21, Item 16, for Minimum Connectivity Requirements.All copiers must have image overwrite installed on copier. Cost of Image Overwrite must be included inthe cost of the copier base model.Vendors may be required to submit to the Office of State Purchasing proof of testing submission to BLI.Failure by the successful bidder/contractor to submit the equipment to BLI for testing within thirty (30)days of the Office of State Purchasing's request will be grounds to reject the bid of that equipment orto remove that equipment from the contract immediately.Should test results indicate a non-compliance of specifications; the copier will be removed from the contract.The copier must not be rated by BLI at the time of bid opening as "Not Recommended", "RecommendedWith Reservations" or "Recommended as Per General Appraisal Notations", unless the only reasons forthose negative ratings arises from accessories which are not a part of the model and configuration bid.If a copier receives those ratings from BLI during the contract period, that copier shall be removed fromthe contract immediately.2. All copiers must be equipped with or supplied with original equipment manufacturer (OEM) recom-

mended surge protectors, appropriate adapters and must be properly grounded.3. Copiers must be equipped with non-resettable copy meter.4. Copier must be programmed to give separate copy counts for both monochrome and color copies.5. Copiers must be in compliance with all prevailing, statutory safety codes of the Federal. State

and Local Governments. Any changes required for the equipment to meet safety compliance, will be furnished and installed by the contractor who furnished the purchased or rented copier at no additional cost to the agency.

6.Copiers must employ the plain paper electrostatic process and have the ability to effectively utilize 20 LB xerographic bond paper and a range of other bond paper of various weights and finishes. No copiers can be bid for purchase or rental, which require special or coated paper.Copiers must becapable of accepting paper consisting of a minimum of 20% recycled material.

7. Console display must signal the operator of the need of paper, toner, developer/dispersant or of theoccurrence of paper jams or mis-feeds. Controls must also include exposure adjustments.

8. Color copiers must be set up to default to monochrome copies.9.Color copiers must have the capability to program usage rights for both monochrome and color.10. Contractor is responsible for the pickup and recycling of empty containers for all consumables pro-

vided by the Contractor.11.Equipment prices shall include at least one copy of all instructive materials, including subsequent

updates and corrections; a digital manual is acceptable.12.Both the number of paper feeds and the total paper capacity, as identified in the item description,

must be simultaneously available on-line and must be exclusive of any by-pass feeder.13. Memory Requirements — It is the manufacturer's responsibility to ensure adequate memory to

accommodate all functionalities specified (i.e., to include, but not be limited to duplexing, sorting.published CPM. etc.).

14. Any copier bid for either purchase or rental must be available through 06/30/15. This does not prohibit substitutions. A substitution may take place only if the original bid equipment has been dis-continued. Proof of discontinued status must be provided prior to substitution. All substitutions shallmeet or exceed the specifications of the model submitted in the original bid document. The Statereserves the right to determine if the substitution is acceptable. The substituted item(s) shall be atthe same price, terms and conditions as the originally awarded items. Substitutions must receiveprior written approval from the Office of State purchasing. The Office of State Purchasing will notallow requests for substitutions until thirty (30) days after July 1, 2014 or date of award, whicheveris later.

15. All accessories to be placed on the contract must be submitted by the hid opening date. The statereserves the right to limit the number of accessories to be placed on the contract.

16. MINIMUM CONNECTIVITY REQUIREMENTS: • Network Interface: Standard Ethernet 10/100 BaseT• Internal Print Controller: Must be able to produce copies at the minimum CPM listed foreach segment or faster

• PDL/PCL: PCL 5E/6 and Postscript 3 or equal**• Print Capabilities• Image Overwrite• Authentication for scanning option

**If bidding other than as specified, sufficient information should be enclosed with the bid in order todetermine quality, suitability and compliance with the specifications. Failure to comply with thisrequest may eliminate your hid from consideration.

Optional Connectivity: Scan/Email/Fax capabilities • No wireless connectivity is allowed.• Vendors are to insure that agencies have obtained input from their I.T.Department prior to placing orders for copiers with connectivity.

17. The vendor must cleanse the storage media in all copiers (connected and stand-alone) in accordancewith all Office of Information Technology (OLT) Policies and Standards at no additional charge to theState at the end of an agency's contract for rented copiers. Vendor should cleanse the storage mediaprior to removal from the agency's location or once the machine is returned to the vendor's location.If cleansing cannot be performed on agency's premises, vendor must ensure that cleansing is com-pleted and documentation must be provided to the agency within five (5) business days from removalof equipment. The documentation must verify that all storage media has been cleansed per OIT'sPolicies and Standards. A removable hard drive in lieu of cleansing the storage media is not allowed.

In addition, storage media that is replaced under warranty shall be cleansed in accordance with theabove.18. Vendor must adhere to all Office of Information Technology (OIT) Policies and Standards as well as

any Agency specific policies and standards to which they are contracted.

19. The following should be submitted with bid or within five (5) days of request.• Verification of image overwrite • Authentication for scanning option • Proof of Family/Group Certification

ADDITIONAL SPECIAL TERMS AND CONDITIONSDigital Copiers

1.CONTRACT PERIOD: Copier Purchase Prices shall be firm from July 1, 2014 or date of award,whichever is later, through June 30, 2015, unless renewed or extended by the mutual consent of boththe State of Louisiana and the Contractor.Rental Prices shall be firm from July 1, 2014 or date of award, whichever is later, through June 30, 2017.However, no new rental placements can be initiated after June 30, 2015.Bundled Maintenance Prices shall be firm from July 1, 2014 or date of award, whichever is later, throughJune 30, 2017.At the option of the State of Louisiana and acceptance by the vendor/contractor, the purchase, Rentaland Maintenance contracts may be extended for two additional twelve (12) month periods at the sameprice, terms and conditions.2. DELIVERIES: Deliveries shall be made to any Agency of the State Government eligible by StateStatute and/or authorized to purchase from this contract. Delivery shall be made upon issuance of aPurchase/Release Order. Contractors will maintain an adequate supply of all items in order to meetspecified delivery.3. All prices shall include delivery to the proper site, freight, unpacking, removal of all debris, basicinstallation to include assembly of all components, demonstration of basic operating procedures andstart-up supplies, except for rigging charges. (All supplies, except paper, are free during the warrantyperiod).Note that rigging charges, as defined herein, are permissible, subject to the approval of the Office of State Purchasing. The Office of State Purchasing shall serve as the final authority in determiningacceptable rigging charges.PRICES: The monthly copy allowance (MCA) includes copying and network printing clicks only. Scanand fax clicks are to be at no cost to the agency and are not to be included in the MCA or excess copies.Cost for color copies will be based on cost per copy. There will be no monthly copy allowance for colorcopies. The number of color copies is based on 30% of the monochrome MCA for each given segment.PRICE REDUCTION: During the course of the contract, any price reduction in the contract price mustbe immediately extended to the State by the Contractor. Failure to offer the benefit of these price reduc-tions to the State within two (2) weeks after general announcement may result in the cancellation ofthe vendor's contract. These price reductions must be granted on any order.Maintenance of all accessories shall be at no cost to the State of Louisiana.4. CANCELLATION: State agencies and the Office of State Purchasing shall have the right to cancelany equipment rental or maintenance agreement, entered into under the contract in whole or in part (a)at the end of the term of the purchase/release order, or (b) in event of the non-appropriation of funds,or (c) default of the contractor, or (d) at any time during the term of the purchase/release order, for theconvenience of the Using Agency, by providing thirty (30) days written notice.Rental copiers must be in place for a minimum of three (3) months before agencies can exercise the cancellation for convenience provision. Agencies will not be allowed to cancel due to relocation.The Office of State Purchasing reserves the right to place other cancellation restrictions on the agencies as deemed necessary.In no event shall the State or any of its using Agencies he responsible for any cost or charges associat-ed with or resulting from said cancellation, including, but not limited to, termination charges. Nocharges arising from the removal of rented equipment will be allowed.5. PAYMENT: Payment will be made in arrears, upon receipt of invoice. Advance payments will not beallowed in the contract.6.RISK OF LOSS/PASSAGE OF TITLE: Title to the equipment purchased under the contract shall passfrom Contractor to State on the date of installation for Contractor-installed equipment or on the date ofdelivery for State-installed equipment. Prior to the passage of title, all risk of loss or damage shall beon the Contractor.7.WARRANTY: Contractor warrants that the equipment, materials and workmanship delivered are freefrom defects in design and construction and are the Manufacturer's/Trademark Holder's standard designin construction and that no changes or substitutions have been made in the items listed in the contract.The warranty period shall be for a minimum term of ninety (90) days commencing on the date of satisfactory installation of equipment, provided that said equipment has not been damaged prior



to installation or delivery. The State shall provide a suitable installation environment and shall notunreasonably delay installation. Warranty coverage will include all parts, full service maintenance andall supplies except paper, at no expense to the Using Agency.8. ASSIGNMENT OF CONTRACT: Contractor shall not assign any interest in the contract by assignment, transfer or novation without prior written consent of the State. This provision shall not be construed to prohibit the Contractor from assigning his bank, trust company, or other financial institution any money due or to become due from approved contracts without such prior written consent.Notice of any such assignment or transfer shall be furnished promptly to the State.9. BASIS OF AWARD: Each award will be based on a featured model. The featured models shown onthe price sheets are copiers with the more popular features (options/accessories). The specifications inthe featured models are intended to establish minimum requirements for each copier. Equal or greatercapability than stated in the featured model description may be bid. Additional accessories are listedbelow the featured models. Vendors may bid on the listed accessories. If there are additional accessories that can be bid on and are not listed, the vendor may add them in the space provided. Someexamples of these accessories would he exit trays, shift sort trays (offset stackers), paper feed trays(cassettes, drawers) or paper decks, and staple finishers. Scan, email and fax options should be quotedfor connected models, if available. Vendors may submit a matrix for their list of accessories instead of utilizing the supplied pages in this bid, although the state reserves the right to limit the number ofaccessories to be placed on the contract. The awards will be made to the lowest overall bidders per segment.Prices quoted for accessories shall not exceed the manufacturer's GSA price schedule. If there is nomanufacturer's GSA price schedule, prices shall not exceed the manufacturer's most recent publishedcommercial price list. Prices quoted for rental of accessories shall not exceed the purchase price on thevendor's published price list or GSA price schedule divided by thirty-six (36) months.The price for any accessory that replaces an accessory referenced in a featured model shall be reducedby the cost of the accessory it is replacing. The State does not intend to pay for two accessories, whenonly one is provided.Prices quoted for accessories (optional features) will not be a factor in the awards.The State reserves the right to reject any bid for prices deemed exorbitant for any copier and optionalaccessories in any segment.One or two awards for purchase of monochrome copiers will be made to the lowest responsive biddersin Segments 1 through 10.One or two awards for purchase of color copiers will be made to the lowest responsive bidders inSegments 3, 4, 5 and 6.One or two or three awards for rental of monochrome copiers will be made to the lowest responsivebidders in Segments 1 through 10.One or two or three awards for rental of color copiers will be made to the lowest responsive bidders inSegments 3, 4, 5 and 6.The awards for the purchase of copiers and 3-year maintenance will be made by adding the price bid bythe vendor for the featured model, the maintenance prices quoted for thirty-six (36) months and theprices for additional copies.The awards for rental copiers will be made per segment by adding the monthly rental cost of each MCAand the price for additional copies.For award purposes the quantity of 2500 per month for monochrome copies will be used on lines foradditional copies over the MCA for a 12-month rental term in segments 1 through 8 and for a 36-monthmaintenance term in segments 1 through 8. The quantity of 10,000 per month will be used on lines foradditional copies over the MCA for a 12-month rental term in segments 9 and 10 and for a 36-monthmaintenance term in segment 9 and 10.Under a Family/Group award if for example, Ricoh was one of the low bidders in a given segment, anyauthorized dealer marketing RicohlSavin or Lanier can utilize Ricoh's award in that segment so long asthe product placed is identical in specifications (i.e. speeds, capabilities, functionality, accessories. etc.)and is fully compatible with the supply items required (toner, parts, drum. etc).No manufacturer can be awarded more than one position in a single segment under any circumstances.In no way does this Family/Group Award change the State's position regarding "clone" products.The Office of State Purchasing reserves the right to utilize BLI as its' Authority when determiningwhether or not a copier model has a clone.10. ADDITIONAL INFORMATION PERTAINING TO AWARDS:

A. Multiple awards of the same brand name will not be made for any given segment.B. Multiple awards of the same model will not he made in more than one segment for

any one contract. Example: Model XYZ will not be awarded in segments four and fiveof the monochrome purchase contract.

C. Multiple awards for any given segment will not be made for both a copier and to itsclone(s).

D. In the event of mathematical errors in calculations, the corrected calculations basedon the unit prices will prevail.

E. Bidders are to round off unit prices to the 4th decimal place. Any numbers in a unitprice to the right of the 4th decimal place will be deemed to be zero (0).

F. If a vendor chooses not to bid a particular item, vendor should indicate "No Bid" or"NA" in the space provided.

11. Do not bid in any manner or form other than provided for in this Invitation to Bid.To do so may render the bid response unacceptable. An electronic formatted version of the price sheets,which can be submitted with your written bid, may be requested by emailing Susan Bonfanti [email protected]; although at this time the Office of State Purchasing does not accept electronicbids. Note the following:

A. Bid prices for purchase or rental must not include minimum order quantities.B. Bidder shall not include zone prices for maintenance or rental.C. The recommended monthly copy volume is only an estimate and is not a requirement

of this Invitation to Bid (ITB). The machine max is a requirement of this ITB to Bid.Bidder shall not alter the Average Monthly Volume, MCA or Machine Max.

D. The quantities of an item which are ordered at one time cannot be predicted. The distance of an Agency from a service center cannot be predicted. For the purpose ofresponding to this ITB, the Bidder must bid only the prices requested, and those pricesare to be in the unit of measure indicated.

E. Only bundled maintenance and bundled rental prices will be acceptable for mainte-nance and rental. All rental and maintenance prices hid must be bundled prices. Forbundled prices, the Contractor must provide all copier supplies, except paper, at noadditional cost and no obligation to the Using Agency. No additional charges will bepermitted. Under bundled pricing, the Contractor must deliver a minimum of a four (4)week quantity, per machine, at one time to the Using Agency. The Contractor mustkeep all consumables replenished so that there is always a four (4) week supply onhand for all copiers. This would include a minimum of staples, toner, developer, fusermodules and drums. Examples of cost factors which must be included free under maintenance and rental prices would be inclusive of, but not limited to: fuser oil, staples, staple wire, waste toner collection boxes, binder tape, drums, organic photoconductors, surge protectors, safety retrofits, rollers, belts, corona wires, copyboardglass, sensors, lenses, lubricants, "PM kits", software, programming, emergency calls,all labor, remedial maintenance, Contractor's consultation telephone "Hot Line" fortechnical assistance, and maintenance for all accessories attached to the copier (withthe exception of copier control devices supplied by another Contractor). [Note: Theseare only examples and are not a complete listing of cost factors].

F. By bidding equipment for purchase or rental, the Bidder is acknowledging the right ofthe State of Louisiana to attach copy control devices to the copier, even if not theBidder's brand, provided that such attachment does not damage the copier or make thecopier configuration fail to pass UL approvals.

12. COPIER TESTING: In the absence of true test results, data will be established by the Office of StatePurchasing based on information from any or all independent sources. The Office of State Purchasingwill make the sole and final determination of correct specifications. The Office of State Purchasingreserves the right to utilize BLI as the final Authority for copier testing. If pertinent data is unavailablefrom these sources, information from the manufacturer/trademark holder may be utilized or the Officeof State Purchasing may require that the equipment be tested at the bidder's expense. If testing isrequired, it must be conducted by Buyers Laboratory, Inc. (BLI). 20 Railroad Avenue. Hackensack, NJ07601. That testing may be required before the award OR during the contract period, at the choice ofthe Office of State Purchasing. Failure by the successful bidder/contractor to submit the equipment toBLI for testing within thirty (30) days of the Office of State Purchasing's request will be grounds to rejectthe bid of that equipment or to remove that equipment from the contract immediately. 13. Unless approval is given by the contract holder, agencies will not be allowed to add or remove acces-sories once an order has been placed. If the contract holder allows changes to be made after placementof the order, the changes will be made at no additional costs except for the prices quoted by the vendorin this ITB for the particular accessories. For example, an agency places an order for a copier without astaple finisher. Prior to or after delivery, the agency decides a finisher is needed. If the contract holderallows the change, a change order must be issued adding the finisher for the price quoted in the contract. No additional charges will be allowed.14. USAGE: The usage shown on attached sheets pages 37 & 38 is an estimated number of new rentalplacements, new purchase placements and maintenance for the past eighteen (18) months from July2012 thru June 2013 and July 2013 thru December 2013. The estimated contract usage for the pasteighteen (18) months is $5,036,578.98 15. OPTION TO PURCHASE (OTP): The State of Louisiana may, at its option, exercise the option topurchase rented equipment if all of the following requirements are met:

A. The Prime Contractor must have been awarded the identical model and configurationfor both purchase and rental.

B. The equipment must have met the requirements of "Equipment Status", either at thetime of rental placement or before the OTP is exercised.

The percentage of total rental payments, as listed below, will apply as accruals toward the purchaseprice of the equipment. The purchase price will be the lesser of the purchase price at the time of rentalplacement or the purchase price effective when the OTP is exercised.Do you offer this Option to Purchase? Yes I. 50% of total rental payments which will apply as accruals.II. The maximum total amount of accruals cannot exceed 20% of the purchase price.The OTP, if offered, will not be considered in making an award for purchase or rental.

FULL SERVICE BUNDLED MAINTENANCEfor Purchased and Rented Copiers

Contractor is required to have authorized Service Centers or authorized Service Dealers located within,or near the State of Louisiana, in order to provide maintenance coverage over the entire State. Pleaseinclude the current complete name, address, telephone number, tax identification number, and therespective service areas, etc. on the page provided in the ITB. Note: Only list these Service Centers ifthey are to receive orders for purchase, rental or maintenance. If the Contractor has authorized Service Centers. which will not receive any orders but will provide service and maintenance coverage only, please include the current complete name, address, telephonenumber and the respective service areas, etc. on a separate page; this is for Agency convenience only.1. The full service bundled maintenance cost is inclusive of all cost for full preventative maintenance,

emergency calls, parts, labor and all other charges required to keep the copier fully operational andmaintained in good working condition and all supplies except for paper.All maintenance prices bid must be Bundled Maintenance prices.

2. Equipment maintained by Manufacturer's/Trademark Holder's authorized representative under priorwarranty and/or maintenance service agreements will not be subject to charges for inspection and/orrepairs necessary to bring equipment up to good operating condition except in instances where


28 LOUISIANA COPIER EQUIPMENT RENTAL PRICING

repairs required are due to abuse and/or neglect on the part of operating personnel.3. Machines being placed under maintenance service shall be in good operating condition and shall be

subject to prior inspection at the option of the Contractor, except as stated above.Contractor must submit to agencies an itemized cost estimate (at contract maintenance rates) of necessary repairs. Using Agencies must provide written authorization to Contractor prior toContractor performing necessary repairs.Maintenance agreement shall include both preventive maintenance and remedial maintenance(unscheduled repair service).

5. Maintenance shall be performed during normal working hours (8:00 A.M. to 5:00 P.M. central time,Monday through Friday, excluding state holidays).

6. Contractor's service personnel must contact authorized personnel at the Using Agency prior to performing service inspections.

7. Contractor shall be available on-site within eight (8) hours of notification, excluding state holidaysand weekends.

8. Payment will be made for the number of months in which service was actually rendered.9. Assured availability of full service maintenance of equipment purchased herein will be seven (7) years

from the date the Using Agency accepts the installation. Bidder must assure availability of parts andsupplies for seven (7) years from acceptance of installation.

10. A loaner of similar make and model shall be provided by the prime Contractor, at no additionalexpense to the Using Agency, for copiers covered under maintenance, warranty or rental which cannot be repaired and are not in good working condition within sixteen (16) working hours of theAgency's request for service.Additionally, the invoice for rental or maintenance will be reduced by one-thirtieth (1/30) of the monthly base charge, based on the monthly copy allowance, for each day the copier is not fullyoperational and fully configured and there is no operable comparable loaner at the Agency location.

11. The State will not be liable for copy charges arising from either, the Vendor's service calls, or copieswhich are unusable due to poor copy quality. Agencies are to give unusable copies to the serviceVendor in order to receive copy credits.

12. The monthly minimum charge for maintenance for a given copier will include the monthly copyallowance (MCA). There will be no more than one billing per calendar month and bills for more orless than thirty (30) days will have the MCA and actual usage prorated. Invoices prorated by dayscan only charge for a calendar date one time. Vendors wishing to use longer billing cycles, such as60, 90 days, must prorate the MCA and actual usage accordingly.

13. Charges for copies over the MCA will be billed on a quarterly basis. Agencies will be invoicedmonthly in arrears for the monthly maintenance inclusive of the MCA. However, every three monthsthe vendor will reconcile the agencies' invoices to reflect a quarterly total number of copies. Therewill only be excess copy charges for the number of copies that exceed the total MCA after addingtogether the MCA's for the three months of the quarter. A quarter is equal to three-month intervalsand is not necessarily based on fiscal or calendar year.If maintenance begins in the middle of a month, the MCA for that month will be prorated. If theusage for that month exceeds the prorated MCA, the user will be responsible for overage charges.The reconciled overage for the quarter will begin the next month (the first full month beginning onthe first of the month).If maintenance is not in place for a full quarter at the end of the maintenance/rental term, the reconciled overage for the quarter will be prorated.

14. For cancellation of maintenance prior to the end of the contract period, the using agency will be required to give thirty (30) days written notice except for reasons of (A) non-appropriation of funds by the legislature, or (B) the end of the maintenance period identified in the purchase/releaseorder, or (C) default of the contractor. In no event shall the state or any of its using agencies beresponsible for any cost or charges associated with or resulting from said cancellation, including,but not limited to, termination charges.

15. All supplied parts shall meet or exceed the original manufacturer's specifications and shall carry themanufacturer's normally offered warranties and guarantees. The supplies may be a brand other thanthe brand of the equipment. However, the vendor is responsible for the performance and compati-bility of the supplies for the equipment.

RENTAL1. The purpose of the rental portion of the contract is to establish month to month rental pricing for

rental placements during the contract period.2. All rental prices bid shall be Bundled Rental prices. The rental cost is inclusive of all features

specified, full preventative maintenance, emergency calls, parts, labor, delivery cost, installationcharges, adapters, interfaces, start-up supplies and all other charges required to keep the copier fullyoperational and maintained in good working condition, and all supplies except for paper.

3. Payments will be made for the number of months in which service was actually rendered.4. For cancellation of a rental prior to the end of the contract period, the using agency will be required

to give thirty (30) days written notice except for reasons of (A) non-appropriation of funds by the legislature, or (B) the end of the rental period identified in the purchase/release order, or (C) defaultof the contractor. In no event shall the state or any of its using agencies be responsible for any costor charges associated with or resulting from said cancellation, including, but not limited to, termina-tion charges. No charges arising from the removal of rented equipment will be allowed.

5. The monthly minimum charge for rental of a given copier will include a monthly copy allowance. Therewill be no more than one billing per calendar month and bills for more or less than thirty (30) days willhave the MCA and actual usage prorated. Invoices prorated by days can only charge for a calendardate one time. Vendors wishing to use longer billing cycles, such as 60. 90 days must prorate the MCAand the actual usage accordingly.

6. Charges for copies over the MCA will be billed on a quarterly basis. Agencies will be invoiced monthlyin arrears for the monthly rental inclusive of the MCA. However, every three months the vendor willreconcile the agencies' invoices to reflect a quarterly total number of copies. There will only be excess copy charges for the number of copies that exceed the total MCA after adding together theMCA's for the three months of the quarter. A quarter is equal to three month intervals and is not

necessarily based on fiscal or calendar year.If rental is not in place for a full quarter at the end of the rental term, the reconciled overage for thequarter will be prorated.

7. All supplied parts shall meet or exceed the original manufacturer's specifications and shall carry themanufacturer's normally offered warranties and guarantees. The supplies may be a brand other thanthe brand of the equipment. However, the vendor is responsible for the performance and compatibil-ity of the supplies for the equipment.

8. Vendor should coordinate with agency to assure appropriate segment is being obtained.Agencies are allowed to change MCA lines within a given segment one time per contract year (12month period) if deemed necessary.

DEFINITIONS FOR COPIER CONTRACT1. AUTHENTICATION — For security purposes if scanning is selected as an option. This will prevent

intrusion on the network.2. AUTO DUPLEXING — This means the copier can automatically produce two-sided copies; the user

does not have to manually reload one-sided copies into the machine to copy the second side.Machines with this feature may be equipped with automatic document feeders that enable the production of two-sided copies from single-sided originals (1:2), two-sided copies from two-sidedoriginals (2:2) and single-sided copies from two-sided originals (2:1 ).

Types of Auto Duplexing:A. ARDF - Automatic Reversing Document Feeder is a mechanism will automatically flip

over a sheet of paper so that the printer can print on both sides of the paper.Scans one side of a page, then flips it and scans the other side.

B. DADF - Duplexing Automatic Document Feeder is a mechanism that scans both sidesof a sheet of paper in one pass.

C. RADF - Reversing Automatic Document Feeder is a mechanism that will automaticallyflip over a sheet of paper so that the printer can print on both sides of thepaper. Scans one side of a page, then flips it and scans the other side.

3. AUTOMATIC DOCUMENT FEEDER (ADF) - A device on a copier that holds a stack of originals andfeeds them automatically, one at a time, across the exposure platen. When the designated number ofcopies of that original has been made, the ADF ejects the original into a receiving tray. This processis repeated with each subsequent original.

4. BUNDLED MAINTENANCE PRICE - A single cost per copy, inclusive of full service maintenanceand all supplies except paper.

5. BUNDLED RENTAL PRICE - A single cost per copy, inclusive of rental cos full service maintenanceand all supplies except paper.

6. CLONES - Copiers having a common manufacturer and the base copier is built to the same specifi-cations, therefore having comparable performance factors and features. Private-labeled replicasand/or equipment denoted by independent sources as -also sold/distributed as" will be considered tobe clones. Minor deviations will not prevent a copier from being deemed a clone.

7. CONSOLE - The dimensions, weight or design of this type of equipment prohibit desktop support;consequently, these units are freestanding and feature built-in consoles.

8. DESKTOP - The dimensions, weight or design of this type of equipment allow it to be supported bya desk or optional stand.

9. ELECTRONIC COLLATION/SORTING - The ability of a digital copier to automatically sequencecopied sets without the need for sorters as finishing devices. This feature should also provide forunlimited number of sets.



For the most current listing of Kyocera Authorized Dealers, please contact:National/Government Account Manager

Dan Woolly, at (214) 557-5207 or e-mail at [email protected]

LOUISIANA Digital Copier PricingSTATE OF LOUISIANACopier Contract for Rental and Purchase of Connected CopiersContract Numbers: - Purchase Color - 4400011619

- Maintenance Color - 4400011630- Rental Color - 4400011632- Purchase Monochrome - 4400011611- Rental Monochrome - 4400011631- Maintenance Monochrome - 4400011618

T Number 91729 July 1, 2017 - June 30, 2022

KYOCERA Document Solutions America, Inc.National Accounts

KYOCERA Document Solutions America, Inc.

225 SAND ROADPO BOX 40008FAIRFIELD, NJ 07004-0008Tel: (973) 808-8444Fax: (973) 882-4411

©2019 KYOCERA Document Solutions America, Inc. All Rights Reserved

louisiana digital copier pricing€¦ · 6 l ou is an copier equipment pr icng louisiana copier...

Documents