l~Uiance Professional Water and Wastewater Operations

October 25! 2013

TO: JD Kehrman! City Manager

From: Shawn Middendorf! Local Manager (Alliance Water Resources)

RE: CITY CAPITAL PURCHASE

Water Distribution System

2JJ Water Meters (30)

There are currently 88 water meters in the Nevada water distribution system that are 2'! size.

86% of those meters are older than 5 years with several dating back to the year 1988.

According to AWWA standards! DNR recommendations! and meter manufacturers!

recommendations! large meters should be changed out at 4-5 year intervals. With current

water loss estimates avera&ing approximately 30%! older meters in the system need to be

changed out and replaced tith new ones that will register water use accurately. Thirty Y water meters will be the beginning of a much larger scale meter change out program. 2!!

meters were targeted in thk large meter group (size >1 11 ) for feasibility and the impact they

have on the overall usage from the system. There are more 2 11 meters in the system than any

other size with the exception of residential (size Sit). There is only one bid due to internal

communication issues with one vendor and the other vendor contact was out due to surgery

and nobody covered in his absence. Neptune Technology Group! Inc. quoted meters per an

Alliance companywide agreement! locking in meter pricing for a certain time frame.

Quotations as follows:

Neptune Technology Group! Inc. $11,311.26\k\~~ HD Supply Waterworks l\Jo Bid ~'J" ~ Springfield Winwater No Bid v

At this time, I am requesting approval to purchase thirty Y water meters from the low bidder!

Neptune Technology Group! Inc. for the amount of $11,311.26. This will be paid for with City

funds from budget line item 500-5-4401-427.

If you have any questions! please contact me.

Cc: Gary Johnson, file

206 South Keene Street· Columbia! MO 65201 • 573-874-8080 • Fax: 573-443-0833· www.alliancewater.com

August 28, 2013

Attn: City Clerk City of Nevada 110 South Ash Street Nevada, MO 64772

Re: 2" Water Meters Due: Friday, August 30,2013 @ 1:00 p.m.

We are pleased to provide Alliance Water Resources with pricing for your metering requirements, found on the following page. Descriptive literature and warranty information for the above Proposal is enclosed.

Delivery is 30 days ARO. Our payment terms are Net 30.

We appreciate your interest in Neptune products and look forward to supplying your water meter needs. Please do not hesitate to contact Pat Prasifka at 334­391-6128 or our bicj. department at 334-283-6555 if you have any questions.

Sincerely,

Lawrence M. Russo VP, Finance

LMRljsk

NEPTUNE TECHNOLOGY GROUP INC. 1600 Alabama Highway 229, Tallassee, AL 36078 • 334.283.6555 • www.neptunetg.com

Item Quantity Price Extended Price

Two Inch (2") T-10 Water Meters, with ProRead register and pigtail or pit pad

30 $355.95 $10,678.50

Flange Gasket 60 $6.16 $369.60 Stainless Steel Bolts 120 $2.19 $263.16

Total: $11,311.26

City of Nevada 110 South Ash Street

Nevada, Missouri 64772

REQUEST FOR BIDS

The City of Nevada is actively soliciting bids for Thirty (30) Water Meters, Size Two inch (2"), as described and specified on the attachment hereto. All bids are to be sealed and submitted to:

City of Nevada, Attn: City Clerk 110 South Ash Street Nevada, Missouri 64772

If there are any questions or comments concerning documents within this bid specification, please contact Shawn Middendorf with Alliance Water Resources, Inc. by email at smiddendorf@alliancewater.com or by phone at (417)448-2761.

SEALED Bids will be received on or before 1:00 pm, Friday, August 30, 2013 in a sealed envelope at City Hall, Attn: City Clerk, 110 South Ash Street, Nevada, Missouri 64772 and marked 2" Water Meters. All bids are to be submitted by mail or hand delivered. No facsirrlile or other electronically subrrlitted bids will be accepted.

Price quotes are to be F.O.B. delivered at Nevada, Missouri. Payment tenns and date of delivery of product must be described as a part of your bid.

REQUEST FOR ACCOMMODATION: If you are an individual with special needs as addressed by the Americans with Disabilities Act, please notify City Hall, Attn: City Clerk, 110 South Ash Street, Nevada, Missouri, 64772, cityclerk@nevadamo.org or caU4l7-448­2700, at least five (5) working days prior to the bid opening.

The City of Nevada hereby notifies all bidders that it will insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to subrrlit bids in response to this invitation and wiU not be discrirrlinated against on the grounds of race, color, religion, creed, sex, age, ancestry or national origin in consideration for an award.

The City of Nevada reserves the right to reject any and all bids, to waive any and all informalities not involving price, time or changes in the work, and the right to disregard all nonconforming, non-responsive, unbalanced or conditional bids. Also, the City reserves the right to reject the bid of any bidder it believes would not be in the best interest of the City to make an award to that bidder, whether because the bid is not responsive or the bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standards or criteria established for the proposed services. The City also reserves the right to select the bid it deems most beneficial and econorrlical.

STATE SALES TAX: This transaction is exempt from state sales tax and the City will assist the successful bidder in obtaining the necessary documents to exclude sales tax.

Bid Specifications for two inch (2") water meters August 14, 2013

Meter shall meet or exceed the following specifications.

MEET

DOES

NOT

MEET EXCEED EXPLAIN DEVIATION

General I Meters produced from an ISO 9001

manufacturing facility conforming to

AWWA ClOO latest revision for standard

specs for cold water meters

Nutating disc type positive displacement

magnetica Ily driven

X

X

All meters shall contain a removable

polypropelene plastic strainer screen

located near the maincase inlet port,

before the measuring chamber.

All meters shall be upgradeable to AMR

or AMI systems without interruption to

customer's service.

X

X

Comments:

MEET

DOES

NOT

MEET EXCEED EXPLAIN DEVIATION

Meter Body I Size, capacity, & length shall meet

AWWA C700 standard latest revision.

X

Maximum number of disc nutations

shall not exceed AWWA C700 standard

latest revision.

Meter maincases shall be made of a no-

lead high copper alloy to meet ANSI/

NSF 61 standard.

Serial # shall be stamped between the

outlet port of the maincase and the

register.

Maincase markings shall be cast raised & indicate size, model, flow direction, & NSF 61 certification.

No-lead maincases shall be guaranteed

free from manufacturing defects in

workmanship & material for life of meter

X

X

X

X

X

Comments:

MEET

DOES

NOT

MEET EXCEED EXPLAIN DEVIATION

Measuring Chamber I Measuring chamber shall be a 2 piece

snap joint type with no fasteners.

X

Measuring chamber shall be made of

a non-hydrolyzing synthetic polymer.

X

Control block shall be same material as

measuring chamber, located on top of

chamber and after the strainer.

Measuring chamber outlet port shall be

sealed to maincase outlet port by means

of an "0" ring gasket.

The flat nutating disc shall be a single

piece made from a non-hydrolyzing

synthetic polymer.

Nutating disc shall contain a type 316

stainless steel spindle.

Nutating disc shall be equipped with a

synthetic polymer thrust roller located

within the disc slot.

The thrust roller head shall roll on the

buttressed track provided by the

diaphragm.

X

X

X

X

X

X

Comments:

MEET

DOES

NOT

MEET EXCEED EXPLAIN DEVIATION

Encoder Register I Encoder register shall provide at least a

9-digit registration at the meter.

X

Unit shall provide at least and 8-digit

meter reading for transmission through

a radio MIU.

Unit shall employ a visual LCD leak

indicator.

X

X

Unit shall provide remote leak indication

through an ASCII format to the data

collection deVice.

Register shall provide reverse flow

detection, days of no consumption, and

number of days of leak or reverse flow.

Manufacturer shall guarantee reading

obtained electronically matches LCD

odometer reading on the register.

Register shall display flow rate (GPM)

information.

X

X

X

X

Register enclosure shall be a roll-sealed

glass & copper can design to protect

against moisture in pit environment.

Register shall be attached to meter case

by a bayonet attachment. Fastening

bolts or nuts shall not be required.

A tamper proof seal pin shall be used to

secure the register to the maincase.

X

X

X

Register shall be removable from the

meter without disassembling meter

body.

Register shall permit field installation

and/or removal without taking the meter

out of service.

X

X

Comments:

DOES

NOT

MEET MEET EXCEED EXPLAIN DEVIATION

Performance Criteria I >95% at 1 gallon per mintue X

>98.5% at 2.5 to 160 gallons per minute X

Maximum flow: 160 gallons per minute X

To ensure accuracy, include factory test

tag certifying AWWA ClOD latest revision

for accuracy testing standards.

X

Comments:

DOES

NOT

MEET MEET EXCEED EXPLAIN DEVIATION

Manufacturer Guidelines I Meters & meter parts shall be X manufactured, assembled, & tested in the United States. Manufacturers may be required to X provide proof of where and what % of such assembly & testing through vendor.

Comments: