Training and Event Management - Basics

TEM processes can be divided into 5 areas:

Preparation:Define Locations, Cost Items, Resources, Time Schedules etcBus Event Catalog:Define Bus Event Groups, Business Types, Business EventsDay-to-Day activities:Book, Rebook, Prebook, Replace and Cancel AtendeesRecurring activities:Lock, Unlock Business Events, Follow-up Bus Events, Appraisals, Transfer Qualifications, etcBilling and/or Cost Transfer:Billing external attendees, Activity Allocation for Internal attendees and resources, Cost transfer etc

For Settings on the Business events and Trainings(Note: Training are also stored in SAP as business events):Easy Access -> Human Resources -> Training and Even Management -> Settings -> Current Settings 

Configure Business Event Group(OOEG) and Business Event Type(OOET)

Set up a Business Event (also used for training program) (PSV2)

Add participants to this particula Business Event in advance

Add Internal/External faculty, select location, set up Cost centres

SAP's solution for LMS (Learning Management System) is called LSO (Learning Solutions Online)

The Training and Event Management component has a wide range of powerful functions to enable you to plan and manage all kinds of business events from training events to conventions simply and efficiently.

Its flexible reporting and appraisal functions  provide you with important decision support feedback to ensure that the business events you offer are both high quality and effective.

Training and Event Management is an integral part of SAP HR and has interfaces to all of the relevant SAP application components, making it a basis for extending and updating your employees’ skills and knowledge. Integration with  Personnel Development lets you convert training proposals directly into bookings for employees with qualification deficits or needs. The reference manual document covers following topics:

Business Event Preparation

Create all of the necessary master data (such as resources) Set up a hierarchically structured business event catalog

Business Event Catalog

Determine demand for events and plan event dates based on demand Create and plan business event dates

Calculate business event costs and propose prices

Cancel business events

Day-to-Day Activities:

Process all types of booking activities: book, prebook, replace, rebook, and cancel attendance (levy cancellation fees optionally)

Prioritize bookings

Book individual and group attendees

Check attendees for attendance prerequisites and time conflicts etc.

Output correspondence automatically or manually

Use standard letter/mail merge functions

Use multiple correspondence templates

Recurring Activities

Generate attendance lists Output confirmation of attendance notifications

Appraise attendees

Appraise business events

Follow up business events (e.g. transfer qualifications for successful attendance)

Activity Allocation and Billing

Perform actual cost transfer posting for event costs Perform internal activity allocation for attendance fees

Reporting:

Request reports for all relevant data on attendance, business events, and resources

Overview: SAP Learning Solution 

Purpose

Lifelong learning is a challenge that learners, employees, and employers are equally faced with. Traditional classroom training ties up time and resources, takes employees away from their day-to-day tasks, and drives up expenses.

This situation calls for new strategies. Internet and intranet provide the solutions. They lead directly to the work centers of employees. The employee's PC at work or at home becomes a personal training center. E-learning can be used in a wide variety of areas. Companies and educational institutions can use it to enhance their traditional training methods. It can help to cut the cost of training by providing more learners with easier access to training measures.

SAP Learning Solution paves the way for this development. It opens up new learning possibilities for learners, trainers, companies, and educational institutions. As a cross-industry solution, it can be integrated into company software that is already installed. In this way, investments in existing training and personnel development systems are secured. Continuous development and the inclusion of current research results in the product ensure that SAP Learning Solution is a safe investment for the future.

Structure

Structure of SAP Learning Solution

SAP Learning Solution consists of a Web-based learning portal, Training Management in the SAP back-end system, and an authoring environment.

Depending on your role in the company, SAP Learning Solution offers you the environment to enable you to competently fulfill your tasks. SAP Learning Solutionincludes:

Learning Portal

If you are interested in training and education, the learning portal offers you functions to find and participate in suitable courses. It gives you individual, personalized access to the company’s course offering in the course catalog. The catalog can include classroom training, virtual classroom training, Web-based training, online tests, or curricula. You search the catalog for a suitable course, inform yourself about the course content, select the required course, book and participate in it. If required, you can rebook or cancel bookings. You can start WBT courses at any time, interrupt, restart, and complete the course.

The learning profile helps you keep track of activities and provides you with personal decision support at your PC. It gives you an overview of current, upcoming, and completed learning units. The profile matchup feature provides additional help. By comparing the qualifications profile with position requirements, SAP Learning Solution can automatically generate appropriate course offerings.

A tutorial system, the Content Player, tracks your personal learning process. The learner is guided through the course depending on his or her progress and according to didactic strategies.

All learning content is stored and administered in the Content Management System (CMS). Additional WebDAV-compatible folders (WebDAV = Web-based Distributed Authoring and Versioning) can be used if necessary.

Training Management

Training Management supports both Web-based learning methods and classroom learning by providing access to the virtual learning environment in the learning portal. Training Management is an integral part of SAP Learning Solution.

The system helps the training administrator to plan and design the course catalog. There is a direct link from the catalog structure to the content stored in the Content Management system.

As training administrator, your tasks range from course planning and organization through course appraisal. For example:

○     You create and maintain the course catalog that is available to the learner in the Learning Portal.

○     You create classroom training, Web-based training, or curricula in the course catalog.

○     You enter the date, place, and room for classroom training.

○     You link a Web-based course to the content stored in the Content Management System.

○     You allocate a course the prerequisite qualifications needed to take it and the qualifications that can be achieved by successfully passing it. This information is verified in the Learning Portal when a learner books or completes a course.

○     You assign the respective target group to the course.

○     You assign a collaboration room to the course to enable wide-ranging Web communication.

○     You perform follow-up activities for a course and handle the associated correspondence.

The above tasks are carried out in Training Management of the SAP system.

Authoring Environment

As an author or instructional designer, you are responsible for the course content:

○     You create and structure the course content and tests.

○     You store the created content in the Content Management system.

○     You publish the completed content in the application system so that the course administrator can find and assign the reference to the relevant course content when he or she creates WBTs.

The Authoring Environment contains tools that authors and instructional designers can use to create course content and tests. External authoring tools can be easily integrated into the Authoring Environment.

Terminology

Since SAP Learning Solution is based upon Training and Event Management from a technical point of view, the terms course and business event are used synonymously.