LTCT & Hospital LTCT & Hospital Quarterly MeetingQuarterly Meeting

October 2,2012October 2,20128:30am – 9:30am PST8:30am – 9:30am PST

LTCT & Hospital Quarterly Meeting – October2 , 2012Webinar

8:30AM – 9:30AM

1. Due Dates for LTCT and Hospital Programs2. Monthly Student Data 3. LTCT common school calendar4. Who to contact with questions October- December 2012

Ashland SD InterMountain ESD NW Regional ESD Central Point SD Klamath Falls SD Pendleton SD Clackamas ESD La Grande SD Portland Public Schools

Dallas SD Lincoln Co. SD Salem-Keizer SD Douglas ESD LBL ESD Springfield SD

Eugene SD Medford SD Three Rivers/Josephine SD

Grants Pass SD Multnomah ESD Tigard Tualatin SD High Desert ESD North Bend SD Willamette ESD

Hood River SD North Wasco SD

Director’s Corner

• Questions for Julie York

Interagency Educational Services Director of Interagency Educational Services

(503) 947-5786 Julie.York@state.or.us

LTCT & Hospital

Due Dates

ODE LTCT Due Dates

• http://www.ode.state.or.us/search/results/?id=362

Document and Report Timeline: Start Date End Date

Final Submission

Date

LTCTMonthly Student Level Data Collection (cumulative, due monthly) 8/20/2012 9/14/2012 10/12/2012 11/16/2012 12/14/2012

1/18/2013 2/15/2013 3/15/2013 4/12/2013 5/17/2013 6/28/2013First Period Cumulative ADM 12-13 (7/1 - 10/1) 9/27/2012 10/29/2012

Service Plans 10/20/2012 10/20/2012

5th Quarter Invoice October, Invoice, Expenditure Report 10/20/2012

NCLB Title 1D: October Caseload 12-13 Districts Part 2 11/2/2012 11/2/2012

NCLB Title 1D: CSPR 11-12 Data Part 1 11/23/2012 11/23/2012December Special Education Child Count (SECC) 12-13 11/21/2012 12/10/2012 12/10/2012Second Period Cumulative ADM 12-13 (7/1 - 12/31) 12/13/2012 1/14/2013

6th Quarter Invoice January, Invoice, Expenditure Report 1/20/2013Staff Position 12-13 12/20/2012 2/4/2013Staff Assignment 12-13 3/14/2013 4/26/20137th Quarter Invoice April, Invoice, Expenditure Report 4/20/2013Third Period Cumulative ADM 12-13 (7/1 - 5/1) 4/25/2013 5/23/2013IDEA Annual Application for Federal Funds 13-14 (Paper) 4/25/2013 6/3/2013 6/3/2013June Special Education Exit Collection 12-13 5/16/2013 7/1/2013Annual Cumulative ADM 12-13 (7/1 - 6/28) 5/23/2013 7/15/2013

Final Invoice, Invoice, 2011-2013 Expenditure Report, Annual Federal Expenditure Report 6/30/2013

HospitalService Plans 10/20/2012 10/20/2012

5th Quarter Invoice October, Invoice, Expenditure Report 10/20/2012

6th Quarter Invoice January, Invoice, Expenditure Report 1/20/2013

7th Quarter Invoice April, Invoice, Expenditure Report 4/20/2013IDEA Annual Application for Federal Funds 13-14 (Paper) 4/25/2013 6/3/2013 6/3/2013

Final Invoice, Invoice, 2011-2013 Expenditure Report, Annual Federal Expenditure Report 6/30/2013

Monthly Student Level Data due dates

LTCT and Hospital Program Due Dates 2012/13

Monthly Student Level Data

• Monthly Student Level Data Collection Form 

Who to contact with questions October-

December 2012• Julie York with LTCT and Hospital

program related questions• Audrey Hartwig with student data

questions• Kristy Hartsell for fiscal related

questions •Sam Ko with Title 1 N/D questions

Title 1 N/D Desk Audit will not be completed

yearly Site visit once every five years Student count

- October 19,2012- Facility has an average stay of 30

days- All students in the facility, 20 years

old and younger

Title 1 N/DContinued

• Student count continued– Students enrolled in a regular education

program for a minimum of 20 hrs per week.

– Students can not be past the 12th grade• Form for Student Count

• Title I Neglected 2011 October Child Count  

Title 1 N/DContinued

• Consolidated State Performance Review (CSPR)– CSPR form

http://www.ode.state.or.us/search/page/?id=918

Common School Calendar

Questions?

Have a Wonderful Have a Wonderful School Year!!School Year!!

Julie YorkJulie YorkCherisse LoopCherisse Loop

Audrey HartwigAudrey Hartwig