lphi itg emergency preparedness information sessions & training
TRANSCRIPT
![Page 1: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/1.jpg)
LPHI ITG Emergency Preparedness Information Sessions & Training
![Page 2: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/2.jpg)
Overview of LPHI ITG Emergency Planning (Gaurav)
LPHI Staff Intranet Site Overview (Ben)
VPN Client Usage and Remote Data Access (Jared)
Overview of “Support Ticket” System – Kayako Support
Suite (Tung)
LPHI ITG Emergency Preparedness Information Sessions & Training
![Page 3: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/3.jpg)
LPHI IT Preparations
We have purchased a set of offsite servers that we can use in an emergency.
These servers will give us access to the mail on the Exchange server as well as data on the L and O drives.
These servers will be activated if the building loses power and our primary servers are offline.
![Page 4: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/4.jpg)
LPHI IT Preparations
![Page 5: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/5.jpg)
When will the emergency servers be available?
The emergency servers will be activated in the event of a disaster.
The emergency servers will NOT be activated for a standard evacuation. Email access is still available
through OWA (https://mail.lphi.org/exchange)
The emergency servers can be activated remotely.
![Page 6: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/6.jpg)
Email & data access
Access to email will be continuous. Please use OWA just as you normally would any other time.
Accessing your data requires a few more steps…
You will need to connect to the offsite location using the provided VPN client.
![Page 7: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/7.jpg)
LPHI Staff Intranet
LPHI Support Site, a hub for information and resources.
Point your browser to: support.lphi.org
Log-in with your “LPHI” username and password. If you have problems logging in, please contact IT Support.
![Page 8: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/8.jpg)
LPHI Staff Intranet
Support Site Pages & Resources Human Resources- View staff updates, download expense reports, fill out
timesheets. IT Resources- Upload files, download IT tools & software, view Emergency
links. Communications- View communications & PR updates, access CMS & web
statistics. Blog- Communicate with the staff, post ideas, collaborate online.
![Page 9: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/9.jpg)
LPHI Staff Intranet
IT Resources- Emergency Links LPHI Text Messaging- For free text messaging (cost still applies to receiver). VPN Client- For L: & O: Drive Co-Location access. Other emergency links will appear here in the event of an emergency such
as contact lists, etc.
![Page 10: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/10.jpg)
LPHI Staff Intranet
“Quicklinks” are in the very upper right hand corner.
First- “Outlook Web Access” Quicklink. If you forget the OWA link, or need a quick way to access your email. This link works inside and outsite the LPHI network. No need for memorizing two addresses.
Second- “Support Suite” Quicklink. Access to the Support Suite Ticketing & Knowledge Base system.
Other homepage features include: Latest News and Events and links to other resources and pages.
![Page 11: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/11.jpg)
LPHI Staff Intranet
Intranet Improvements Apart from all the new features we have added, we are working to
continually adding new features and resources. If you have any suggestions or feature improvements that you would like to
see implemented, please let us know.
![Page 12: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/12.jpg)
VPN Client
You will be able to download the VPN client from the support site (https://support.lphi.org)
Login using your domain username and password.
The VPN client package will be included with the file downloads under the IT resources section.
The software needed to map your L and O drives will be posted as well.
![Page 13: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/13.jpg)
VPN Client Installation
Unzip the installation files. Double click on the setup.exe file. You must reboot the computer after
the software has been installed. That’s it!
![Page 14: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/14.jpg)
VPN Client Usage
From the Start Menu, select Programs (All Programs), Cisco System VPN Client, VPN Client .
![Page 15: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/15.jpg)
VPN Client Usage
Click on the connect button to initiate the connection.
![Page 16: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/16.jpg)
VPN Client Usage
When prompted, enter your domain username and password.
![Page 17: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/17.jpg)
VPN Client Usage
VPN will not connect if your access point does not support IPSec/UDP T-Mobile Hotspots are supported Default enabled on some home routers If VPN doesn’t connect, try from another
internet connection.
To access your L & O Drive, you will need to run the MapDrives script from the Support Site.
![Page 18: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/18.jpg)
VPN Configuration
The VPN configuration profile is included in another download on the support site.
Included is the vpn connection profile and a script that will ask you for your name and password and map out your L and O drives.
After the installation is complete, you can run the MapDrives link after connecting to the VPN.
![Page 19: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/19.jpg)
Access The L: Drive
To map the L drive, follow the same steps from above. The folder to map is \\lphi-fs2\data$.
![Page 20: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/20.jpg)
LPHI Staff Intranet – Support Suite Use the Quicklink from the Intranet or
https://support.lphi.org/supportsuite/ Login using your email and “support”
as the default password.
![Page 21: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/21.jpg)
LPHI Staff Intranet – Support Suite Choose the appropriate category:
![Page 22: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/22.jpg)
LPHI Staff Intranet – Support Suite Choose the appropriate priority:
![Page 23: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/23.jpg)
LPHI Staff Intranet – Support Suite Give an
appropriate subject:
Knowledgebase Suggestions will appear as you type the body.
Click Submit.
![Page 24: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/24.jpg)
LPHI Staff Intranet – Support Suite Review the ticket information. An email will be sent to you for your
record.
Choose “View Tickets” to see ticket history
![Page 25: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/25.jpg)
LPHI Staff Intranet – Support SuiteTicket List allows
you to view your ticket history and ticket statuses.
Click on the subject to view a ticket
![Page 26: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/26.jpg)
LPHI Staff Intranet – Support Suite Post replies in the ticket view window
![Page 27: LPHI ITG Emergency Preparedness Information Sessions & Training](https://reader035.vdocuments.net/reader035/viewer/2022062516/56649e6c5503460f94b6b0f1/html5/thumbnails/27.jpg)
LPHI ITG
Q & A